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HomeMy WebLinkAbout12/16/1996 RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LEGA BLANK CO. FORM NO. 1014 Held December 16, 1996 19 Mayor Kranstuber called the formal session of the Dublin City Council to order at 7:30 p.m. on Monday, December 16, 1996. He explained that the meeting was delayed so that the board and commission interviews for Planning Commission could be completed prior to tonight's meeting. He will adjust the order of the agenda items to accommodate the later start time. Community Development Committee meeting Mr. McCash, Chairperson reported that a copy of the proposed development text for the Avery and Post property has been distributed to the Committee and to all Council members. This is the product of the meetings held among the Committee, the neighbors, and SuperAmerica representatives. He then moved that the Committee recommend to Council that the rezoning for the Post and Avery site be done as a joint application between the City of Dublin and Ashland Chemical, and that it be done as a planned commercial district (PCD text) with the text proposed tonight. Mr. Campbell seconded the motion. The motion was approved unanimously by the Committee members. Mr. McCash stated that the Community Development Committee meeting is now adjourned. Mayor Kranstuber asked Ms. Hide Pittaluga to lead the Pledge of Allegiance. Roll all Council members present were: Mayor Kranstuber, Mrs. Stillwell, Mr. Campbell, Mrs. Boring, Mr. Zawaly, Mr. McCash and Ms. Hide Pittaluga. Approval of Minutes of December 2, 1996 ~ Mr. Zawaly moved approval of the minutes of December 2, 1996. Mrs. Stillwell seconded the motion. Vote on the motion - Mr. McCash, yes; Mr. Campbell, yes; Mrs. Stillwell, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. Zawaly, yes. Correspondence The Clerk reported that no correspondence was received which requires Council action tonight. Comments from Visitors Mayor Kranstuber noted that several members of the Dublin Coffman High School swim team are present tonight to address Council. Niki Watson, 5631 Dumfries Court introduced herself, Katie Clark, Heather Monahan, Andy Wagner and Harry Gandre representing the swim and dive team. They thanked Council for the use of the Community Center facilities which has enhanced their team's effectiveness by reducing travel time and having a place for home meets. They invited Council members to attend their swim meets and passed around a schedule to them. Mayor Kranstuber stated that the Council Round Table and Staff Comments portion of the agenda will be deferred until later in the meeting. LEGISLATION Tabled Ordinances Ordinance No. 91-96 - An Ordinance Authorizing the City Manager to Enter Into an Agreement Leasing a 3.780+/- Parcel on Blazer Parkway, Dublin, Ohio to Washington Township. Mr. Hansley stated that a detailed memo has been provided by Craig Stewart of Carlile, Patchen & Murphy outlining the terms of the lease. It basically proposes that the City lease the space in the water tower at Blazer Parkway and Rings Road to the Washington Township Fire Department for $1 per year. The township will then do major renovations to add a second floor. The contract calls for them to house no less than 3 firefighters in that space. The township approved the lease on Tuesday evening, and staff is RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LEGAL BLANK CO. FORM NO. 1014 Held December 16.,1996 19 recommending approval by Council tonight. Mrs. Stillwell moved to take the ordinance from the table. Mrs. Boring seconded the motion. Vote on the motion - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Zawaly, yes; Mayor Kranstuber, yes. Mrs. Boring commented that she is appreciative of the partnership which will benefit the community. She is pleased to see that the water tower space can be utilized to the maximum. Mr. McCash noted that in the termination clause of the lease, it states that the lessee can terminate with at least 180 days notice, but the City can terminate after 10 years. He is concerned about the increased termination fees which would be paid by the City based on these provisions. Mr. Hansley stated that the intent of Section 10.3 as outlined in the cover memo is to protect the township interests if the City were to take over the fire service and therefore the tower. The termination fees would offset the monies they have spent on renovating the tower. He added that the termination fees are set relatively small and it is unlikely that this would ever come about. Vote on the ordinance -Mrs. Boring, yes; Mr. Zawaly, yes; Mr. McCash, yes; Mrs. Stillwell, yes; Ms. Hide Pittaluga, yes; Mr. Campbell, yes; Mayor Kranstuber, yes. Ordinance No. 96-96 - An Ordinance Providing for a Change in Zoning for 2.6871 Acres of Land Located on the Southeast Corner of Avery-Muirfield Drive and Post Road, from: LI, Limited Industrial District, to: SO, Suburban Office and Institutional District. Mr. McCash moved to take this from the table. Mayor Kranstuber seconded the motion. Vote on the motion - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mrs. Stillwell, yes. Mr. McCash explained that the Community Development Committee has worked with the applicant and the neighbors on a proposed PCD text for this site. The Committee is recommending that the ordinance be amended to a joint application between the City of Dublin and Ashland/SuperAmerica, and that it be amended to include this planned text for the rezoning as opposed to a straight suburban office district . Ms. Hide Pittaluga moved to accept the recommendation from the Community Development Committee to proceed with the PCD text. Mr. Zawaly seconded the motion. Vote on the motion - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mrs. Stillwell, yes. Mr. Campbell moved to amend the rezoning title to a PCD, to make it a joint application between the City and Ashland, and to refer it to Planning and Zoning Commission. Ms. Hide Pittaluga seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. Zawaly, yes; Mayor Kranstuber, yes; Mr. Campbell, yes. - ~ Mr. Campbell thanked all of the parties