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HomeMy WebLinkAbout09/16/1996 RECORD OF PROCEED[NGS Minutes ofDublin City Council Meeting Page 1 Meeting DAYTON LEGAL BLANK CO., FORM NO. 1014 Held September 16, 1996 19 Mayor Kranstuber called the informal portion of the Dubin City Council meeting to order at 7:00 p.m. on Monday, September 16, 1996. Comments from Staff Mr. Kindra reported that: 1. He has received a letter from the City of Columbus regarding the renaming of Britton Parkway to Emerald Parkway in the City of Dublin. The ordinance is drafted to take effect in 60 days to allow time to notify affected parties of the name change. 2. Information was provided in the packet regarding the Rings Road bridge replacement. The City had previously agreed to contribute approximately $500,000 for the widening of the bridge to 3 lanes. Recent detailed engineering indicates a need for four lanes, and staffwould like to explore this possibility with ODOT. If Council has questions or concerns, he would like to know; otherwise, staffwill proceed with the assumption Council is supportive of exploring this option. There was no objection from Council members. Mr. Hanslev provided additional details regarding the City of Columbus' objections to the name change of Britton Parkway within the Columbus portion. Following discussion, Council directed staff to work with Columbus administrative staff and Columbus City Council to resolve this. Ms. Jordan updated Council on the usage of the Recreation Center. They have had an overwhelmingly positive response to all of the programs. They have sold over 5,000 passes to date. Ms. Grigsby noted that the revised CIP plan adopted by Council at the last meeting was ~x. forwarded in the packet. The memo requested by Mr. Zawaly in regard to legal services will be mailed out to the Finance Committee this week. The City audit has now been completed, and a copy of the audit letter was included in the Council packet. Mr. Hanslev noted that the Nature Conservancy has requested volunteers for the Scioto river clean-up from 9 to 12 noon on Saturday. The City is supplying a dump truck and many staff members have already volunteered. The formal portion of the Dublin City Council meeting was called to order by Mayor Kranstuber at 7:10 p.m. Mr. Zawaly led the Pledge of Allegiance. R 11 all Council members present were: Mayor Kranstuber, Mrs. Stillwell, Mr. Campbell, Mr. Zawaly, Ms. Hide Pittaluga, and Mr. McCash. Mrs. Boring was absent (excused). Staff members present included: Mr. Hansley, Mr. Smith, Ms. Grigsby, Ms. Clarke, Mr. Kindra, Ms. Jordan, Mr. McDaniel, Mr. Lenz, Ms. Bearden, Lt. Geis, and Mr. Hahn. Approval of Minutes of September 3 1996 Meeting Mrs. Stillwell noted a correction to page 2, under the discussion of storm water F~' T management where she would like the record to state, "She added that MORPC has not reviewed its standards for a number of years, nor have they received requests to review ~ them. She will, however, share tonight's discussion about the standards with Mr. Habig." Mr. Campbell moved approval of the September 3, 1996 minutes as corrected. Mr. Zawaly seconded the motion. Vote on the motion - Mr. McCash, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. Zawaly, yes. Correspondence The Clerk reported that there was no correspondence requiring Council action. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 2 Meeting DAYTON LEGAL BLANK CO., FORM NO. 1014 September 16, 1996 Held 19 Comments from Visitors There were no comments from visitors. Council Round Table Mrs. Stillwell noted the following: 1. She enjoyed reading about the Rec Center in the article, "Athletic Business" which ` described the Center's family-friendly policies. 2. A letter has been sent to Council requesting reconsideration of the schedule for corporate customers. She asked if this will be addressed at a future time with policy discussions regarding the Rec Center operations. Mr. Hansley commented that his previous direction from Council was to leave the adopted policies in place until the operations are well underway; the policies will then be reviewed in a year or so. He added that corporate members can enter the facility up until 6 p.m. and then stay as long as they want. They are not asked to leave at 6 p.m. Mr. McCash asked that Mr. Hansley send the corporate citizen a letter relaying this information to him. 3. She thanked staff for the work they are doing on behalf of the Old Dublin business community to lessen the impact of the Dublin Road closing. She will attend the Old Dublin Association meeting at 7 p.m. on Wednesday and invited Council members to join her and Ms. Puskarcik at the meeting for this discussion. Ms. Hide Pittaluga reported as follows: 1. She notes that the Dublin Arts Council has a web site on the InterNet and it is very well done. 2. She asked for the status of staff's investigation, requested by Council at the April 1 y meeting, of the appropriate zoning classification of Post and Avery Roads and ways to implement the appropriate zoning. Mr. Hansley responded that Mr. Foegler had previously reported to Council that this project would not be accomplished within the established time frames due to staff shortages. Ms. Hide Pittaluga asked about the time frame necessary to initiate or accomplish a Council-initiated rezoning of this site. Mr. Smith responded that it would take approximately 6 months to a year and a half as any rezoning takes in the process established by the City. Legal staff had provided a detailed memo on July 10 regarding the possibility of aCity-initiated rezoning on this site, but due to staffing shortages, no further action was taken. With the presently pending initiative