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HomeMy WebLinkAbout07/01/1996 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO. FORM NO. 1014 Held July 1, 1996 19 Mayor Kranstuber called the informal portion of the Dublin City Council meeting to order at 7:00 p.m. on Monday, July 1, 1996. Comments from Staff Mr. Coleman reported that the Comprehensive Annual Financial Report for 1995 was contained in the packet. He directed Council's attention to the transmittal letter on pages 7-21 which highlights the economic condition and outlook for the City as well as the major initiatives for the year. Mr. Kindra reported that advertisements have been made for the bids for Emerald Parkway, Phase 3, the Thomas Kohler property, and if good bids are received, he will bring the bid award to Council for emergency action at their July 15 meeting. Mr. Smith updated Council on the problems with the Rec Center gymnasium floor. The floor will be finished when the Rec Center opens on July 19. If it is determined in 1997 that the City is not totally satisfied with the floor, it will be replaced free of charge. The issues are further described in the memo sent to Council recently. In response to Mr. McCash, Mr. Smith stated that the job was bonded and the contractor has admitted in writing that he caused the problem. Mrs. Stillwell stated that she continues to be concerned about the planned Dublin Road closing and that traffic be managed so that the impact on Old Dublin businesses and residents is minimal. Mr. Kindra responded that he will relay the information to her as soon as he receives it from the county engineer. Mayor Kranstuber called the formal portion of the Dublin City Council to order at 7:10 p.m. Mrs. Stillwell led the Pledge of Allegiance. Roll Call "s Council members present were: Mayor Kranstuber, Mrs. Stillwell, Mrs. Boring, Mr. Campbell, Mr. McCash, Ms. Hide Pittaluga, and Mr. Zawaly. Staff members present included: Mr. Hansley, Mr. Foegler, Mr. Smith, Mr. McDaniel, Ms. Clarke, Mr. Kindra, Ms. Bearden, Mr. Hahn, Lt. Geis, Mr. Card, Mr. Johnson, Ms. Kennedy, Mr. Lenz, Ms. Crandall and Mr. Coleman. Approval of the Minutes of the June 3 and Tune 17, 1996 Meeting Ms. Hide Pittaluga noted a correction to Page 8 of the minutes of June 3 where it should state, "Ms. Hide Pittaluga stated this is a beautiful project; she cannot, however, support approving apartments with a higher density given the numerous projects already in the pipeline for Dublin." Mr. Campbell moved approval of the minutes subject to this correction. Mrs. Stillwell seconded the motion. Vote on the motion - Mr. Zawaly, yes; Mr. McCash, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes. Correspondence The clerk reported that no correspondence has been received which requires Council action. Mrs. Stillwell asked about the status of the D-1 liquor permit for the Athlete Factory on Tuller Road which was discussed at the June 3 meeting. Mr. Smith stated that he will check on this and advise Council. Comments from Visitors Catherin Headlee. 7340 Brand Road commented that her address is either 6040 or 7340 Brand Road based on the recent change by the Post Office; however, mail addressed to 6040 arrives late. She stated that on June 28, 1989, a lake was dug in the field just west of her house which drains to her house and front yard. City staff investigated this at the time, but could not figure out the responsible party since there was no permit issued, no plan filed nor engineering done on that piece of property. She stated that she has come to Planning & Zoning meetings and Council meetings every year since that time because of the water problems which resulted from adjacent rezonings. She was very unhappy with the response from the Engineering division to her recent complaints. For this reason, she contacted the newspaper about her issues with drainage. Mr. Hansley responded that Mr. Foegler and Ms. Crandall have been working on this issue recently. He added that he was aware that some earthmoving was taking place on the adjacent property which does not require a permit; he was not aware, however, that drainage problems had resulted for Mrs. RECORD OF PROCEEDINGS Minutes of Dublin Ciry Council Meeting Page 2 Meeting DAttON LEGAL BLANK CO., FORM NO. 1014 Held July 1, 1996 19 Headlee. Discussion followed. Mr. Hansley assured Council that staff will work with Mrs. Headlee and the developer involved in the adjacent project to resolve this matter. If further policy direction is needed from Council, staff will come back to Council with that request. Mrs. Headlee then alerted staff to safety problems at the end of the Fourth of July parade route in Dublin. She has suggested blocking off the alley behind the Chamber of Commerce building to ensure the safety of the parade participants. Mayor Kranstuber confirmed that more enforcement is needed at the alley location as Mrs. Headlee has pointed out. Mr. McCash asked for more information from Mrs. Headlee about why she believes the detention basins in the City are not functioning properly. Mrs. Headlee responded that the tiles into the detention ponds are not carrying the water into them; the water is instead being waylaid. She invited Mr. McCash to tour the Ciry with her to view the detention basins which are not working. Mrs. Stillwell asked Mr. Hansley to check on the status of Mr. Wickline's drainage problems which were described in the newspaper. She added that the Ciry does have a citizen complaint resolution process in place, and Ms. Crandall is the contact person. She encourages citizens to use this process. Joe Rkan, 8267 Riverside Drive noted that he has lived at his property for 21 years and has in the last year experienced drainage problems which have resulted from the Wedgewood Hills development. He distributed a copy of a letter to Randy Bowman from Jerry Turner, Bird & Bull, s consulting engineers for Boston Development Company regarding the drainage situation. Mr. Ryan indicated that the storm water was redirected to the north and west of the Wedgewood Hills subdivision which has resulted in water on his property. He distributed pictures to Council of the drainage problems and noted that he has a video as well. He also indicated that the Engineering staff was unresponsive to his repeated telephone calls. Following his testimony and discussion, Mr. Campbell suggested that the storm water drainage issues brought to Council tonight be an agenda item under the "Other" portion of an upcoming agenda. He noted that a storm water management plan has been discussed in Committee, and an update could be provided on that topic as well. Mrs. Boring agreed with this suggestion and recalled that Mr. Ryan had indicated at the time prior to initiation of the Wedgewood Hills development that he had no drainage problems. Mr. Ryan also pointed out that there is no retention pond at the new Amberleigh subdivision and there is a very dangerous situation where the existing the drains into the river. Mr. Hansley noted that he and other staff members visited Mr. Ryan's property today and agree that there is a drainage problem on site. This may be a civil matter, however, to be resolved between the homeowner and the developer. Discussion followed. Mr. Hansley stated that staff will work to resolve this situation satisfactorily. Mayor Kranstuber asked that Mr. Hansley investigate the customer service issues related to the contacts made to the Engineering division about storm water issues. Mr. Campbell moved to place storm water drainage issues on the August 5 Council meeting agenda. Mr. Zawaly seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. Campbell, yes; Mr. McCash, yes. Keith Brooks stated that his issue is the same as Mr. Ryan's, and he will be back to Council in August. Mayor Kranstuber suggested that the development companies involved be invited to the August meeting if the problems have not been worked out prior to that time. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 3 Meeting DAYTON LEGAL BLANK CO., FORM NO. 1014 Held July 1, 1996 19 Council Round Table Mr. McCash noted that he enjoyed participating with his family in the Frog Jump. The event was a great success. Mrs. Borine: 1. Asked Lt. Geis to forward information to Council regarding the Community Policing seminar to be held in the near future. 2. Moved that the letter from the Dublin Women's Club regarding bed tax funding be referred to the Finance Committee for recommendation. Mr. Zawaly seconded the motion. Vote on the motion - Mr. McCash, yes; Mr. Zawaly, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mayor Kranstuber, yes. 3. Noted that she is proud to be part of the United States on this Fourth of July and also very proud to be part of Dublin. Mr. Campbell reported: 1. Employees at the local Revco drug store told him that they have been unable to obtain an air conditioning permit from the City to replace their system. He asked that staff investigate this situation to see if the City is in fact holding up the issuance for this permit for any reason. 2. He, too, is still experiencing problems with the address changes on Brand Road made last year, as Mrs. Headlee has pointed out tonight. UPS delivery is not made when the address changes and necessitates picking up UPS deliveries at their central office. Mr. Zawalv commented: 1. He is happy to be back in the United States after his visit to Canada where his car was vandalized. , _.A 2. The information piece on the Community Recreation Center grand opening in the newspaper is magnificent and he complimented the staff who prepared it. Ms. Hide Pittalu~a reported: 1. The Frog lump event was lots of fun and a wonderful community event. She encourages Council's continued support of this event. 2. She acknowledged Mayor Kranstuber's memo regarding the outdoor pool. Mr. McCash added that he spoke with some business owners in Old Dublin at the Frog Jump who were unaware of the planned closing of Dublin Road. They expressed concern about the length of time that the road could be closed. He suggested that staff talk with the business owners about ways the impact on them can be minimized. Mr. Hansley responded that the Dublin Road portion to be closed is in Franklin county and is a City of Columbus project. Dublin staff will apprise business owners and residents of the plans as soon as they receive the information. Manor Kranstuber commented: 1. The dedication ceremonies for Bailey Elementary are scheduled for Thursday, August 29 from 6:30 to 8:30 p.m. 2. He received a letter from the State Auditor's office congratulating Dublin on the Certificate of Achievement of Excellence in Financial Reporting. 3. He noted that yesterday was Dave Harding's birthday and wished him a Happy Birthday on behalf of Council. 4. He has forwarded a memo to Mr. Hansley about the pool operations and hopes to receive a response from staff. x LEGISLATION Third Readings TABLED LEGISLATION Ordinance No. 41-96 - An Ordinance Authorizing the City Manager to Enter into a Cable Television Franchise Agreement with Ameritech/New Media, Inc. (7ytird reading tabled until 7/1 /96) Mayor Kranstuber moved to table the ordinance indefinitely. Mr. Campbell seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Zawaly, yes; Mr. Campbell, yes; Mayor Kranstuber, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 4 Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1014 Held July 1, 1996 19 Ordinance No. 42-96 - An Ordinance Extending the Time Warner Communications Franchise Agreement. ('Third reading tabled until 7/1 /96) Mayor Kranstuber moved to table the ordinance indefinitely. Mr. Campbell seconded the motion. ` Vote on the motion - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mrs. Stillwell, yes. Ordinance No. 52-96(Amended) - An Ordinance Amending Chapter 35 of the Codified Ordinances to Revise the Fee and Service Charge Revenue/Cost Comparison System. (Second reading tabled until 7/1 /96) Mr. Hansley reported that Ms. Kennedy is present tonight to respond to questions. Mr. McCash moved to take this from the table. Mrs. Stillwell seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes. Mr. Zawaly stated that the memo attached to the ordinance summarizes the changes recommended at the Finance Committee meeting of June 18. The changes recommended by the Finance Committee at their first meeting have been incorporated into the recap sheets. Mr. Zawaly pointed out that there was a split vote at the committee regarding 5-109, Special Event fees. Mr. Zawaly explained that he agrees with the philosophy of a cost break for non-profit groups that are residents of Dublin, but is not in favor of doing it on an upfront basis. He would instead prefer that this continue to be implemented through the bed tax process. He believes that it may be difficult to define a Dublin non-profit group and could foresee groups seeking a paper residency in order to obtain the 50 percent fee reduction. He encourages using the bed tax process to implement this policy versus the fee ordinance. ~ Mayor Kranstuber agreed with Mr. Zawaly's recommendation on this. ° Mr. Campbell commented that the other members of the Committee felt that there are some specific groups which will fall in this category, groups that are non-profit located in Dublin. The intent was to help some of the local groups due to the cost increases for city services that are now being passed along. Mrs. Boring commented that the events build a sense of community and the fees for city services have become exorbitant. She favors this fee reduction to encourage the Dublin groups to remain in Dublin. Many Dublin groups paying for services do not apply for bed tax funds. She favors implementing this for one year and then revisiting it. Mr. McCash commented that discussion took place at the first Finance Committee meeting about the building inspector charge of $58.00 per hour. The Committee had asked staff to look into the reasons why an hourly rate was being charged for inspections when in theory a permit would be required which