involved, especially Mr. McCash who has worked very hard to put this application together, Chris Cline who worked with the residents, and John Thaxton of SuperAmerica. Ordinance No. 103-96 - An Ordinance Accepting the Lowest and Best Bid for the Cosgray Park Phase II Project, Appropriating Funds Therefor, and Declaring an Emergency. Mr. Hansley stated that a detailed memo has been provided from Mr. McDaniel which explains the issue of the alternate bid raised at the last meeting. Staff is recommending adoption by emergency so that the project can be initiated prior to spring. Mrs. Stillwell moved to take the ordinance from the table. RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LEGAL BLANK CO., FORM NO. 1014 Held December 16, 1996 lg Mr. Campbell seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Campbell, yes; Mayor Kranstuber, yes. Mr. Campbell moved to treat this as emergency legislation in order to preserve the bids as •r submitted. Mrs. Stillwell seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Campbell, yes; Mayor Kranstuber, yes; Mr. Zawaly, yes; Mrs. Stillwell, yes. Vote on the ordinance - Mr. McCash, yes; Mrs. Stillwell, yes; Ms. Hide Pittaluga, yes; Mr. Campbell, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Mr. Zawaly, yes. Second Reading & Public Hearing -Ordinances Ordinance No. 85-96(Amended) - An Ordinance Providing for a Change of Zoning for 13.129 Acres of Land Located on the South Side of Perimeter Drive, Approximately 250 Feet East of Avery Road from: PCD, Planned Commerce District, to: PLR, Planned Low Density Residential District. (Perimeter Center Multi-Family) (Applicant: Hallmark Communities Ltd., Jack Lucks, 150 E. Broad Street, 5th Floor, Columbus, OH 43215) Registered as a proponent of the rezoning was Frank Kass. There were no registered opponents. Mr. McCash noted for the record that Continental is a client of his employer, and therefore he will leave the room and abstain from voting on this matter. Ms. Clarke stated that there is a revised ordinance before Council this evening with a new legal description, new acreage and a revised plan. The overall plan is to rezone a portion ~ of the Perimeter Center PCD which is currently zoned for offices and commercial uses. The area planned as flex office space behind the shopping center is proposed for rezoning as a three-story apartment complex which would include 198 units and a club house. The proposal also includes a fee in lieu of land dedication. In order to reduce long term maintenance responsibilities for parkland, it is recommended by staff and Planning Commission that a fee in lieu of land dedication would be optimal. This site is located along Perimeter Drive, next to the Perimeter Center shopping center. She showed slides of the site and surrounding area. Ms. Clarke noted that the site was designated in the 1988 Community Plan as an activity center, and multi-family use is considered to be appropriate in an activity center. Staff believes that the rezoning provides the City with an alternative type of housing and has an unusually good architectural package. Planning Commission recommended approval by a vote of 4 to 1 in November. The one vote against the proposal was based on the Mt. Auburn study and a reluctance to change land use in an area with a high potential for commercial development. The Planning Commission recommended approval of this rezoning application with a series of 12 conditions as stated in the Record of Action dated November 7, 1996: 1. That prior to the final development plan, verification that the parcels have been combined be submitted; 2. That all opposing curbcuts be shown on the plan and that points of access for the site meet the text requirements and approval of the City Engineer; 3. That a parkland fee in the amount of $121,360.00 be paid by the applicant prior to issuance of a building permit or recording of the final plat, as appropriate; 4. That an easement and right-of--way dedication plat be provided for this development indicating the location of public and private easements, vehicular access, access restriction, and maintenance responsibilities for private utilities and streets, as approved by the City Engineer; 5. That the design of private streets, private and public utilities, storm water management and grading plan for the site meet the requirements of the City Engineer; 6. That the site layout take into consideration the presence of existing public and private utilities, as approved by the City Engineer; RECORD OF PROCEED[NGS Minutes of Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1014 Held December 16~ 1996 19 7. That the applicant demonstrate building materials, colors and proportions at the Planning Commission meeting; 8. That prior to construction, the site plan, and architecture be reviewed and approved by the Planning Commission utilizing the final development plan process; 9. That the appropriate parking ratio be determined at final development plan; 10. That all signs, lighting, and landscaping comply with the City's Code, subject to staff approval; 11. That the applicant provide within two weeks, a revised Subarea Plan for Perimeter Center; and 12. That the text be revised to include an expiration clause prior to going to Council, subject to staff approval. Ms. Clarke added that there have been no comments or concerns raised by citizens about this application. Ms. Hide Pittaluga asked what is the incentive to approve athree-story versus atwo-story apartment complex as an extra layer brings more density. Ms. Clarke responded that architecturally, the three stories help to screen the back side of the shopping center and provide a 360 degree finish for that project. Mr. Zawaly asked for verification of the other activity centers designated in the Community Plan. Ms. Clarke responded that one was at Dublin Village Center; another at the Schottenstein's Center on Sawmill Road; and the others are the Perimeter Riverside area on both sides of Avery Road and at Tuttle Crossing. Mrs. Stillwell asked what level of impact this change of land use will have on the City in view of the amount of acreage. Ms. Clarke responded