petition for rezoning this site, it may be a little more complicated. Mr. McCash noted that staffwas to make the determination whether to do this as a planned district or as a straight zoning. Further discussions with residents and staff determined that the available district for rezoning would be the SO, Suburban Office district. Mrs. Stillwell commented that the memo described the advantages and disadvantages of either option. She would prefer to have this matter referred back to Community Development Committee so that they would review the pros and cons of the zoning districts and then proceed. Mr. Smith commented that there are additional issues involved in view of the initiative still pending. Franklin County Board of Elections has removed it from the ballot at this point, ' but they plan to wait and see what happens with the Delaware Board of Elections. He believes any Council action at this time is premature. There are takings issues involved in such a City initiated rezoning, as outlined in his previous memo. He advised Council to postpone any action until the ballot issues are resolved. A hearing is scheduled for tomorrow at 4 p.m. Ms. Hide Pittaluga clarified that in the event this goes to the ballot, the voters should know that there is a clear choice between a gas station or a suburban office use. The choice at this time is a gas station or Limited Industrial. RECORD OF PROCEEDINGS Minutes o~ublin City Council Meeting Page 3 Meeting DAITON LEGAL BLANK 00., FORM NO. 1 1 Held September 16, 1996 19 Mr. McCash noted that Ms. Clarke will draft an ordinance title for introduction later this evening. Council postponed further discussion until that time. Mavor Kranstuber reported: 1. The St. Brigid School dedication is scheduled on Saturday, October 5 and Council members have been invited. 2. A reception for Terry Foegler will take place on Wednesday from 5 to 7 p.m. at the Atrium in the Nationwide offices. Mayor Kranstuber noted that he will be unable to attend due to Mayor's Court scheduling. 3. The next policy sessions should be scheduled soon. Following discussion, it was the consensus of Council to schedule a policy workshop with the Building and Planning divisions at a time to be arranged by Mr. McCash. 4. A joint meeting is scheduled with the Community Plan Steering Committee, Planning & Zoning Commission and Council on Tuesday, October 22 at 7 p.m. The consensus of Council was to have this at City Hall in Council Chambers. 5. He asked for a confirmation that Emerald Parkway is still scheduled for a late November completion, and that Coffman Road is scheduled for construction next spring. Mr. Kindra confirmed that these dates are correct. Mayor Kranstuber then invited Dave King, Community Plan Steering Committee Chairperson to update Council on their progress. Dave King reported that the individual working groups have met in July and August and have nearly completed their work. LDR, the consultant, has been reviewing the scope of services they are providing to the City in view of the changes which have occurred with the Development Department. The purpose of the joint meeting on October 22 is to solicit input on the two proposed build-out scenarios. A public meeting would then be scheduled to present that information to the community at large. By February of 1997, they hope to have the preferred final scenario for Council's vote. The document would then be written by LDR and staff, and the final document of text will be brought toward the end of the year to Council for final approval. The anticipated completion date is November of 1997. Mayor Kranstuber thanked Mr. King for the tremendous amount of time he has volunteered in this effort. LEGISLATION Ordinance No. 55-96(Amended) - An Ordinance Providing for a Change in Zoning for 22.573 Acres Located on the North Side of Post Road at the Franklin/Union County Line, from: R-1, Restricted Suburban Residential District and U-1, Agricultural District, to: PUD, Planned Unit Development District. (Gorden Farms) (Public Hearing) (Applicant: State Street Realty c/o Bill Adams, 5126 Blazer Parkway, Dublin, OH 43017; and Casto Communities, c/o William J. Riat, 209 E. State Street, Columbus, OH 43215) Ms. Clarke stated that the parcel is split, with a portion in Union county and a portion in Franklin county. The Union county portion was annexed to Dublin last year. The overall site consists of 22.573 acres, and there was a discrepancy in the original legal description which has been corrected. She requested that Council amend the title of the rezoning with the revised acreage as part of their action. The rezoning is for amulti-family project of 168 apartments plus 7.4 acres of parkland. It is located on the north side of Post Road and is immediately west of the Post Road entrance to the Red Trabue Nature Preserve. Planning Commission recommended approval on August 1 with the following conditions: 1) That parkland be delineated between gifted and required acreage subject to staff approval, and that the park area include a minimum of 7.4 acres (total); 2) That permanent, unrestricted access to the west be provided as soon as practicable, provided the adjacent land development is compatible with this site; 3) That the building architecture and materials, as well as the site plan and landscape RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 4 Meeting DAYTON LEGAL BLANK 00.. FORM NO. 1014 September 16, 1996 Held 19 architecture for the site, be designed with sensitivity to the public park immediately adjacent to the site; 4) That the building architecture and materials be accurately articulated in the text; Ms. Clarke noted that this has been done. g 5) That the design of all