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HomeMy WebLinkAbout04/10/1995 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meetin DAYTpN LE AL BLANK Held April 10, 1995 19 Mayor Campbell called the work session of Dublin City Council to order at 7 p.m. on Monday, April 10, 1995. Staff Comment Chief Ferrell presented a portion of the television program, "COPS" featuring Dublin Dispatcher Jackie Franken. He announced that she has received a Certificate of Merit from the Dublin Police Department for her part in assisting a choking victim. Mr. Kindra reported 1. The sanitary sewer work on Riverside Drive is progressing well and is ahead of schedule. Bright Road will be closed beginning Monday for a day or two in conjunction with this work, and the affected residents and media have been notified. 2. Franklin County will soon replace two bridges on Wilcox Road and is seeking input from the City regarding a preference for doing the work simultaneously or staggering the projects. The work is expected to take approximately 45 to 60 days. Following brief discussion, it was determined that feedback would be given to Mr. Kindra at the end of tonight's meeting. 3. Significant repairs will be undertaken by ODOT on the Post Road bridge in the near future. Staff has requested that this be scheduled during the summer months. There will be one-lane traffic restrictions for three months for this project. 4. Information was provided in the packet regazding the Hayden Run intersection improvements which will affect several Dublin residents. Legislation will be brought to Council soon regazding a cooperative agreement for this project with the City of Columbus. He noted that he is seeking input from Council regazding their preferences for the retaining wall. The consensus of the affected Dublin residents is that they would like a stone facade, but there is no consensus about the type of fence to cover the retaining wall. Costs for the vazious options aze contained in the memorandum. Following brief discussion, Mr. Strip suggested that the Public Services Committee study this issue and report back to Council with a recommendation. Mrs. King moved to refer this issue to the Public Services Committee. Mr. Zawaly seconded the motion. Vote on the motion - Mr. Zawaly, yes; Mrs. King, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mr. Strip, yes; Mrs. Stillwell, yes; Mayor Campbell, yes. Mr. Seidenstecker, Law Director's office, stated that a letter was provided in Council packets from the State Personnel Boazd of Review. The State Boazd has requested information from the City regarding statistical data about the City's Personnel Board of Review. The City has declined to provide this information because, as a Charter City, it is the City's belief that Dublin's Personnel Boazd is not under the jurisdiction of the State Personnel Board of Review. Ms. Jordan noted that coffee mugs have been provided to Council from the Tuttle Construction paztnering meeting. She added that she has been impressed with the positive, cooperative team approach of the construction firm for the Recreation Center. Mayor Campbell then noted: i 1. Several items on the agenda before Council tonight aze listed as "consent" items. This is j' a first attempt to begin a "consent agenda" format. 2. Mr. Smith has requested a special meeting of Council to convene to Executive Session for the purpose of discussing pending legal matters. The meeting must be set prior to the Planning and Zoning Commission meeting on Thursday, Apri120. Following discussion, a Special meeting of Council was set for Tuesday, April 18, 1995 for this purpose. The formal session of Dublin City Council meeting was called to order by Mayor Joel Campbell at 7:30 p.m. Mr. Zawaly led the Pledge of Allegiance. Roll Call Council members present were: Mayor Campbell, Mrs. King, Mrs. Boring, Mr. Kranstuber, Mrs. Stillwell, Mr. Strip, and Mr. Zawaly. Staff members present included Mr. Hansley, Mr. Coleman, Mr. Seidenstecker, Mr. Kindra, Ms. Newcomb, Ms. Jordan, Ms. Puskazcik, Chief Ferrell, Mr. Harding, Mr. Lenz, and Mr. Hahn. Auuroval of the Minutes of the March 6, 1995 Meeting Mr. Strip moved to approve the minutes of the March 6, 1995 meeting. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 2 Meetin DAYTON LEGAL BLANK R Held April 10, 1995 19 Mr. Zawaly seconded the motion. Vote on the motion -Mrs. Boring, yes; Mrs. King, yes; Mr. Kranstuber, yes; Mrs. Stillwell, yes; Mr. Zawaly, yes; Mr. Strip, yes; Mayor Campbell, yes. Aunroval of the Minutes of the March 20, 1995 Meeting, Mayor Campbell noted a correction to the minutes on Page 9, Point #4 of his comments. He asked that the record reflect that Mr. Foegler had provided the real estate property tax figures during earlier testimony at the meeting. Mr. Zawaly noted a correction to the minutes on Page 11, Point #6 of his comments. Point #6 should be corrected to state, "The application has been improved with the addition of the other conditions tonight, and he plans to vote in favor of the rezoning." The portion of Point #6 which follows should be stricken from the record. Mrs. King moved to approve the minutes with the corrections as noted. Mr. Zawaly seconded the motion. Vote on the motion - Mr. Kranstuber, yes; Mayor Campbell, yes; Mrs. King, yes; Mrs. Stillwell, yes; Mr. Strip, yes; Mrs. Boring, yes; Mr. Zawaly, yes. Corresc~ondence The clerk reported that four notices have been sent to Council regarding liquor permits: 1. A new D-5 permit for Continental Sawmill, Inc. at Village Parkway and the southeast corner of Tuller Road. 2. Transfer of DS and D6 permits from Continental Sawmill, Inc. at 6711 Dublin Center Drive to EWA, Inc., DBA Donerick's Pub at the same address. 3. Transfer of D2 and D2X permits from Soccer Sensation First, Inc. at 6490 Dublin Pazk Drive and Patio to Soccer First, Inc., at the same address. 4. Stock transfer consent for D1, D2, D3, D3A and D6 permit holder 84 N. High Street, Inc. No heazings were requested by Council on these matters. Comments Isom Visitors John Derri~. 7700 Riverside Drive, registered professional engineer in the State of Ohio expressed concern about the "fast tracking" of the construction at Hard Road and Riverside Drive. He was first made aware of the impact upon his property when he discovered a surveyor from R.D. Zande on his property. He noted that an error has been made by R.D. Zande Associates on the final construction drawings, and that a lazge, mature tree line on his property of approximately 20 trees will be lost if additional right-of--way is taken for this project. He noted that there aze discrepancies between the construction drawings and the 1940 survey. Mr. Derrig is requesting a written response regarding what monumentation was used to determine the centerline of SR 257; a date for submission of corrected final plans from Zande; additional review time for he and neighbor Hazold Bickel with the City's representative; and notification if the Ciry decides to purchase any right-of- ~ way from him or from Hazold Bickel. He is also seeking a proposal from the City regazding compensation and a meeting to discuss reconstructive landscaping. He would like to bring closure to the issues identified in order to avoid litigation. He added that the decision to move Hazd Road north to save the white oak tree has effectively condemned his trees and those of his neighbors. Mr. Hansley responded that staff is awaze of Mr. Derrig's concerns and will provide a written I! response to him very soon. The Ciry will not proceed until a determination is made regarding any errors in the construction drawings. Mrs. Boring requested that staff set up a meeting with Mr. Derrig to resolve this situation. Mrs. King asked if the Ciry had a policy in place regazding notification of property owners for construction projects affecting them. Mr. Kindra responded that in this case, the work is being done by the developer in cooperation with the City. He agrees that a notification process for affected residents would be a good idea. Mr. Kindra added that the plans have been received for this road, but are not yet approved. It was the consensus of Council for staff to draft a policy for notifying affected property owners of impending projects. Council Roundtable Mr. Zawaly noted that his wife, Joyce, asked him to bring to Council high praise for the Police division for their assistance with the traffic on Riverside Drive during the sewer line installation. Mrs. Stillwell reported: 1. The State will issue their recommended Transportation Improvements Projects (TIP) list on i RECORD OF PROCEEDINGS Minutes pf Dublin City Council Meeting Page 3 Meetin DA N Held April 10, 1995 19 Wednesday. 2. MORPC will host an I-270 North Outerbelt Corridor Study open house from 4 to 8 p.m. on Thursday, April 20 in Worthington. 3. Congratulations aze in order for former Mayor Joe Dixon, his family and friends in Old Dublin who recently won $3,000 in prize money on America's Funniest Home Videos. Mrs. King commented: 1. She has an article of interest from Common Ground regazding profitable amenities for cities. Dublin is on the right track since desirable amenities include nature azeas, open space, walkways and bikepaths. 