already includes the cost of the inspections. He would like some documentation from the Building division of what appears to be double charging for inspections. Mr. Zawaly acknowledged the outstanding work of Ms. Grigsby and Ms. Kennedy with this ordinance. He thanked them for their attention to detail and the minutes produced of the sessions. Mrs. Stillwell asked for clarification from staff of the definition of non-profit Dublin groups. Does it require a 501-3-C status as some groups may not hold this yet are still considered not for profit? She also asked staff to ensure that reference is made in the ordinance to the Appendix B. There will be a third reading of the ordinance at the July 15 meeting. THIRD READINGS Ordinance No. 31-96 - An Ordinance Providing for a Change in Zoning for 0.8608 Acres of Land Located on the West Side of Avery Road, Approximately 150 Feet North of Dan Sherri Avenue from: R-2, Limited Suburban Residential District to: PCD, Planned Commerce District. (Frazier property) (Third Reading) (Applicants: James A. and Cheryl Frazier, c/o Chris Cline, Attorney, 37 W. Bridge Street, Dublin, Ohio 43017) Mr. Campbell moved approval of the ordinance with the conditions of Planning & Zoning Commission. Mayor Kranstuber seconded the motion. Vote on the motion - Mr. McCash, yes; Mr. Zawaly, yes; Mrs. Stillwell, yes; Mrs. Boring, yes; RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 5 Meeting DAYTON LEGAL BLANK CO. FORM NO. 1014 Held July 1, 1996 19 Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes. Ordinance No. 54-96 - An Ordinance to Adopt the Proposed Tax Budget for Fiscal Year 1997, and Declaring an Emergency. (Third Reading) Mr. Hansley stated that due to the statutory requirements, staff is requesting emergency passage. Mayor Kranstuber moved to treat this as emergency legislation. Mr. Zawaly seconded the motion. Vote on the motion -Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mrs. Stillwell, yes; Mr. Zawaly, yes. Vote on the ordinance -Mrs. Stillwell, yes; Mrs. Boring, yes; Mr. Zawaly, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mr. Campbell, yes. Ordinance No. 56-96 - An Ordinance Amending the Functional Table of Organization for the City of Dublin. (Third Reading) Mrs. Boring moved to adjourn to executive session to discuss personnel matters. Mrs. Stillwell seconded the motion. Vote on the motion - Mr. McCash, yes; Mr. Zawaly, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. Campbell, no; Mayor Kranstuber, yes. The meeting was adjourned to a brief executive session. The meeting was reconvened after 15 minutes. Mr. Zawaly moved to change the division title in the ordinance from "Division of Recreation Services" to the "Division of Parks and Recreation", and to change the division title shown as the "Division of Parks and Facilities" to "Division of Grounds and Facilities." Mrs. Boring seconded the motion. Vote on the motion - Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, no; Mr. Campbell, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mayor Kranstuber, yes. Mrs. Boring asked about staff's anticipation of increased support services, facilities, etc. following this functional table reorganization. Mr. Hansley responded that a memo was provided to Council addressing this at the last meeting. ~ The cost this year is estimated at $202,500. The compensation study consultant recommended this structure to accommodate the future growth of the City. Mr. Zawaly moved to adopt the ordinance as amended. Mrs. Stillwell seconded the motion. Vote on the ordinance - Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mr. Zawaly, yes; Mayor Kranstuber, yes; Mrs. Boring, yes. Ordinance No. 57-96 - An Ordinance Accepting the Lowest and Best Bid for the Riverway Park Boardwalk Expansion, and Declaring an Emergency. (Third Reading) Mr. Hansley stated that staff is recommending adoption by emergency to meet the timeframes of the project. Mr. Campbell moved to treat the ordinance as emergency legislation. Mrs. Stillwell seconded the motion. Vote on the motion - Mr. McCash, abstain; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mayor Kranstuber, yes. Vote on the ordinance -Mrs. Boring, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. Zawaly, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mr. McCash, abstain. SECOND READINGS Ordinance No. 59-96 - An Ordinance Accepting the Lowest and Best Bid for Construction of the Coffman Park Storage Facility, and Declaring an Emergency. (Second .,r. Reading) Mr. Hansley stated that staff is recommending the lowest bidder as outlined in the memo and are asking for adoption by emergency in order to complete the construction this season. Mr. Zawaly moved to waive the three-time reading rule and treat this as emergency legislation. Mr. Campbell seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. Zawaly, yes; Mr. McCash, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes. Vote on the ordinance - Mr. McCash,yes; Mayor Kranstuber, yes; Mrs. Stillwell, yes; Ms. Hide Pittaluga, yes; Mr. Campbell, yes; Mrs. Boring, yes; Mr. Zawaly, yes. Ordinance No. 60-96 - An Ordinance Accepting the Lowest and Best Bid for Office Supplies. (Second Reading) Mr. Hansley stated that staff recommends that this beheld over for third reading. There will be a third reading of the ordinance at the July 15 meeting. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 6 Meeting DAYTON LEGAL BLANK CO.. FORM NO. 10148 Held July 1, 1996 19 CONSENT AGENDA ITEMS Mr. McCash requested that Ordinance No. 71-96 be removed from the consent agenda. Mr. Zawaly moved that Ordinance Nos. 64-96, 69-96 and 70-96 be treated as consent items, that they be introduced, the first reading waived and held over for second reading. Ordinance No. 64-96 - An Ordinance Accepting an Annexation of 38.171+/- Acres from Washington Township, Franklin County, to the City of Dublin. (Stephen A. Young petition) (First Reading) Ordinance No. 69-96 - An Ordinance to Appropriate a Fee Simple Interest in a 0.3875 Acre Parcel Owned by Dublin Marathon Service Company, Located on the West Side of High Street and South Side of Bridge Street, in the City of Dublin, County of Franklin, State of Ohio. (First Reading) Ordinance No. 70-96 - An Ordinance to Appropriate a Fee Simple Interest in a 0.7010 Acre Parcel Owned by Uno-Ven Company and Granted to Union Oil Company of California, Located on the West Side of High Street and North Side of Bridge Street, in the City of Dublin, County of Franklin, State of Ohio. (First Reading) Mayor Kranstuber noted that Mr. Price of Union 76 is present tonight. Ordinance No. 70-96 will be held over for second reading on July 15, and public testimony will be taken at that time. FIRST READINGS Ordinance No. 65-96 - An Ordinance Amending Ordinance 126-95 to Establish Rental Rates for the Community Recreation Center, and Declaring an Emergency. (First Reading) Mayor Kranstuber introduced the ordinance. Mr. Hansley stated that staff has prepared this proposed fee schedule for