private drives, and private and public utilities meet the approval of the City Engineer; 6) That storm water management meet the minimum requirements of the City, and that wet basins be aesthetically integrated into the design of the site; 7) That water distribution throughout the site be privately maintained and owned; 8) That the stream crossing structure be designed according to the City's and FEMA's requirements, and that all necessary permits and approvals be obtained prior to approval of engineering drawings; 9) That left turn lane widening and street lighting meet City standards and be provided at the Post Road entrance; 10) That afive-foot sidewalk be constructed, and street trees be installed, along the north side of Post Road; and 11) That an easement and right-of--way dedication plat be prepared and provided to the City Engineer for approval subsequent to approval of the final development plan and prior to commencement of construction. Ms. Clarke noted that there was strong support for the development at Planning Commission due to the good architecture and inventive site plan. Several issues were raised regarding the site split between the counties, and the developer has worked out the different utility issues involved with the area west of Avery Road. Staff is recommending approval. Mr. McCash asked about the type of structures that could be built in the parkland areas, i.e., picnic shelters or other substantial types of buildings. Ms. Clarke responded that the developer had no concerns about park structures being built °f such as picnic shelters, etc. His concern is that the City not build municipal facilities such as water towers, pump stations, etc. and he wanted the City's assurance that this would be used as a nature preserve site. Mr. McCash suggested including some language that picnic shelters and similar structures are an acceptable type of structure at this location. He asked if they would have a ground sign on Post Road identifying the development. Ms. Clarke responded that there is a proposal to have a guard house/gate house entrance. They will have identifying signage on Post Road. Mr. McCash asked if the fire department is satisfied with the emergency access to this area. Ms. Clarke responded that stafi~s anticipation is when the land to the west develops that a connection would be provided . But because the adjacent land is township area, it's possible that an industrial park could be developed next door which would not be an appropriate tie in. There will be notes on the final development plan that indicate places for potential tie-ins, but since the western property is out of the developer's and City's control, it cannot be required. The fire department has received copies of the plan and have not indicated any concerns with the emergency access. Ms. Hide Pittaluga stated that while this project has a nice appearance, she does not believe it is the highest and best use of the land, nor the most sensitive use of the land. The ~ property to the south was previously anticipated to be mall development, but this is no longer the case. She cannot support putting an apartment complex next to a nature preserve. Mr. Zawaly asked if the City's storm water consultants are reviewing the new developments. Ms. Clarke responded that data from proposed developments is being given to the consultants, but they are not reviewing the plans for individual developments. Mr. Kindra added that this is not within the scope of their assignment. The City is still following the MORPC guidelines in regard to storm water standards until such time as they RECORD OF PROCEED[NGS Minutes ofDublin City Council Meeting Page 5 Meeting DAYTON LEGAL BLANK CO., FORM NO. 1014 Held September 16, 1996 19 are modified. He added that recent storm water problems have been related to construction, not to the guidelines in place. Mr. McCash noted that any mistakes made in this development in terms of storm water design will have a significant impact on Red Trabue. Mayor Kranstuber asked if the City engineer has the discretion to require more than the MORPC guidelines for an application if it is determined to be necessary. Mr. Kindra stated that if he finds during the review that there is a problem which cannot be addressed through MORPC guidelines, he can go beyond those guidelines. Mayor Kranstuber asked what the existing Community Plan recommends for land use for this parcel. Ms. Clarke responded that all of the land west of Avery and north of Post in the existing Community Plan was low in the level of detail. This was indicated as low density residential, or 1 to 2 units per acre. However, the Plan was drafted at the time when the expectation was that Dublin would not expand past Franklin county to the west in this area. The water and sewer contracts now in place allow for growth to the west. The second factor in this application is that the development potential for the proposed regional mall site was unknown at the time of the existing Plan. The site to the south has the potential for heavy duty commercial activity. So staffbelieves that placing single family use across the street would not be an appropriate land use. The present zoning of the property to the south is R-1 Rural, but staff does not have the ability to guarantee that it will be developed as office. Mr. Zawaly asked if the zoning for the retirement center is institutional. Ms. Clarke responded that it is zoned PUD, but is zoned specifically for retirement and a nursing home. Mr. Zawaly commented that other institutional uses could be a logical extension for that land. Mayor Kranstuber asked about input from the school district as to the impact this rezoning would have on the district. Ms. Clarke