that this land is very valuable with commercial zoning of 13 plus acres. In terms of retail development, however, most retailers are dependent on drive-by traffic and so for this site, the Avery-Muirfield frontage is prime, not the Perimeter Drive frontage. Along-term use likely for this property would be low density office or office flex, and these would yield higher tax dollars overall than amulti-family development. However, the high value associated with these units would provide income in terms of property tax at a much earlier stage. This is a very expensive piece of property and would likely not be developed in the short term for another commercial use. Mr. Zawaly asked what kind of traffic studies have been done regarding this proposal. Ms. Clarke responded that no traffic studies have been done to date. Multi-family does not yield anywhere near the traffic volumes as does commercial until the multi-family densities are extremely high, i.e., 30 to 50 units per acre. Frank Kass, Continental, Inc., applicant, stated that the 13 acres could have accommodated approximately 30,000 square feet of flex office space. The value of the flex office space project would have been approximately $10 million, and as amulti-family apartment project, the value will be approximately $15 million. He noted that many of the ~ units will be designated as corporate housing units. The density of the project will be very low. The land is owned by John McKitrick and was part of the original Perimeter Mall land, so they are paying commercial prices for this land. Mr. McKitrick is selling the land to them and Nationwide Insurance will be an investor in the project. He emphasized that the revenue for the schools will come faster with this rezoning which will not add a lot of students to the school system. The Planning Commission and staff have been very supportive of this proposal. He showed slides of other similar projects in Columbus - Victoria Gate and Olentangy Village. Mr. Campbell asked if retail uses are being requested. Mr. Kass responded that they do not have an objection to limited retail space such as a travel agent. But that use would have to come back for approval to Council. RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LEGAL BLANK CO., FORM NO. 1014 Held December 16, 1996 19 Mr. Campbell moved approval of the ordinance subject to the conditions of Planning and Zoning Commission. Mr. Zawaly seconded the motion. s Mr. Campbell then amended his motion to include the revised acreage, the revised legal description and revised plans submitted to Council for this hearing. ~4 Mr. Zawaly seconded the amended motion. Mrs. Boring noted that she had voted against the proposal at Planning Commission based on the Mt. Auburn study. Mr. Kass has made some compelling arguments for changing the zoning, but she is not ready at this time to give up on commercial zoning for the site. Mr. Campbell commented that there is an opportunity here to have a nice development which will buffer the shopping center from Perimeter Drive. He does not believe that this location will draw high quality commercial development. Mr. Zawaly stated that he is generally strongly biased against multi-family projects, however he believes that this development is appropriate at this location and it makes sense. It will add to the attractiveness of that area and is an extraordinary project which will likely win awards. Mr. Kass also has a high level of credibility with the City as he carries through on his commitments as demonstrated over the past years in Dublin. Mrs. Stillwell stated that this project will be very unique and makes good use of the space. She believes it has a great deal more potential than commercial development in this location. The fact that it is within walking distance of Perimeter Center will enable the Center to become a gathering place. She supports this rezoning. Mrs. Boring stated that following this discussion about the project and its amenities, i.e., screening of the shopping center, a high quality unique development with character and charm, she will change her position and will support this rezoning. Mayor Kranstuber stated that this high quality multi-family development sets a high standard for Dublin. Mrs. Stillwell commented that she would like to credit Mr. Kass's partner, Jack Lucks who is present tonight and who has challenged development in this community by bringing in a variety of speakers to Central Ohio. He has made a substantial contribution to the development community in this way. Vote on the motion -Mrs. Stillwell, yes; Mr. McCash, abstain; Mr. Zawaly, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes. Ordinance No. 86-96 - An Ordinance Providing for a Change of Zoning for 3.279 Acres of Land Located on the North Side of Metro Place North, Approximately 800 Feet West of Frantz Road from: PUD, Planned Unit Development District, to: PUD, Planned Unit Development District. (Extended Stay America Hotel) (Applicant: Extended Stay America, Inc., William T. Henry, 1550 Northwest Highway, Suite 401, Park Ridge, IL 60068-1463) Registered as a proponent was William T. Henry, 1550 Northwest Highway, Park Ridge, Illinois. There were no registered opponents. Ms. Clarke stated that this rezoning proposes a revision to the overall zoning plan for Metro Center to include an additional hotel. Metro Center was zoned as part of Waterford Village in the early 1970's and included a number of office sites, two restaurant sites, a bank site along Frantz Road, and one hotel site which was taken by Stouffer's. A few years ago, there was a request for a second hotel. A refinement of the preliminary development plan was done to accommodate the Residence Inn. This rezoning requests a third hotel site on 3.2 acres on the north side of Metro Place North for an extended stay hotel. The Metro Center development has no text, just a generalized land plan which this RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1 14 Held December 16r 1996 19 will update. The applicant has submitted a landscape plan and site plan for Council's consideration. The Planning Commission will review these plans at