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HomeMy WebLinkAbout05/01/1995 RECORD OF PROCEEDINGS Minutes of Dublin Ciry Council Meeting Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 Held May 1, 1995 19 Mayor Campbell called the work session of Dublin Ciry Council to order at 7 p.m. on Monday, May 1, 1995. Staff Comments Mr. McDaniel reported on the EarthWeek activities which took place in Dublin. He thanked the sponsors of the event, including Ashland Chemical, Frigidaire, Kroger, Wendy's and local government agencies. He invited forwazd the poster awazd winners for presentation of their certificates. Mayor Campbell presented certificates to the following: Levi Callahan, Saza Santho, Steven Johns, Andrea Neff, and Brian Carro. Mayor Campbell congratulated all the winners and thanked them for participating. Mr. Hanslev commented that: 1. A memo has been forwarded to Council regarding discounts offered to employees for Dublin pool passes. He asked that Council adopt the discounted fees described in his memo of Apri125, 1995 by motion. Following brief discussion, Mr. Kranstuber moved that the fee structure as proposed in Mr. Hansley's memo be adopted for 1995. Mrs. Boring seconded the motion. Vote on the motion - Mr. Strip, yes; Mrs. Boring, yes; Mayor Campbell, yes; Mrs. Stillwell, yes; Mr. Kranstuber, yes; Mr. Zawaly, yes. 2. A memo has also been forwazded to Council regazding a request for a hazdship waiver for fees for a fire alarm system to be installed by Security and Video Systems at Wendy's corporate headquarters. Mr. Hansley explained the background of this request, noting that the contractor prepazed a bid on this job based on fees in effect prior to the adoption of the MSI master fee schedule. Mayor Campbell stated that he will abstain from any discussion or vote on this matter since his wife is employed by Wendy's. Discussion followed about the timing of notification of fee increases and the possibility of other similaz situations where fee waivers will be requested in the future. Mr. Hansley responded that a related issue is on tonight's agenda involving fees for pazks maintenance services for special events. Mrs. Stillwell moved to waive the newly enacted fees for Security and Video Systems at the Wendy's location, as described in the memo provided by Mr. Hansley. Mr. Kranstuber seconded the motion. Vote on the motion - Mr. Zawaly, yes; Mrs. Stillwell, yes; Mr. Kranstuber, yes; Mr. Strip, yes; Mayor Campbell, abstain; Mrs. Boring, yes. 3. Mr. Hansley also asked to review a draft of a letter to Rob Meyer, Borror Corporation from ~ Mr. Foegler regazding an interpretation of Council's annexation policy amendment as approved on Apri124. Mr. Smith gave an update to Council regazding the special meeting of Planning and Zoning Commission on the McKitrick rezoning. He noted that if the Commission approves the rezoning at the May 3 meeting, a public heazing before Council will be scheduled on June 5, 1995. Mayor Campbell noted that the public heazing previously scheduled for the McKitrick rezoning this evening has been cancelled. He added that an executive session has been requested by the Law Department for pending legal matters. Ms. Grigsby reported that Deloitte and Touche will begin the annual compliance audit next week. Bob Lesiacsek is investigating computer connections for Council members to Ciry Hall and will make a presentation at the next Council meeting. There is also a first reading tonight of an ordinance amending the fee schedules for special events. Mr. Kindra noted that he has six items to report: 1. The Ciry of Columbus will hold another public information meeting on the Frantz and Hayden Run intersection improvements on Thursday, May 18 between 6:30 and 8:30 p.m. at Thomas Elementary School. 2. The Public Services Committee had asked him to renegotiate with Columbus on payment of the costs of the retaining wall with the wrought iron fence for the Dublin properties located along the Hayden Run intersection. The City of Columbus has indicated that they expect RECORD OF PROCEEDINGS Dublin City Council Meeting Page 2 Minutes of Meeting DAYTON ~EGAL_BLANK CO.. FORM IJ O. 10148 - Held May 1, 1995 19 60 percent of the construction costs to be home by the Ohio Public Works Commission. ' Dublin would be responsible for paying 40 percent of the additional costs incurred. i~' Following discussion, it was the consensus of Council to opt for the wrought iron fence for aesthetic I! I'' and maintenance purposes. Mr. Kranstuber emphasized that he favors this option only at the previously estimated cost to the City of $20,000 to $30,000. 