responded that they have not provided specific input on this application, but the rule they have used for residential development is that one child for K-12 is contributed by every single family home, and amulti-family unit complex of 168 units would generate 16 to 17 children in total of K-12 age group. Bill Riat, Casto Communities stated that with him tonight are architect Joe Sullivan and land planner Jim Houk. He noted that he believes Council will have more architectural control over this multi-family than they would with single family especially for the back yards. He noted that he was one of the leaders on the Asherton project which has 150-foot setbacks offthe streets. This project has 600 feet of setback. This is a very compact footprint on an expensive piece of land. The design allows more land for park area. They are more than willing to exceed the standards of MORPC if staff recommends that. im H k Bird & Houk Associates stated that they had previously worked with other developers on this site with proposals for single family and for condominium development. This development for multi-family allows for tremendous open space along Post Road, extending the Red Trabue park, and allows for an additional two to three acres of open space along the stream corridor. The design is classical with lots of open space. Over 40 percent of the site is open space, and there is no development around this area that comes close to creating that kind of open space. Joe Sullivan. Sullivan, Grey, Bruck Architects, 23 N. Fourth Street described the various design elements incorporated onto this site -clapboard buildings, metal roofs, and porch entries. They have successfully created a sense of place for the development. He displayed RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 6 Meeting OAY70N LEGAL BLANK CO., FORM NO. 1014 September 16, 1996 Held 19 the various design boards for the project. Mayor Kranstuber thanked the applicants and noted that their time has expired. He then asked Mr. Noggle, registered as an opponent, to come forward. Glen Noggl~, Lowell Trace Civic A ociation distributed to Council a list of concerns, which was also presented to Planning and Zoning Commission at their August 1 meeting. " He noted that the residents have had some good dialogue with the developer and have outlined their concerns. The civic association plans to remain opposed to the application until some assurances are provided that the concerns will be addressed in writing. Mr. Riat stated that the major issue is the landscape buffer between the Lowell Trace homes and the development. They both want some sort of a natural barrier and the legal issue is in regard to the maintenance of the barrier. There are some concerns about the gated entry in terms of the emergency access and in terms of providing access to the park. Mrs. Stillwell asked how this proposal is different from that submitted at the concept plan stage. There was a lot of discussion at that time about including some variations in the architecture to improve the aesthetics. Mr. Riat responded that the biggest issue raised at the time was the county line dividing the site. The park restrictions issue is not resolved yet to his satisfaction. He would prefer that all of the parkland have the same restrictions as Red Trabue. Regarding the architecture, this is the same plan with some minor adjustments. All of the parking is internal and doesn't show from anywhere outside the project. Mr. Sullivan added that he does not believe that varying the buildings would improve the quality of the project, but would add unnecessary costs which would be deducted from the amenities to be offered. ~ Mr. McCash shares some of the concerns listed by Lowell Trace residents. He likes the attempt to compact the elements which is compatible with the farm village concept. He agrees that having all of the buildings with the same materials does look harmonious, but that variety through a common palette of materials and colors has been successfully done in several Dublin neighborhoods. He likes the way the roof masses have been broken up. Mr. Zawaly asked the Lowell Trace representatives to comment on their concern about rezoning this parcel prior to completion of the Community Plan update. Jim Renard. President of Lowell Trace Civic As ociati r~ stated that this developer has a great plan, but they are concerned about the land use issue. Lowell Trace is presently opposed to this application; however, if City Council agrees to allow a higher density than what is stated in the existing Plan, the Association would take a neutral stance on this development. The Association believes that the existing Plan should be followed until it is updated. Mayor Kranstuber asked what the residents' preferred land use is for this area. Mr. Renard responded that their preference would be office. Mr. Riat commented that this development is low in scale at two stories. He cannot envision this parcel as office use because of the depth. Mr. Renard commented that an office would have an 8 to 5 usage as opposed to a 24-hour usage with an apartment complex. Mr. Campbell stated that he has not previously reviewed the list from the Lowell Trace residents. Their points are well taken in that this development needs to fit into the community as a whole from the Community Plan perspective. He likes the architecture and the quality of the project is exceptional. Two comments from Lowell Trace residents are particularly notable: 1. The update of the Community Plan is not completed, and it maybe premature to RECORD OF PROCEEDINGS Minutes o~ublin City Council Meeting Page 7 Meeting DAYTON LEGAL BLANK CO. FORM NO. 1014 Held September 16, 1996 