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HomeMy WebLinkAbout11/04/1996 RECORD OF PROCEEDINGS Minutes o~ublin City Council Meeting Page 1 Meeting DAYTON LEGAL BLANK CO., FORM NO. 1014 Held November 4, 1996 19 Mayor Kranstuber called the work session of the Dublin City Council to order at 7:00 p.m. on Monday, November 4, 1996. Staff Comments Mr. Hansley reported that staffis recommending that Council waive the $500 annexation fee for the property owner of 7595 Bellaire Avenue as outlined in the memo forwarded in the packet. He noted that the applicant's representative is present this evening to respond to questions. Mrs. Boring asked if any of the adjacent parcels could be brought in at the same time. Mr. Hansley responded that in view of the applicant's failing septic system, staff is not recommending delaying this application. Mayor Kranstuber moved approval of the waiver based on the hardship situation outlined in the letter from the applicant and the City's desire to annex island areas of township. Mrs. Stillwell seconded the motion. Vote on the motion - Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mayor Kranstuber, yes. Ms. Jordan reported that staff has retained a consultant to assist with the review of external, internal and directional signage in City parks and Parks public buildings to ensure consistency and uniformity with the City graphics. They have contracted with Artglo Sign Company and hope to have a recommendation ready for the capital budgeting process for 1998. Following Council discussion, Ms. Hide Pittaluga, Public Services Chair, agreed to serve as the Council liaison for this process. Ms. Jordan will follow up with a report to Ms. Pittaluga on the initial meeting and schedule of future meeting dates. Mr. Hansley also reported that Frank Thomas, a lifelong resident of Dublin died over the weekend. The City has purchased land from Mr. Thomas for projects such as Thomas Kohler and the Rec Center. The formal session of the Dublin City Council meeting was called to order at 7:10 p.m. Mr. Zawaly led the Pledge of Allegiance. Roll all Council members present were: Mayor Kranstuber, Mrs. Stillwell, Mr. Campbell, Mrs. Boring, Mr. Zawaly, Ms. Hide Pittaluga, and Mr. McCash. Staff members present were: Mr. Hansley, Mr. Smith, Ms. Grigsby, Ms. Clarke, Mr. Kindra, Mr. Lenz, Mr. McDaniel, Ms. Jordan, Ms. Bearden, Lt. Geis, Mr. Hahn, and Ms. Crandall. Approval of Minutes of October 21,1996 Meeting Mayor Kranstuber stated that approval of the minutes will be delayed until the November 18 meeting. Correspondence The Clerk reported that no correspondence has been received requiring Council action. Comments from Visitors Jim Fox, 5177 Willow Grove Place S. stated that he has some concerns with the Coffman Road widening project, namely, why the road was paved around utility poles and why the entrance was closed at Willow Grove Place North without notice to the residents. He would also like an update on the status of this project. Mayor Kranstuber responded that staffwas directed to update Council and residents about the project status at the last Council meeting after comments were made by Lee Grabill of Willow Grove. Mr. Hansley stated that by Friday of this week, the poles are to be removed by AEP. The changeover from the old system is being made now, and for this reason, power outages occurred at the Municipal Building and Willow Grove on Friday afternoon. Mr. Hansley stated that the completion date is still scheduled within the contracted time of December 31. RECORD OF PROCEEDINGS Minutes ofl~ublin City Council Meeting Page 2 Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1014 Held November 4, 1996 19 Mayor Kranstuber suggested that Mr. Fox contact Mr. Kindra in the morning for an update. Mrs. Stillwell provided Mr. Fox with a copy of Council's recent memo from staff on the project. Joan Eggspuehler, representing the Old Dublin Association thanked Council for the support they are giving to the merchants during the holiday shopping period. She distributed a gift to each Council member from the merchants and urged everyone to visit Old Dublin during the holidays. Barbara Brugman, 347 Ashworth Court stated that she is President of the parent association for the Buckeye Swim Club. She stated that they have made little progress toward finding usable rental time at the Rec Center. There has been little support for the Buckeye swimmers, and they have heard that Watterson swimmers will be given rental time at the Rec Center. Therefore, non-residents will be