2. She wants the City to be involved to an appropriate degree in the I-73 Turnpike discussions. Mr. Hansley responded that Mr. Kindra is participating in the meetings. At this point, the Ciry is not lobbying for location of the proposed turnpike. He suggested that Council provide staff with direction on this issue. Mrs. King suggested that the Community Development Committee study this issue to develop a policy. Mr. Zawaly moved that the Community Development Committee study the I-73 issue in order to recommend a policy to Council. Mr. Kranstuber seconded the motion. Vote on the motion -Mayor Campbell, yes; Mrs. Stillwell, yes; Mr. Strip, yes; Mr. Zawaly, yes; Mrs. Boring, Yes; Mrs. King, Yes; Mr. Kranstuber, yes. Mr S i noted that the Finance Committee will meet next week to review bed tax applications. Mayor Campbell reported that he, Mr. Hansley, Chief Ferrell and Lt. Geis went to Arlington, Virginia for reaccreditation heazings for the Police division. Dublin received accreditation for another five-yeaz period. He congratulated Chief Ferrell and the entire Police division on behalf of the citizens of Dublin for this achievement. ' lation Ordinance No. 103-94 (Amended) - An Ordinance Providing for a Change of Zoning of 5.284 Acres of Land, Located on the South Side of Rings Road, Approximately Midway Between Blazer Parkway and I-270, from: R-lA, ,Restricted Suburban Residential District (Washington Township Zoning Classification) to: PCD, Planned Commerce District. (Wheatley and Puckett properties) (Public Hearing) (Applicant: The Edwazds Land Company, c/o Ben W. Hale, Jr., Smith and Hale, 37 West Broad Street, Columbus, Ohio 43215) Registered as a proponent was Chris Cline, 37 W. Bridge Street. There were no registered i opponents to the rezoning. Ms. Newcomb showed slides of the site, noting that the right~f--way along Rings Road needs to be consistent with the Thoroughfaze Plan, which is 40 feet from centerline. The utilities aze available to this site. Regazding access, staff is recommending that there be one combined access for the initial development. There aze some fairly severe grade changes along Rings Road towazd I-270, and it will require strong attention to site triangles at the entry points. On March 2, Planning Commission recommended approval of this rezoning application with five conditions: ~ 1) That the development Text be revised to become essentially consistent with Subarea B standazds of the adjacent Tuttle Crossing District; 2) The right-of--way consistent with the Thoroughfaze Plan be dedicated by general warranty deed (40 feet from centerline) upon rezoning; 3) That all private streets, easements, utilities and storm water management facilities be designed consistent with the standazds of the City of Dublin; 4) That wet basin(s) be utilized wherever possible for the storm water management facilities; and 5) That alert-turn lane and street lighting, consistent with City policy at entries, be installed by the developer along Rings Road. Mayor Campbell noted that the applicant was not present. Mr. Cline was the only person who signed in as a proponent of the rezoning. Chris Cline. Attorney 37 West Bridg j representing the adjoining landowner to the west, the Pagura Land Company, stated they aze in favor of this rezoning. He has filed a rezoning application scheduled for first reading later tonight which extends the quality standazds established at Tuttle Crossing into new azeas. This is the first time that a developer other than the Edwards Company is adopting the same standazds. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 4 Meetin ~AYT N LE AL HUNK F RM 1 Held_ April 10, 1995 19 Mrs. Stillwell asked for clazification of office "related" uses as contained in the text. Ms. Newcomb responded that this would include mid-sized office and small office uses which will be consistent with subazea B. Mrs. Stillwell has concerns with the language "essentially consistent" in condition #1. Ms. Newcomb responded that the text is fairly consistent now, but some things will make it even more consistent with the subazea B within the Tuttle development. Mr. Hansley pointed out that these conditions were recommended by Planning Commission, and therefore staff cannot make changes to them. Mrs. King suggested that staff prepaze amendments to clazify this language for Council's consideration at the third reading. There will be a third reading of the ordinance at the Apri124 Council meeting. Ordinance No. 126-94 (Amended) - An Ordinance Providing for a Change of Zoning of 14.59 Acres of Land, Located on the Northwest Corner of Post Road and Avery Road, from: PUD, Planned Unit Development District and R-1, Restricted