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HomeMy WebLinkAbout06/01/1992 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO.. F RM N 1 1 Held J~unP 1 r~.99~ 19 The regularly scheduled meeting of the Dublin City Council was called to order by Mayor Jan Rozanski at 7:35 p.m. on Monday, May 18, 1992 and Mr. Amorose led the Pledge of Allegiance. Members of Council present for roll call were: Mr. Amorose, Mr. Strip, Mr. Kranstuber, Mr. Campbell, Mayor Rozanski, and Mrs. King. Mr. Sutphen was absent (excused). Mr. Hansley, City Manager, and Mr. Stephen Smith, Law Director, were also present. Proclamations Mayor Rozanski read a proclamation proclaiming a "Pause for the Pledge of Allegiance" at 7:00 p. m. on Flag Day, June 14, 1992. Mayor Rozanski read a proclamation honoring the Dublin High School Boys' Volleyball Team who recently won the State Championship Volleyball Tournament. The coach, Chris Milan and team members were present to receive the proclamation. Approval of Minutes of Ma~18, 1992 Meeting Mr. Amorose moved and Mr. Kranstuber seconded a motion to approve the minutes of the May 18, 1992 meeting. Mrs. King commented that the minutes should be corrected on Page 20; she had suggested that lids be added to backstops on Diamonds 4 and 5 at Avery Park for safety reasons, not that a lid be installed on the batting cage. Vote on the Motion - Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes. Correspondence There was no correspondence to Council. Comments from Visitors Sandy Roberts, Klondike Road, representing the Scioto River Valley Federation, addressed Council. She stated that information had been sent to Council relating to the Water Beyond 2000 Study and asked if they had reviewed it. Council members confirmed that they had received and reviewed this material. She stated that she had addressed Columbus City Council earlier this evening and then passed out press packet information which had been distributed to Columbus City Council members. Ms. Roberts added that she would be happy to answer any questions Council ..~..M members have at this time. Mrs. King stated that she had talked with an EPA biologist recently who commented that the single largest contributor to the pollution of the Scioto River at this time is from agricultural uses. Ms. Roberts responded that she was not well-versed on the pollution generated by agricultural use. She did state that the same pollutants that enter the river will also enter the reservoir. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting LEGAL BLANK CO.. FORM NO. 10148 Held Tune 1, 1992 19 Page 2 Mrs. King stated that regardless of what decisions are made for future water sources, she "'"P~' hopes these groups will work to reduce the current high levels of agricultural pollution and restore the forest buffer along the banks of the Scioto. ~ Ms. Roberts commented that her group is investigating steps necessary to earn the scenic river status for the Scioto at this time. Currently, their work does focus on the Bellepoint Dam issues. She added that the portion of the Scioto River in Delaware County is the last part of free-flowing river; the rest of the river is all reservoirs. She also corrected information presented in the Water Beyond 2000 study, stating that there will be over 420 properties and over 220 homes that will be affected by the Bellepoint Dam option. Mayor Rozanski stated that he appreciates the Scioto River Valley Federation's efforts to explore options for the problems facing the area regarding future water sources. Ms. Roberts commented that it is imperative that Dublin Council members study this important issue. She added that the Federation would be happy to provide further information or speakers for City Council. She commented that the list of proposed sites would be narrowed down to 3 or 4 over the next couple of weeks. Legislation Mr. Amorose moved and Mr. Kranstuber seconded a motion that Council convene to an Executive Session to discuss legal matters related to the public hearing scheduled this evening. Vote on the Motion - Mr. Strip, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Campbell, yes; Mr. Amorose, yes; Mr. Kranstuber, yes. Council convened to Executive Session at 8:05 p.m. Mayor Rozanski reconvened the meeting at 8:10 p. m. Ordinance No. 31-92 - An Ordinance Providing for a Change of Zoning of 41.374 Acres Located on the East Side of Avery Road, 3000 Feet South of Brand Road to be Rezoned from R-1, Restricted Suburban Residential District, to PLR, Planned Low Density Residential District. Public Hearing. (Second Reading) Mayor Rozanski asked that proponents and opponents come forward and sign in. Registered proponent was Tim Kelley, 250 East Broad Street, Columbus, OH. Registered opponent was Robert Harrison, 7240 Avery Road, Dublin, OH. Bobbie Clarke, Acting Planning Director, presented slides of the site and surrounding areas. The application was reviewed by Planning Commission on May 7, and they recommended approval by a vote of 6-l, subject to several modifications. The layout includes 123 lots, „ including the piece in Earlington. The conditions are as follows: 1. Redesign layout to provide stub street to north for additional single-family development; if the property to the north becomes a high school site, to provide an ~ easement for pedestrians in route to the school; 2. Provision of landscape/mounding program for Avery and Muirfield frontages; 3. Establishment of no-build zone along all park areas; 4. Dedication of park to the south of the property line to the center line of Bear Run with credit for excess parkland to be carried forward; i I ~I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ~ Meeting NK F RM N 10148 ' Held June 1, 1492 19 Page 3 5. Dedication of right-of--way on Avery Road, consistent with the Community Plan of 30' from centerline; 6. Reconfiguration of park at southwest corner. The Parks Director believes it is too ' constricted to provide for easy movement between the larger areas of park; 7. Construction of a bike path along the north side of Dublinshire Drive and Wynford Drive to provide the connection between the swimming pool and Avery Park; 8. Supplying additional park access through subdivision -one lot plus adequate easements to get to the park along the southern tier. The applicant has agreed to all of these conditions. Mrs. King asked why staff was recommending a configuration similar to that on Tara Hill where driveways are directly across from each other on a busy street. This poses a safety problem for young children. Ms. Clarke stated that staff believes the geometrics of the site are not conducive to cul-de- sacs. The locations of the intersection of Dublinshire and Muirfield Drive, Wynford and Avery, and the Bear Run make cul-de-sacs difficult to achieve on this site. Mayor Rozanski expressed concern that Dublinshire does not extend all the way to Avery. Ms. Clarke stated that staff felt it was important to interrupt the traffic flow with the "t" intersection at Wynford and Dublinshire; this will slow the traffic without the installation of speed bumps at a future date. Mr. Kranstuber expressed concern that people may cut through the subdivision to access Avery Park. Mayor Rozanski concurred. Ms. Clarke stated that the roadway between Avery and Muirfield has been interrupted with a stop sign which should be adequate to slow traffic and discourage cut-throughs. She stated further that Muirfield and Avery were always intended to be the through streets. Mr. Strip commented that Dublinshire Drive, in his opinion, will always be a dedicated cut- through. He doesn't believe that the "t" intersection will discourage cut-throughs. Mr. Campbell stated that the "t" intersection serves the purpose of breaking up the through traffic and not creating a situation similar to Tara Hill. Mayor Rozanski expressed concern about the deviation from the former concept that Dublinshire would be a connector street. Mr. Foegler commented that in the hierarchy of streets, Dublinshire has always been designated as a connector. The two intersecting streets within the proposed subdivision are intended to discourage high