swimming at the Center and 45 Dublin children will not be able to swim there. If outside swimmers have priority over Dublin residents, Council may need to review this policy. She noted that Mr. McDaniel has agreed to meet with the Buckeye swimmers to find some acceptable rental times. If this does not work, the team will return to Council for further consideration. Laura Dron og wski, 5728 Morlich Square stated that there is not an issue of awkwardness between the teams as previously alluded to by others. Swimmers on different teams have always worked well together as they compete against their own best times. She believes it is possible to share the time at the Rec Center with the Dublin USS team. Kathleen Whitson., 4785 Donegal Cliffs Drive thanked Council for listening to the swimmers y again. She hopes that a compromise can be reached and that something unique will result. Her daughter swims for the high school and is also involved in USS swimming at Buckeye Swim Club. Mr. McDaniel stated that he spoke with Ms. Brugman and Mr. Hashimoto over the weekend and has a draft proposal to accommodate all who have aquatic interests. He offered to meet with the swim team reps in the lobby to discuss the proposal. C,yndi Tawney, 20 Longview Drive addressed Council at length regarding the effects the West Branch sewer project has had on her life. Because of the long work hours for the project, she cannot sleep, affecting her ability to perform her real estate sales job. As a resident, she believes she should have support from Dublin to resolve issues such as her property being destroyed, mature trees being destroyed, the public access to her yard and resulting trespassing, and the structural damage to her house from the blasting. She is the sole support of her family and her livelihood is threatened due to these conditions. She would appreciate some financial assistance from the City so that she will not lose her home over her inability to make her mortgage payments. Mr. Campbell asked if the City has looked into temporary relocation for Ms. Tawney. Ms. Tawney responded that this is not feasible because she has animals which must be cared for. She added that she was promised no trespassing signs by the City but to date, they have not been installed. She continued to describe her dissatisfaction with the City's response to her situation. Ms. Hide Pittaluga asked her what solution she is proposing. Ms. Tawney responded that she is seeking financial compensation to take care of her monthly home expenses. She works on straight commission in real estate sales and cannot perform her job because of lack of sleep. Mrs. Boring asked what the City's restrictions are for work hours for the project. Mr. Smith stated that the City is under a court order to complete the West Branch project. Under the contract, they are permitted to work the hours of 6 a.m. until 11 a.m. City staffhas worked with Ms. Tawney to address her issues with Columbus and with the City of Dublin RECORD OF PROCEEDINGS Minutes oiI)ublin City Council Meeting Page 3 Meeting DAYTON LEGAL BLANK CO.. FORM NO. 7 16 Held November 4, 1996 19 where appropriate. Mr. Hansley has further suggested that if she believes she has a claim against the City, she should retain an attorney to meet with Dublin and Columbus staff. Mr. Hansley stated that work will continue at this site until the end of January. Mr. Kindra added that work at this site will continue until the end of January, but the entire project will take longer due to the problems encountered during construction. Mayor Kranstuber asked that the City Manager provide an updated schedule for the West Branch project. Mr. Smith will provide a memo to Council on the legal issues raised by Ms. Tawney, including the work hours for the project authorized under the contract. council Round Table Ms. Hide Pittaluga offered her congratulations to Mr. Hansley on his appointment to the Ohio Farm Preservation Task Force. Mr. McCash: 1. Noted the letter from Governor Voinovich's office regarding Mr. Hansley's appointment to the Ohio Farm Preservation Task Force. He added that Dublin residents Denise Franz King and Bobbie Moser were also appointed to the Task Force. 2. Has had calls from residents regarding speeding of trash collection trucks through neighborhoods. Residents are concerned about the safety of children who walk or play in the neighborhoods. He asked that Mr. Hansley send a letter to Rumpke regarding this problem which has occurred mainly in the Sells Mill and Lowell Trace areas. 