Residential District to: PUD, Planned Unit Development District. (Mast property -Northwest Presbyterian Church) (Public Hearing) (Applicant: Ruth E. Mast, 6759 Avery Road, Dublin, Ohio 43017, c/o Robert J. Apel, 5640 Frantz Road, Dublin, Ohio 43017) Registered as a proponent of the rezoning was Robert Apel, 5640 Frantz Road, Dublin, Ohio. There were no registered opponents. Ms. Newcomb explained that this is the Suburban Office and institutional portion of the Lowell Trace subdivision. The expansion is the inclusion of three R-1 azeas to the pazcel. The request is to review and approve a preliminary development plan for an 84,900 squaze foot church and v elementazy school building and 27,000 squaze feet of office space. She presented slides, noting that the acreage is located on the northwest corner of Post Road and Avery-Muirfield Drive. There aze two existing residences at this site. The church is planning to use one of the residences as a temporary office until the first phase of the church is completed. There is an existing residence on Avery-Muirfield and that residence will stay until the offices aze constructed. The applicant is initially proposing to construct about 30,000 squaze feet of sanctuary and four classrooms to serve 150 students. At build-out, 550 pazking spaces will be shazed by the church, school and office uses. Pazking will also be available for the public to access the Red Trabue Nature Preserve. Three access points aze proposed: one on Avery-Muirfield and two full-service cuts on Post Road. There is a proposed detention basin to be located within the nature preserve. Buildings will be constructed of brick, stucco/stone and cedaz trim. She noted that Planning Commission recommended approval with ten conditions: 1) That floodway, floodway plus 20 feet, and floodplain boundaries be accurately shown on all plat, planning, building permit, and engineering documents and that all City Codes be met regarding floodways and floodplains; 2) That the tree preservation plan be revised and that the tree fencing locations be indicated on all plans, subject to Staff approval, and that the fencing be installed prior to and during all phases of construction; i 3) That five-foot wide sidewalks be installed along Post Road and Avery-Muirfield Drive, that j a bikepath connection be provided from the site to the existing Red Trabue bikepath, and that bicycle pazking be provided on site, subject to Staff approval; 4) That a left turn stacking lane, subject to approval by the City Engineer, be installed on Post Road when the pazking lot is expanded beyond Phase I; 5) That right-of--way be dedicated at the corner of Post Road and Avery-Muirfield Drive for the purpose of traffic signal installation; 6) That the western driveway on Post Road be widened to 36 feet; 7) That the landscape plan comply with Code and the development text, subject to Staff approval; 8) That no new pazking spaces be installed for the temporary office; 9) That on-site turning movements for bus circulation be subject to approval by the City Engineer; and 10) That the text be revised to state that the existing Post Road residence located adjacent to the western property line will be demolished with 30 days of receiving occupancy for Phase I, but not later than January 1, 1998. Mr. Strip raised a question about the number of pazking spaces and their allocation to the church, school and office uses. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 5 Meetin DAYTON L AL UN Held April 10, 1995 19 Ms. Newcomb responded that the church will have 438 spaces and the office use will have 112 spaces. She added that the shazed pazking arrangement will have to be included in the text language. Mr. Strip suggested making this acondition - an agreement for shazed pazking for a specific period of time -and requested that staff have language prepazed for Council's consideration at third reading. Mayor Campbell and Mr. Zawaly agreed that the important factor here is not the date the agreement must be in place, i.e., at time of building permit issuance or occupancy, but that it be a perpetual agreement. Mr. Strip then asked that Mr. Apel work out the language with staff prior to the third reading Mr. Zawaly asked if the temporazy office use of the Post Road residence is for church use only. Ms. Newcomb responded that she will check and report back to Council. Mr. Bob Apel. 5640 Frantz Road, stated that he is the azchitect representing the Northwest Presbyterian Church. He stated the following: 1. Regazding the text language addressing allowable uses, the existing house on the western edge of the site will be used as a temporary church office until completion of Phase one. That is the intent of the inclusion of this use. 2. The build-out of the project will be over a long period of time. 3. They have also met with residents of Lowell Trace, Indian Run and Post Road for input. He showed boards which contained samples of the materials to be used, noting that the vast majority of material is stucco/stone, with some wood siding and brick azeas. Chris Cline. 