3. Regazding the 1995 Street Maintenance Program, staff is waiting for clarification of whether Brandonway Drive should be included. There was a memo in the Council packet recently outlining the two proposed alternatives for street lists. Mrs. Boring pointed out her concerns about repaving Brandonway in view of the pending school construction in that azea. Following brief discussion, Mayor Campbell moved that option 2 list be selected which would not include Brandonway. Mrs. Boring seconded the motion. Mrs. Stillwell asked for confirmation that improvements to Tuttle Road between Frantz and Dublin Road aze not included in option 2, and Mr. Kinds stated this is correct. i Mr. Kinds added that an overlay will not be done on Brandonway, but some patching may be done ~ I in certain azeas where necessary. ~ I Mr. Zawaly asked Mr. Kinds to confirm that all of the streets listed in option 2 are the most critical infrastructure repaving projects needed within the City. Mr. Kinds confirmed this, adding that with additional funding he would have added others to the list. ' Mrs. Boring added that Mr. Geese noted at a recent public heazing that the berm azea on 745 is deteriorating. Mr. Kinds responded that he will initiate a work order to have the Service crew take Gaze of this. Vote on the motion - Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. Stillwell, yes; Mr. Strip, yes; Mr. Zawaly, yes; Mrs. Boring, yes. 4. Mr. Kinds further reported that an environmental document on State Route 161 will be submitted to ODOT in June. He will keep Council apprised of information regazding the preferred pavement cross-section. ' S. In regazd to the letter sent by Mr. Swingle about the Brand and Coffman intersection, no information has been developed at this time. All of the field surveying has been completed, and as information is developed and provided by the consulting engineers for review, staff will provide this information to Mr. Swingle. He will send a letter to Mr. Swingle letting him know this. He will also pass the letter on to the consultant so that the consultant will be sensitive to the issues raised by Mr. Swingle. Mr. Kranstuber requested that Mr. Kinds copy Council on the letter he sends to Mr. Swingle. 6. Mr. Kinds reported that the bid opening on the West Branch sewer took place last week on April 26. The low bid was from McNally Tunneling of Westlake, Ohio, and their bid was $11, 812,119. The previous estimate was $16 million, so this bid represents a significant savings to the City. Mr. Kinds added that the McNally firm has done work for the City of Cleveland, and a background information check is currently underway. ~ 7. Mr. Kinds further reported that he and Mr. Foegler have met with Ohio EPA officials regazding the waiving of the requirement for a detention basin. The EPA seems to favor waivin this r uirement althou h deli is still r uired at this oint. The i h g ~ g ~ ~ P C ty as also i, requested a change of I & I ratio from 2 to 1 to 1 to 1. This would be 1 gallon of I & I removed for each gallon added. Mr. Zawaly requested that staff arrange for repairs to be made to the sound system since it is not working well this evening. Ms. Clazke provided an update to Council on the issue raised at the last meeting by a new resident regazding notification that a pazk would be developed behind his home. Staff is in the process of ' designing a small standazd sign indicating to residents the expectation for development on parkland azeas. This type of signage could also be used to alert prospective buyers to azeas where roadways ~ or bridges aze to be located, i.e., the McKitrick property. Four members of Council indicated their support of this type of signage. The formal session of Dublin City Council was called to order by Mayor Joel Campbell at 7:40 p.m. Mrs. Stillwell led the Pledge of Allegiance. ' R 11 11 Council members present were: Mayor Campbell, Mrs. Boring, Mr. Kranstuber, Mrs. Stillwell, RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 3 Meeting _ _ __DAYTON LEGAL BLANK CO., FORMNO. 10148--""'-- Held May 1, 1995 19 - - I' - - - - - - Mr. Strip, and Mr. Zawaly. Mrs. King arrived at 8:20 p.m. Staff members present included Mr. Hassle , Mr. Smith Ms. Gri sb Mr . Kindr Y a M g y, s. Clarke, Mr. Lenz, Ms. Puskarcik, Mr. McDaniel, Ms. Bearden, Ms. Jordan, Mr. Hahn, Ms. Kennedy and Ms. Crandall. iii Auuroval of the Minutes of April 24, 1995 Meeting The clerk reported that the minutes are not complete at this time. The approval of the minutes will be delayed until the May 15 meeting. i, Correspondence j The clerk re orted that th r p e e was no correspondence. Comments From Visitors Roy Lovell. 