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HomeMy WebLinkAbout09/03/1996 RECORD OF PROCEEDINGS Minutes o~ublin City Council Meeting Page 1 Meeting DAYTON LEGAL BLANK CO.• FORM NO. 1 14 September 3 1996 Held 19 Mayor Kranstuber called the information portion of the Dubin City Council meeting to order at 7:00 p.m. on Tuesday, September 3, 1996. Comments from Staff Mr. Foegler updated Council on the status of the ditch enclosure effort underway each year as part of the capital budget. He noted that the ditch enclosures are included in the street maintenance program being voted upon later tonight. An additional enclosure which staff is recommending be done is for the east side of Wilcox, south of Rings. The ditch enclosure should be done prior to the installation of the bikepath which is scheduled to be done soon by the developer. Therefore, with the consensus of Council that this ditch enclosure is a priority for this year, staffwill bring an additional appropriation ordinance to Council for this purpose at the next meeting. The estimated cost of this portion is approximately $10,000. There was no objection from Council to this course of action. Mr. Smith stated that he was notified today by the Board of Elections that the initiative petition regarding the SuperAmerica rezoning does not have adequate signatures to be placed on the November ballot. There is a hearing on the matter on Friday, and he will keep Council apprised. Mr. Harding noted that the final draft report of the Classification and Compensation study was included in the Council packets. There are two sections in the report, one addressing staff compensation and another addressing Council compensation. Staff recommends referral to Administrative Committee of Council. A September 23 meeting date has been tentatively set for a Committee of the Whole meeting on this topic. , Ms. Fierce reported that two new planners have joined the City of Dublin -Mira McKissic and Tim Evans. Mr. Kindra noted that Camp, Dresser and McKee, consulting engineers for the City's storm water study are present this evening to report back to Council on their preliminary findings on the northeast quad portion of the study. Ms. Jordan reported that memberships sold at the Rec Center have now reached 75 percent of their expected sales. Approximately 4,127 passes have been sold. Mayor Kranstuber noted that he has received many positive comments about the operations of the Rec Center to date. Storm Water Master Plan -Northeast Quadrant Preliminary Analy~ Chris Calpin and Russell Neff of CDM presented their findings to Council. They noted that they have met with each individual having complaints in the designated study area and the report is based on input from each of the individuals. Mr. Calpin provided an overview of the written report given to Council and explained the characteristics of the four watersheds in the area: Trails End Creek, Westbury Road, Arrowhead Creek, and Summitview Creek, as well as a fifth and unnamed watershed in the vicinity of the Holb and Parkhill residences. Mr. Calpin reviewed the results of their investigative work with each of the residents, as outlined in the report. The alternatives to solve the various problems outlined ranged in cost from very small amounts to $100,000 and up. The consultants stressed that prior to undertaking any major work that a complete analysis be done. The results of CDM's cursory review of the information indicates that the design of the Wedgewood development was in compliance with the City's standards and regulations. Amore thorough review and analysis, however, will be required to fully determine regulatory compliance issues. Mayor Kranstuber called for comments from members of Council. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 2 Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1014 Held September 3, 1996 19 A discussion followed regarding the current MORPC standards and whether they are adequate in view of the preliminary findings of the study. Mr. McCash indicated that he has collected information from other cities across the country and believes there is a need for Dublin to re-examine its standards for storm water design. ~ Mrs. Stillwell noted that she would prefer to wait until the comprehensive study is complete before taking any course of action. She added that MORPC has not reviewed its standards for a number of years, nor have they received requests to review them. She will, however, share tonight's discussion about the standards with Mr. Habig. Mr. Zawaly commented that it is important to identify any watershed areas which are still under the