6060 Post Road stated that he represents the Post Road residents, and Edith Driscoll, President of the Post Road Civic Association is also present this evening. They are in favor of the project and aze supportive of this transition from the limited industrial azea south of them to the Muirfield residential azea to the north. Council and Planning Commission undertook an intensive effort to carry out this transitioning commitment. The revised PUD plan before Council this evening is a downzoning from the 1987 plan. There will be a third reading of the ordinance at the April 24 Council meeting. Ordinance No. 89-94 - An Ordinance Providing for a Change of Zoning of 13.72 Acres of Land Located on the North Side of Tuttle Crossing Boulevard, Approximately 400 Feet East of (New) Wilcox Road from: R-1B, Limited Suburban Residential District (Washington Township Zoning District) to: PCD, Planned Commerce District. ('Itittle Crossing West Corridor, North Side) (Third Reading) (Applicant: Jay B. Eggspuehler, Attorney, 115 W. Main Street, Columbus, OH 43215 representing Virginia K. Williams, 5424 Wilcox Road; David H. and Delores Gease, 5713 Cosgray Road, Amlin, OH; John P. and Sherry L. Stewart, 5510 Tuttle Road; B.E.D. Development Company, 5530 Tuttle Road; James M. and Debbie Johnson, 5654 Tuttle Road; Robert and Leah M. Norris, 5610 Tuttle Road; and Alvin R. and Janet C. Whitehead, 5490 Tuttle Road) Mayor Campbell stated that Mr. Foegler has provided to Council a written summary of Option A i and Option B as outlined to them at the public hearing on March 20. ~ Mr. Hansley confirmed that staff would anticipate funding the road widening for this development it in the CIP for 1996. Mr. Zawaly commented that this application is the product of an outstanding team effort by a group of residents faced with a shazed dilemma in terms of the future of their properties. He commended the residents, staff and the Planning Commission for their hard work which has resulted in a very unique, successful plan. In response to Mayor Campbell's question, Mr. Zawaly noted that he recommends adoption of Option A. Mrs. Stillwell moved to approve Ordinance 89-94 with the conditions imposed by Planning Commission, and including Option A as described in the memo from the Planning staff to City Council dated Apri16, 1995. Mr. Strip seconded the motion. Mr. Zawaly noted that the residents involved in this rezoning gave high praise to the staff's efforts on their behalf. Vote on the ordinance - Mr. Kranstuber, yes; Mr. Strip, yes; Mr. Zawaly, yes; Mrs. King, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mayor Campbell, yes. RECORD OF PROCEEDINGS Minutes of Dublin Ciry Council Meeting Page 6 Meeting N LE AL BLANK CO. FORM NO. 1014 Held April 10, 1995 19 Resolution No. 06-95 - A Resolution Authorizing the City Manager to Convey aRight-of--Way Easement to the Columbus Southern Power Company Which Will Provide Service to DubGnshire 7 through Reserve H of Dublinshire 6 Subdivision. (Second Reading) Ms. Boring asked if the utility lines will be underground, and Mr. Kindra responded that they will be underground. There will be a third reading of the resolution at the April 24 Council meeting. Resolution No. 07-95 - A Resolution Designating April 17 through Apri122 EarthWeek in the City of Dublin, Ohio, and Declaring an Emergency. (Second Reading) Mr. Hansley noted that the Chairperson of the Solid Waste Advisory Committee (SWAG) is present this evening to address Council. He added that Ashland Chemical, Washington Township Fire Department and the Dublin Ciry Schools are all working with the Ciry of Dublin on EarthWeek activities. Tim Hazshbazger, Acting Chairperson of SWAG stated that April 22 has been designated world-wide as Earth Day, and Dublin is celebrating EarthWeek for the second consecutive yeaz to remind citizens of the importance of Gazing for our environment. Mr. Hazshbazger also provided copies to Council of the 1994 update to the City's Solid Waste Management Plan. He thanked Council for their ongoing support and acknowledged Dana McDaniel and his staffs support of the Committee's activities and Dublin's Solid Waste Management Plan. Mrs. King moved to waive the