3. Reported that residents in Heather Glen and Trinity Park have expressed concern about the lighting for the Woerner Temple extension and the impact it may have on the rear yards in their areas. Mr. Hansley stated that Council may want to review the City's policy regarding standards for height of poles since this issue was raised by the Brandon residents in conjunction with the new elementary school. Mr. McCash moved that the issue of the height of street lighting be referred to the Community Development Committee for review and recommendation to Council. Ms. Hide Pittaluga seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes. Mrs. Boring 1. Complimented Sandra Puskarcik's division for their recent national awards for the "Welcome to Dublin" video and Inside Dublin publication. 2. Wished Mrs. Stillwell a Happy Birthday and welcomed her to the "elite"club! 3. Encouraged everyone to make a difference by voting in tomorrow's election. Mrs. Stillwell: 1. Reported that another orientation session was held recently for the Transportation Task Force, and that the organizational effort is going well. 2. Congratulated Bobbie Clarke on 11 years of service to the City on November 1 and noted that Bobbie was introduced as the City's "historian" at the Task Force meeting. 3. Reminded Council members and staffto be looking for projects for recommendation to the Leadership Dublin group. 4. Stated that MORPC is working on a regional telecommunications strategy, and the first meeting of representatives from the public and private sectors will be on Friday. 5. MORPC is also working with local Chambers of Commerce to host seminars about coordination of planning on a regional basis in response to the recent articles on urban sprawl in the Dispatch. Mavor Kranstuber: 1. Received a letter from Dan Sutphen with his resignation from Planning and Zoning Commission due to health problems. He plans to serve until the end of December. The RECORD OF PROCEEDINGS Minutes otbublin City Council Meeting Page 4 Meeting DAYTON LEGAL BLANK GO., FORM NO. 1014 Held November 4, 1996 19 Administrative Committee will be soliciting applications to fill this position. 2. Noted that a letter to the editor in today's i1V lager contained incorrect information regarding the taking of front yard property for the Coffman Road project. This is . actually city-owned right-of--way, and he was surprised at this misinformation in view of all of the meetings with the residents. 3. Reported that he received a letter from a Dublin resident regarding the possibility of a skateboard component in a City park. The resident asked that this be considered in the planning for future parks. Mr. Hansley responded that this was explored in the past, but due to the liability issues involved, the City chose not to offer this activity in Dublin parks. TABLED ORDINANCES Ordinance No. 91-96 - An Ordinance Authorizing the City Manager to Enter into an Agreement Leasing a 3.780+/- parcel on Blazer Parkway, Dublin, Ohio to Washington Township. (Second reading/public hearing tabled until November 4, 1996) Mr. Hansley stated that negotiations are continuing and he would recommend tabling this until November 18. Mr. Zawaly moved to table the public hearing/second reading of the ordinance until November 18, 1996. Mrs. Stillwell seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mr. Campbell, yes; Mr. Zawaly, yes. PUBLIC HEARING Ordinance No. 115-95(Amended) - An Ordinance Providing for a Change in Zoning for Two Tracts Being 0.306 and 2.320 Acres of Land Located on the South Side of Bridge 4 Street and East and West Sides of Franklin Street from: CCC, Central Community Commercial and R-4, Suburban Residential District to: PUD, Planned Unit Development District. (Dublin Community Church) (Applicant: Dublin Community Church, Paul W. Phillips, 2885 W. Dublin-Granville Road, Columbus, OH 43235) Registered as proponents of the rezoning were: Richard A. Harkless, M-E Civil Engineering, 500 S. Front Street, Columbus OH 43215; Timothy W. Reardon, 5875 Griffiths Lane; James Ramey, 2564 Starford Drive; Douglas Kennedy, 5658 Tara Hill Drive; and 7effKent. Registered as opponents of the rezoning were: Kathryn Haydocy, 56 Franklin Street, and Adam Rinehart, 80 Franklin Street. Mr. Campbell stated that he will abstain from voting on this matter and left the room during the discussion. Ms. Clarke stated that the church has operated since 1878 at this site. The front portion of the site carries commercial zoning, and the application includes a single family house on