the final development plan stage. She then showed slides of the site and surrounding area. This application was reviewed by the Planning Commission on November 7, 1996 and Planning Commission recommended approval by a vote of 5-0. The businesses in the City have indicated a need for more hotels and restaurants in order to service the office population. Staff recommends approval subject to the conditions listed in the Record of Action dated November 7, 1996: 1. That the 60-foot wide right-of--way for the access road from Metro Place North to the McKitrick property and parallel utility easements (20 feet wide) be deeded to the City before approval of building permits; 2. That the owner agree to cooperate in a plan for a coordinated bike/pedestrian path along Metro Place North; 3. That a future second access drive be provided to the new north-south access road; 4. That the existing fence row along the north property line be preserved, and that all landscape and parking requirements be incorporated at final development plan review acceptable to staff; and 5. That brick or stone be the predominant exterior building material and that architecture be consistent with both the conceptual color rendering submitted and the high quality of Metro Center. William T. Henry, 1550 Northwest Highway, Park Ridge, Illinois stated that he represents the applicant. Extended Stay is a company owned by Wayne Rising and George Johnson, and they are in the process of building Extended Stay facilities throughout the United States. Forty were completed this year, and plans are underway to build 60 next year. They provide accommodations for the business traveler and for seminars. There were no comments by Council members. Mayor Kranstuber moved approval of the rezoning with the conditions of Planning Commission. Mr. Campbell seconded the motion. Vote on the motion - Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Mrs. Boring, yes; Mr. Zawaly, yes. Ordinance No. 105-96 - An Ordinance Establishing the Minimum Regulations Governing the Conditions and Maintenance of all Property, Buildings and Structures by Providing the Standards for Supplied Utilities and Facilities and Other Physical Things and Conditions Essential To Ensure that Structures are Safe, Sanitary and Fit for Occupation and Use, and the Condemnation of Buildings and Structures Unfit for Human Occupancy and Use, and the Demolition of Such Structures, known as the Property Maintenance Code. Mr. Hansley stated that staff requests tabling this until the next Council meeting to allow time to address some legal issues. Mayor Kranstuber moved that Ordinance No. 105-96 be tabled until January 6, 1997. Ms. Hide Pittaluga seconded the motion. Vote on the motion - Mr. Zawaly, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes, Mr. McCash, yes. Mrs. Stillwell suggested that the title be revised to provide more clarity to the language "other physical things and conditions." Ordinance No. 106-96 - An Ordinance to Establish Appropriations Based on the 1997 Operating Budget of the City of Dublin, State of Ohio, for the Fiscal Year Ending December 31, 1997. Mr. Hansley noted that these appropriations are based on the 1997 budget which has been adopted. Per the Revised Charter, this ordinance will be effective upon adoption unless a later date is specified. In this case, staff has specified December 31, 1996 at midnight. RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1 1 Held December 1 F, 199E ig Vote on the ordinance - Mr. McCash, yes; Mr. Zawaly, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mrs. Boring, yes; Mayor Kranstuber, yes. ,M Introduction & First Readings -Ordinances Ordinance No. 104-96 - An Ordinance to Amend Sections 97.01, 150.035 to 150.039 153.205, 153.210 of the Dublin Codified Ordinances and Repealing Section 97.06 Relating to Driveways, Sidewalks and Bikepaths. Mayor Kranstuber introduced the ordinance. Mr. Hansley stated that staff is recommending this be referred to Planning and Zoning for their review as it amends the zoning code. Mrs. Boring noted that she has talked to Mr. Kindra about this, and she has some concerns about parking and building setback lines. She would like further discussion by Council prior to referring this to Planning & Zoning Commission. Mr. Smith noted that he has spoken to Mr. Kindra about those concerns and they will be addressed by memo. Amendments are likely prior to review by P&Z. Mrs. Stillwell moved to refer the ordinance to the Planning and Zoning Commission. Ms. Hide Pittaluga seconded the motion. Mr. McCash expressed concern that if the intent of these revisions is to prohibit parking in driveways forward to the building setback line, he is not in favor of referring this to P&Z. He acknowledged that there is a problem regarding the lack of controls on the mixtures of concrete resulting in concrete driveway failure. ° Mr. Kindra explained that the current ordinance is completely outdated and is not being adhered to in the field. He understands Mrs. Boring's concerns and has passed that along °~a to Ms. Clarke. Staff has been working on these changes for months, and there are many sections of the code affected the changes. Mayor Kranstuber commented that in view of the many pending issues, he does not understand why staff is working on this minor issue. Mr. Hansley suggested Council refer this to the Community Development Committee for further policy discussion. Driveway construction standards have been an ongoing issue in the City, and some of the bikepath issues recently raised and setback issues are also addressed in this ordinance. These issues pre-date some of the current Council members' terms. Mrs. Stillwell withdrew her motion. Mr. Zawaly moved to refer the ordinance to the Community Development Committee for review of the policy matters for recommendation back to Council. Mayor Kranstuber seconded the motion. Vote on the motion - Mr. McCash, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes. Ordinance No. 109-96 - An Ordinance Accepting the Lowest and Best Bid for a Four Wheel Street Sweeper and Related Equipment. Mayor Kranstuber introduced the ordinance. Mr. Hansley