three-time reading rule and treat this as emergency legislation. Mr. Strip seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mr. Kranstuber, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Strip, yes; Mayor Campbell, yes; Mrs. King, yes. Vote on the resolution -Mrs. Boring, yes; Mr. Zawaly, yes; Mrs. Stillwell, yes; Mrs. King, yes; Mayor Campbell, yes; Mr. Strip, yes; Mr. Kranstuber, yes. Resolution No. 08-95 - A Resolution to Set Forth a Statement of Services to be Provided to the Area in a Proposed Annexation of 21+/- Acres from Jerome Township, Union County to the City of Dublin, Ohio as Required by Section 709.031 of the Ohio Revised Code. (Second Reading) Mr. Hansley noted that a map and a detailed memo from Mr. Foegler was contained in the packet regarding the proposed annexation's consistency with Council's adopted interim annexation policy. Staff will be requesting emergency action at the time of third reading to comply with the date of the Union County Commissioners' hearing which is May 8, 1995. There will be a third reading of the resolution at the Apri124 Council meeting. i Consent Agenda Items Mayor Campbell then briefly explained the format for the consent agenda items listed. Mr. Strip added that under the Charter, readings of the ordinances or resolutions can be dispensed with by atwo-thirds majority vote of Council. i Mayor Campbell then summarized that the agenda footnote in the future will read that, "Upon two- thirds vote of Council, the items identified as consent items will be read by number only and the appropriate action taken to dispose of them." He added that any items can be removed from the consent agenda upon the request of any member of Council. Ordinance No. 22-95 - An Ordinance Providing for a Change in Zoning for 9.893 Acres of Land Located on the North Side of Martin Road, Approximately 150 Feet West of Krier Drive and Martin Road from: PUD, Planned Unit Development District, to: PUD, Planned Unit Development District. (Martin Commons) (First Reading) Ordinance No. 23-95 - An Ordinance Providing for a Change in Zoning for 14.114 Acres of Land Located on the Southeast Corner of I-270 and Rings Road from: R-lA, Restricted Suburban Residential District to: PCD, Planned Commerce District. (Chakeres Land Company) (First Reading) Ordinance No. 29-95 - An Ordinance Authorizing the Regulation of Traffic on Muirfield Drive and Other Roads in Muirfield Village During the Annual Memorial Tournament. (Frst Reading) Mr. Zawaly moved that Ordinance Nos. 22-95, 23-95 and 29-95 be considered as consent agenda items; that Ordinance Nos. 22-95, 23-95 and 29-95 be introduced; that Ordinance Nos. 22-95 and 23-95 be referred to Planning and Zoning Commission; and that Ordinance No. 29-95 beheld over II RECORD OF PROCEEDINGS Minutes of Dublin Ciry Council Meeting Page 7 Meeting DAYTON LEGAL BUNK 00.. RM N Helu April 10, 1995 19 for a second reading; and that the reading of all three specified ordinances be waived. Mr. Strip seconded the motion. Vote on the motion -Mrs. King, yes; Mr. Kranstuber, yes; Mr. Zawaly, yes; Mrs. Stillwell, yes; Mrs. Boring, yes; Mr. Strip, yes; Mayor Campbell, yes. Ordinance No. 2495 - An Ordinance Amending Section 929.06(b) of the Codified Ordinances Establishing the Capacity Charges for the Water System. (First Reading) Mr. Zawaly introduced the ordinance. Mr. Hansley explained that a memo has been provided to Council from Ms. Grigsby explaining the need for this legislation which adds a capacity chazge for taps in excess of 6 inches. These were inadvertently left out of the last rate study. Staff is recommending that this ordinance and the next ordinance which involves related sewer capacity chazges be held over for second reading. There will be a second reading at the Apri124 Council meeting. Ordinance No. 25-95 - An Ordinance Amending Section 925.03(b) of the Codified Ordinances Establishing the Capacity Charges for the Sewer System. (F~rst Reading) Mr. Zawaly introduced the ordinance. There will be a second reading at the Apri124 Council meeting. Ordinance No. 2495 - An Ordinance Authorizing the City Manager to Sign a Cooperative Agreement Between the City of Columbus and the City of Dublin, Ohio for an Intersection Improvement at State Route 161 and Sawmill Road. (First Reading) Mr. Strip introduced the ordinance. Mr. Hansley commented that this ordinance involves cooperation between the cities of Dublin and Columbus on a road improvement project. This requires Dublin's consent, as some of the improvement to be undertaken lies in the Ciry of Dublin and Dublin will pay for a portion of the proposed improvement. Staff is requesting