speeds of traffic through the area. During certain peak hours with Avery Park as a destination, there will be higher volumes of traffic. At other times, ~ the traffic load will be residential in nature. Ms. Clarke stated that the width of Dublinshire would be the same as Tara Hill. Mr. Kranstuber stated that in view of the negative comments made by Planning & Zoning Commission members as included in the May 7, 1992 minutes, he was surprised that they had voted to approve the rezoning. i i RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting FORM NO. 10148 ' Held Tune 1, 1992 19 Page 4 Ms. Clarke responded that there were four applications on the agenda that evening from the same developer. In this particular site, they felt that the Earlington piece and the new piece had been integrated successfully. There had also been a previous hearing on the property in February or March wherein the applicant had requested R-4 zoning. At that time, the Commission stated that if the applicant intended the development to be single-family then he should bring it back as a planned district. Since the developer followed through on these instructions, the Commission felt some obligation to do their part. The applicant had reworked the plans and incorporated many of the recommendations given to him by the Commission. Mr. Campbell commented that he had learned during this rezoning process that lot lines are measured at the building line and not at the curb. There had been discussion that the lot widths in this proposed development are equal to or greater than the lots in Indian Run to the south. The net effect is that the appearance will be similar to Indian Run. Mr. Kranstuber stated that if Dublinshire Drive carries the projected traffic, he believes there should be less driveways to front on Dublinshire than are proposed in the plan. Mr. Foegler asked Ms. Clarke to clarify that this document is a plan submitted as part of the rezoning and that there will be a preliminary plat submitted before any engineering work is commenced. These concerns can be addressed at the time of preliminary plat submission. Ms. Clarke responded that the applicant was not specifically asked to address density or lot width. Mr. Amorose commented that he recalled that Indian Run Meadow was a PUD with no- build zones and tight restrictions on fencing and cul-de-sacs. He does not see a great deal of similarity between Indian Run Meadow and this development. Mr. Campbell stated that Mr. Amorose was correct: this is not a PUD, but a single use zoning. Most planners today agree that a PUD is not necessary where there is a single use. The Indian Run discussion at P&Z centered on the lot size -the minimum and the average lot size. There was no discussion regarding fencing. Mr. Amorose stated that some of the proposed lots are very narrow at the curb. If parking is allowed on both sides of the through street, he believes there may be inadequate parking on the street to accommodate the number of automobiles associated with each lot. Ms. Clarke commented that a letter was forwarded to the Mayor from a property owner to the south requesting a buffer along that property line. Since the area is parkland, the Parks Director has agreed to work with the property owner on some buffer arrangement. The Mayor stated this would be addressed when Mr. Harrison makes his presentation to • Council later in the hearing. Mr. Kranstuber raised the issue of the types of zoning around this proposed development site and whether there would be transitional zoning between this area and Muirfield. Ms. Clarke commented that the proposed high school site at Brand & Avery has influenced the marketability of lots in the area. Discussion followed about the size of lots as proposed and the controls over development by virtue of the PLR zoning. Ms. Clarke concluded that the development will most likely be similar to other areas already developed in northwest Dublin. RECORD OF PROCEED[NGS Minutes of Dublin City Council Meeting Meeting DAYTON NK F RM N 70148 Held Ilme_.1..., 199 19 Page 5 Mr. Kranstuber expressed concern about the type of housing and the road networks being created with the proposed development. Mr. Campbell agrees with Ms. Clarke that the market expectations in Dublin will dictate the type of housing built. He was disturbed that new areas recently approved for development have been termed "tract housing" . They are instead very beautiful homes with beautiful landscaping. Tim Kelley, 250 E. Broad Street, applicant, stated that his company had developed Earlington, Dublinshire and Hemingway, and believes the proposed development is consistent with the others. The average lot width in this development is approximately 80 feet; the Indian Run lots are probably 70 feet wide but are deeper. The developer will agree to deed restrictions, if required, similar to Dublinshire, Earlington and Hemingway. Mr. Kranstuber expressed concern that if the property is rezoned as requested and the property is then sold, there will be no assurance that these restrictions will be adhered to. Mr. Kelley stated that an architect will review plans to ensure that they conform to the deed restrictions and to deal with issues of diversity of architecture and color. He stated that the deed restrictions will call for a minimum of 2,000 to 2,200 square feet. Mayor Rozanski requested that driveways on corner lots not be allowed on Wynford and Dublinshire. a Mr. Kelley stated that the developer will commit to restricting these driveways to the side streets and will reflect this on the plat. He agreed to provide Council with the deed restrictions proposed for the subdivision. Mr. Robert Harrison, 7240 Avery Road, addressed Council, stating that his property is immediately south of the proposed development. He has previously asked for a buffer similar to the one between St. Brigid of Kildare and Wyndham Village, but upon further review recognizes that there is a strip of parkland between his property and the development. He proposes that a farm fence be installed along the public right-of--way to be located north of his property and the developer has agreed to work with him on this. Secondly, if sidewalks are required to be installed along the east side of Avery Road to connect the proposed subdivisions that front on Avery Road, he is asking for a commitment from Council that payment and maintenance of the sidewalks will be assumed by the City. He has a third concern with the issue of cross-traffic between Muirfield Boulevard and Avery Road. He believes there is a need for cleft-hand turn lane off of Muirfield Boulevard onto Avery Road and this has not been adequately addressed. i Discussion followed regarding the type of fencing to be installed along the property line. Mr. Harrison stated that it would be farm fence -metal posts with square wire fence. Ms. Clarke explained details of the types of fencing allowed in Dublin. - ti Mr. Harrison added that his intention is to eventually fence the entire area around his property when subdivisions develop on the other sides. Mr. Kranstuber agreed with Mr. Harrison that the development in the surrounding areas has necessitated the need for a sidewalk on his property. Mr. Smith stated that Council would have to take separate action to require Mr. Harrison to install a sidewalk. This action would probably come as a result of a recommendation RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting F RM N 10148 Held June 1, 1992 19 Page 6 from staff at some future date when the need for a sidewalk arises. Mr. Hansley commented that the statute does require the City to install the sidewalk and assess the property owner for the costs. However, the. City generally has a policy where there are gaps in sidewalks to use capital improvement funds or bed tax funds to pay to build the gaps. Council does, however, always have the right to decide when sidewalks should be installed and who should pay for them. Mayor Rozanski asked Ms. Jordan if there is a proposal to build a bike path on the east side of Avery Road. She responded that there is not any such proposal. Ms. Clarke stated that a sidewalk along