4980 Dublin Road addressed Council regarding his concerns about the sewer project and how this will impact his property and that of his neighbor, Mrs. Sharrock. He has been working with Dublin staff over the past 6 to 8 months, and his main concern at this time is the appearance of the project when completed. He shared drawings and pictures of the area with Council. The site is on Dublin property, but this is a City of Columbus project. He has concerns with the following: 1. There is no logical need for building an exit road which will damage the contour and character of the land. This road will be used only a couple of days per year for ins ection P vehicles. 2. The landscaping will be devastated with this project. 3. He has not been able to obtain good information from Columbus about the project. 4. He, his wife, and Mrs. Sharrock are long-time Dublin residents and he asked for Council's assistance in addressing his concerns. Mayor Campbell suggested that this issue be placed on an upcoming Council agenda under the "Other" portion so that proper attention can be given to his concerns. He added that this sewer j j project is of critical importance to the future health of the City of Dublin. Council selected the deep tuna 1 e sew r e option so that residents would not be negatively impacted by the project and this option i was a very expensive one for the City. Mr. Hansley added that this resident is impacted by both the sewer project and by the Hayden Run intersection improvements as well. City staff has been working with Columbus and Franklin County I, to address the concerns of the Dublin residents. One concession obtained is a commitment that the construction in the front of Mr. Lovell's property would take one year instead of the originally estimated three years. Some of the requests made by Mr. Lovell involve substantial costs to the I, City, and thus he had urged Mr. Lovell to bring this issue before Councii, i. l i. ; i Mr. Kranstuber noted that he would like a staff report and more information about the issue of j replacing and rebuilding mounds on private property, such as the ones incurred with the Coffman j Road widening for the additional landscaping. Mr. Hansley estimated that, conservatively, the costs for Mr. Lovell's needs are in the ran a of ~ $50,000 to $100,000 or higher, g Mr. Zawaly suggested that this be referred to the Public Services Committee where the staff can report to the Committee and the Committee can then make a recommendation of whether this item should be placed under the "Other" portion of the agenda. Mr. Kranstuber, Public Services Chairperson agreed to have the Committee meet on Monday, May 15 at 6 p.m. in the Council Conference Room. Mr. Lovell asked if he could invite someone from the EPA to the meeting, and Mr. Kranstuber agreed that this was acceptable. Mr. Kranstuber asked staff to provide a concise summary of the issues involved, including budget figures, what would be replaced, what is being destroyed, what is additional, and the justification for the road access. Mrs. Stillwell moved to refer this issue to the Public Services Committee. She added that she has j ~ been working with the residents since last November as has Mr. Hansley. Mr. Zawaly seconded the motion. Vote on the motion - Mr. Strip, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. Zawaly, yes; Mr. Kranstuber, yes; Mayor Campbell, yes. Council Roundtable Mr i noted that he had distributed recommendations from the Finance Committee for RECORD OF PROCEED[NGS Minutes of Dublin City Council Meeting Page 4 Meeting _ - - --_~_.__DAY70N LEGAL RL4NK CO., FORh1fJ 0. 