Franklin Street currently zoned R-4. Staff has tried to meld the past standards with Dublin's current zoning standards while accommodating the expansion. The expansion includes a larger parking lot, building addition, and demolition of the single family home. The expansion will be on the back side where there is currently a parking lot. She noted that the expansion of the parking lot will include a landscaped area addition to soften and screen the lot from view. Matching brick and architecture will be used on the expansion. The church will ensure that the necessary vacations have been done for the alleys prior to the initiation of construction. Planning Commission recommended approval unanimously on October 3 with 12 conditions listed in the Record of Action: 1. That Sells Alley be vacated on the site subject to City Council approval and that a vacation plat be submitted, prior to review of the final development plan; 2. That following alley vacation, all lots on the west side of Franklin Street be combined; 3. That a tree preservation plan be submitted, subject to staff approval; 4. That the Architectural Review Board and the applicant review and make a recommendation regarding the existing ground sign; 5. That the landscape plan conform to Code, include a property perimeter buffer along the south property line, and show screening of all parking lots including the lot east of Franklin Street, subject to staff approval; RECORD OF PROCEEDINGS Minutes ofbublin City Council Meeting Page 5 Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1014 Held November 4, 1996 19 6. That a brick sample panel be submitted for staff review to assure coordination with the blended brick on the historic structure; 7. That storm water management meet the approval of the City Engineer; 8. That right-of--way consistent with the Thoroughfare Plan be dedicated to the City by means of a general warranty deed; 9. That all conditions imposed by the Architectural Review Board be met; 10. That parking spaces along Franklin Street be 19 feet in length and include wheel stops as far as practicable; 11. That a sidewalk be constructed along Franklin Street, except as waived by Council; and 12. That a site dimension plan be submitted to the Planning Division within two weeks. Staff recommends approval of this application which represents a great opportunity for compromise -meeting the church's needs for expansion and meeting more of Dublin's standards than the site currently does. Mr. McCash asked if the right-of--way dedication is consistent with Dublin's thoroughfare plan, noting that widening of 161 to the south side would require relocation of graves. Ms. Clarke responded that this condition relates to providing land for improving the Franklin Street intersection if needed in the future. Mr. McCash stated that he is concerned with the aesthetics of the church itself. If the right-of- way is granted, the City would likely use it. Ms. Clarke responded that it would be very difficult to relocate the graves and socially unacceptable. Mr. McCash asked what is the likelihood that sidewalks will be installed along Franklin Street and should this applicant be required to pay for these. Ms. Clarke responded that the current Code requires installation of sidewalks, but Council can choose to waive this requirement. Mr. Zawaly asked if all conditions imposed by the Architectural Review Board, referenced in condition #9, have been delineated. Ms. Clarke responded that the board orders are attached to the staff report, and the applicant has agreed to comply with all of the orders. JeffKent, construction manager for the project stated that the church wants to expand their facilities to avoid having split services on Sundays. A fellowship hall will be located on the lower level of the expansion. He emphasized that the landscaping will be brought up to Code along Franklin Street. A small commercial kitchen will be located in the fellowship hall, and the dumpster has been located close to the kitchen area. They are trying to save some existing trees along the west and south properties. The architecture will replicate the detail work of the old building. Rick Harkless, M-E En ineering stated that the parking lot will meet the City's drainage standards for underground systems. * m Mr. Kent testified that he has agreed to comply with all of the board orders from the Architectural Review Board. Tim Reardon, 5975 Griffiths Lane stated that he supports the application and has no further testimony to provide. Jim Ramey, 2564 Starford