Avery Road would be a requirement of this development -that it is required by ordinance. This can only be waived by Council. Mr. Harrison again stated that he believes it is excessive to ask a private landowner to assume the costs associated with a development. He is also concerned with the costs of maintenance of this sidewalk. Mr. Hansley pointed out that there may be pressure from the public to construct the gaps due to the proximity of Avery Park to the area. Mrs. King asked if Mr. Harrison was satisfied with the fencing arrangement he has worked out with the developer and the commitment made by the parks Department to install vegetation or pine trees along the property line to delineate the line between public and private property. Mr. Harrison stated he had not seen what the Parks Department was proposing, but that the developer is willing to share the costs associated with the fence. He is seeking permission for the fencing in connection with the development to avoid going to the Board of Zoning Appeals to seek a variance. Mayor Rozanski stated that Council does not have the power to grant this variance. Mr. Kelley stated that Council could require the developer to install the fence on their side of the property line as part of the rezoning. The developer is also willing to plant trees along Avery Road adjacent to the farm fence to create a tree row. Ms. Clarke asked what is Council's reaction to the type of fencing proposed by Mr. Harrison. Mr. Amorose stated he would prefer asplit-rail fence with wire. Mr. Campbell commented that since this is a massive fence, Council should take a closer look at it. Mrs. King asked Ms. Jordan about the park access from Conleth Circle. Ms. Jordan stated that she and the developer had agreed that easements be created between lots 97 and 98 and between lots 109 and 110 for bike path easements, and that the paths will be installed at the same time the subdivision is paved. Mr. Kelley agreed to do so. Mrs. King expressed concern that there be adequate parkland in the development for the neighborhood residents to gather. She wondered if the area to the west of the detention RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting NK F RM N 10148 Helcl_JunP 1, 1492 19 I' Page 7 basin and east of lots 97 and 98 is large enough for a park development area, as it seems to be the largest piece not in the flood plain. ' Ms. Jordan responded that staff proposes to use the area between lots 118 and 119 as the developer has committed to grant parkland to the center of the stream. She added that she believes that there is enough commitment from the developer to ensure that this parkland is developed, coupled with the allocation of capital funds for development. The developer has also agreed to do fine grading and seeding of the area. Mr. Kelly confirmed this. Mayor Rozanski asked if the developer would deed this land to the City at this time. Mr. Kelley responded that it would be up to the City. There is a pending application from the property owner to the south with a letter regarding the expectation of credit for the required parkland for that property. The timing would be set by Dublin in accordance with this letter. Mayor Rozanski expressed concern that if the property were sold, would the City have the same commitment from the new owner. Mr. Kelley stated that the property could be deeded at an earlier time, whatever the City's .~v, preference. He added that they want to be sure that the parkland credit goes with the deeding. Mr. Kranstuber asked that more clarification be provided to the applicant regarding the fence. Mr. Campbell concurred with Mr. Kranstuber that the applicant and Mr. Harrison should understand what Council's expectations are as to whether the fence would be acceptable and also which party will pay for the fence. Mr. Harrison expressed confidence that he could work out the fence details with the developer. Mr. Kranstuber asked that the developer provide a list of deed restrictions for the proposed development and a letter regarding the architectural review process to staff or to himself. Mr. Kelley agreed to do so. The Ordinance is scheduled for a third reading at the June 15, 1992 Council meeting. Ordinance No. 30-92 - An Ordinance to Authorize the Establishment of the Park Development Find. ~ Tabled Ordinance. Mayor Rozanski announced that this Ordinance would be held over until later in the evening. Ordinance No. 32-92 - An Ordinance Providling for a Change of Zoning of 12.085 Acres, Located on the South Side of S.R. 161 and to the West of Dublin Center Drive, to be Rezoned from: PUD, Planned Unit Development District to: PUD, Planned Unit Development District. Third Reading. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting NK FORM N 10148 Held jgnP 17 1 Q9~ 19 Page 8 Ms. Clarke stated that this is the property next door to the Stoneridge Office complex. Vote on the Ordinance -Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, yes. Ordinance No. 39-92 - An Ordinance Accepting the Lowest and Best Bid for the Wilcox Road Realignment/Tattle Road Extension Project. Third Reading. Mr. Hansley commented that staff is requesting that this be adopted by emergency so that they may proceed with the contract as soon as possible. Mayor Rozanski commented that at the last meeting, Mr. Foegler asked that Council delay any discussion on the two types of road surface materials pending information that was to be presented to the Service Committee. Mr. Foegler stated that the issue was discussed at the Service Committee last week. A recommendation was forwarded to Council from the Acting City Engineer. In his opinion, the asphalt surface meets or exceeds the requirements for the road and because of the cost savings in this particular application, he recommends the asphalt application. This is not consistent with the Service Committee's recommendation; they are recommending asphalt over concrete base. Mayor Rozanski stated that the Service Committee met on Friday and he attended. Mr. Sutphen presided; Mrs. King was unable to attend. There was lengthy discussion regarding the two materials, and there was agreement that both were adequate construction for the intersection. He asked Mr. Olausen to comment. Mr. Olausen, Acting City Engineer, stated that in terms of the Wilcox Road realignment plan, the asphalt alternative has less strength than the concrete-based alternative. They can be designed to carry the same strength, but in this case the asphalt is designed to be of less strength. The asphalt surface will be adequate for the traffic expected on Wilcox over the next 20 years. Mayor Rozanski commented that he believes this will be a major intersection for the City in the southwest quadrant and will carry heavy truck traffic. Mr. Strip expressed concern about the repairs necessary for one surface versus another. Mr. Olausen stated that he did a pavement design for this road based upon ODOT standards. In the process, you determine the amount of truck traffic that will be carried on the road over the next 20 years and design the pavement to carry that traffic. In this case, the asphalt alternative will carry the expected traffic for the 20-year period. It will have the same level of necessary repairs as will the concrete base pavement. Mr. Kranstuber commented that he appreciates the manner in which Mr. Olausen presents the issues -giving both sides and letting Council make the decision. He stated that he believes Council should rely upon staff's judgment in an area such as this, and that Council should not expend extra monies when the asphalt surface will be entirely adequate. Mrs. King stated that she agrees with Mr. Kranstuber. She has asked several engineers what their opinion on this issue would be, and they have all concurred a pavement can be designed to meet any standards. The key is quality inspection while it is being built. She RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting NK F RM N 10148 Held 7unP 1T1QQ2 19 Page 9 recommended that Council accept the Engineer's proposal and use the monies for other ~ projects within the City. Mayor Rozanski asked if the concrete standard