that this be held over for second reading. Mrs. King asked if affected property owners aze awaze of the project. Mr. Hansley responded that the project is in the design phase at this time, but staff will notify the Speedway gasoline station about the impending project. Ordinance No. 27-95 - An Ordinance Accepting the Lowest and Best Bid for a New Skid-Mount Seed/Mulch Sprayer and Authorizing the City Manager to Execute a Contract Governing the Procurement of Said Equipment. (First Reading) Mr. Kranstuber introduced the ordinance. Mr. Hansley explained that Mr. Harding has provided a detailed memo explaining the need for this equipment. Staff will request emergency passage at the next reading due to the seasonal nature of this purchase. There will be a second reading at the April 24 Council meeting. Ordinance No. 28-95 - An Ordinance Authorizing the Purchase of Outdoor Warning System Components Without Formal Advertising and Competitive Bidding Procedures, and Declaring an Emergency. (First Reading) Mrs. King introduced the ordinance. Mr. Hansley stated that Mr. Hazding has provided a detailed memo explaining the need for this , equipment and the need for emergency action. The Whalen Corporation is the sole provider for the equipment which must be compatible with the current system. This company was awazded the contract by Dublin and Franklin County after a competitive process several yeazs ago. The purchase involves additional sirens and replacement of two that have malfunctioned. It also provides for back- up parts as discussed during the budget sessions. The onset of the tornado season warrants the emergency action requested this evening. Mr. Strip asked for clazification about the malfunctioning units. Mr. Hansley stated that both units were struck by lightning and were covered by insurance. Mrs. Boring suggested that a cap figure of $70,000 be included within the ordinance, reaffirming the budgeted amount of $70,000. Mr. Hansley suggested that the language added under the second "Whereas" would then be amended to state, "the costs of these components will exceed $10,000 but in no case will exceed the $70,000 budgeted amount." Mrs. Boring moved to amend the ordinance to add language that the cost will not exceed $70,000. Mrs. King seconded the motion. I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 8 Meeting DAYTON L A Held April 10, 1995 19 Vote on the motion - Mr. Zawaly, yes; Mrs. King, yes; Mr. Kranstuber, yes; Mr. Strip, yes; Mrs. Stillwell, yes; Mrs. Boring, yes; Mayor Campbell, yes. Mrs. King moved to waive the three-time reading rule and treat this as emergency legislation. Mr. Strip seconded the motion. Vote on the motion - Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes; Mrs. Stillwell, yes; Mr. Strip, yes; Mrs. King, yes; Mayor Campbell, yes. Vote on the ordinance - Mr. Strip, yes; Mayor Campbell, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mrs. King, yes; Mr. Kranstuber, yes; Mrs. Stillwell, yes. Ordinance No. 17-94 - An Ordinance Granting a )~anchise to Columbus Southern Power Company to Construct, Maintain and Operate Lines, Appurtenances and Appliances for Conducting Electricity In, Over, Under and Through the Streets, Avenues, Alleys and Public Places of the City of Dublin. (Tabled Indefinitely) No action was taken on the ordinance. her Discussion Regarding Representatives to Xoggz Board Mr. Hansley that the City is entitled to two appointments to the Board of the Xoggz soccer team. He suggested that Council decide what guidelines to use in the appointments, i.e., whether the appointees will be Council members or community representatives similar to other boards and commissions. Council may wish to refer this to the Administrative Committee. Mr. Strip noted that he believes the appointees should be non-members of Council since Council contracts with the Xoggz and there could be a conflict of interest issue requiring abstention from voting. Mrs. Stillwell, Chairperson of the Administrative Committee offered to have the Committee establish guidelines for the appointments and then moved referral of this issue to the Committee. Mr. Strip seconded the motion. Vote on the motion - Mr. Kranstuber, yes; Mr. Zawaly, yes; Mr. Strip, yes; Mrs. King, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mayor Campbell, yes. Mrs. King suggested that the Committee also make a recommendation on the appointment needed for the Dublin Fund. Mrs. Stillwell responded that this could be discussed as a personnel issue during tonight's executive session and the Dublin Fund appointment could tentatively be made at the next Council meeting. ~ Council Committee