Drive stated that he serves on the Grounds Committee from the church. They will have a fellowship hall with this expansion and it will serve many community groups, including the Dublin food pantry operations. Kathy Haydocy, 56 Franklin Street stated that she is a lifelong resident of the City and lives directly across the street from the house being demolished. Her concern is with the parking lot and the commercial zoning which could bring even more commercial zoning to the area. Mrs. Stillwell responded that this application is for a PUD, not for a straight commercial RECORD OF PROCEEDINGS Minutes ofDublin City Council Meeting Page 6 Meeting DAYTON LEGAL BLANK CO., FORM NO. 1014 Held November 4, 1996 19 zoning. Ms. Clarke stated that from staff's perspective, there is better protection in a PUD than with the existing zoning which would allow a variety of commercial uses on the front piece. It can now only be used for a church. Adam Rinehart, 80 Franklin Street stated that he is concerned that the razing of the house across the street and the aesthetics of looking at a sea of blacktop. Many Old Dublin businesses have been granted variances from parking requirements, and he is unclear about why staff has recommended razing of a house for parking purposes. He requested that this portion of the PUD be eliminated. mug Kennedy, 5658 Tara Hill Drive stated that he is a member of the church Council and favors the project. The house was formerly used as a parsonage, but ministers now prefer to own their own homes for retirement purposes. The church needs additional parking to enable all members to attend the same service. He added that if someone wants the house, the church will allow it to be removed and relocated. Mr. McCash suggested that the applicant explore sharing the expanded parking lot with the Old Dublin businesses for daytime use. Mr. Kennedy responded that the preschool is located at the church during the daytime and the church leases space to the Old Firehouse businesses. He indicated, however, that he would be willing to discuss shared parking arrangements with the Old Dublin businesses. In response to Ms. Hide Pittaluga, Mr. Kennedy stated that they are willing to donate the house to anyone who wants it, but it would have to be removed within construction timeframes. Mayor Kranstuber requested that the applicant provide Council with an update on their efforts to pursue the shared parking prior to the vote on November 18. Mrs. Boring asked if all of the drainage issues have been resolved. Ms. Clarke responded that these will be addressed at the final development plan stage when the final engineering is completed. Mr. Harkless commented that they submitted final calculations to the engineering division last week and are working out the issues with Mr. Bowman. Mr. Zawaly asked if the third reading should be waived to meet their timeframes. Mr. Kennedy responded that it is not necessary to waive the third reading. There will be a third reading and vote on the ordinance on November 18. SECOND READING & PUBLIC HEARING - ORDINAN ES Ordinance No. 97-96(Amended) - An Ordinance Amending the Annual Appropriations for the Fiscal Year Ending December 31, 1996. Ms. Grigsby noted that the ordinance has been amended to include a correction in Section 3 where the amount should be $37,400. Mr. Zawaly moved to amend the ordinance per the version submitted to Council in the October 31 packet. Mayor Kranstuber seconded the motion. Vote on the motion - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mrs. Stillwell, yes. Vote on the ordinance -Mayor Kranstuber, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes. Ordinance No. 98-96(Amended) - An Ordinance Repealing Ordinance No. 32-93 ("Compensation Plan") and All Amendments Thereto (Ordinance Nos. 01-94, 40-94, 45- 94, 12-95, 51-95, 06-96 and 94-96), and Adopting in Lieu Thereof a New Compensation Plan for the City of Dublin. RECORD OF PROCEEDINGS Minutes o~ublin City Council Meeting Page 7 Meeting DAYTON LEGAL BLANK CO. FORM NO. 10148 Held November 4, 1996 19 Mr. Zawaly moved to amend the ordinance per the memo provided to Council from Mr. Harding dated October 31, 1996 and per the version submitted to Council on October 31, 1996. Mrs. Stillwell seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes. Vote on the ordinance - Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes. Mayor Kranstuber, yes. INTRODUCTION & FIRST READING -ORDINANCES Ordinance No. 99-96 - An Ordinance Authorizing the City Manager to Enter into an Agreement