stated that a detailed memo was provided from Mr. Harding. Staff is recommending the purchase from budgeted funds. Mr. Zawaly noted that this could be done as a resolution. Mr. Hansley stated that staffwould like to have further discussion regarding the types of things appropriate for a resolution versus an ordinance. Mrs. Boring asked for further clarification of why a used demonstrator model would not be in the City's best interests. RECORD OF PROCEEDINGS Minutes of Meeting DAYT N LE AL Held nPCPmher 1 F 199E 19 Mr. Harding responded that the Service Department recommends purchase of a new unit in view of the small price difference of $4,900. Mr. Zawaly noted that the Law Director has indicated that holding this over for public hearing in January will require a reappropriation of funds at that time. Therefore, he v would move to dispense with the public hearing and treat this as emergency legislation. Mrs. Boring seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, abstain. Vote on the ordinance - Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, abstain; Mr. McCash, yes; Mayor Kranstuber, yes; Mrs. Stillwell, yes. Ordinance No. 110-96 - An Ordinance Vacating Surplus Wilcox Road Right-of- Way. Mr. Campbell introduced the ordinance. Mr. Hansley noted there was a detailed memo in the packet indicating there is a surplus of right-of--way in this location that is not suitable for City use. By statute, the parcel goes to the adjoining property owners and is split 50/50. Staffis recommending that this be held over for a public hearing and second reading on January 6, 1997. Mr. McCash asked if the City purchased this right-of--way initially, and whether the boundary will change between the City of Dublin and the City of Columbus as part of this action. Mr. Kindra responded that this is a part of Old Wilcox Road and is a housekeeping item that has been pending for a few years. It does not change the boundaries of the City; all of this land is within the City and will remain within the City. Mr. Smith stated that he will check on the boundary issue and report back at the next reading. There will be a second reading and public hearing on January 6, 1997. Ordinance No. 111-96 - An Ordinance Amending the Annual Appropriations for the Fiscal Year Ending December 31, 1996. Mr. Zawaly introduced the ordinance. Ms. Grigsby stated this appropriation ordinance provides for all accounts to have sufficient funding to carry through until the end of the year. Staffis requesting that the public hearing be dispensed with so that the ordinance will be in effect by year end. Mr. Zawaly moved to dispense with the public hearing and to treat this as an emergency. Mr. Campbell seconded the motion. Vote on the motion - Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. Zawaly, yes; Mr. Campbell, yes; Mrs. Boring, yes; Mayor Kranstuber, yes. Vote on the ordinance - Mr. Campbell, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. Zawaly, yes. Ordinance No. 112-96 - An Ordinance Amending Ordinance 52-96 to Revise the Fee for a Garage Sale Permit in Appendix A of the Schedule of Fees and Service Charges for City of Dublin Services, and Declaring an Emergency. Mrs. Boring introduced the ordinance. Mr. Hansley stated that this change is consistent with the findings of the MSI study. Ms. Grigsby noted that emergency action is requested so that the ordinance will be effective by January 1, 1997 -the date when the other fee ordinance update is effective. Mr. Zawaly moved to dispense with the public hearing and to treat the legislation as an emergency with an effective date of December 31, 1996. Mrs. Boring seconded the motion. Vote on the motion - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mr. Zawaly, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mrs. Boring, yes. Vote on the ordinance - Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Campbell, yes; Mr. RECORD OF PROCEEDINGS Minutes of Meeting DAYT N LE AL Held T~ec .mher 1 ~i, 199E jg McCash, yes; Mayor Kranstuber, yes; Mrs. Stillwell, yes; Ms. Hide Pittaluga, yes. Ordinance No. 113-96 - An Ordinance Providing for a Change in Zoning for 0.8076 Acres of Land Located on the Northwest Corner of Avery Road and Dan Sherri Avenue, From: R-2, Limited Suburban Residential District, To: SO, Suburban . ~ Office and Institutional District. (Crook Property-6017 Avery Road) (Applicant: Robert Thomas Low, 12509 Hinton Hill Road, Marysville, OH 43040) Mrs. Boring introduced the ordinance and moved to refer it to Planning and Zoning Commission. Mrs. Stillwell seconded the motion. Mr. McCash noted that a planned development text is attached and asked if this is to be rezoned as a suburban office or as a planned district. Ms. Clarke noted that the application was amended on Friday to a PCD rezoning. Mr. McCash moved to amend Ordinance No. 113-96 from a request for Suburban Office rezoning to a PCD rezoning. Mr. Zawaly seconded the motion. Vote on the motion -Mayor Kranstuber, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mr. Zawaly, yes; Mrs. Boring, yes. Mrs. Boring withdrew her motion and moved to introduce the ordinance as amended and refer it to Planning and Zoning Commission. Mr. Campbell seconded the motion. Vote on the motion - Mr. Campbell, yes; Mr. McCash, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes. • - Ordinance No. 114-96 - An Ordinance Providing for a Change in Zoning for Three Parcels Totaling 2.86 Acres of Land Located on the South Side ofDublin-Granville Road, Approximately 550 Feet West of Sawmill Road, from: SO, Suburban Office and Institutional District, To: CC, Community Commercial District. (Animal Hospital - 3859 West Dublin Granville-Road). (Applicant: Donn W. Griffith, 3859 W. Dublin Granville Road, Dublin, OH 43017-2089) Mrs. Boring introduced the ordinance and moved to refer it to Planning and Zoning Commission. Mr. McCash seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mr. McCash, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Zawaly, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes. Ordinance No. 115-96 - An Ordinance Accepting the Lowest and Best Bid for the Municipal