rental rates of the Rec Center and request passage by emergency so that the rates are effective when requests come in for use of the Center. Mayor Kranstuber commented that there are policy issues involved with this ordinance which require discussion among Council members. He has concerns with rental of the facility for private parties which will preclude the public's use of the facility. The rates listed are not tiered as the membership rates are, and he wondered if Council will have an opportunity to review contracts for usage of the facility. Following discussion, Mr. Campbell moved to refer the ordinance to the Finance Committee for review and recommendation to Council regarding the fee structure and other issues addressed within the ordinance. Mr. McCash seconded the motion. Vote on the motion -Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. Zawaly, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes. Ordinance No. 66-96 - An Ordinance to Appropriate a .117 Acre Temporary Construction Easement and a .018 Acre Fee Simple Interest Owned by Nancy Rector, Located on the East Side of S.R. 745, in Washington Township, County of Franklin, State of Ohio, and Declaring an Emergency. (First Reading) Mayor Kranstuber introduced the ordinance. Mr. Smith stated that Ordinance Nos. 66-96, 67-96 and 68-96 are ordinances of intent to appropriate which are the follow-up to the resolutions of intent previously approved by Council for these properties. Negotiations continue with the homeowners. Emergency action is needed because of the road construction. These appropriation ordinances will be filed with the court. Mayor Kranstuber moved to waive the three-time reading rule and treat this as emergency legislation. Mr. Zawaly seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mayor Kranstuber es• Mr. McCash es• Mr. Cam bell, es; Mr. Zawal es. ~Y >Y ~ P Y Y~Y Vote on the ordinance - Ms. Hide Pittaluga, yes; Mr. Zawaly, yes; Mr. McCash, yes; Mr. Campbell, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Mrs. Stillwell, yes. Ordinance No. 67-96 - An Ordinance to Appropriate a .029 Acre Temporary Construction Easement and a .024 Acre Fee Simple Interest Owned by Lawrence W. and Karen A. Noll, Located on the East Side of S.R. 745, in Washington Township, County of Franklin, State of Ohio, and Declaring an Emergency. (First Reading) Mayor Kranstuber introduced the ordinance. Mr. Campbell moved to waive the three-time reading rule and treat this as emergency legislation. Mr. Zawaly seconded the motion. Vote on the motion - Mr. Zawaly, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 7 Meeting DAYTON LEGAL BLANK CO., FORM NO. 1014 Held July 1, 1996 19 yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mr. Campbell, yes. Vote on the ordinance - Mr. Campbell, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mr. Zawaly, yes; Mr. McCash, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes. ' Ordinance No. 68-96 - An Ordinance to Appropriate a .014 Acre Temporary Construction Easement and a .001 Acre Fee Simple Interest Owned by Karen A. Noll, Located on the East ~ Side of S.R. 745, in Washington Township, County of Franklin, State of Ohio, and Declaring an Emergency. (First Reading) Mayor Kranstuber introduced the ordinance. Mr. Zawaly moved to waive the three-time reading rule and treat this as emergency legislation. Mr. Campbell seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. Zawaly, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Campbell, yes. Vote on the ordinance - Mr. Zawaly, yes; Mr. Campbell, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mrs. Stillwell, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes. Ordinance No. 71-96 - An Ordinance Providing for a Change in Zoning for 6.196 Acres of Land Located at the Southern Terminus of Norn Street, Approximately 375 Feet West of Wilcox Road, From: R-1B, Limited Suburban Residential District (Washington Township Zoning District) to: PUD, Planned Unit Development District (Wilcox Estates) (First Reading) Mrs. Boring introduced the ordinance and moved that it be referred to Planning & Zoning Commission. Mayor Kranstuber seconded the motion. Vote on the motion - Mr. Campbell, yes; Mrs. Stillwell, yes; Mr. McCash, abstain; Mr. Zawaly, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes. OTHER " Final Plat -Muirfield Village Phase 45 Ms. Clarke stated that this is the final plat -the portion of the final development plan reviewed by Council for a new section of Muirfield called Phase 45. The site is zoned PUD and is part of the Muirfield Village PUD. This proposal is for 36 single family lots with 4 acres of open space which will be added to the Muirfield Village internal open space system. This section will have all the same rights as the rest of the land within the Muirfield Village PUD. It was reviewed by Planning Commission in February and they recommended approval of the Final Development Plan. The final plat portion of the final development plan is forwarded for consideration by Council. The recommendation of Planning Commission is for approval with eight conditions as contained in the Record of Action dated February 15, 1996: 1) That an appropriate tree protection plan is submitted for staff approval and implemented during all phases of construction; 2) That the open space reserves are deeded to the Muirfield Association within 30 days of recording the plat for this phase in fulfillment of the open space requirements; 3) That the retention basins be designed according to the requirements of the City Engineer and that access easements be provided; 4) That the bikepaths be installed at the time of roadway construction; 5) That sidewalks be installed as required by Code, except as waived by Council; 6) That trees, equivalent to those required to meet the street tree requirement, be planted on lots in accordance with an alternative landscaping plan; 7) That the appropriate documentation be approved and filed to permit the road construction across Reserve MMMM within Phase 30 of Muirfield Village; 8) That notes regarding fencing and yard requirements be noted on the final plat. The Planning Commission found it to conform with the requirements of a final plat and it is consistent with the preliminary development plat, which is also the preliminary plan. " She noted that the site has access through a new street that intersects with Memorial Drive opposite Grey Friar Way and there has been considerable discussion about the appropriate name of the new street. This was discussed at the Planning Commission at the time of zoning, and it was actually a condition of zoning in September of 1995. This condition was reaffirmed by Council in November of 1995 that the new road intersecting at Memorial Drive opposite Grey Friar Way should also carry the name Grey Friar, and in this case Grey Friar Road. The safety forces, Engineering division and Planning division believe it is good policy to have four-way intersections with only two street names involved. Council may by motion, however, choose to address the street name issue this evening in a different manner. The developer is interested in retaining the Grey Friar name on this new street. Mayor Kranstuber invited those present to testify. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 8 Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1 14 Held July 1, 1996 19 Steve Lenker, 6185 Memorial Drive stated that his concern as the developer is that they have ordered street signs and have spent monies on marketing materials and brochures with the Grey Friaz street name included. Therefore, changing the name at this point would create an economic hazdship. He believes that the name is distinct and sepazate from Grey Friar Court since it is to be "Grey Friaz Way West". He added that they were never opposed to making the street name different, but at this time they have invested monies in the name as he has described. Shelly Petite. 6136 Grey Friaz WaX stated that she is speaking on behalf of the residents of Grey Friar Way and Strasbourg Court who oppose the use of the street name Grey Friaz Way in the proposed Muirloch development, Phase 45 of Muirfield Village. They live in a private, gated azea and the lots and homes were sold to them at a premium. They pay all maintenance costs and improvement costs for their streets. Ted Lenker had assured the residents of Grey Friaz Way and Strasbourg Court that he would take Gaze of this, and the residents had suggested alternate appropriate names. They believe that the proposed use of the street name Grey Friar Way will negatively impact their neighborhood in areas such as traffic, safety, security and appraisal. Materials have been provided to Council tonight outlining these. A petition has been prepazed and signed by the residents, and she presented these to Council. She noted that a City staff member had suggested that aneast/west or north/south public and private Grey Friaz Way could result in confusion in provision of City services. Mrs. Boring stated that she had discussed this matter briefly with Mr. Foegler who had stated that there could be some confusion with provision of City services for the streets with these names since Grey Friaz Way is a private street and does not receive City services. She added that she believes that extending the name of a private street for a public street will add to the confusion about private/public streets. Mr. McCash noted that this subdivision has a single entry and the City Engineer has stated that multiple access points aze necessary for subdivisions. Is one access point then sufficient for this subdivision? Mr. Zawaly commented that this is a phase of a major subdivision which has access points that lead to cul-de-sacs throughout all of its phases. It has many access points to the major subdivision which is known as Muirfield Village. Mr. McCash commented that the single access for Killilea was determined to be a safety problem for 81 planned homes there and questioned why the same safety concerns were not cited for this subdivision -Phase 45 of Muirfield. Mr. Campbell noted that this is a final plat, and since it complies with the preliminazy plat, Council must approve it. Mr. Kindra commented that it is general City policy to have two entry points, and this is the first time it has been brought to his attention. He is not prepazed to address this issue tonight. However, he noted that this final plat conforms to the preliminazy plat. Discussion followed about access requirements for subdivisions. Mayor Kranstuber closed the discussion, stating that at some point Council may wish to address the issue of applying consistent standazds. Mr. Zawaly asked Mr. Lenker if he has another name in mind. Mr. Lenker stated that he does not since it would be an economic hardship. The price of the homes will range from $350,000 to $900,000 and 26 lots are already sold. He believes that these houses will be aesthetically equal to those on Grey Friar Court. Mr. Zawaly noted that he has supported this project because it represents a very fine phase for Muirfield. However, he is concerned that representations were made that the street would not be named "Grey Friaz" . Mr. Lenker responded that the Planning Commission had insisted that the name be the same and added a condition regazding this. He had made representations to the Grey Friaz Way residents that they would seek alternative names, but Planning Commission changed this. He did not make representations that they would take care of it; his hands were tied by P&Z. The economic hardship involved is approximately $12,000. Mr. Campbell stated that Mr. Lenker is correct. Planning Commission added a condition #12 that the road be named "Grey Friaz Road". RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 9 Meeting DAYTON LEGAL BLANK CO.. FORM NO. I 14 Held July 1, 1996 ]_9 Mrs. Boring stated that her concern is that the residents were not informed about this decision and their assumption was that the name would be different. Maggie Stadtlander, 6139 Grey Friar WaX testified that Steve Lenker had told her and Ms. Petite that he was supportive of having the road named "Nicklaus Way" but then found out that name was already taken. He assured them that the name is not final until the last hearing before Council and that the residents could show up at that time to discuss the issue. Therefore, it was presumptuous of him to proceed with marketing brochures and street signs. In addition, the residents believe that the entrance to this phase would be to the south off of Memorial Drive, and to call it "Grey Friar Way West" would be confusing. Their street is private and they maintain it; they do not think it is proper for this subdivision to have the same name. Mr. Campbell stated that Condition #12 specified that the name should be "Grey Friar Road" and Council had approved the preliminary plat on November 20, 1995 with this condition. What has been presented to Council tonight is not consistent with the condition, since the name is "Grey Friar Way West" and not "Grey Friar Road". Mr. Zawaly asked the residents present whether "Grey Friar Road" would be acceptable as opposed to "Grey Friar Way West." Ms. Stadtlander stated that the residents prefer that "Grey Friar" not be used at all. The signs will have to be changed anyway, based on tonight's discussion. Mayor Kranstuber suggested anopen-ended condition with a name change that staff signs off on. Mr. Smith stated that Council would need to delete Condition #12 from Planning Commission and add a condition that the name of the street be subject to staff approval, but that it not make reference to Grey Friar Way, Grey Friar or Strasbourg. Mr. Campbell moved to approve the final plat for Muirfield Phase 45 subject to the 12 conditions of Planning Commission with the deletion of Condition #12 and the addition that the name of the street be subject to staff approval, but that the name not make reference to Grey Friar Way, Grey Friar or Strasbourg. Mr. Zawaly seconded the