developer's responsibility to ensure that sign-off is not given when there are problems. He does not want to wait until the comprehensive study is done to solve some of the existing problems. Mr. Campbell stressed that it is important to keep in mind the big picture -that this investigation is merely a "stop on the road" in the City's total examination of the watershed problems and solutions. He would suggest that the next discussions take place at the committee or staff level. It is important to determine who is responsible for the problems as well. Mr. Hansley proposed that Council direct staffto proceed with fixing the easy problems; the ones with higher costs of repair should be reviewed for incorporation in the 1997 budget. He cautioned that there are 23 watersheds throughout the City, and the comprehensive ~g.:k, storm water issues should be addressed long term. He suggested waiting until the study is completed, and at that time staffwill propose a priority list to Council for phasing in over _w the next 10 to 15 years. Mr. Campbell indicated he is in favor of following Mr. Hansley's suggestion to fix the small items. He is pleased that the process is moving along well. Mr. McCash noted that other cities have storm water utility fees to cover the cost of fixing problems such as these. Ms. Hide Pittaluga supports looking at the adequacy of the City's standards in view of the continuing volume of development. Mr. Calpin noted that the study will be completed in one year. Mayor Kranstuber summarized that there is general consensus on Council to keep the process moving and to proceed with addressing any problems which are low cost and which will not change based on the final analysis. Mr. Hansley added that staffwill bring back to Council items which could be addressed at a cost of $15,000 or less for their consideration as they will require additional appropriations. Mayor Kranstuber suggested some kind of analysis of why these problems occurred, i.e., are more inspectors needed, etc. Mr. Hansley responded that this can be added to the consultant's scope of services if it is Council's desire. Following discussion, the consultant agreed to report back to Council in 6 months regarding the adequacy of the existing storm water standards. Council members agreed with this course of action. RECORD OF PROCEEDINGS Minutes oDublin City Council Meeting Page 3 Meeting DAYTON LEGAL BLANK 00.. FORM NO. 1014 Held September 3, 1996 19 Following additional discussion of the expansion of the scope of the study to include why problems have occurred and who is responsible for fixing them, Mr. Hansley agreed to check with the consultant on the costs associated with expansion of the scope and to report back to Council. The formal portion of the Dublin City Council meeting was called to order by Mayor . Kranstuber at 8:30 p.m. Mrs. Stillwell led the Pledge of Allegiance. R 11 11 Council members present were: Mayor Kranstuber, Mrs. Stillwell, Mr. Campbell, Mrs. Boring, Mr. Zawaly, Ms. Hide Pittaluga, and Mr. McCash. Staff members present included: Mr. Hansley, Mr. Foegler, Mr. Smith, Ms. Grigsby, Mr. Harding, Ms. Fierce, Mr. Kindra, Ms. Jordan, Mr. McDaniel, Mr. Johnson, Mr. Lenz, Ms. Bearden, Lt. Geis, and Mr. Hahn. Approval of Minutes of August 5. 1996 Meeting Mrs. Boring noted that she would like the record to reflect in her comments on page 4 that she fully supported the City having its own swim team, so that any child in the community would not be intimidated about joining. She would also prefer that the coach be hired by the City and be accountable to the City. Mrs. Stillwell asked that the minutes include the names of those appointed to the Transportation Task Force. Mrs. Stillwell moved approval of the August 5, 1996 minutes as corrected. Mr. Zawaly seconded the motion. Vote on the motion - Mr. McCash, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. Zawaly, yes. Correspondence The Clerk reported that two liquor notices were contained in the packet - one a carry out permit for the Kroger store to be located on Avery Road and a transfer of ownership of the Sunoco station on Sawmill. There was no objection from Council to the issuance or transfer of these permits. Comments from Visitors Mike Baker 5551 Barney Drive, Trustee of the Brighton Park Homeowners Association stated that he is in attendance to speak in favor of the ditch enclosure described by Mr. Foegler tonight. He appreciates Council's anticipated funding of the enclosure. Council Round Table Ms. Hide Pittaluga stated that she appreciated the August meeting schedule break. She was unhappy, however, when she returned to hear of Mr. Foegler's departure. She wished him the best of luck in his future endeavors and noted that he will be missed. , Mr. Zawaly stated: 1. He joins in wishing Mr. Foegler the best of luck. He has always regarded him as the City's most valuable "people asset". 