Building/Car Port Renovation Project, Directing the City Manager to Execute A Contract Governing the Completion of Said Project, and Amending the 1997 Annual Appropriations. Mayor Kranstuber introduced the ordinance. Mr. Hansley stated there was a detailed memo in the packet regarding this project which includes renovation of the carport, renovation of the space vacated by Parks and Recreation, and minor modifications to City Hall and the Mayor's Court area. Mr. Harding stated that staff is recommending award of the contract to Gutknecht $ Construction. They have worked with the City on past large construction projects and have been effective. The recommended bid is $210,300 which includes the base of $209,700. There will be a second reading and public hearing at the January 6, 1997 meeting. Ordinance No. 116-96 - An Ordinance Authorizing the City Manager to Enter into a Health Services Contract with the Franklin County Board of Health and Declaring an Emergency. Mr. Campbell introduced the ordinance. Mr. Hansley noted that per statute, the City must provide or contract for health services. This is an annual contract and the cap for fees for 1997 is $73,300, an increase of $6,239 RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LEGAL BLANK Held December 16,1996 19 over the 1996 fee cap of $67,061, and reflects the population change. Mayor Kranstuber moved to dispense with the public hearing and treat this as emergency legislation. Mr. Zawaly seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mr. Campbell, yes; Mayor Kranstuber, yes. Vote on the ordinance -Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Mr. McCash, yes; Mr. Zawaly, yes; Mrs. Stillwell, yes. Ordinance No. 117-96 - An Ordinance to Change the Name of Walt Street to Perimeter Drive in the City of Dublin, Ohio. Mayor Kranstuber introduced the ordinance. Mr. Hansley explained that formal action is needed to effect the name change of Wall Street on the county auditor's records to Perimeter Drive. There will be a second reading and public hearing at the January 6, 1997 meeting. Introductions & Public Hearings -Resolutions Resolution No. 86-96 - A Resolution Requesting the Delaware and Franklin County Auditors to Draw and the Delaware and Franklin County Treasurers to Issue a Draft to the Director of Finance of the City of Dublin of the City of Dublin for any Money that may be in the County Treasury to the Account of the City of Dublin. Mr. Campbell introduced the resolution. Mr. Hansley noted that this provides the City earlier access to Dublin's funds at the county auditors' offices. Vote on the resolution -Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mr. Campbell, yes; Mr. Zawaly, yes. Resolution No. 87-96 - A Resolution of Intent to Appropriate a 0.046 Acre Temporary Construction Easement and a 0.146 Acre Fee Simple Interest in Property Owned by Floyd S. E. Bostic and Patricia L. Bostic Located on the West Side of Coffman Road, in the City of Dublin, County of Franklin, State of Ohio. Mayor Kranstuber introduced the resolution. Mr. Smith stated that this and the next three resolutions involve notices of intent by the City to appropriate easements needed for road construction on Coffman Road. Under state statute, these resolutions provide the property owners notice of the City's intent. Vote on the Resolution - Mr. Campbell, yes; Mr. Zawaly, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mrs. Stillwell, yes. Resolution No. 88-96 - A Resolution of Intent to Appropriate a Combined 0.195 Acre Temporary Construction Easement and a 0.184 Acre Fee Simple Interest in Properties Owned by Jack J. Eggspuehler and Joan B. Eggspuehler, Located on the West Side of Coffman Road, in the City of Dublin, County of Franklin, State of Ohio. Mayor Kranstuber introduced the resolution. Vote on the resolution -Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mr. Campbell, yes; Mr. Zawaly, yes. Resolution No. 89-96 - A Resolution of Intent to Appropriate a Combined 0.404 Acre Temporary Construction Easement, a Combined 4.536 Acre Fee Simple Interest, and a Combined 0.915 Permanent Utility Easement in Property Owned by Dorothy Thomas and BancOhio National Bank kna National City Bank, Located on the North and South Sides of Coffman Road in the City of Dublin, County of Franklin, State of Ohio. Mr. Campbell introduced the resolution. Vote on the resolution - Mr. Campbell, yes; Mr. Zawaly, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mrs. Stillwell, yes. Resolution No. 90-96 - A Resolution of Intent to Appropriate a Combined 0.655 RECORD OF PROCEEDINGS Minutes of Meeting OAVTON LEGAL BLA K Held December 1 199~i 19 Acre Temporary Construction Easement, a Combined 1.53 Acre Fee Simple Interest, a Combined 0.516 Permanent Utility Easement, and a 0.024 Storm Drain Easement in Property Owned by the Estate of Frank F. Thomas, Marian Thomas, Dorothy Thomas and BancOhio National Bank kna National City Bank, Located on the North and South Sides of Coffman Road and the North and South Sides of Perimeter Drive, In the City of Dublin, County of Franklin, State of Ohio. Mr. Zawaly introduced the resolution. Vote on the resolution - Mr. Campbell, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes. Resolution No. 91-96 - A Resolution Appointing Members to the Solid Waste Advisory Committee of the City of Dublin, Ohio. Mrs. Stillwell introduced the resolution. Mrs. Stillwell noted for the record that Tom Fries is being appointed to a three-year term as a citizen representative on the Solid Waste Advisory Committee and that Sugu Suguness is appointed to a two-year term as a small business representative on the Solid Waste Advisory Committee. Vote on the resolution- Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Mr. Zawaly, yes; Ms. Hide Pittaluga, yes. Resolution No. 92-96 - A Resolution Authorizing the City Manager to Enter into a Contract for Custodial Services. Mr. Campbell introduced the resolution. Mr. Hansley noted there was a detailed memo attached. Mr. McDaniel stated this represents a different approach than the way they have done this in the past. Based on the model that Upper Arlington pursued, the