10148--- Held MaY 1, 1995 _ 19 hotel/motel tax fund awards, and apologized for the delay in getting this information to Council. He suggested that Council members review the information prior to the Committee reports later this evening. Mrs. Boring stated that she has concerns about the parking situation on Tara Hill, as outlined in the memo she faxed to Council. She asked the City Manager to respond. j Mr. Hansley commented that this is an annual problem where students from the high school park I on City streets in the spring to avoid paying parking fees at the school. He asked Lt. Geis to elaborate. Lt. Geis stated that an evaluation has been completed of signage in the area, and one resident is adversely impacted by additional signage. The Police division is recommending installation of "No Parking between 8 a.m. and 4 p.m." signage. Staff will continue to work with the residents who have raised the concerns. Mrs. Boring requested that Lt. Geis contact Monty Dixon about the status of this situation. Mr. Zawaly added that there is still a parking problem at Avery Park where drivers park on the ~i j grass near the softball diamonds. He believes that more enforcement of parking restrictions is needed. Mrs. Stillwell reported that the Leadership Dublin group had a very successful first retreat on Friday ~i evening and Saturday. Mavor Campbell reported: 1. He intends to request that legislation be drafted by the legal department regarding the private to public street conversion. He will propose a combination of two of the alternatives outlined in a memo from legal staff with the intent of providing that the City be made whole in terms of the costs of the conversion. 2. He noted that in the Daily Reporter last Friday, four corporations were featured on the front page, including Wendy's, Borror Corporation, Applied Innovation and Metatec -all Dublin companies. He added that the success of these companies indicates that Dublin is doing the right things in terms of the support and environment provided. 3. He recently had the opportunity to welcome the Ohio Association of Legal Secretaries to their state convention which was held in Dublin. They are one of many groups who continue to choose Dublin in which to hold their events, which points out that people want to come to Dublin for their activities as well. '1 in Ordinance No. 2495 - An Ordinance Amending Section 929.06(b) of the Codified Ordinances Establishing the Capacity Charges for the Water System. (Third Reading) ~I There were no further comments on this ordinance. i,' ~j Vote on the ordinance - Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, yes; Mrs. j Stillwell, yes; Mr. Strip, Yes; Mrs. Boring, Yes; Mr. Zawaly, yes. I 'll Ordinance No. 25-95 - An Ordinance Amending Section 925.03 of the Codifi ~ (b) ed Ordinances Establishing the Capacity Charges for the Sewer System. (Third Reading) There were no further comments on this ordinance. Vote on the ordinance -Mayor Campbell, yes; Mrs. King, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. Strip, Yes; Mr. Kranstuber, yes. Ordinance No. 26-95 - An Ordinance Authorizin the Cit Mana er to Si a Coo g Y g gn perative ~ ~v, ~ Agreement between the City of Columbus and the City of Dublin, Ohio for an Intersection Lnprovement at State Route 161 and Sawmill Road. (Third Readinp~ i;' Mr. Hansley stated that staffhas a couple of concerns with this legislation and therefore request that II the ordinance be tabled until the May 15 Council meeting. Mrs. Stillwell moved that the ordinance be tabled until May 15, 1995. j'. Mrs. King seconded the motion. Vote on the motion - Mr. Kranstuber es• Mr. Zawal es• Mr. Stri es• Ma or Cam bell i Y~ Y~ Y P~ Y~ Y P ~ yes; li Mrs. Boring, yes; Mrs. King, Yes; Mrs. Stillwell, yes. Ordinance No. 29-95 - An Ordinance Authorizing the Regulation of Traffic on Muirfield Drive and Other Roads in Muirfield Village During the Annual Memorial Tournament and Declaring an Emergency. (Third Reading) i Mr. Hansley requested passage by emergency as this must be in effect before the Muirfield I' RECORD OF PROCEED[NGS Minutes of Dublin City Council Meeting Page 5 Meeting - _ DAYTON LEGAL BLANK 00., FORM NO.10148 ~ - - - _ - " He1cL May 1, 1995 19 - - - - I~--- Tournament begins. He confirmed that this plan is the same as that of previous yeazs. Mr. Kranstuber moved to treat this as emergency legislation. Mr. Zawaly seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mr. Strip, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, yes; Mr. Zawaly, yes, Vote on the ordinance -Mrs. King, yes; Mrs. Boring, yes; Mr. Zawaly, yes; Mrs. Stillwell, yes; Mr. Strip, yes; Mr. Kranstuber, yes; Mayor Campbell, yes. Ordinance No. 30-95 - An Ordinance Accepting the Lowest and Best Bid for Cosgray Park Phase One Development, Authorizing the City Manager to Enter into a Contract for Completion of this Project, and Declaring an Emergency. (Second Reading) Mr. Hahn explained that emergency passage is requested due to the need to initiate the project during the spring construction season. The Phase One improvements include paving, site work, and stormwater