motion. Mrs. Stillwell pointed out that there are only 8 conditions in the P&Z Record of Action of February 15, 1996. Ms. Clarke stated that this is correct; the other documents from P&Z were attached so that Council could review the entire history of the development. Mr. Campbell amended his motion to approve the final plat with the 8 conditions imposed by P&Z and an additional 9th condition regarding the street name. Mr. Zawaly seconded the amended motion. Vote on the motion -Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Campbell, yes; Mr. Zawaly, yes; Ms. Hide Pittaluga, yes. Stormwater detention waiver - Killilea subdivision Mr. Kindra stated that the staff has reviewed the documentation submitted for this waiver request and recommends approval. In addition, granting this waiver will help to preserve the nature of Dublin Road and it has been supported by the neighbors. Ms. Hide Pittaluga stated that she is disturbed by Stormwater detention waivers in light of the , discussion earlier this evening. She is hesitant to approve a waiver after hearing that the only recourse when systems fail is a civil action. She is hesitant to go forward with any more waivers of storm water detention because of the serious issues that need to be resolved before development continues. Mr. McCash concurred with her. This issue should have been considered at the last Council meeting when the plat was considered for approval since it affects the way that Dublin Road will look. He is hesitant to approve a waiver until more refined calculations are provided or the consulting engineer provides a statement or letter guaranteeing there will be no water problem so that the residents would have some recourse in the future against the design engineer. The numbers provided tonight are only preliminary numbers. Mr. Kindra responded that the EMH&T engineer is present tonight but the final design is not complete. The final design will be completed after Council agrees with the concept. The MORPC RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 10 Meeting DAYTON LEGAL BLANK 00. FORM NO. 1074 Held July 1, 1996 19 guidelines are followed. In regazd to the issues brought to Council eazlier tonight regazding storm water, he noted that the 1996 spring was the wettest spring on record and all storm water systems have limitations. The guidelines aze designed based on five-yeaz and 100-yeaz storms; Council can make the decision to adjust the guidelines to a higher standazd. This developer is proceeding under the City's adopted standazds at this time. _ Mr. Hansley added that staff is strongly recommending this waiver for aesthetic reasons. There is no practical way to install detention on this site given the topography. Jack Brickner, Director of Development, Planned Communities 110 Northwoods Boulevazd stated that they are the development agent for Cardinal Health on the Killilea project. He noted that staff had recommended removal of the detention basins and obtaining a waiver from Council in view of the problems creating on the side slopes of Dublin Road. In addition, rock conditions exist in this location. There aze two azeas of significant tree masses along this section of Dublin Road where the basins would be installed. In terms of the information, the only portion of the engineering detail that is not completed is the detailed numbers and pipe sizes on Burgess and Niple's drawings for the parkway. Mrs. Boring asked about the path the storm water would take. Mr. Brickner responded that the majority of the flow will go through the new pipe that will be constructed with the Emerald pazkway project. Mr. Kindra noted that it will go into two existing culverts as well as the third one which is a new crossing to be installed with Emerald Parkway. Mrs. Boring asked whether the pipes will be buried. . Mr. Kindra responded that two existing buried pipes will be used as well as a third pipe. The pipes will eventually show up at the side of the river because the water flows into the river. Hypothetically, if the capacity of the pipes is not adequate, the water could go onto Dublin Road, across the ditch and possibly onto someone's property. Mr. Campbell stated that he is inclined to vote for the waiver, but wants assurance that new problems will not be created. He would want assurance that if the water flow exceeded the capacity of the pipes that provisions aze made so that the water does not flow into someone's house across the street. Mr. Brickner responded that the system design is based on the City's requirements fora 100-year design storm. If it is above that level, there are two existing culverts under Dublin Road that will remain. The u-shaped channel paved ditches will extend from those culverts, cross driveways and go into the river. Mr. McCash followed up with questions regazding the calculation sheets and noted his concern that the water from the 22.4 acres must take a 90 degree right angle turn to head south on Dublin Road to the 36" culvert. Mr. Kindra invited Mr. Bohning of EMH&T to respond. Craig A. Bohning, EMH&T stated that their analysis shows that the downstream channels are adequate to handle the storm water flow. It is an added expense to take the storm water all the way to the south and it would increase some of the pipe sizes underneath Emerald Parkway. ~ Mr. Brickner stated that the system is designed only for the 100-yeaz storm; if the catch basins aze all overflowing, the water will go across Dublin Road at the low points. The cost of upsizing the system to move the water all the way south through the project would be tremendous and cost prohibitive to development. Ms. Hide Pittaluga suggested sending this back to P&Z for further review. Mr. Campbell stated that he wants to resolve this tonight. Mrs. Boring noted that she is opposed to storm water waivers because of the long-term effects on the downstream property owners. However, in this case, the residents of the area worked with the developers to persuade them not to build the detention ponds along Dublin Road. Mr. Zawaly suggested that perhaps storm water detention waivers should be reviewed by the Public Services Committee for recommendation to Council so that a technical debate is not necessazy at a RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 11 Meeting DAYTON LEGAL BLANK CO. FORM NO. 1 14 Held July 1, 1996 19 Council meeting. Mr. Kindra emphasized that in terms of timeframes, if the detention waiver is approved tonight, Burgess and Niple will then update their existing plans and they will be forwarded to ODOT for their permit amendment. This process will take 4 to 6 weeks. Mr. Campbell stated that timing is a factor, but the City has a responsibility to do this right. He asked if there is a professional engineer present tonight who will state that this system will work. The liability rests with the one who represents that it will work. Mr. Bohning reviewed the numbers presented to staff, emphasizing that the worst case scenario is the channel downstream of the 21" pipe where a 