bids were packaged to provide competitive service providers for three buildings. Staff will recommend award of service contracts for two of the packages to the same company, and award of the service contract for the other package to a separate company. Both service providers can meet the requirements of the specifications and their background checks have been completed. John Hoge, owner of Master Maintenance testified, stating that they currently have the janitorial contract for all of the Dublin facilities. He is a 10-year Dublin resident and believes their staff has demonstrated that they have the ability to perform the work. He is concerned that the contract has been broken up into three separate contracts as the smaller size of the contracts makes it difficult to maintain the resources to deliver top service. He emphasized that the majority of the work at the Rec Center will be floor restoration and maintenance, and if not done properly will cost the City thousands of dollars to repair. His company has the equipment and expertise to do this specialized kind of work. Mr. McDaniel stated that the City has enjoyed a good working relationship with Master Maintenance, but they believe that the other company can better fulfill the specifications for the Rec Center facility. Mr. Campbell noted that Council must respect the bidding process which ensures objectivity. Vote on the resolution - Ms. Hide Pittaluga, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Campbell, yes; Mr. McCash, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes. Resolution No. 93-96 - A Resolution Appointing Members to the Planning and Zoning Commission of the City of Dublin, Ohio. Mrs. Stillwell introduced the resolution. Mrs. Boring moved to appoint James Sprague to the four-year term on the Planning and Zoning Commission, and Timothy Lecklider to the unexpired term of Dan Sutphen. Mr. Zawaly seconded the motion, Vote on the resolution -Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Zawaly, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. Campbell, yes. RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LE AL BLANK Held l~ecemhPr 1 F 1996 19 ~ Council Round Table Ms. Hide Pittaluea noted that the National League of Cities conference was very worthwhile and informative. She was privileged to represent the City of Dublin. m ~ She wished everyone a wonderful Christmas holiday. Mr. Zawalv: 1. Noted that Dublin has received national recognition for the Community Recreation Center in the December edition of City and CountX. He thanked those who were responsible for placement of this article. 2. Thanked Interim Chief Geis for the information regarding the accident data on Muirfield DrivelBrand and Glick/Muirfield intersections. 3. Thanked the citizens of Dublin for the opportunity to attend the NLC conference in San Antonio. He and Mr. Smith were presenters on economic development at a conference session. 4. Extended holiday best wishes to Council, staff, the reporters and citizens present. Mr. Campbell: 1. Recognized Mr. Smith and Mr. Zawaly for an excellent presentation at the NLC conference. He added that Dublin is far ahead of the curve compared to the vast majority of communities across the country in terms of economic development. 2. Pointed out that City Council has brought many ideas home from NLC over the past years which have resulted in good things for Dublin such as police accreditation, Art in Public Places, goal setting and the increased economic development success based on the Mt. Auburn study. 3. Recognized Mrs. Boring who served on the program committee for the conference which was one of the best he has attended. 4. Stated that he serves on the Crime Prevention and Public Safety Committee for the NLC. He thanked the citizens for giving him the opportunity to serve on this Committee. Mr. McCash wished everyone a Merry Christmas and happy holidays. He noted that there is an excellent skating program at the Chiller tomorrow night featuring a Dublin skater - his daughter! Mrs. Boring: 1. Thanked Mr. McCash for working on the rezoning for Post and Avery while other Council members were attending NLC. 2. Appreciated the opportunity to represent Dublin at NLC. 3. Asked about the status of the offer regarding the option for the Avery Road property which expires shortly. Mr. Smith responded that an extension until the end of January was received on this option. 4. Wished a Merry Christmas to everyone! Mrs. Stillwell: 1. Enjoyed attending the NLC conference and suggested that they meet at 6 p.m. prior to the January 6 Council meeting to share ideas from the conference. 2. Reported that on Friday, Dublin City Council hosted some of the state legislative delegation and it was a very productive session. She thanked Mr. Igoe, Mr. Smith and staff members who helped to organize the meeting. 3. Noted that MORPC is still proceeding with the development of a regional telecommunications strategy and the materials will be copied to Council. 4. Thanked Council for the balloons sent to her daughter, Amy following her recent surgery. Mayor Kranstuber: 1. Asked about the status of the Waterford Village traffic situation. The residents had indicated they would like a stop sign at Pebble Creek Drive and Monterey RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LEGAL BLANK Held December 16, 1996 ig Drive. Mr. Hansley responded that he has met with the residents. He plans to do a site visit after the first of the year during the busy traffic periods of the day. -M Mayor Kranstuber asked staff to copy him on the correspondence. 2. Asked about widening plans for the two-lane bridge over Post Road by the Red Roof Inn. Mr. Hansley responded that as part of the I-270 widening, the bridge will have to be raised and staff has requested that a lane be added as part of this work. Council had previously authorized a joint agreement with ODOT for this. 3. Asked about the status of the road which will connect Emerald Parkway over 161. Mr. Hansley stated that this is not yet included on the five-year CIP and the design has not been done. 4. Noted that he would like an update on the Avery Road/33/161 interchange improvements. Mr. Hansley stated that Council had authorized staff to keep the option open for the additional land purchase. This has now been extended an additional month. In addition, Council authorized a study of the I-270 Avery traffic corridor. The state will not allow the City to modify the ramps prior to the completion of a study about the possible need for widening 33/161 all the way to I-270. 