2. The Irish Festival was a fabulous event and he enjoyed the three-day format. 3. The Community Recreation Center grand opening was awell-run event and he has heard many positive comments about the new Center. 4. He asked about the status of items to be reviewed by the Finance Committee, specifically the Legal Department structure. Ms. Grigsby responded that staff has sent out surveys to 9 communities and is now compiling the information. She expects to have a report to Council within two weeks. RECORD OF PROCEEDINGS Minutes o~ublin City Council Meeting Page 4 Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1014 Held September 3, 1996 19 Mr. Campbell: 1. Conveyed his best wishes to Mr. Foegler in his future endeavors and praised Mr. Foegler's efforts on behalf of the City of Dublin. He noted that the quality of life in Dublin has improved because of the economic development brought to Dublin over ~ the past few years. Many opportunities came about because of Mr. Foegler's efforts. 2. Noted that the City has lost several key employees recently and Council should consider what is needed in terms of compensation to retain staff. The recent financial success of the City needs to be shared with staff not only through compliments on their hard work, but in increased compensation. The Administrative Committee is looking at this issue currently. 3. Commented that he lives near a fire station on Brand Road and emphasized the importance of vehicles moving offthe road when an emergency vehicle is approaching. He has witnessed several occasions where drivers have not yielded to emergency vehicles. Mr. McCash commented: 1. He has observed City employees working many overtime hours for special events in the City and the Special Events staff often works nights and weekend hours to prepare for events. He believes the expectation of the City from their employees is very high and deserves to be taken into consideration during the compensation and classification study review. 2. He is sorry to see Mr. Foegler depart - he will be missed. He has worked with Mr. Foegler as a Council member and in conjunction with building plan review and considers him to be fair, consistent and looking out for the good of the entire City. 3. He has been contacted by a citizen regarding the City's weed control. He suggests that consideration be given to revising the existing ordinance. Mayor Kranstuber noted that this can be included in an agenda for an upcoming policy session. 4. In regard to the street maintenance program, he would like staff to explore "open graded mixes" which would reduce surface water on the roadway systems. Mr. Kindra responded that he is familiar with that system but it is not used in the City. ODOT has used it and received complaints about the appearance of the surface. Mrs. Boring stated: 1. She believes there is more to life than salaries. In the discussion of compensation, Council needs to consider setting priorities and sticking with them. 2. She has grown to appreciate Mr. Foegler's ability to consider the residents' as well as the City's needs in all matters. He will be missed by the City. Ohio State and the City of Columbus will benefit from his future service with Campus Partners. 3. Welcome to new Dublin resident, Mary Bearden. 4. She has heard positive comments from a citizen regarding service provided by the Building Division, especially Beth, Cindy and Preston. She thanked Mr. Lenz's staff for meeting the needs of the customers. Mrs. Stillwell: 1. Added her best wishes to Mr. Foegler in his new endeavors. The City has benefitted from his service and she is confident that the campus area will also benefit from his efforts. 2. Noted that she, too, enjoyed the August break from meetings. During that time, she attended a Leadership Institute sponsored by NLC in Seattle. She will provide Council with a report on the conference. 3. She acknowledged the death of Martha Hahm, a Dublin Coffman High School student and resident of Old Dublin who was killed in a traffic accident over the weekend. On behalf of Council, she expressed how saddened they are as a body to lose one of the City's young citizens. RECORD OF PROCEEDINGS Minutes oflublin City Council Meeting Page 5 Meeting DAYTON LEGAL BL4NK CO.. FORM NO. 1014 Helcl September 3, 1996 19 Mayor Kranstuber commented: 1. Mayor's Court will be moved to Tuesday night effective September 24 due to a change in his schedule. 