19 rezone this parcel at this time; 2. The land being donated to the City for the park along the stream is not usable land, as the nature of the site has resulted in buildings being placed close to the east and west boundary lines. The buffering would have to be in place on the plans before he could consider voting for the project. He added that the concept plan was anon-binding vote, and Council had cautioned the " developer ongoing forward which would be at his own risk. This particular parcel of land is very sensitive. He wants them to rework the buffering before he will support the application. Mr. Zawaly stated that he agrees with Mr. Campbell. He has concerns about the appropriateness of the land use and would like to wait until the Community Plan is completed before rezoning land adjacent to the nature preserve. Ms. Hide Pittaluga stated that she, too, has concerns with the land use in view of the location. Mr. McCash agrees with the comments made by other Council members. He also has concern with the setbacks along the east side, along the Red Trabue. He has difficulty envisioning an office use on this site - it is a difficult site to develop. Mrs. Stillwell has not come to any conclusion at this time. This is an interesting use, but she is not convinced that different types of architecture are not needed. She is concerned with protection and preservation of the abutting nature preserve and wants comfort that this land use would not negatively impact upon Red Trabue. Mr. Riat commented that Council has an opportunity to have a high quality development ' here and to set a good precedent with the setback as proposed. Bill Adams. ap licant provided a short history of the development proposals for this site. The Mt. Auburn study recommended intense commercial use for the south side of Post Road, and the City then asked that the developer not pursue single-family development, but rather consider multi-family for this site. He has been involved with the site development for the past three years. Mayor Kranstuber stated that he agrees with Mr. Campbell's comments, although he has not made up his mind yet. He will seek more information from staff about the potential for office development on this site and whether an equally high quality development will be proposed in the future if the Plan indicates apartments as an appropriate use for this site. Council is concerned about the transition to the Red Trabue park, not the transition to a commercially developed site to the south. There will be a third reading of the ordinance at the October 7 Council meeting. Ordinance No. 71-96 - An Ordinance Providing for a Change in Zoning for 6.196 Acres of Land Located at the Southern Terminus of Norn Street, Approximately 375 Feet West of Wilcox Road, from: R-1B, Limited Suburban Residential District (Washington Township Zoning District) to: PUD, Planned Unit Development District. (Wilcox Estates) (Third Reading) (Applicant: Christopher Cline, attorney for Rockford Homes, 37 W. Bridge Street, Dublin, OH 43017) There was no further comment on this ordinance. Vote on the ordinance - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. McCash, abstain; Mr. Zawaly, yes; Mrs. Stillwell, yes. Ordinance No. 82-96 - An Ordinance Declaring Certain City-Owned Property as Surplus and Authorizing the City Manager to Dispose of Such Property in Accordance with Ohio Revised Code Section 721.15. (Public Hearing & Second RECORD OF PROCEEDINGS Minutes o~ublin City Council Meeting Page 8 Meeting DAITON LEGAL BLANK CO., FORM NO. 1014 Held September 16, 1996 19 Reading) There was no one present who asked to testify on the ordinance. Vote on the ordinance - Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Zawaly, yes; Mayor Kranstuber, yes; Mr. Campbell, yes. Ordinance No. 84-96 - An Ordinance to Change the Name of Britton Parkway to Emerald Parkway in the City of Dublin, Ohio. (Public Hearing & Second Reading) Mr. Hansley noted that the City of Columbus staff has recommended against this name change within the Columbus portion. Based on Council's direction tonight, staffwill continue to work with administrative officials or Columbus City Council to resolve this. Vote on the ordinance -Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Zawaly, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. Campbell, yes. Ordinance No. 85-96 - An Ordinance Providing for a Change of Zoning for 13.129 Acres of Land Located on the West Side of Perimeter Drive, Approximately 250 Feet East of Avery Road from: PCD, Planned Commerce District, to: PLR, Planned Low Density Residential District. (Perimeter Center Multi-Family) (Introduction & First Reading) (Applicant: Hallmark Communities Ltd., c/o Mark Pottschmidt, 150 E. Broad Street, Columbus, OH 43215) Mr. Zawaly introduced the ordinance and moved to refer it to Planning and Zoning Commission. Mr. Campbell seconded the motion. Vote on the motion - Mr. McCash, yes; Mr. Zawaly, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes. Ordinance No. 86-96 - An Ordinance Providing for a Change of Zoning for 3.279 Acres of Land Located on the North Side of Metro Place North, Approximately 800 ~ Feet West of Frantz Road from: PUD, Planned Unit Development District, to: PUD, Planned Unit Development District. (Extended Stay America Hotel) (Introduction & First Reading) (Applicant: Extended Stay America, Inc., 1550 Northwest Highway, Suite 401, Park Ridge, Illinois 60068-1463) Mr. Campbell introduced the ordinance and moved to refer it to Planning and Zoning Commission. Mr. Zawaly seconded the motion. Vote on the motion - Mayor Kranstuber, yes; Mr. Campbell, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mr. Zawaly, yes. Ordinance