is an overbuilt standard. Mr. Olausen stated that it is overdesigned for Wilcox Road. It will carry more loads than the asphalt alternative; you could reduce the thickness of the Portland cement concrete by approximately 2 inches and have the equivalent of the asphalt pavement. He did not have any kind of revision type negotiations with the contractor in terms of reducing costs. The contractor has indicated a willingness to do that. Mayor Rozanski commented that Council has had the tendency to choose concrete on major arteries in the past, and wondered if they should continue to do so. He expressed concern about the maintenance which will be necessary in consideration of the heavy truck traffic in the Wilcox area. Mr. Kranstuber again commented that Council should rely upon staff's recommendation. Council should instead devote time to policy issues or other major issues. Mr. Campbell proposed that Council vote on this Ordinance. Mr. Foegler confirmed that the Ordinance contains the asphalt alternative bid. Vote on the Ordinance - Mr. Strip, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. ~ Campbell, yes; Mrs. King, yes; Mayor Rozanski, no. Mr. Strip moved and Mr. Amorose seconded that this be treated as emergency legislation. Mr. Hansley commented that this is necessary because the bids will expire if not accepted by tomorrow morning. i Vote on the Motion - Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes. Mr. Strip asked if a clause is included in the contract for this project, and as a policy in similar City contracts, which calls for penalties if the project is not completed within a certain timeframe. Mr. Foegler responded that not all projects have the same sense of urgency, and adding this type of clause could increase the costs significantly. Unless there is an overwhelming public need to complete the project at a certain time, there may not be justification for the increase in cost. The City specifies acceptable timeframes within the contract. - Mr. Smith commented that the Tuller project is on tonight's agenda and that there will be a penalty clause added because of the urgency. Resolution No. 38-92 - A Resolution Requesting the Delaware and Franklin County Auditors to Issue a Warrant Upon the Delaware and Franklin Treasurers to the Director of Finance of the City of Dublin for Any Money that May Be in the County Treasury to the Account of the City of Dublin. Third Reading. Mr. Kranstuber moved and Mr. Strip seconded the motion to treat this as emergency legislation. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting NK FORM NO. 10148 I d~nnP 1 1997 Hel 19 ' Page 10 Vote on the Motion - Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor ~ Rozanski, yes; Mr. Kranstuber, yes; Mr. Strip, yes. ° Vote on the Resolution - Mr. Strip, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes. Resolution No. 39-92 - A Resolution Approving the Report of the Assessment Equalization Board on Objections Concerning Estimated Special Assessments for the ltiller Road Improvements, and Declaring an Emergency. First Reading. Mr. Strip introduced the Resolution. Mr. Smith commented that the board was convened to hear objections from five parcel owners. Following the hearing, one owner was awarded more money. Staff is requesting passage by emergency to maintain the timeframe for assessments and appropriations. Mr. Strip moved and Mr. Amorose seconded a motion to waive the three-time reading rule and treat as emergency legislation. Vote on the Motion - Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Amorose, yes. Vote on the Resolution - Mr. Kranstuber, yes; Mr. Amorose, yes; Mr. Campbell, yes; Mrs. King,yes; Mayor Rozanski, yes; Mr. Strip, yes. On behalf of Council, Mr. Kranstuber thanked the three citizens who served on the board - Ron Jezerinac, Katherine Kelly, and Mildred Karrer -for the hours spent in hearing the cases. I j Ordinance No. 77-92 - An Ordinance Providing for a Change of Zoning of 45.203 Acres of Land, Located on the South Side of Brand Road Approximately 1,600 Feet to the West of Avery Road, to be rezoned from: R-1, Restricted Suburban Residential District to: PLR, Planned Low Density Residential District. First Reading. Mr. Amorose introduced the Ordinance and moved that it be referred to Planning & Zoning Commission. Mr. Strip seconded the motion. Vote on the Motion - Mr. Campbell, yes; Mayor Rozanski, yes; Mr. Amorose, yes; Mrs. King, yes; Mr. Strip, yes; Mr. Kranstuber, yes. I Ordinance No. 78-92 - An Ordinance Vacating a .I74 Acre Section of Dublin Road Right-of--Way. First Reading. Mrs. King introduced the Ordinance. Mr. Banchefsky stated that this is a project that has been underway for a long time. It addresses the triangle of property at Dublin Road and Frantz Road where the property owner is requesting a vacation so that they may own and maintain the property. Mayor Rozanski asked if this site would be needed for test borings for the West Branch sewer. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting NK FORM NO. 10148 it Held Time t _ 1 s92 19 Page 11 Mr. Banchefsky responded that the City has reserved the right within the Ordinance to locate any utilities that are necessary in this area and perform any construction testing within the easement. Mr. Foegler confirmed that this site is proposed as a staging area for one of the shafts. Mr. Campbell stated that in Section 3, the word "county" should be added after Franklin. He asked for confirmation that the legal description was attached to the original. Mr. Banchefsky confirmed that the description was attached. A second reading of the Ordinance is scheduled for the June 15, 1992 Council meeting. Ordinance No. 79-92 - An Ordinance Authorizing the City Manager to Enter Into An Agreement with the City of Columbus, Ohio for Prosecution of Dublin Cases in Franklin County Municipal Court, and Declaring an Emergency. First Reading. Mr. Strip introduced the Ordinance and moved to waive the three-time reading rule and treat as emergency legislation. Mr. Amorose seconded the motion. Vote on the Motion -Mayor Rozanski, yes; Mr. Kranstuber, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Campbell, yes; Mrs. King, yes. _.a Vote on the Ordinance - Mr. Amorose, yes; Mrs. King, yes; Mr. Campbell, yes; Mr. Strip, yes; Mr. Kranstuber, yes; Mayor Rozanski, yes. Ordinance No. 80-92 - An Ordinance to Proceed with the Tuller Road Improvements and Declaring an Emergency. First Reading. Mr. Strip introduced the Ordinance and moved to waive the three-time reading rule and treat as emergency legislation. Mr. Amorose seconded the motion. Vote on the Motion -Mrs. King, yes; Mr. Amorose, yes; Mr. Strip, yes; Mr. Campbell, yes; Mr. Kranstuber, yes; Mayor Rozanski, yes. Vote on the Ordinance - Mr. Amorose, yes; Mr. Strip, yes; Mr. Campbell, yes; Mayor Rozanski, yes; Mrs. King, yes; Mr. Kranstuber, yes. Ordinance No. 81-92 - An Ordinance to Adopt the Proposed Tax Budget for Fiscal Year 1993. First Reading. ~ Mr. Hansley commented that the tax budget is the first step in the budget process for the City. It is sent to the county and must be adopted under a certain timeframe. A memo accompanies the Ordinance explaining this. Staff is requesting adoption by July 6 to maintain the county's timeframe for this. There will be a second reading of the Ordinance at the June 15, 1992 Council meeting. Ordinance No. 82-92 - An Ordinance Amending Sections 1109.02(E) and 1109.021(e) and (i) (Use of Fee) of the Codified Ordinances of the City of Dublin, Ohio. First Reading. i RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting N F RM NO. 10148 Held J»nP 1.T1Q92 19 Page 12 Mr. Amorose introduced the Ordinance. Mr. Smith commented that this is a companion ordinance to the tabled park development fund ordinance which will be heard next. Staff had originally been asked to prepare an ordinance to establish a park fund. There was subsequently a movement by Council to modify the green space ordinance and direct that all the green space monies are spent for land acquisition and green space, not for the maintenance or development of parks. In order to properly pass Ordinance 30-92, Council