with Washington Township for Snow Removal Services. Mr. Zawaly introduced the ordinance. Mr. Hansley stated that a draft agreement has been provided to Council and staffwill recommend adoption at the November 18 meeting. There will be a second reading and public hearing at the November 18 meeting. Ordinance No. 100-96 - An Ordinance Adopting the Operating Budget for the Fiscal Year Ending December 31, 1997. Mr. Zawaly introduced the ordinance. Mr. Zawaly moved to table the public hearing until the December 2 Council meeting to allow the Finance Committee to complete their review and bring a recommendation at that time. Mr. Campbell seconded the motion. Vote on the motion - Mr. McCash, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes. There will be a second reading and public hearing of the ordinance on December 2. THER Final Plat -Bristol Commons, Section 4 Ms. Clarke stated that the final plat review is to ensure compliance with the preliminary plat. Planning Commission reviewed the final plat on September 5, 1996 and recommended approval with 7 conditions: 1. That "no parking" zones be shown on the final plat to the satisfaction of staff; 2. That the developer work with the City to attempt to resolve the City's need for a bikepath prior to final action by Council; 3. That snow fencing to preserve the tree line along the eastern border of the site, during all phases of construction, to the satisfaction of staff; 4. That any dead or dying plant material planted along the contiguous Woods of Dublin and River Forest lots be replaced by October 15, 1996; 5. That a fencing detail be shown on the final plat, to the satisfaction of staff; 6. That the applicant submit an amended plat incorporating all of the above conditions, within two weeks; 7. That a street tree plan be submitted, subject to staff approval. The unusual condition is the potential bikepath provided under condition #2. The developer had agreed to work to resolve the City's need for a bikepath prior to the hearing at Council. Staff requested the additional easement to provide an additional pathway over and above what was included on the preliminary plat. The compromise is a sidewalk connection or paved path ~ to provide access on the side of lot 166. This is also an attempt to reduce the cut-through traffic in areas where there are no easements. Mrs. Boring stated that the cut-through traffic is occurring at the end of the cul-de-sac, and this solution does not address the problem. Charlie Driscoll, developer stated that staffhad requested fencing detail on the final plat, and this has been worked out. He noted that they are replacing the trees which were damaged during the development process. Staff has requested this controversial bikepath, however the neighbors believe the path will be used as acut-through rather than as an entrance to the park. They also believe the path will hurt their property values and not provide any benefit to the RECORD OF PROCEEDINGS Minutes ofDublin City Council Meeting Page 8 Meeting DAYTON LEGAL BLANK CO., FORM NO. 1014 Held November 4, 1996 19 City. Kay McNa11X, Crawley Drive stated that the residents had presented a petition against the path at the October 7 Council meeting. There was no mention of this bikepath at prior meetings, and at the time of the final plat review, the City requested that the Planning Commission require a bikepath. They believe this significant change to the final plat was not communicated to the residents prior to the hearing and it is unfair to impose it at this late date. It does not connect or serve any purpose; reduces privacy for homeowners along the path; and is a safety risk due to the opportunity for people to linger on the path and watch the homes. Mr. Campbell stated that if this was not included on the preliminary plat, he does not believe it should be added now whether or not the merits justify doing so. Mrs. Boring moved approval of the final plat with the conditions of Planning Commission, but eliminating Condition #2 related to the bikepath. Mr. Zawaly seconded the motion. Vote on the motion - Mr. Zawaly, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes. HQtel/Motel Tax Grant Recommendations from the Finance Committee Mr. Zawaly, Finance Chair reported the following recommendations: 1. Dublin Arts Council requested $242,044 to cover the costs of operating support and special projects. The Committee recommends payment of actual costs of operating support and special projects. Mr. Zawaly moved approval of the recommendation. Mrs. Boring