No. 87-96 - An Ordinance Providing for a Change of Zoning for 15.8 Acres of Land Located on the Southeast Corner of Brand Road and Muirfield Drive from: PLR, Planned Low Density Residential District, to: PUD, Planned Unit Development District. (Dunmere Condominiums) (Introduction & First Reading) (Applicant: Casto Communities, c/o William 7. Riat, 209 E. State Street, Columbus, OH 43215) Mrs. Stillwell introduced the ordinance and moved to refer it to Planning and Zoning Commission. Mr. Zawaly seconded the motion. ~N_ Vote on the motion - Mr. McCash, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. Zawaly, yes; Mrs. Stillwell, yes; Mr. Campbell, yes. Ordinance No. 88-96 - An Ordinance Amending the Annual Appropriations Ordinance for the Fiscal Year Ending December 31,1996. (Introduction & First Reading) Mayor Kranstuber introduced the ordinance. Mr. Hansley noted that a detailed memo from Ms. Grigsby has been provided. Mrs. Stillwell asked about the status of the additional appropriations for the ditch enclosure along Wilcox Road. RECORD OF PROCEEDINGS Minutes o~ublin City Council Meeting Page 9 Meeting DAYTON LEGAL BL4NK CO., FORM NO. 1014 Held September 16, 1996 19 Mr. Kindra responded that the work is scheduled to be done, and they may not need additional appropriations because of some funds remaining from the street improvement program. Mr. McCash noted concern with the high costs for rock excavation for a mostly Columbus project included in these appropriations. He would also would like more information on the additional appropriation of $100,000 for design fees for the Post Road overpass. Mr. Kindra responded that there is an opportunity within the Hayden Run/Frantz project to provide a water line to Dublin properties should they ever wish to connect to it. It is optional, and Dublin can choose not to do this. Regarding the scope of services for the bridge overpass, the first estimates were based on preliminary discussion and the design now includes S lanes, aesthetic treatments for the bridge, easements, etc. For these reasons, the cost has increased. There will be a public hearing of the ordinance at the October 7 Council meeting. Ordinance No. 89-96 - An Ordinance Extending the City of Dublin's Designation of Financial Institutions as Public Depositories as Provided for by Ordinance No. 85-94. (Introduction & First Reading) Mr. Zawaly introduced the ordinance. Ms. Grigsby stated that at the end of the two-year period designated in Ordinance 85-94, there is an option for extending it an additional year. Staff is recommending this extension for one year, and that an RFP process be undertaken again next year. Mrs. Stillwell noted that it would be helpful if staffwould highlight any changes in the investment policy for Council's reference. Ms. Grigsby responded that in terms of what the City is allowed to invest in, there have been no changes. The additions have been to the scope of the policy, the objectives of investments, the safeguards and internal controls. The policy has been amplified to make these clarifications. There will be a public hearing of the ordinance at the October 7 Council meeting. Ordinance No. 90-96 - An Ordinance Accepting the Amounts and Rates as Determined by the Budget Commission, Authorizing the Necessary Tax Levies, Certifying them to the County Auditor, and Declaring an Emergency. (Introduction & First Reading) (Introduced as Resolution No. 28-96) Ms. Grigsby noted that this is an annual process wherein the county certifies to the City the work of the budget commission and the City then verifies their work via legislative action. Staff is requesting emergency adoption due to the requirement under the ORC that the legislation be adopted before October 1, 1996. Mr. Zawaly clarified that since this legislation is done on an annual basis and is temporary in nature, it would be more appropriate as a resolution. The resolution would not require emergency language as resolutions are eiI'ective upon adoption. Mr. Zawaly then introduced this as Resolution No. 28-96. Vote on the Resolution - Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mr. Campbell, yes; Mr. Zawaly, yes; Mayor Kranstuber, yes; Mrs. Stillwell, yes. Ordinance No. 91-96 - An Ordinance Authorizing the City Manager to Enter into an Agreement Leasing a 3.780+/- Parcel on Blazer Parkway, Dublin, Ohio to Washington Township. (Introduction & First Reading) Mayor Kranstuber introduced the ordinance. Mr. Hansley stated that Washington Township has requested that the City consider leasing space in the Blazer Parkway water tower to the township for use as a fire station. Staff is still working with the township officials to finalize the lease document, and staffwill provide RECORD OF PROCEEDINGS Minutes ofl)ublin City Council Meeting Page 10 Meeting DAYTON LEGAL BLANK CO., FORM NO. 101 September 16, 1996 Held 19 the final document prior to the time of public hearing. The growth in the Blazer/Tuttle Crossing area of office buildings has created an additional service load for both EMS and for fire fighting. Chief Bostic is present tonight if there are questions. Mr. McCash asked if the intent is that the township pays for the necessary improvements. Mr. Hansley responded that the assumption is that all expenses of renovating the space would be at the expense of the township. The remaining issue is the length of the lease and whether the improvements revert back to the City in the future. The proposal involves a medic unit, an engine company, and living spaces on the second floor for a fully staffed station, operating 24 hours a day, 7 days per week. He noted that there are two other locations in the country which have similar facilities, and a site