24" pipe which crosses a driveway would have to be increased in size if there was a problem. He responded that in his professional opinion, this system as proposed will work. Mr. Kinds stated that it is based on standard civil engineering practices and City policy and complies with those. The system meets all the standards. Mayor Kranstuber emphasized that staff is supportive of this waiver and has recommended approval. Mr. Zawaly moved to approve the storm water detention waiver for Killilea subdivision. Mayor Kranstuber seconded the motion. Vote on the motion - Mr. Campbell, yes; Mr. Zawaly, yes; Mayor Kranstuber, yes; Mrs. Stillwell, yes; Mr. McCash, no; Mrs. Boring, no; Ms. Hide Pittaluga, no. Concept Plan - Aver~lage Commons Ms. Clarke emphasized that this is the first stage of review in a PUD and is non-binding on the municipality and the developer. Approval of the concept plan authorizes the application to go forward through the PUD process, and the next step is the engineering necessary to file the preliminary development plan -the rezoning. This is amulti-family proposal which includes 207 multi-family units, two large single-family lots fronting along Rings Road, and a couple of small office sites of 2.7 acres. There are also 13 acres of park associated with the plan. The site is 55 acres located opposite the eastern terminus of Rings Road, and through this site would be the continuation of Rings Road. There was a discussion regarding this site previously in terms of the future of the Dublin Club House and whether it would be used to meet the parkland requirements. In this proposal, that building is used as a maintenance office/management office/party house for the apartment complex. The park would be located to the south of this new road extension from Rings Road. The Planning Commission reviewed this in June and recommended approval with three conditions: 1. That conceptual utilities be provided to the satisfaction of the city engineer; 2. That information relative to flood hazard be provided, and conformance with FEMA regulations be met; and 3. That utility connections and drainage issues be resolved regarding the Sampson property, at the developer's expense. Staff is supportive of this plan. It is consistent with the Southwest Area Plan. It provides a large piece of parkland that is very visible, and it also accommodates the widening plan for Avery Road. Mayor Kranstuber asked how much of this development is within the Hilliard School district. Ms. Clarke responded that she believes all of it is, but will have the developer respond directly. Mr. McCash noted that in the minutes of P&Z of June 6, 1996, Ms. Fierce stated that higher densities perhaps 10 units per acre, are expected in the Avery Road corridor. He does not recall anything in the SWAP regarding Subarea 9 which is where a majority of this development lies. It specifies that area as single family with a density of 2.75 per acre. Ms. Clarke responded that the SWAP indicates a density of 2.75 but doesn't specify single family. The 2.75 number came from averaging all of the development between Post Road and Brand, Coffman to Avery and there are a number of multi-family projects included in that area. Mr. McCash asked about the density for the condominium portion of the project. Dean Schulman. Strip. Fargo Schulman & Hoppers 575 South Third Street Columbus Ohio stated that he represents the developer. Gary Schmidt of Schmidt Land Design is also present tonight. They have worked hard to bring the plan within staff recommendations. The proposed plan concentrates higher density adjacent to industrial uses, with lower density residential and parkland adjacent to single family uses. The plan deals creatively with the transitional character of the site RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 12 Meeting DAYTON LEGAL BLANK CO., FORM NO. 1014 Held July 1, 1996 19 as there is industrial use to the north and east and a mobile home park to the south. They have provided appropriate buffers between these non-compatible uses. He noted that the entire proposal is within the Hilliard School district but is subject to a petition to transfer this to the Dublin School district which is to be heard this fall. The overall density is 3.99. Gary Schmidt, Schmidt Land Designs stated that he believes the condominium density is -a approximately 5 or 5.5 per acre. It appears more dense because there are one story buildings with more lot coverage. Ms. Hide Pittaluga stated that she has some concerns about safety and security for children in view of the industrial uses nearby. Mr. Zawaly noted that there are references on the plan that state future condominiums of 7 units per acre and 9 units per acre density. Mr. Schmidt stated that those are in the Balgriffin area which was rezoned two years ago. They have not been developed yet. Ms. Hide Pittaluga asked if the developer would consider a different approach in the layout for areas which are more dense, perhaps facing inward to promote community versus outward and ensuring privacy. Some philosophies in use around the country incorporate a front porch - a community building design. Mrs. Stillwell stated that the proposal seems very fragmented and in need of an activity center for the housing and offices. There is no common theme and no sense of place for this development. The density of the development concerns her and she doesn't believe this is the best land use. Mrs. Boring noted that P&Z struggled with many of the same issues. This proposal is much improved over the first plan. The density is an important issue and she would like to see it lowered. Mayor Kranstuber asked about materials. Mr. Schmidt responded that they will be upscale, with an emphasis on natural materials. The condominium units will be priced in the $150,000 range. The location adjacent to an industrial area makes this a difficult project. He hears Council tonight expressing a desire for more open spaces and a different density or different arrangement. The configuration of this project was dictated by staff suggestions and neighbors' concerns as well as the transitional character of the site. Mr. Schmidt added that they do not have details yet about the materials. Mayor Kranstuber noted that he has concerns about the density. His main concern is the school district issue. He may have a problem with the proposal regardless of what the appearance is if they are unsuccessful in transferring this piece to the Dublin Schools. Mr. Campbell stated that he likes the lake, the park, the road movement. He has concerns with the density, particularly in the middle area. He is hopeful that the state will approve the transfer of school districts. Mayor Kranstuber moved approval of the concept plan of Avery Village Commons with the conditions of Planning & Zoning. Mr. Campbell seconded the motion. Vote on the motion - Mr. Campbell, yes; Mrs. Stillwell, no; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. McCash, no; Ms. Hide Pittaluga, no; Mayor Kranstuber, yes. Council Committee Reuorts Mr. McCash, Community Development Committee reported that they have asked staff to gather additional information regarding the proposed task force to work with neighboring jurisdictions. Ms. Hide Pittaluga, Ad-Hoc Computer Committee reported that they have met twice and discussed the issues regarding the updating of the internal computer networking in Dublin. She noted that during the budget meetings of 1995, a request for $300,000 to network City buildings was viewed as a large number. This money was spent on hardware and software for departments. The networking of buildings has not been undertaken yet. The Committee's recommendation is that the City undertake atwo-part study -first to have an outside consultant assess the situation and assist with preparation of an RFP and secondly, a management study building upon the study done four years ago for the City by Ernst and Young. The cost of this two-part study is recommended not to exceed $50,000. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 13 Meeting DAYTON LEGAL BLANK CO., FORM NO. 7014 Held July 1, 1996 19 Mr. Hansley clarified that staff and the Committee are recommending that Council approve this concept and that staff would then bring back an appropriation ordinance for funding. Staff would assemble a committee of a consultant and some computer resource people in the local community to write the RFP and define the scope. Hopefully, 10 to 15 regional firms would respond to the 1ZFP. Ms. Hide Pittaluga moved to initiate atwo-part study as she has outlined. She emphasized that from a policy standpoint, she believes it would be better to have the objective approach of someone outside the City on the first part of this study. Ms. Hide Pittaluga clarified that her motion is to fund atwo-part study, one to coordinate an RFP process to set goals and define the direction and make an evaluation of the present network system in place in Dublin and two, to proceed with an RFP process and detailed study of the spec development. The cost of this two-part study is not to exceed $50,000. Mr. McCash seconded the motion. Mr. Hansley stated that if this motion passes, he envisions putting together a committee of three or four local experts with a consultant hired for a minimal amount, perhaps $5,000 to develop the RFP. The bulk of the $50,000 would support the costs of the study itself. Mrs. Boring stated that Council continually funds studies which is a typical government response to a problem. She will not approve any more studies until results are received on the ones already underway, i.e., traffic signalization, storm water management, etc. She is not opposed to this study per se, but cannot support initiating more studies at this time. Mr. Zawaly suggested looking into some independent sources who sell their services that would be willing to offer free advice. Mr. Hansley stated that he would not recommend this approach since these people would not be neutral if they are selling hardware, software or services. Mr. McCash stated that the study done by the City four years ago is antiquated. Council needs to be prepared to consider adequately funding the solution to the computer problems and not merely buying band-aids for the system. The Committee's proposal is to update the previous study because of the large amount of growth in the City. Computer equipment breakdowns put additional burdens and stress on staff which adds costs in terms of overtime. Discussion followed about the current needs of the City for computer networking capability between buildings. Mr. Zawaly proposed that the City have two or three computer companies come in and make an assessment of the needs. This is done in the private sector every day. Mr. Campbell commented that he would support Mr. Zawaly's suggestion to solicit advice from companies free of charge prior to spending $50,000 for the advice. Perhaps the $50,000 could be spent to put the network in place instead of on a study. Debate continued on how to proceed. Mrs. Stillwell commented that there is so much on the "plate" already that the timing is not appropriate to address this issue. She would support seeking information at no cost. She would then suggest building this into the goals for next year. ~p Mr. Zawaly noted that a compensation study was authorized last year and he has heard nothing at this point about their recommendations. Mr. Harding stated that the recommendations will be ready within 60 days. Following additional discussion, Mayor Kranstuber called for a vote on the motion. Vote on the motion - Mr. Campbell, no; Mr. Zawaly, no; Mayor Kranstuber, no; Mrs. Boring, no; Mrs. Stillwell, no; Mr. McCash, yes; Ms. Hide Pittaluga, yes. Mr. Zawaly suggested that someone investigate whether or not there is an independent source for some information. Following discussion, Mr. Zawaly moved that the City Manager be directed through his staff to RECORD OF PROCEED[NGS Minutes of Dublin City Council Meeting Page 14 Meeting DAYTON LEGAL BLANK CO.. FORM NO. I 14 Held July 1, 1996 19 investigate independent sources for networking capabilities. Mr. McCash seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mrs. Boring, no; Mrs. Stillwell, yes; Mr. Campbell, no; Mr. McCash, yes; Mr. Zawaly, yes; Mayor Kranstuber, yes. Mr. Zawaly, Finance Committee directed attention to Ordinance No. 52-96 which is scheduled for µ third reading at the next meeting. If Council members have any questions, they should contact him, Ms. Grigsby or Ms. Kennedy. He also noted that tentative dates have been set for the CIP review and he would suggest these be coordinated through the Finance Committee. Mr. Zawaly moved that staff coordinate the CIP process through the Finance Committee. Mr. Campbell seconded the motion. Vote on the motion - Mr. McCash, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Mrs. Boring, yes; Mr. Zawaly, yes; Ms. Hide Pittaluga, yes. Mrs. Stillwell, Administrative Committee reported: 1. They will host a Committee of the Whole tomorrow night to conduct interviews for the Transportation Task Force appointments. 2. The Committee will meet on Monday, July 8 regarding the Council Rules of Order. 3. With regard to restructuring boards and commissions following adoption of the Revised Charter, the Committee is working with Mr. McDaniel on the process. Mr. Zawaly pointed out that the Revised Charter is effective July 4 and Council members should ensure that they are familiar with it prior to the next meeting of Council. Mr. Smith noted that staff has requested an executive session for purposes of discussion of land acquisition. " Mrs. Boring moved to adjourn to executive session for this purpose. Mr. Zawaly seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mr. Campbell, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Zawaly, yes. Mayor Kranstuber announced that the meeting will not be reconvened following the executive session. The meeting was adjourned to executive session at 11:20 p.m. or -Presiding Officer Clerk of Council