drainage. In response to Mrs. Boring's question of whether the City has revised the pavement standazds to a higher stnadazd since last paving season, Mr. Hansley responded that the specifications have not been j changed. Dramatically changing the existing standard is cost prohibitive, as implied in the memo sent with this ordinance. Staff is recommending in 1995 that all paving projects, including pazk projects, aze based on the same stnadazd used in the past. Mr. Kranstuber commented that he would like some further analysis in temps of costs because he believes some of the problems on the Muirfield Drive paving are related not to materials but to application. If the Muirfield paving is within two to three percent of specs, there is something wrong with the specifications. Mr. Strip agreed that a paving job could be within spec yet have results that aze not first class. He believes the choice of contractor is a critical factor. Mr. Hansley noted that the project is bid, and the City is obligated to take the low bidder unless there is a specific reason to disqualify them. In response to Mr. Zawaly, Mr. Hahn stated that the Engineering division does not prepaze the bid estimates for the park projects - in this case, the firm of Myers Schmalenberger prepazed the ''i estimates in con•unction with B i ~ LJ En ineerin .All azk devel o mn g e t r g P p p ojects aze managed within j the division of Parks and Recreation. I~ Mayor Campbell clazified that this bid is the portion of pazk development that deals with irrigation ~ ~ lines, the site grading, drainage, stream crossings, entry drive and parking lot. Mrs. King moved to treat this as emergency legislation and waive the three time reading rule. Mayor Campbell seconded the motion. Mrs. King added that it is important to get this phase of the project underway because the sod must mature for a yeaz before the pazk can be used. The City needs to get this pazk on line in order to i i 'service the public. Vote on the motion - Mr. Strip, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, yes; Mrs. Stillwell, yes, Vote on the ordinance - Mr. Boring, yes; Mrs. King, yes; Mr. Zawaly, yes; Mr. Strip, yes; Mrs. Stillwell, yes; Mayor Campbell, yes; Mr. Kranstuber, yes. Ordinance No. 31-95 - An Ordinance Accepting the Lowest and Best Bid for ltiuf Grass Seed, ~ Authorizing the City Manager to Enter into a Contract for Procurement of this Product, and Declaring an Emergency. (Second Reading) Mr. Hahn confirmed that emergency action is needed to allow for planting this spring. Ii Mr. Zawaly moved to treat this as emergency legislation. Mrs. Boring seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mr. Strip, yes; Mrs. King, yes; Mayor Campbell, yes; Mrs. Boring, Yes; Mr. Zawaly, Yes; Mr. Kranstuber, yes. Vote on the ordinance - Mr. Zawaly, yes; Mr. Kranstuber, yes; Mrs. Stillwell, yes; Mr. Strip, yes; Mayor Campbell, yes; Mrs. King, yes; Mrs. Boring, yes. Ordinance No. 33-95 - An Ordinance Amending Ordinance No. 122-94 to Establish a Fee Schedule for Special Event Services Provided by the City of Dublin. (First Reading) Mr. Kranstuber introduced the ordinance. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 6 Meetin DA N EGAL BUNK CG. F RM N 1 Held May 1, 1995 19 Ms. Grigsby provided the background information on the need for this legislation, noting that: 1. When the MSI study was done, the fees incurred by Parks Maintenance to support Special Events were not identified sepazately. Budgets for many special events already planned were based on estimates for City services prior to the adoption of the master fee ordinance. Thus, a grandfather clause for those events is included within this ordinance, that the fees would not be imposed until after the effective date of the legislation. 2. In addition, there is a three-hour minimum chazge for workers for events, so some of the events can become quite costly to outside organizations. Thus, a provision is included regazding a waiver or fee adjustment to be recommended to City Council for events of certain types, i.e., civic association sponsored, school district sponsored, and city supported special events. In response to Mr. Zawaly, Ms. Puskarcik confirmed that all of the 1995 event fees were based on the previous services fee schedule. Mrs. King emphasized that this legislation will help move the City towazd Council's goal of scheduling fewer, higher quality events. Understanding the true costs of these events helps Council to make good decisions regazding