visit is planned in the near future for City and township officials. There will be a public hearing of the ordinance at the October 7 Council meeting. Ordinance No. 92-96 - An Ordinance Authorizing the City Manager to Enter into an Agreement of Intent with the Ashland Chemical Company to Assist in the Expansion of the Company's Dublin Facility. (Introduction & First Reading) Mr. Zawaly noted that this, too, could fall into the category of a resolution. Mr. Hansley responded that this point is well taken. In view of the contract, staff has proposed this as an ordinance which requires two readings. Mayor Kranstuber indicated he would prefer that it be an ordinance with two readings. Mr. Zawaly introduced the ordinance. Mr. Hansley noted that a detailed memo has been prepared by Ms. Bearden. If adopted, the ordinance authorizes an inducement agreement for an expansion of Ashland Chemical in Dublin. They are considering sites in Dublin and also in Ashland, Kentucky, the headquarters of their parent company. In order to attract additional state dollars for this project, the City is proposing a job credit - a percentage of the income tax paid on corporate profits would be channeled back into this project. Mayor Kranstuber clarified that the credit is not for withholding tax but is a credit against corporate income taxes which are paid only on the profits. Mr. Hansley stated that staff estimates the cost to the City at approximately $50,000 over a five-year period. Ms. Hide Pittaluga added that this is one of many different types of inducements and/or accommodations made to corporate entities in Dublin. Mr. Hansley explained that Dublin tries very hard to tailor its proposed assistance to the specific company's needs. This one is specifically tailored to Ashland in that they are not requesting a property tax abatement. It is also tied in to match the State's job tax credit program. There will be a public hearing of the ordinance at the October 7 Council meeting. Ordinance No. 93-96 - An Ordinance Accepting the Lowest and Best Bid for Rock Salt. (First Reading) (Introduced as Resolution No. 29-96) Mr. Zawaly introduced this as Resolution No. 29-96 in view of the temporary nature of the legislation and as provided for under the Revised Charter. Ms. Hide Pittaluga asked about the City's supply of rock salt in view of the supplemental order placed at the end of last season. Mr. McDaniel responded that this sets aside the dollars to order to ensure that supplies continue to be available. Mr. McCash clarified that this action merely accepts the bid on the price per ton; it does RECORD OF PROCEEDINGS Minutes o~ublin City Council Meeting Page 11 Meeting DAYTON LEGAL BLANK CO. FORM NO. 1014 Held September 16, 1996 19 not set aside dollars. Vote on the resolution - Mr. Zawaly, yes; Mrs. Stillwell, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Mr. McCash, yes. Ordinance No. 9496 - An Ordinance Amending Section 2 ("Wage & Salary Administration") of Ordinance No. 23-93 (°Compensation Plan"). (Introduction & First Reading) Mr. McCash introduced the ordinance. Mr. Hansley explained that this is the final step in Council's previous action creating the position of Director of Grounds and Facilities. This assigns a temporary pay grade to this position to make it comparable to the other two divisions within the Department of Service. There will be a public hearing on the ordinance at the October 7 Council meeting. Resolution No. 27-96 - A Resolution Endorsing Issue 2, the Mental Health, Alcohol and Drug Addiction Services Levy on the November 5, 1996 Ballot. Mr. Campbell introduced the resolution. He noted that the Dublin Counseling Center receives a major portion of its funding from the ADAMH program. The City allocated emergency funding to the Center when the ADAMH levy failed last year. He clarified that this year's levy is a replacement levy, and the one last year was an increased levy. Vote on the resolution - Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. Zawaly, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Campbell, yes. Mr. Campbell asked the Clerk to send the Dublin Counseling Center a copy of the legislation. Council Sponsored Rezoning of S.E. Corner of Post & Avery Mr. Smith stated that the Revised Charter requires that prior to the introduction of legislation, the Clerk distribute a copy of the legislation to each Council member, City Manager, files copies in her office, and other public places as designated, and publishes the title. Based on these requirements, he would recommend that Council introduce the rezoning ordinance at the October 7 Council meeting which will allow time to advertise the title of the legislation and have copies distributed as required by the Revised Charter. DEB Righ -of-Wa nd a~ement l7P.riirati~n Plat fnr Perimeter nrivP Mr. Kindra explained this is a dedication of the right-of--way and easement in connection with the Metatec tax increment financing. The new street is now under construction. Also included in this package is the Post Road and Wilcox Road right-of--way and easement dedication. Following approval by Council, it will be recorded. Mr. Campbell moved to approve the right-of--way and easement dedication plat for Perimeter Drive. Mr. Zawaly seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mr. Campbell, yes; Mr. Zawaly, yes. Sidewalk Waiver for Camnden ak ,Section 1 Mr. Kindra stated that there was some confusion regarding whether this waiver was ever approved by Council. Staff supports the request to waive the sidewalk requirement along Campden Lakes Boulevard. He referred to Mr. Bowman's memo, stating that Section 1 should be eliminated as it contradicts Section 2. This means that the