2. Council has received a letter from C.A.B.A. with positive comments about the Parks Maintenance staff.. He asked that the Clerk draft a letter on behalf of Council expressing their appreciation to the C.A.B.A. organization. 3. Council received a memo in regard to the rush hour traffic at the Avery and 33 interchange. He asked the Clerk to copy this to former Council Member Strip. 4. A letter was sent to Council from Christy Rosenthal, Dublin Arts Council Executive Director, regarding future locations for the Art in Public Places projects. Ms. Jordan noted that she will provide Council with a memo on the history of the Art in Public Places program. Mayor Kranstuber suggested that Council pick a location for the 1997-1998 project. Following a brief discussion of the three options outlined in the memo, Mayor Kranstuber moved to select Coffman park as the location for the 1997/1998 public arts project. Ms. Hide Pittaluga seconded the motion. Mrs. Boring indicated that consideration should be given to placement of the next arts project at a different location, since the most recent project was installed at the Rec Center in Coffman Park. vote on the motion -Mrs. Boring, no; Mr. McCash, yes; Mr. Campbell, yes; Mr. Zawaly, yes; Mayor Kranstuber, yes; Mrs. Stillwell, yes; Ms. Hide Pittaluga, yes. Mr. Campbell suggested that the entire process of where future art works will be located be dealt with as part of the Community Plan. He does agree that the City needs to diversify the locations of the art works in the future. There was consensus from Council to have this considered by the appropriate subcommittees of the Community Plan Steering Committee. 5. Mr. Foegler has forwarded a memo to Council regarding the high costs of temporarily reopening Dublin Road during the Christmas shopping season as discussed at a recent Council meeting. He asked if this has been communicated to the businesses in Old Dublin. Mr. Hansley responded that they have been informed about this. Mr. McCash noted that the road has been closed during periods where no construction has been initiated. He is frustrated with the lack of progress in view of the time frames established. Mr. Campbell suggested Council consider some of the alternatives in Mr. Foegler's memo to stimulate some activity in that area and assist the shop owners. He suggested some type of civic activity there during the holidays. Mrs. Stillwell suggested that another Council member accompany her to the Old Dublin Association meeting next Wednesday as this will be discussed. Mr. McCash agreed to attend. Mrs. Stillwell also requested that staff attend. 6. He wishes Mr. Foegler the best in his new position and noted that the City is losing an extraordinary person. 7. He thanked staff for addressing the pool issues he raised recently. 8. He reported that vice presidential candidate Jack Kemp will visit Dublin Coffman High School tomorrow and asked Council members to represent the City if they are available. Legislation Ordinance No. 71-96 - An Ordinance Providing for a Change in Zoning for 6.196 Acres of Land Located at the Southern Terminus of Norn Street, Approximately 375 Feet West of Wilcox Road, from: R-1B, Limited Suburban Residential District (Washington Township Zoning District) to: PUD, Planned Unit Development District. RECORD OF PROCEEDINGS Minutes oiDublin City Council Meeting Page 6 Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1014 Held September 3, 1996 19 (Public hearing) (Applicant: Christopher Cline, attorney for Rockford Homes, 37 W Bridge Street, Dublin, Ohio 43017) Ms. Fierce gave a staff report including a slide presentation of the surrounding area. This is a six- acre site, with Norn Street being extended, and another street potentially to the Wooden property. It includes 16 single family lots, with an overall density of 2.6 dwelling units per acre. The average lot width is 72 feet with a side yard of 6 feet, and combined .s side yard of 12 feet. These are densities consistent with the surrounding area. Parkland includes one acre total, and that does meet the Dublin code requirement. She noted that there is a gravestone site on the property. The determination of whether there is someone buried at this location will be determined at the next stage of development. This application was approved by the Planning Commission with eight conditions: 1) That the minimum lot frontage be widened to 63 feet; 2) That the 15 foot no-build be expanded to the rear of Lots 1-76, 11-2, a no-build zone be established on the north side of Lots 1 and 16 (side yard), and a 15 foot