seconded the motion. w Vote on the motion -Mrs. Stillwell, yes; Mayor Kranstuber, yes; Ms.Hide Pittaluga, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Campbell, yes; Mr. Zawaly, yes. 2. Dublin Youth Athletics requested $49,000 for lighting of field #7 at Avery Park plus the cost of City services for the C.A.B.A. World Series for 1997. The Committee recommends payment of actual costs to light field #7 at Avery Park in an amount not to exceed $49,000 and payment of actual costs of City services not to exceed $7,000. Mr. Zawaly moved approval of the Committee's recommendation. Mayor Kranstuber seconded the motion. Vote on the motion - Mr. McCash, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes. 3. Dublin Women's Club has requested $12,000 for the 1997 Festival of the Arts to cover the costs of city services, properties and other expenses. The Committee recommends approval of their request. Mr. Zawaly moved approval of the Committee's recommendation. Mr. Campbell seconded the motion. Vote on the motion -Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Zawaly, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, abstain; Mrs. Stillwell, abstain; Mr. Campbell, yes. 4. The Dublin Kiwanis have requested $4,000 to cover costs of City services for the Frog Jump. The Committee recommends payment of actual costs of City services to an amount not to exceed $2,210. Mr. McCash noted that the City is giving $12,000 to the Dublin Women's Club for expenses related to their event, and he would recommend that Council fund the entire $4,000 as requested by the Dublin Kiwanis. Mr. McCash moved approval of $4,000 for the Dublin Kiwanis Frog Jump. Mrs. Boring seconded the motion. Discussion followed with Council members from the Committee indicating that extensive discussion took place at the Committee level regarding this request. The Committee determined that a recommendation to cover the actual cost of City services was appropriate, and the applicant is satisfied with the grant recommendation. RECORD OF PROCEEDINGS Minutes ofDublin City Council Meeting Page 9 Meeting DAITON LEGAL BLANK CO., FORM NO. 1014 Held November 4, 1996 19 Vote on the motion - Ms. Hide Pittaluga, no; Mr. Campbell, no; Mrs. Stillwell, no; Mayor Kranstuber, no; Mr. Zawaly, no; Mrs. Boring, no; Mr. McCash, yes. Mr. Zawaly moved approval of the Committee's recommendation. Mr. Campbell seconded the motion. Vote on the motion -Mayor Kranstuber, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mr. Campbell, yes; Mrs. Stillwell, yes; Mr. Zawaly, yes; Mrs. Boring, yes. 5. Team Columbus has requested $11,000 ($6,000 in cash and $5,000 in City services) for the Evian Tour of Ohio/Olde Dublin Bikes, Bands & Barbecues event. The Committee recommends $3,000 in cash, plus payment of actual City services in an amount not to exceed $5,000. Mr. McCash asked the Committee members to comment on the need for a cash grant for this event. Mr. Campbell responded that some of the expenses involved relate to the Old Dublin location. The Committee felt it was appropriate to defray some of this expense in view of Council's desire to locate this event in Old Dublin. Mr. Zawaly moved approval of the Committee's recommendation. Mayor Kranstuber seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mrs. Boring, yes; Mr. McCash, no; Mr. Zawaly, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes. 6. The Dublin Chamber of Commerce has requested $1,000 for the cost of Police services for the 1997 St. Patrick's Day party. The Committee recommends payment of actual a Dublin Police services in an amount not to exceed $1,000. Mr. Zawaly moved approval of the Committee's recommendation. Mr. Campbell seconded the motion. Vote on the motion -Mayor Kranstuber, yes; Mr. Campbell, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes. 7. Midwest Tandem Rally has requested $6,010 to cover the costs of City services for the 1997 event. The Committee recommends payment of actual City services to an amount not to exceed $6,010. Mr. Zawaly moved approval of the Committee's recommendation. Mr. Campbell seconded the motion. Vote on the motion -Mrs. Boring, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mr. Zawaly, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. McCash, yes. Committee Reports Mr. Zawaly, Finance Committee reported that the Franklin County Greenways Plan request for funding was reviewed by the Committee recently. The Committee had previously reviewed and recommended to Council early in 1996 that the City fund $5,000 contingent