asphalt bike path along Chippenham Drive will be four feet wide. The rest of it is shown in black as an asphalt bike path. Mr. Zawaly asked if this is being recommended for purposes of tree preservation. Mr. Kindra responded that the Reserve B side falls off significantly with a steep slope and there is no easy way to construct in that location. The other side of the street has a RECORD OF PROCEEDINGS Minutes o~ublin City Council Meeting Page 12 Meeting DAYTON LEGAL BLANK CO. FORM NO. 1014 September 16 1996 Held 19 bike path already installed close to the street. For these reasons, staff recommends waiving the sidewalks on both sides. Mr. McCash asked why the concrete sidewalk is not continued on Chippenham Drive , versus changing to asphalt surface. } Mr. Kindra responded that staff has no preference, but Mr. Adams insists that it be asphalt. Howard Adams, developer stated that the asphalt plan was approved by Council a year ago. However, the sidewalk waiver for this subdivision was approved in 1993. The confusion resulted from the fact that the Summitview entrance to the Campden Lakes subdivision was platted on the Wedgewood Hills plat and the question is whether the sidewalk waiver granted in 1993 applied to all 65 acres which includes both developments. Tonight's action is simply to clarify the record. Mr. McCash asked for clarification of which sidewalks are being waived. Mr. Kindra responded that the sidewalk being waived is along both sides of Campden Lakes Boulevard. Discussion continued. Mayor Kranstuber moved to approve the sidewalk waiver for Campden Lakes. Mr. Campbell seconded the motion. Mrs. Stillwell called for additional discussion in view of the questions related to the need for this action. Mr. Adams then showed the plat to Council and pointed out the area where the sidewalks are being waived. Council members indicated that they are now ready to proceed with a vote. Vote on the motion - Mr. Zawaly, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mrs. Stillwell, yes; Mr. McCash, yes. Committee Repo c Mrs. Stillwell, Administrative Committee noted that: 1. Council will meet as a Committee of the Whole at 6 p.m. on Monday, September 23 for dinner and discussion regarding the classification and compensation study. 2. The recommendation from Legal staff in regard to the legislators breakfast is to schedule it after the election. They are proposing a breakfast meeting at the law firm offices on Wednesday, November 13 or Wednesday, November 20 at 7:30 or 8:00 a. m. to last approximately one hour. It was the consensus of Council to schedule it on November 20. 3. The first board and commission workshops took place, facilitated by Mr. McDaniel. The response from those invited has been very good. 4. Ms. Bearden will serve as staff to the Transportation Task Force. The members will soon be contacted to convene an initial orientation session. The first session " is tentatively scheduled for Thursday, October 3 at 5:30 p.m. at the 5800 Building. " 5. The next Administrative Committee meeting will be Thursday, September 26 at 5:30 p.m. The meeting will be a working session on the Strategic Communications Plan and the Rules of Order. Mr. Zawaly, Finance Committee indicated that they are attempting to schedule a meeting as there are two pending agenda items for the Committee -the Dublin Women's Club funding request and the review of the structure of the Law Department. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 13 Meeting DAYTON LEGAL BLANK Held September 16, 1996 19 Mayor Kranstuber noted that he has received a letter from MORPC regarding funding the Greenways Plan. He suggested this be sent to the Finance Committee. He moved to refer the request to the Finance Committee for review. Mr. Campbell seconded the motion. ? Vote on the motion -Mayor Kranstuber, yes; Mr. Campbell, yes; Mrs. Stillwell, yes; Ms. Hide Pittaluga, yes; Mr. Zawaly, yes; Mr. McCash, yes. Mr. McCash, Community Development Committee reported that they met prior to tonight's Council meeting and discussed pending issues: 1. Staff is in the process of bringing the appropriate parties together to discuss the concept of development of a master parkland plan to accommodate future growth in the Southwest area. 2. There is continuing concern with the City's signage ordinance. A recent corporate entity was disapproved for a signage modification along the interstate, primarily because of a two-color proposal. The most recent sign code modifications apparently specified a one color restriction along I-270. He would like this issue to be revisited, as well as setback and size provisions for signage. He moved that this be referred to Community Development Committee. Mr. Campbell seconded the motion. Mr. McCash clarified that the focus will be on the issues associated with freeway signage. Mayor Kranstuber commented that citizens take pride in the strict sign code and he would be skeptical of broadening it. Mr. Zawaly added his voice to the cautionary remarks. Mr. McCash commented that the intent would not be to lower the City's standards, but rather to review whether modifications consistent with the City's high standards are warranted. Vote on the motion - Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Mr. Zawaly, yes. Mayor Kranstuber wished Mr. Kindra a belated "Happy Birthday." Mayor Kranstuber moved to adjourn to executive session for discussion of land acquisition and personnel matters. He noted that Council will not reconvene following the session. Mr. Zawaly seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mr. Campbell, yes; Mr. Zawaly, yes. The meeting was adjourned to executive session at 9:55 p.m. Mayor -Presiding Officer R Clerk of Council