no- build zone be established to the rear of Lots 9 and 10, to protect the existing trees, to the satisfaction of staff, and that lot lines be redrawn if necessary; 3) That the no-build zone be more fully defined to prohibit all structures, decks, fences, satellite dish antennae, swimming pools, and swing sets; 4) That a plan be submitted to the satisfaction of staffto provide separation between public property (park) and private property (single-family lots); 5) That the southern property line of Lot 6 be realigned to provide a minimum of 105 feet (for green space) measured from Woerner-Temple Extended; 6) That a tree preservation plan be submitted outlining the limits of tree protection by snow fencing; 7) That fencing restrictions be provided within the text and a commitment be made to install street trees and sidewalks (along all new interior streets); and 8) That all conditions be met, and a revised text and plan be submitted subject to staff ,.R._,. approval, prior to this case being scheduled for public hearing by City Council. Ms. Hide Pittaluga asked if the grave would be included as part of the park. Ms. Fierce responded that if there is an actual grave there, it would be located within the park. Her understanding from reading the historical notes provided by the applicant is that it is unlikely there is a grave there, but only a marker. Mrs. Stillwell asked for clarification of the bike path location - is it on the north or south side of WoernerTemple? Ms. Fierce noted it is to be located on the north side of WoernerTemple and installed with the construction of that road. Mr. Zawaly noted that he likes the new staff report format where it delineates what is completed and what has not been completed. Chris Cline, attorney for the applicant offered to answer any questions. He noted that the darker green area shown on the board is land which the City has an agreement to purchase. This is the same plan as presented at the concept stage. ~ There was no further testimony or questions. There will be a third reading and vote at the September 16 Council meeting. Ordinance No. 75-96 - An Ordinance to Adopt the Five-Year Capital Improvements Program for the Years 1997-2001. (Public hearing adjourned until September 3, 1996) Mr. Foegler stated that staff has provided further clarification on items requested by Council. RECORD OF PROCEEDINGS Minutes oidublin City Council Meeting Page 7 Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1014 Held September 3, 1996 19 Ms. Grigsby stated that the changes Council had requested during the review meetings have been incorporated into the exhibit. Mrs. Boring noted that she has concerns with the signalization proposed for funding which was not reviewed by the Service Committee for recommendation to Council. Her understanding was that the design of the Bradenton/Frantz signal would be done and then further consideration would be given to funding it by Council within the context of the signalization needs of the entire City. She has a concern with the process used where staff included the funding without a recommendation from Service Committee. Mr. Hansley stated that he believes that staff was authorized to proceed with design, and that approval of the funding of the signal would be subject only to the cost exceeding the staff's estimate of $75,000 to $90,000. Discussion followed about the record regarding this discussion. Mayor Kranstuber asked if there is a motion to remove this item from the budget document. Mrs. Boring moved to amend the ordinance to eliminate the Bradenton signal and that the design be brought to the Service Committee for recommendation to Council. Mr. Zawaly seconded the motion. Mrs. Stillwell recalled that the residents and the business community were supportive of installation of the signal. The Llewellyn Farms residents were under the impression that the _ _ signal wouldl 3e installed in 1996. They believe they had a commitment from the City to address this safety issue. There was consensus that this was the right solution, that we were ~r><, going to appropriate the design dollars and move forward. Further discussion followed. Mayor Kranstuber then called the vote, clarifying that a "yes" vote will remove the funding for the signal at Bradenton. Vote on the motion - Mr. Campbell, no; Ms. Hide Pittaluga, yes; Mayor Kranstuber, no; Mr. McCash, no; Mr. Zawaly, yes; Mrs. Boring, yes; Mrs. Stillwell, no. Vote on the ordinance - Mr. McCash, yes; Mayor Kranstuber, yes; Mrs. Stillwell, yes; Mrs. Boring, no; Mr. Zawaly, yes; Ms. Hide Pittaluga, yes; Mr. Campbell, yes. Ordinance No. 81-96 - An Ordinance Accepting