upon the participation of 50 percent of the municipalities solicited. The condition has now been met, according to MORPC representatives. The request from the Greenways Plan is for $10,000; however, the Finance Committee recommends donating $5,000 in recognition of the $450,000 financial commitment the City is making to greenways through the storm water management project. The Finance Committee therefore recommends a $5,000 donation to the Franklin County Greenways Plan and relinquishing of any prior conditions placed upon the donation. Mr. Zawaly moved approval of the $5,000 donation as recommended by the Finance Committee. Mr. Campbell seconded the motion. Vote on the motion -Mayor Kranstuber, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mr. Zawaly, yes; Mrs. Boring, yes. Discussion followed about upcoming dates for budget hearings. Due to scheduling conflicts for some members of Council, it was the consensus of Council to reschedule the third budget hearing at 6:30 p.m. on Tuesday, November 12 and to have the Finance Committee Law Department review meeting on Wednesday, November 13 at 7 p.m. RECORD OF PROCEEDINGS Minutes o~ublin City Council Meeting Page 10 Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1014 Held November 4, 1996 19 Mrs. Stillwell, Administrative Committee reported that they held workshops in September with board and commission members to discuss the status of boards eliminated in the Revised Charter and to explore alternate structures for boards and commissions to meet Council's current needs for citizen advisory groups. The Committee is proposing that the Parks and Recreation Advisory Committee members and the Cemetery Commission members meet with ' ~ Council on November 14 to discuss remaining agenda items and outstanding issues and discuss formation of an interim ad hoc committee to work through issues referred to them by Council. She asked for Council's input on assembling an interim ad hoc committee to combine the work of the previous 2 committees eliminated in the Revised Charter. Mr. Campbell stated that adoption of the Revised Charter eliminated the PRAC and Cemetery Commission as they existed under the previous Charter. He does not support creating an interim ad hoc committee to delay a decision of whether to continue the committees. Council should at this point be able to make a decision about whether to create new boards to replace those eliminated in the Revised Charter. Mr. Zawaly commented that the Committee has not been able to assess whether there are residual items referred to these boards which need to be disposed of. The interim recommendation is merely a means of disposing of the previous agenda items and receiving input from the board members about their future. Mayor Kranstuber suggested a citizen board to review the operations at the Rec Center and to alert Council to problems. Mr. Zawaly cautioned that there could be a micromanagement issue involved in creating such a board. The advisory board would have to be structured to bring policy matters only to Council, not operational problems. Mrs. Stillwell continued her report, stating that a proposed 1997 schedule of Council meetings has been forwarded in the Council packet. She asked that Council members contact her with their suggestions for modifications. The Committee will review the schedule at their meeting on November 14. Mrs. Stillwell asked that Council members forward the clerk's performance evaluation to her by Friday. Mr. McCash, Community Development Committee stated that they will meet on Friday at 4 p.m. at the 5800 Building. Ms. Hide Pittaluga, Public Services Committee stated that general bikepath issues will be reviewed at a future date. Following discussion about the outstanding bikepath issues for residents of Conleith Circle and Trinity Park, Ms. Hide Pittaluga stated that she will schedule a meeting very soon to review these issues specifically. Mayor Kranstuber moved to adjourn to executive session for purposes of discussion of land acquisition and legal matters. Mr. Campbell seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. . Campbell, yes; Mr. Zawaly, yes; Mayor Kranstuber, yes; Mrs. Stillwell, yes. Mayor Kranstuber announced that the meeting will not be reconvened following the executive session. The meeting was adjourned to executive session at 9:43 p.m. ~~~~1 Mayor -Presiding Officer ' RECORD OF PROCEEDINGS Minutes oibublin City Council Meeting Page 11 Meeting DAYTON LEGAL BLANK CO., FORM NO. 1 14 Held November 4, 1996 19 Clerk of Council y