should motion to amend the green space ordinance sections referenced in the above title. A memo was distributed to all of Council regarding this modification. If Council wishes to have the park fund established as indicated in Tabled Ordinance 30-92, then this should be treated as an emergency and passed tonight prior to consideration of Tabled Ordinance 30-92. In summary, Council is directing that the park development fund can only be used for land acquisition and greenspace acquisition. Mr. Amorose moved to waive the three-time reading rule and treat this as emergency legislation. Mr. Strip seconded the motion. Vote on the Motion - Mr. Campbell, yes; Mr. Strip, yes; Mrs. King, yes; Mr. Amorose, yes; Mayor Rozanski, yes. Vote on the Ordinance - Mr. Strip, yes; Mr. Campbell, yes; Mayor Rozanski, yes; Mr. Amorose, yes; Mrs. King, yes Ordinance No. 83-92 - An Ordinance Authorizing the Issuance of Debt for the Construction of the Tuller Road Improvements and Declaring an Emergency. First Reading. Mr. Strip introduced the Ordinance and moved to waive the three-time reading rule and treat as emergency legislation. Mr. Amorose seconded the motion. Vote on the Motion -Mayor Rozanski, yes; Mrs. King, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mr. Strip, yes. Ms. Grigsby commented that the Ordinance had been distributed to Council without the dollar amount inserted due to issues involving the contract. The amount to be inserted in Section 1 and 3 is $1,950,000 which includes the cost of construction, land acquisition for easements and right-of--ways, and costs relating to utilities. Vote on the Ordinance - Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mr. Strip, yes; Mrs. King, yes; Mayor Rozanski, yes. Ordinance No. 84-92 - An Ordinance Amending Ordinance 11-92, Section 3, "Fees", Establishing Fees and Categories for the Dublin Municipal Pool, and Declaring an Emergency. First Reading. Mr. Campbell introduced the Ordinance and moved to waive the three-time reading rule and treat as emergency legislation. Mr. Strip seconded the motion. Vote on the Motion - Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Amorose, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting AYTON NK FORM N 10148 i Held Tune 1 ~ 1992 19 Page 13 Mr. Hansley commented that the senior citizen rates were inadvertently left out of the pool " fee ordinance draft. This ordinance will establish the fee levels for senior citizens. Ms. Jordan stated that seniors are those 55 years and over for the Parks programs. Vote on the Ordinance - Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Amorose, yes. Ordinance No. 85-92 - An Ordinance Authorizing Three New Dispatcher Positions within the Division of Police, and Declaring an Emergency. First Reading. Mrs. King introduced the Ordinance and moved to waive the three-time reading rule and treat as emergency legislation. Mr. Strip seconded the motion. Vote on the Motion - Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Amorose, yes. Mayor Rozanski commented that this ordinance is necessary to fulfill the obligations of the recently executed contract with Washington Township. Mr. Hansley stated that the intent is to fill two of the positions with new hires, and fill the third position with a person already on the payroll but assigned to another division. If this does not work out, this ordinance will authorize a third new dispatcher position should it be necessary. He emphasized that none of the positions will be dedicated solely to police, fire or EMS. All calls will be handled in their priority order. Vote on the Ordinance - Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Amorose, yes. Mr. Amorose moved and Mrs. King seconded a motion to remove from the table Ordinance No. 30-92. Vote on the Motion - Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Amorose, yes; Mr. Kranstuber, yes. Ordinance No. 30-92 - An Ordinance to Authorize the Establishment of the Park Development Fund. Tabled Ordinance. Mr. Amorose moved to waive the three-time reading rule and treat this as emergency legislation. Mrs. King seconded the motion. Vote on the Motion - Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Kranstuber, yes; Mr. Amorose, yes. Vote on the Ordinance - Mr. Strip, yes; Mr. Kranstuber, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Mrs. King, yes; Mr. Campbell, yes. Mr. Strip moved to add Ordinance No. 87-92 to tonight's agenda. Mr. Amorose seconded the motion. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting F RM NO. 10148 Held___-~unP 1, ~ 99~ 19 Page 14 Mr. Hansley commented that this Ordinance was given to Council tonight instead of in their ' packet because staff was still in negotiations with the low bidder. The negotiations were completed late today, and legislation was then prepared to be submitted to Council tonight. Vote on the Motion - Mr. Kranstuber, yes; Mr. Strip, yes; Mrs. King, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Mr. Campbell, yes. Ordinance No. 87-92 - An Ordinance to Accept the Lowest/Best Bid for the filler Road Improvements Project, and Declaring an Emergency. First Reading. Mr. Strip introduced the Ordinance and moved to waive the three-time reading rule and treat as emergency legislation. Mr. Amorose seconded the motion. Vote on the Motion - Mr. Kranstuber, yes; Mr. Strip, yes; Mrs. King, yes; Mr. Campbell, yes; Mayor Rozanski, yes; Mr. Amorose, yes. Mr. Strip asked the City Engineer to comment about traffic plans during the construction and timeframes for completion. Mr. Foegler stated that there is a small portion of the project which will require closure of a portion of the road for one week. Mr. Hansley commented that a detailed plan for the closure has been distributed to the media and area businesses by the Public Information Officer. Mr. Olausen stated that there are two scheduled completion dates for this project: an interim date of November 10 has been established, wherein the contractor is required to have the new pavement completed, the storm drainage completed, the underground utilities completed, all to ensure that the City can avoid traffic maintenance problems over the winter months. The final completion date would be June of 1993; items finished at that time would be seeding, lighting, the bike path. There is a significant liquidated damages figure for non-completion by the November 10 date of $800 per day. The contract requires maintenance of traffic to all business owners at all times. Except for one week required for relocation of the phone lines, traffic will be maintained throughout the project. Mr. Foegler added that the City Engineer is recommending a concrete base construction in consideration of the soils and conditions. Vote on the Ordinance - Mr. Kranstuber, yes; Mr. Strip, yes; Mrs. King, yes; Mr. Amorose, yes; Mayor Rozanski, yes; Mr. Campbell, yes. Marty Savko, Savko & Sons, addressed Council. He asked to comment regarding the ~ pavement design for the Wilcox Road realignment. He disagrees with the choice of full- strength asphalt for the roadway, and believes a better road would result with a concrete base. He added that if, during the construction process, they encounter soft soil conditions which would require additional thicknesses of material, they would then request that Council revisit the option of a concrete base for the roadway. He added that pre-construction meetings are scheduled for both Tuller and for Wilcox. With dry weather conditions this summer, Savko hopes to have a roadway in place by September. Mr. Savko invited Council members to contact him if they have any questions or concerns during the projects. He also commented that the Muirfield project was an excellent project for Savko and for the City and that they are very pleased with the results. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting NK FORM NO. 10148 Held.