bed tax funding for events. Mr. Zawaly requested that, prior to the next reading, he would like staff to prepaze an analysis of the impact on a targeted number of events between the current fee structure and the new fee structure. Mrs. Stillwell commented that it is important not to overlook the community spirit aspect of some of the events in the attempt to recoup all of the costs. The financial analysis would be very helpful to understand the impact of the fee changes. Mayor Campbell commented that this is another way of encouraging events that are self-sustaining to continue, meeting the goal of fewer, but high quality events. Mrs. King clazified for staff that there are four Council members that have requested a cost scenazio on a cross section of events to provide a more cleaz picture for the second reading. There will be a second reading of the ordinance at the May 15 Council meeting. Ordinance No. 34-95 - An Ordinance Amending Sections 305.04(j) and 311.03 of the Dublin Codified Ordinances to Eliminate References to Quiet Zones and Play Streets. (First Reading) Mrs. Boring introduced the ordinance. Mr. Hansley stated that the Public Services Committee reviewed the play streets issue at a recent meeting and then duetted staff to draft this legislation eliminating the references to play streets within the Code. Mayor Campbell asked that Rock Davis be sent a letter notifying him that the second reading will I~ take place on May 15. II Mrs. Stillwell commented that in the third "Whereas" section, she would suggest eliminating the j words after "condition" to clazify that this section addresses safety concerns for the children that play in the street as well as the drivers who use the roads. Mr. Zawaly recommended that the Committee reference state, "Public Services Committee of Council" for purposes of consistency. Mayor Campbell suggested that these amendments be incorporated with one motion at a future reading. There will be a second reading at the May 15 Council meeting. Other Hotel/Motel Tax Funding Recommendatio c Mr. Strip, Finance Committee Chairperson reported that the recommended awazd letters from the Finance Committee were faxed to the applicants and phone calls were made to applicants regarding tonight's heazing before Council. He summazized the Committee's recommendations: Dublin Historical Society $2 p00 Arthritis Foundation events not funded RECORD OF PROCEED[NGS Minutes of Dublin City Council Meeting Page 7 Meetin 9A`? N LE AL N K Held May 1, 1995 19 Dublin Chazity Cup (goals & bleachers) $5,000 Dublin Garden Club (Coffman House landscaping) $1,000 Dublin Gazden Club (Pioneer Crafts show) funded via Special Events Golden Beaz Three Tour Challenge tabled for more information Kiwanis Frog Jump (banners, city services) $3,000 Columbus Zoo Activity Pavilion $5000 Discussion followed about details regazding the Frog Jump event which is being moved to Old Dublin for the 30th anniversary of the event. Mr. Strip emphasized that if the bed tax funds of $2,000 aze not awarded to the Kiwanis to fund the banners, the City will then have to pick up the cost of the banners out of the Special Events budget. Ms. Puskazcik noted that this event is one of the programmed events in the community for which banners aze displayed for acycle - in this case, for two weeks in June. Mrs. King noted that she has concerns about spending this type of money for purchasing banners and the amount of money spent on labor to change them. Mr. Zawaly noted that he has concerns about funding the Frog Jump event since it seems to be a self sustaining event and not in need of subsidy. Mrs. Boring emphasized that the Three Tour Challenge is being coordinated by a professional production company and the profits aze not all given to chaziry - instead, a set amount is donated to Chazity regazdless of the profit made. The Frog Jump, on the other hand, has a long tradition in Dublin and the City should be supportive of the local group. Mr. Kranstuber pointed out that the Three Tour Challenge will be broadcast on national television and there may be an opportunity for promoting Dublin which would increase tourism and possibly have economic development impact. Mrs. Stillwell asked if the Three Tour Challenge is a tax exempt entity. Mr. Strip responded that it's not tax exempt, but non-profit. The local sponsor would be the Golf Club which is a not for profit. Mrs. Stillwell noted that the Dublin bed tax brochure requires that the entity be tax exempt, although the state