the Lowest and Best Bid for the 1996 Street Maintenance Program, and Declaring an Emergency. (Introduction and First Reading) Mr. Campbell introduced the ordinance. Mr. Hansley noted there was a detailed memo in the Council packet. This is an emergency because there was some staff delay in preparing the specification sheets. Staff is asking that this be adopted tonight. Mr. Zawaly noted that an analysis of all the bids received was not included. Mr. Kindra stated that the recommended company for bid award has done contract work for the City previously. The other bid was from Strawser Paving and it was 11 percent over the engineer's estimate. Mrs. Boring indicated she will not support a motion for emergency action since the street maintenance program is brought to Council later each year and does not allow adequate time for review by the Service Committee. Mr. Campbell moved to treat the legislation as an emergency and to dispense with the public hearing on the basis that delay could result in the maintenance program not being done this season. He also noted that Council's summer meeting schedule impacted the time frame for the legislation. Ms. Hide Pittaluga seconded the motion. RECORD OF PROCEEDINGS Minutes o~ublin City Council Meeting Page 8 Meeting DAYTON LEGAL BLANK CO., FORM NO. 1014 Held September 3, 1996 19 Vote on the motion -Mrs. Stillwell ,yes; Mr. McCash, yes; Mr. Zawaly, yes; Mayor Kranstuber, abstain; Mr. Campbell, yes; Mrs. Boring, no; Ms. Hide Pittaluga, yes. Mr. Zawaly noted that he also would like to see next year's program brought to Council at an earlier point in the year. Mrs. Stillwell asked if this ordinance incorporates the additional ditch repair. Mr. Foegler stated that the ditch enclosure discussed earlier this evening will require an additional appropriation. Staff will be bringing that back at a later time. Mr. Kindra noted that the bid from Strawser Paving was $1,226,795.90. The Shelly and Sands bid is $962,139.17 Vote on the ordinance -Mrs. Stillwell, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mr. Zawaly, yes; Mr. Campbell, yes; Mayor Kranstuber, abstain; Mrs. Boring, yes. Ordinance No. 82-96 - An Ordinance Declaring Certain City-Owned Property as Surplus and Authorizing the City Manager to Dispose of Such Property in Accordance with Ohio Revised Code Section 721.15. (Introduction & First Reading) Mayor Kranstuber introduced the ordinance. Mr. Hansley clarified that the items are disposed of by public auction. A second reading and public hearing will take place on September 16, 1996. Ordinance No. 83-96 - An Ordinance Accepting the Lowest and Best Bid for Single Axle Dump Trucks and Related Equipment, and Declaring an Emergency. (Introduction & First Reading) Mrs. Stillwell introduced the ordinance. Mr. Hansley noted there was a detailed memo in the Council packet. Staff is recommending other than the apparent low bidder because of some exceptions that were taken. Due to the long lead time for delivery, staff is requesting emergency action to ensure delivery by the snow season. * Mayor Kranstuber moved to dispense with the public hearing and treat this as emergency legislation. Mr. Campbell seconded the motion. Discussion followed about the need for emergency action. Mr. McDaniel explained that staff spent a lot of time developing the specifications for this item and this delayed presentation to Council. Columbus is ordering 20 of these trucks based on Dublin's specifications. Further discussion followed about the time frame in which the trucks are needed. Mr. Zawaly asked if there is a penalty in the contract if the time line is not met. Mr. Harding responded that there is a $50 per day per vehicle penalty, but the City could collect that only if there were damages resulting from the delay. He added that Byer's could not meet the 90 to 120 day time frame. Vote on the motion - Mr. McCash, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes. Vote on the ordinance -Mrs. Boring, yes; Mrs. Stillwell, yes; Ms. Hide Pittaluga, yes; Mr. Campbell, yes; Mr. McCash, yes; Mr. Zawaly, yes; Mayor Kranstuber, yes. Ordinance No. 84-96 - An Ordinance to Change the Name of Britton Parkway to Emerald Parkway in the City of Dublin, Ohio. (Introduction & First Reading) Mr. Zawaly introduced the ordinance. Mr. Hansley explained that this legislation is brought to Council based upon discussion at a . previous meeting. Staff is recommending a 60-day delay in the effective date of the ordinance to allow time to coordinate the name change with the City of Columbus. Staff has held informal discussions with Columbus staff members and believes they