Reports Mr. Kranstuber, Public Services Committee reported that they will meet on Wednesday, April 19 at 5:30 p.m., preceding the Finance Committee meeting at 7:30 p.m. Agenda items will include the play street issue, the fencing issue for Hayden Run, and a walking tour of the Community Recreation Center site. i Mr. Strip, Finance Committee reported that many applications have been received for funding via bed taxes. Council has received copies of applications, and he would appreciate any input from members prior to the meeting on the 19th. Many of the applications seem to be beyond the scope and intent of guidelines set in the original bed tax ordinance. Discussion followed about the types of applications which have been submitted, and the possible need to track the requests which fall outside the guidelines of the bed tax ordinance. Ultimately, the requests could be referred to other sources of funding. Mrs. Stillwell, Administrative Committee noted that the Committee would like to review the Council Rules of Order in terms of efficiency and effectiveness of Council processes. If Council is willing to refer this review to the Committee, they would assume responsibility for this project. Mr. Zawaly concurred with this request. He added that this task had been assigned to the Charter Review and Revision Commission, but due to the timeframes and number of meetings necessary for the Charter portion, he would be supportive of the Council Committee's review of the Rules of Order. Mrs. Stillwell moved to refer the study of the Council Rules of Order to the Administrative RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 9 Meeting A N LEGAL BLANK F RM N . Held April 10, 1995 19 Committee. Mr. Zawaly seconded the motion, adding that a number of good suggestions for the Rules revisions have been provided during the Charter process. Vote on the motion - Mr. Strip, yes; Mrs. King, yes; Mrs. Stillwell, yes; Mayor Campbell, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Kranstuber, yes. Mr. Zawaly, ('harter Review and Revision Commission stated that they met on April 1 and plan to meet again on April 18 and 25. Council members aze welcome to attend any meetings of the Commission. The Commission is struggling with the feasibility of eliminating the three-reading rule and considering a public heazing process with an option for voting at the public heazing if Council is ready to do so. Council will be provided with the text of the proposed Charter, and will then be provided with the text including strikeouts. They believe this reading of the new version unencumbered will provide a different perspective. Mayor Campbell commented that an update on their progress would be helpful versus providing a finished product to Council which will require changes. Mrs. King, Community Development Committee asked that the members contact the Clerk to indicate their availability to meet to discuss the proposed I-73 turnpike. She also requested that staff prepaze in advance a package of information on this topic, including a summation of the process, how Dublin can impact the process, and identifying alternatives. Mrs. King also asked about the timing of the next reading of the amended Thoroughfaze Plan and the opportunity for public input. Discussion followed about the process involved and timing. Mr. Hansley noted that there will be a public heazing at the Apri124 Council meeting followed by a third reading. Mrs. King suggested that staff notify Mike Keenan of Coventry Woods of these dates. Mrs. King noted that the Council packet contained a proposed revision to the interim annexation policy that was drawn up by staff at the request of the Land Use Committee. She asked that this item be included on the next Council agenda for Council's consideration. Mrs. Stillwell commented that response is needed for Mr. Kindra in regazd to the Wilcox Road bridge replacement timing. She noted that she would like to get input from the residents of Heather Glen prior to making any recommendation. Mr. Hansley commented that the county is requesting the City's input, but there is no guazantee that the county will accommodate the City's request for timing on the projects. ~ Mr. Zawaly moved to adjourn to Executive Session to discuss personnel matters. Mrs. Stillwell seconded the motion. Vote on the motion - Mr. Kranstuber, yes; Mr. Strip, yes; Mr. Zawaly, yes; Mrs. King, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mayor Campbell, yes. Mayor Campbell announced that the meeting will not be reconvened following the Executive Session. ~ i The meeting was adjourned at 9:45 p.m. or, Presid g er Clerk of Council