statute does not. This is very confusing. Mrs. Stillwell also pointed out that she has concerns about encumbering funds for the Columbus Zoo activity pavilion, even though the funds will be released at a later date. Mrs. King shazed her concern, adding that the zoo is not located within the City. Mr. Zawaly noted that he also shazes their concerns about funding for the pavilion. Following further discussion, Mr. Kranstuber suggested that votes be taken sepazately on the zoo request, the Kiwanis request, and that the remainder be voted upon in one motion since they do not seem to be controversial among the Council members. i Mr. Strip then moved the adoption of the Finance Committee recommendations for the Dublin Historical Society, the Arthritis Foundation, the Dublin Chazity Cup, the Dublin Gazden Club and the Golden Beaz Three Tour Challenge. Mr. Kranstuber seconded the motion. Vote on the motion - Mr. Zawaly, yes; Mayor Campbell, yes; Mrs. Boring, yes; Mrs. King, yes; n_ Mr. Strip, yes; Mr. Kranstuber, yes; Mrs. Stillwell, yes:'` Mr. Strip moved to approve the recommendation of the Finance Committee regazding the Columbus Zoo pavilion to encumber $5,000 to be released at a future date. Mr. Kranstuber seconded the motion. Vote on the motion -Mayor Campbell, yes; Mr. Zawaly, no; Mrs. King, no; Mrs. Boring, no; Mr. Kranstuber, yes; Mr. Strip, yes; Mrs. Stillwell, no. (Motion failed) Mr. Strip moved to adopt the Committee recommendation for $3,000 funding for the Dublin Kiwanis Frog Jump. Mr. Kranstuber seconded Mr. Strip's motion. Considerable discussion followed regazding attendance at the event, cost of the banners, and whether RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 8 Meetin bAYTON LEGAL SUNK R 1 Held May 1, 1995 19 to separate the banner funding from the carpeting for the event and City services. Discussion continued about the entire banner program in the City of Dublin. Vote on the motion -Mrs. Stillwell, yes; Mr. Strip, yes; Mr. Kranstuber, yes; Mrs. Boring, yes; Mrs. King, no; Mr. Zawaly, no; Mayor Campbell, yes. Council Committee Reports Mrs. Stillwell, Administrative Committee announced that they met on Thursday and will meet again in two weeks at 7:30 a.m. She reported the following: 1. Regarding guidelines for the Xoggz board appointments, it was determined that the agreement with the Xoggz stipulates that Council representatives would be appointed when the Board itself is appointed. At this time, the organization remains a sole proprietorship. When a Board is appointed, the Committee will address this issue. It was recommended that the representative be a member of the community and not a Council member. 2. In terms of accountability of Council's representatives to various Boards, the Committee is recommending that quarterly reports be provided to the Administrative Committee by Council's representatives to other Boards. 3. Review is underway of the Council Rules of Order, and a model rules program is being reviewed by the Committee. 4. The Committee discussed the goal setting process, and is proposing a goal setting session on Saturday, June 17. Discussion followed about the need for a summer weekend goal setting session. A date of June 17 was tentatively set for goal setting. Mr. Strip noted that it is possible that he will not attend. F Mrs. Boring pointed out that some budgetary concerns about goal setting were raised in an earlier memo to Council. 5. The Committee also discussed computer needs for Council members, and Bob Lesiascek, Information Services Administrator will give a presentation at the next Council work session. Mrs. King, Community Development Committee stated that they met on April 27 and will meet again on May 11. Mr. Kindra and Ms. Bearden gave presentations to the Committee regarding the proposed I-73 turnpike. The Committee will report back to Council on this issue after the next meeting. Mr. Zawaly, Charter Review and Revision Commission stated that meetings have been set for i Thursday, May 11 from 6:30 to 9 p.m. and on Saturday, May 13 from 8:30 to 11 a.m. Mr. Zawaly moved to adjourn to executive session for legal matters. Mrs. King seconded the motion. Vote on the motion -Mrs. Boring, yes; Mrs. King, yes; Mr. Strip, yes; Mrs. Stillwell, yes; Mayor Campbell, yes; Mr. Kranstuber, yes; Mr. Zawaly, yes. Mayor Campbell announced that the meeting will not be reconvened following the executive session. ~ i The meeting was adjourned by Mayor Campbell at 9:40 p.m. Mayor, P iding cer Clerk of Council