will recommend it to Columbus City Council. There will be a second reading and public hearing at the September 16 Council meeting. Mrs. Boring requested a map of the surrounding area for clarification purposes. RECORD OF PROCEEDINGS Minutes o~ublin City Council Meeting Page 9 Meeting DAYTON LEGAL BLANK CO., FORM NO. 1 14 Held September 3, 1996 19 Other Final Plat -Wyndham Village, Section 4, Phase 1 (Applicant: M/I Schottenstein Homes, c/o Bill Westbrook, 1855 E. Dublin-Granville Road, Columbus, OH 43229) Ms. Fierce stated this is a final plat which includes 32 single family homes. It conforms to the preliminary plat. It was approved by the Planning Commission on April 18 with 7 conditions: 1) That all park land be fine graded and seeded, and dedicated to the City by warranty deed with the recording of the final plat with recording fees paid by the developer; 2) That a street tree plan be submitted in conformance with Code, and that fencing restrictions and rear yard standards be clearly delineated on the plat; 3) That a letter of credit or other legal agreement be provided to the satisfaction of staff for the pro rata share of the cost of the (Westbury) bridge over the North Fork of the Indian Run, before this case is scheduled for Council review; 4) That the Tullymore Drive bike path be installed contemporaneously with the construction of the streets along the park, and that the bikepath be delineated along the fronts and sides of the lots as approved by staff; 5) That the note regarding no-build zones be amended to include additional restrictions; 6) That all pavement, rights-of--way, easements, utilities, storm sewer management, cul-de-sacs, vertical alignments and street geometrics be designed to the satisfaction of the City Engineer; 7) That all trees be protected with snowfencing, as required by the tree preservation plan. Ms. Fierce confirmed that this final plat is consistent with the preliminary plat. Mayor Kranstuber moved to approve the final plat of Wyndham Village, Section 4, Phase 1 subject to the conditions of P & Z. . Mr. Campbell seconded the motion. Vote on the motion - Mr. McCash, yes; Mr. Zawaly, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. Campbell, yes, Mayor Kranstuber, yes. Final Plat -Wyndham Village, Section 4, Part 2 (Applicant: M/I Schottenstein Homes, c/o Bill Westbrook, 41 S. High Street, Suite 2410, Columbus, OH 43215) Ms. Fierce confirmed that this is consistent with the preliminary plat, and was approved by the Planning Commission a month ago. All the conditions have been completed, with the exception of number four as there is a need to change one of the notes, "G" which defines fence restrictions. The applicant is aware of this. 1) That all floodway, floodplain, and floodway plus 20 feet information be indicated on plans; 2) That the detention basin on Lots 223/224 be designed to the satisfaction of the City Engineer, and the storm water access easement be widened to 20 feet; 3) That a street tree plan be submitted in conformance with Code, subject to Staff approval; 4) That the expanded definition of no-build zone, fence detail and restrictions, and all development standards be clearly delineated on the plat; 5) That the bike path be installed contemporaneously with the construction of the streets, and note "D" be amended to reflect same; 6) That all pavement, rights-of--way, easements, utilities, storm sewer management, cul-de-sacs, vertical alignments and street geometrics be designed to the satisfaction of the City Engineer; and 7) That all above changes be made to the satisfaction of staff, before this case is scheduled for Council hearing. Ms. Hide Pittaluga asked about the status of the proposed landscaping revisions. Mayor Kranstuber suggested this be discussed under Committee reports. Mr. McCash stated that at the June 17 Council meeting, Council referred revising the RECORD OF PROCEEDINGS Minutes o~ublin City Council Meeting Page 10 Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1014 Held September 3, 1996 19 City's landscape code to the Community Development Committee. The Committee plans to assemble a task force with members of P & Z, the development staff, and residents. { Mr. McCash asked if a condition should be appended by Council since Condition #4 has not been met. Ms. Fierce stated that the applicant is aware of the revision required to be made, and staff will ensure that this is done. Mayor Kranstuber moved to approve Wyndham Village, Section 4, Phase 2 subject to the conditions of P & Z. Mrs. Stillwell seconded the motion. Vote on the motion - Mr. Campbell, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes. Final Plat -Hawk's Nest -Section 1, Phase 1 (Applicant: Cardinal Title Holding Company, c/o Timothy M. Kelley, 250 East Broad Street, Columbus, OH 43215) Ms. Fierce stated that this conforms with the preliminary plat. It was approved by Planning Commission in April of 1996 with the 11 conditions as listed on the Record of Action on that same date. She stated that all the conditions of approval have been completed. 