5. Lastly, he would like an update on the Dublin Road bikepath. He has heard that the City has no plans to accept federal funding in view of the additional requirements to build it to federal specifications. If this is true, why is the City continuing to pursue this funding and not planning to fund the path locally? Mr. Hansley deferred to Mr. Kindra. Mr. Kindra stated that if City Council makes a decision to reject federal funding and build the path with local funds, the process will be much easier. But at this time, Council has given direction to staffto continue to look into the possibility of obtaining a grant and thus the environmental study is underway. Following its completion, staffwill weigh the alternatives and the benefits/drawbacks of federal versus local funding. Mrs. Boring noted that this matter was referred to the Public Services Committee who is examining the options at this time. If Council does not want the Committee to continue to pursue the federal funding, she suggests this direction be made clear. Ms. Hide Pittaluga stated that it was her understanding that the environmental study had to be done in either case. If, however, the scope of the study can be reduced if the path is funded locally, she would support doing that. Discussion continued about the frustration with the lack of progress on this path and the length of time necessary to complete studies. Mr. Campbell suggested that if obtaining federal grant money for the path results in unreasonable standards for construction of the path and comes with many "strings" attached, the City may opt to move in another direction. Mayor Kranstuber noted that it is the consensus of Council to move ahead with plans to fund this locally. Mr. Hansley stated that in the next packet, he will include a status report on the study. Staff can also identify the different sections along Dublin Road and program funding for each section in 1997/1998 in the capital budget. Mr. Hansley confirmed that the consensus of Council at this point is to officially reject the federal grant and have staff provide an action plan for completion of this bikepath. Ms. Clarke noted that during discussions at Planning Commission regarding Killilea and Amberleigh North subdivisions it was noted that the Dublin Road bikepath issue had been referred to the Public Services Committee. The citizens were informed that the Committee would hold a public meeting regarding plans for the bikepath. RECORD OF PROCEEDINGS Minutes of Meeting DAYTON L GAL BLANK Helc_l December 16,1996 19 Mr. Zawaly asked that Mr. Hansley address the need for public hearings on this matter in his memo and time line for the project. Ms. Hide Pittaluga noted that after the memo is received, the Public Services Committee will set a public meeting on this matter. Mayor Kranstuber added that the next logical step would be consideration within the CIP budget discussions in the summer. Committee Reports Ms. Hide Pittaluga, Ad hoc computer committee asked about an update on the computer networking information. Mr. Hansley responded that staff has provided an update to Council regarding the outside consultant retained by the City. He will provide another update in the next packet. Mr. Zawaly, Finance Committee noted that he has canceled the meeting on December 18, 1996. The meeting has been rescheduled for Wednesday, January 15 at 6 p.m. Mrs. Stillwell, Administrative Committee reported that they will begin reviewing the board and commission applications in January. Council should also look at scheduling dates for a goal setting session. Staff Comments Mr. Smith reported that Frank Kass has volunteered today to take the lead in installation of the signal at Perimeter Loop Drive. Mr. Kass will oversee the contract and obtain the contribution from the property owners across the road. Ms. Clarke asked about the status of the Board of Zoning Appeals members who were appointed tonight to serve on Planning Commission. Will they also serve on BZA for a period of time? Mrs. Stillwell stated that Mr. Smith is researching the Charter regarding the legality of having them temporarily serve on two commissions. Mr. McDaniel reported that the City of Dublin received two White Glove awards from Franklin County Solid Waste Authority Mr. Kindra gave a brief update on the status of several studies and contracts for professional services. The design phase for the Scioto Bridge will be implemented next year and construction will begin a year after that. He noted that an additional $148,000 in grant monies has been received for Coffman Road which means that the total grant amount is $2,3071,000 or about 44 percent of the total cost of the project. Regarding an update on the sewer project, specifically Shaft 13A, he continues to receive bad news. He will provide updates to Council as more information becomes available. Mr. Hansley reported that the applicant for annexation on Bellaire Drive, Mrs. Roberts, has a failing septic system and has requested permission for a sewer tap prior to acceptance of annexation by the City. Council has indicated that they will not object to this annexation of an island area of township. It was the consensus of Council to allow a sewer tap for this property prior to the official - annexation. Mayor Kranstuber noted that tomorrow is Ms. Hide Pittaluga's 40th Birthday, and it is also Ms. Puskarcik's and Ms. Crandall's birthdays. Mr. Hansley will celebrate his birthday on December 25. He wished all of them a Happy Birthday on behalf of Council. Mayor Kranstuber adjourned the meeting at 10:40 p.m. and announced that there will be no executive session tonight. RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LEGAL BLANK Hel 19 or - re g cer Clerk of Council