--~une_lY 1992 _ _19 Page 15 Mr. Foegler responded that the City Engineer has the authority to modify where there are " special conditions. He added that the phone lines will be relocated next week. ' Other Final Plat -Wexford Estates, Section 1 Glen Diner, attorneX; 37 W. Broad Street, representing the applicant, M/I Homes, addressed Council. He stated that the final plat had been reworked to make changes to Angeles Court as suggested by Council. The street has been revised to a cul-de-sac bulb design. Mr. Dugger has met with Father Enke of the neighboring St. Brigid of Kildare Church and Father Enke is satisfied that the church will have access to the street for pedestrian traffic, but not through vehicular traffic. A map was distributed to Council showing the design of the revised street. Mayor Rozanski asked if the Engineering Division was satisfied with the proposal. Mr. Olausen stated that on the basis that it would be unfair to take a lot away at this stage, he believes this is an innovative solution and probably the most workable. He added that the sidewalk would be located outside the right-of--way in an easement. The pavement of the street is a standard cul-de-sac bulb. ~ Mayor Rozanski asked if the Fire Department had approved these plans. Chief Bostic stated that Captain Sedlock had not reviewed this recent plan revision. He added that fire equipment cannot be maneuvered within the cul-de-sac. The Fire Department may recommend that Dublin revise their standards for cul-de-sacs at a later date. Mayor Rozanski concluded that this development meets current standards as outlined by ordinance. In response to Mr. Amorose's question regarding a future driveway into the church, Mr. Dugger stated that Fr. Enke has no plans for such a driveway at this time. The developer will not provide a curb cut at this location. Mr. Strip moved to accept the final plat distributed to Council on June 1, 1992 accompanied by the approved cul-de-sac design as discussed by Council. Mrs. King seconded the motion. Vote on the Motion - Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Strip, yes. Final Plat -Northwest Dublin Commercial Park, Phase 1 , Ms. Clarke stated that the final plat was approved by the Planning Commission on April 16, 1992. A later version was distributed to Council this evening. Mr. Olausen has reviewed the construction plan for the project. Several conditions were noted as part of the Planning Commission's approval: 1. That the setbacks and acreages be corrected or added to the plat; 2. That plans for the landscaped buffering, street tree and sidewalk improvement be submitted for staff approval; RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ~ Meeting NK F RM NO. 10148 Held itLe 1y 1 ~9~. 19 Page 16 3. That landscape mounding and evergreen trees be located behind the projected right- of-way and the area needed for clear sight distance, as approved by the City Engineer; ' 4. That the perimeter landscaping be installed for this phase as soon as it is practicable after development commences; 5. That utilities, drainage, and road plans be as approved by the City Engineer; and 6. That roadside drainage and Cosgray Road improvements, including the left turn lane required with this first phase, be subject to the approval of the City Engineer. The outstanding issues are numbers 2 and 3 relating to landscaping and clear sight distances. Staff needs a 20 scale drawing of the landscape proposal submitted. She explained further that the plan will have to be revised if it does not meet the sight distances; staff is particularly concerned with the evergreens proposed as street trees. Only with the proper landscape drawing can staff evaluate the sight distance. Allen Shepherd, 6295 Cosgray Road, applicant, addressed Council. He stated that he had discussed the proposed landscape plan with Ms. Jordan today and she stated that there may be some modifications made to the requirements. Mr. Shepherd emphasized that he has an approved text for the Planned Industrial Park which they would like to adhere to; if Dublin changes ordinances regarding street trees or sight distance, he will be happy to comply with the current rules. He agrees to all of the other conditions. - Mr. Strip moved to accept the final plat for Northwest Dublin Commercial Park, Phase 1. Mr. Campbell seconded the motion. Vote on the Motion -Mayor Rozanski, yes; Mr. Strip, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes. Preliminary Plat -Bristol Commons Ms. Clarke stated that this proposed subdivision has been discussed with Council several times. Previous discussion has related to street connections and cut-through traffic. This is a preliminary plat for 85 acres, zoned PLR, for the development of 180 lots plus parkland. The Planning Commission approved this preliminary plat in April with the following conditions: 1. That the developer dedicate 40 feet from centerline of Brand Road and cooperate in the disposition of Ashbaugh Road; 2. That flood plain development (park and bridge) be designed to conform with results of pending FEMA study documents; 3. That drainage detention comply with MORPC guidelines and be approved by the City Engineer, and that design of all detention facilities within the park be approved by the Parks Director as well; 4. That a left turn stacking lane on Brand Road be addressed as indicated in study by - Gary E. Palatas, P.E., by the developer at the time the final plat for the first phase of the subdivision; be assessed as satisfactory by the engineering staff; and be installed entirely at the developer's expense if determined to be necessary; 5. That the minor areas of wetlands be indicated on the file set of plans; 6. That a park development and maintenance plan and bikeway extension into the subdivision be approved by the Parks Director and the Parks and Recreation Committee. 7. That roadway drainage along Brand Road be maintained as approved by the City Engineer; 8. That all utilities and the new street intersection be designed and installed as approved by the City Engineer; i RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting N F RM NO. 10148 Held June.-.1.,~Q92 19 Page 17 9. That the sanitary sewer easement be provided; 10. That this subdivision be subject to the standard residential height of 35 feet; 11. That the provisions of the letter dated January 8, 1992, from Chris Cline to Mr. ~ Vince Lodico of the Woods of Dublin Residents' Association be incorporated as commitments by the developer in the rezoning ordinance; 12. That the additional restrictions adjacent to River Forest and Woods of Dublin be noted on the plat; 13. That all of the specific data outlined in Chapter 1103 be added to this submission, including the typical pavement section and master utility plans, prior to submission to City Council; 14. That the developer's contribution toward the sanitary sewer construction be determined prior to the time of start of construction; 15. That the developer will construct a bikepath to connect into Ashbaugh Road as approved by the Parks Director; and 16. That the entry be moved 20 feet to the west. Many of these conditions have already been incorporated into the design. Mrs. King asked if there are any additional issues with regard to this preliminary plat from the adjoining neighborhoods. Ms. Clarke stated that there were very few comments at the April 16 hearing. The adjacent subdivisions were notified of that meeting as well as others. She believes the neighborhoods' concerns have been addressed insofar as they can be addressed at this point. Mr. Kranstuber complimented the developer on his response to the requests of the City and the neighboring areas. Mr. Driscoll commented that the existing barn on the property will be painted this year. Mr. Strip moved to accept the preliminary plat for Bristol Commons. Mr. Kranstuber seconded the motion. Vote on the Motion -Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes; Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, yes. Reports from Council Committees Mrs. King stated that a subcommittee composed of Mr. Amorose, Mr. Kranstuber, and herself had been asked to make a recommendation regarding a replacement member for the Tree and Landscape Advisory Committee. The subcommittee has a recommendation prepared, together with a draft ordinance; however, given that Council has not been briefed on this issue, she asked how Mayor Rozanski would like to proceed. Mayor Rozanski announced that since the Tree and Landscape Committee does not meet ~ until June 17, Council could take action on this at their next regularly scheduled meeting on June 15. He suggested that Mrs. King distribute to Council information regarding their recommendation prior to that time. Council members agreed with this course of action. Mrs. King asked Mr. Strip to check his schedule so that a Public Safety Committee meeting could be scheduled shortly. Mr. Strip, Finance Committee. reported that there is one bed tax application which is pending. He suggested that discussions be held by telephone regarding this application. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting K FORM NO. 10148 Held Tnn~l 1997 19 Page 18 Mrs. King asked about the status of the award to the Mennonite Church baseball ~ tournament; the event is over, and she wasn't sure what action was taken. ~ Mr. Strip reported that he had spoken with the church and promised that an award may still be forthcoming. The group was apologetic about the late date of their application. Mrs. King expressed concern that there should be consistent guidelines to be applied uniformly to requests, and suggested Council work with staff to develop better guidelines. Mr. Strip responded that there is a standing request that groups submit their applications by November 15 for funding for the following year. The applications in question submitted their applications only one month in advance of the event. Mrs. King stated that she is not addressing the timeliness of their application, but rather the policy decisions regarding the parameters under which Council grants funds for these events. Mr. Strip agreed that the process needs to be refined. He pointed out that one of the criteria for bed tax funding is the amount of hotel/motel tax generated from the group's visit. At first glance, it is difficult to judge which groups may fill more hotel rooms. Mr. Kranstuber, Community Center Committee, reported that a public hearing was held on May 27, 1992. Staff members Ms. Jordan, Mr. Foegler and Mr. Hansley will meet with Mr. Campbell and himself to prepare for a Monday, June 8 special meeting of Council on the issues of refining the final facility. Issues to be discussed at the staff meeting will be the site plan, the elements of the facility, the type of pool configuration, and whether Parks offices will be included within the Center. These issues will then be decided by Council at the Monday, June 8 meeting. Mr. Campbell requested that Ms. Grigsby make a determination of the funds available in the year 1994 by the beginning of Phase 1 of the project in 90 to 120 days. Mayor Rozanski stated that the Public Service Committee had met on Friday, May 29. Chairperson Dan Sutphen is not present to report this evening. Comments from Staff Mr. Hansley stated that a staff retreat took place on Tuesday and Wednesday of last week. The budget process was discussed following a survey of Council and key staff members. Staff's goal is to present the budget as early as possible for next year and to refine some of the presentations. Discussion also took place regarding tying together staff goals and objectives with Council's goal setting, recognizing that Council still needs to finalize some drafts from their retreat. He will work with the Goal Setting Committee of Council to bring some closure to the process prior to the beginning of the budget process. Another component discussed at the retreat is a mission statement for the City of Dublin. Hopefully, ~ this can be tied to the Council goal and can be used in updating the Community Plan. A draft of this statement will be submitted to Council, with the expectation that Council will share this draft with the community before adoption by Council. Overall consensus was that the retreat was a very positive experience with excellent facilitators. Mr. Hansley added that staff is requesting an Executive Session regarding a land acquisition issue and a personnel issue related to the City Engineer position. Mr. Foegler commented that there was a lengthy discussion at the Service Committee regarding street resurfacing. Staff has proposed a shift in policy from previous years and RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting NK FORM N 1014H Held June L, 1992 19 Page 19 the primary emphasis will be a combination of resurfacing, crack sealing, and slurry ~ sealing. With the positive endorsement of this concept from the Service Committee, a recommended program will now be given to the Committee. The intention is to have Council take action at the June 15, 1992 meeting. He also commented that the S.R. 161 project is out to bid at this time. Ms. Grigsby stated that bids were received on May 19 for the Justice Center notes with an interest rate for the low bid of 3 percent. There were 11 bids, a positive sign for the City's credit rating. The Tuller Road note bids are tentatively set for June 18. Chief Ferrell commented that the golf tournament plans are proceeding. The fliers are being distributed regarding the groundbreaking for the Justice Center on Friday morning, June 6. Mr. Banchefsky stated that they were successful in the Stinchfield litigation at the Common Pleas Court level. The case was thrown out on a summary judgment. Ms. Jordan commented that there were over 700 people in attendance at the pool on opening day. There will be a tour of recreation center facilities on Thursday as part of the Community Center process. She added that seasonal memberships are still available at the pool. Ms. Puskarcik stated that the groundbreaking will at be 8 a.m. on Friday, June 5 for the Justice Center. Following that, those invited may go to Mr. Sutphen's house for the ~ City/Chamber breakfast event. The Welcome Center is now open on S. High Street in conjunction with The Wooden Putter gift shop. She encouraged anyone who has story suggestions for national media in town for the Memorial Tournament to contact her. Mr. Hansley added that Ms. Puskarcik and her staff have assembled a media kit for the City of Dublin in anticipation of the coverage during the Memorial Tournament. Mrs. King suggested that City residents be briefed on these efforts in the forthcoming City newsletter. Mr. Amorose asked who is doing the programming for the City radio station. Mr. Hansley responded that to fill the 24-hour programming at this time, there is a tape repeating tape by the "Hold Into Gold" broadcaster. Beginning tomorrow, a format will be used with traffic information and updates on status of the tournament. During emergency situations, staff members have been trained to broadcast from remote areas. Several technical problems are being worked on at this time and should be resolved by the time of the Tournament. He added that the broadcast range seems to be well beyond the two to three mile radius anticipated. The tower is located at City Hall; it is the previous police tower. The value of the system is the emergency broadcast system where residents can be requested to turn to station 1610 for instructions. Mr. Lenz stated that 40 single-family building permits have been taken out during May. There are 22 plans still in the review process. In response to Mr. Amorose's question about disposal of single tree limbs, Mr. Hansley suggested that residents contact the Maintenance Department for information regarding the options available to them -chipper service, composting, or hauling to the Marysville site. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting K FORM NO. 10148 _ ~~~i n 19 ~ Hel _ Page 20 Council Roundtable Mr. Campbell commented that the Community Center public hearing went very smoothly. He has also received many letters regarding the signage issues in Muirfield. He pointed out the sign clutter which exists on Frantz Road. He therefore asked that the City exercise restraint in the installation of signage where safety is not an issue. Mrs. King stated that she is opposed to the City Engineer's proposal for signage on Muirfield Drive. She has heard from over 48 citizens who concur, and she commented that the controversy could have been avoided if staff had met with the trustees or if a trustee had communicated with Council members in regard to this issue. Mr. Strip stated that the trustees received their information from a City staff member who told them the signage would be installed immediately following the Tournament. He believes the City staff member spoke prematurely and caused the trustees to overreact. Mrs. King also pointed out that the letter from the trustees omitted an important issue -the liability issue. She believes the residents would not have reacted in the same way had they been aware of all of the issues. She asked that staff brief Council on this issue so that the public can understand what happened. Mr. Foegler responded that the City's Maintenance Superintendent last fall identified areas ~ in the City where signage was not in conformance with uniform traffic standards manual. He then communicated those recommendations to the City Engineer for review, and the ~ work order was signed by both parties last October. Administration then put a hold on those signed orders in October and expressed their concerns to members of the Muirfield Association. Mr. Foegler met with the Board of Trustees of the Muirfield Association approximately three months ago to address wooden guardrail issues and to make them aware of the sign orders which had been issued several months earlier. He told them that he had initiated a letter to get a second engineering opinion, making the engineer aware of the City's concern with clutter and the City's orientation toward sign control as a matter of public policy. He asked that the engineer review this from the standpoint of what is legally defensible and what is necessary for public safety reasons. The engineer then came back with a recommendation to install more signs than the City had earlier recommended. At that point, work orders were still being held up. The engineer's letter was shared with the trustees, and this resulted in the public campaign against the signage. The City has asked a third engineer, the Acting City Engineer, to make an evaluation of the proposals. Mr. Olausen has recommended that the discretionary signs should be installed if accident data supports safety concerns. Because the data does not exist to support discretionary signs, he is recommending that the discretionary signs be eliminated. Mr. Hansley commented that Mr. Sutphen had recently stated at a public meeting that he had a near accident with another car going the wrong direction on Muirfield Drive. This resulted in staff being notified that there was a safety issue there and thus a liability issue for the City. Since staff was administratively holding up the work order for the signage, w?._.r they believed action was necessary to respond to this concern. He added that there is a large capital outlay in labor and material for the Association to install all of these signs, an additional consideration in this decision. Mr. Strip commented that the whole issue was generated by a staff member who spoke to Larry Holbrook about the proposed signage. Mrs. King responded that Mr. Holbrook has a good working relationship with the City administration, and he should have verified this information. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting NK FORM NO. 10148 19 Hel ' Page 21 Mr. Foegler responded that he had assured Mr. Holbrook at a Sunday evening trustees ' meeting he attended that no action would be taken on this issue without his personal notification to Mr. Holbrook. Mr. Strip again asked that Mr. Foegler contact Mr. Holbrook and give him an update on the issues. Discussion followed about the letter sent by Mr. Holbrook and the letters and phone calls to Council members from Muirfield residents. Mr. Hansley stated that, given the recommendations of the Acting City Engineer to staff and Mr. Sutphen putting Administration on notice of the safety/liability issues, staff has no choice other than to do what Mr. Olausen recommends at a minimum. He requested that Council make a motion if they are not in agreement with this course of action. Mr. Olausen stated that the mandatory signs are the one-way arrow signs, the "Do Not Enter" signs, and the stop signs. He does not know the total number of signs which would be necessary. Mr. Campbell took issue with the Do Not Enter signs, as the manual says they "should" be installed, not that they "shall" be installed. He suggested that Mr. Olausen provide numbers of each category of sign to be installed. Mr. Strip commented that this issue involves more than just the Muirfield area; signage ~ should be reviewed City-wide. There is much sign clutter already existing in Dublin, especially in boulevard areas. Mr. Amorose agreed that signage is excessive in many areas. He also wanted to compliment Mr. McDaniel on the fine training program recently provided for Board and Commission members. He has heard many positive comments from participants. Mayor Rozanski suggested Council come to closure on the sign issue before continuing with Roundtable. Mr. Hansley stated that he understands that Council would appreciate a more detailed recommendation from Mr. Olausen regarding minimum signage. He promised that Council would be given this at the earliest date possible, well ahead of the next meeting. If Council chooses to proceed in a different manner, there is a process under the statute to make exceptions given certain conditions. Staff will try to maintain a consistent policy City-wide. Mayor Rozanski announced to the press that the calls he had received on this issue were not friendly; in fact, he had received some threatening calls. One citizen stated that he is a member of a seven man group in Muirfield that remove excess signage in Muirfield at night. The Mayor emphasized that removing a sign is a M-3 violation which could result in a penalty of 60 days in jail or a $500 fine. If an accident results from the removal of a sign, it is an M-1 violation, with 6 months in jail or $1,000 fine. Dublin's Mayor's Court will prosecute to the full extent of the law anyone caught removing a sign in the City of Dublin, regardless of its location. Mr. Hansley added that if a fatality or serious injury results from the removal of a sign, the person could be subject to civil liability of millions of dollars. Regarding Mr. Amorose's comment regarding Board and Commission training, Mr. Hansley stated that new members appointed to commissions will have the opportunity to watch a RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting NK FORM NO. 10148 I Held June 1, 1.442 ~ 19 Page 22 videotape of the training session. Staff will ensure that new members are provided with -~-0 orientation. Mayor Rozanski stated that the training should be scheduled annually in 7anuary or February. Mr. Kranstuber commented that he had visited the pool on opening day and it was operating smoothly. The Monday night meeting will focus on the site plan, the elements, and the pool configuration. He asked that Council members review the information prior to the Monday meeting. He will provide more information to Council over the weekend for Monday's meeting. The issue of the staff offices at the Community Center will also be examined on Monday. He commented that he has received. several letters relating to the proposed water tower location. He also asked if it would be possible to revisit the signage installed at Brand and Avery. Mayor Rozanski responded that the signage has kept the intersection safe which had been the intention. Mr. Strip noted that he assumes these are temporary signs which will come down at some point when residents are accustomed to the changes. Mayor Rozanski responded that whatever is done in the City, it needs to be done uniformly. Mr. Strip moved and Mr. Campbell seconded the motion to adjourn to Executive Session - ~ to discuss land acquisition and personnel matters. Vote on the Motion - Mr. Amorose, yes; Mr. Kranstuber, yes; Mr. Campbell, yes; Mrs. King, yes; Mayor Rozanski, yes; Mr. Strip, yes. Mayor Rozanski announced that Council will not reconvene following the Executive Session. The meeting was adjourned at 11:45 p. m. or, Presiding icer Clerk of Council I