1) That the street intersections with Brand Road and Muirfield Drive be provided with left turn lanes and street lighting designed according to the requirements of the City Engineer; 2) That "no parking" restrictions be indicated on the final plat, as approved by the City Engineer, for all streets less than 32 feet wide; 3) That upon fine grading and seeding of the park, that a general warranty deed be prepared and submitted to the City for recording along with the mylar original of the final plat; 4) That sufficient easements be provided for the dry detention basin for access to it, subject to approval of the City Engineer: 5) That a note be added to the final plat regarding the presence of the sanitary sewer payback agreement, subject to staff approval; 6) That evidence of deed restrictions regarding a "Compulsory" homeowners association be provided prior to recording of the plat, subject to staff approval; 7) That the fencing detail be noted on the plat; 8) That no build zone, and building setback lines be clarified abutting all public park or rights-of--way, subject to staff approval; 9) That all landscape plans be subject to staff approval; 10) That appropriate definitions be added to the final plat regarding no build and conservation zones, as approved by the staff; and 11) That all tree preservation areas be established subject to staff approval and shown on engineering improvement drawings and then shown later on building permit drawings. Mr. Campbell commented that the development is reminiscent of Asherton and complimented the applicant. Mr. Campbell moved to approve the final plat subject to the conditions of the Planning and Zoning Commission. ~s R Mayor Kranstuber seconded the motion. Vote on the motion - Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mayor Kranstuber, yes. Council Committee Reports Mrs. Stillwell, Administrative Committee reported that they met on Thursday and the draft minutes have been provided to Council. She reported the following: 1. The legislative breakfast will be scheduled sometime after the November elections, based on the advice of legal staff. Ms. Crandall is researching some of the bills for report to Council prior to that time. RECORD OF PROCEEDINGS Minutes o~ublin City Council Meeting Page 11 Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1014 Held September 3, 1996 19 2. The Committee is reviewing the Strategic Communications Plan and will discuss this with Ms. Puskarcik at a September 26 meeting. The discussion will include the Welcoming New Businesses communications, the retention and expansion program communication pieces, and the Council communications plan as well. f. 3. A working session on the Rules of Order has been scheduled as part of the September 26 meeting as well. 4. Council has received copies of the Public Administration Services Compensation and Classification study as reported by Mr. Harding. The Committee proposes a Committee of the Whole meeting on Monday, September 23 at 6 p.m. for review of the document. 5. Two workshop sessions have been scheduled for boards and commissions who are no longer provided for by the Revised Charter, plus the Tree and Landscape, Child Care, Cemetery and Solid Waste Committees. Mr. McDaniel has developed a process for the workshops and the intent is to receive input and direction from the Committee members in terms of the needs of Council for specific citizen advisory groups. Mr. McCash, Community Development Committee stated he would like to schedule a meeting on Friday, September 13 to review items with Mr. Foegler prior to his departure. Following discussion, the Committee members agreed to meet at 4:30 p.m. on Friday, September 13. Ms. Hide Pittaluga, Computer Ad Hoc Committee, noted that she will attend an IntraNet conference in Atlanta on September 17. Mayor Kranstuber moved to adjourn to executive session for discussion of a personnel matter. Mr. McCash seconded the motion. Vote on the motion - Mr. Campbell, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes. Mayor Kranstuber adjourned the meeting to executive session at 10:10 p.m. and announced that the meeting will not be reconvened. ~G~E' yor -Presiding Officer Clerk of Council