Loading...
HomeMy WebLinkAbout05/20/1996 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK Held May 20, 1996 19 Mayor Kranstuber called the informal portion of the Dublin City Council meeting to order at 7:15 p.m. on Monday, May 20, 1996. Comments from Staff Ms. Grigsby reported that the House Bill related to income tax is scheduled for hearing this week, and Council members should contact staff if there aze any questions regazding the legislation. Ms. Jordan reported that the permanent staff for the Rec Center have now been hired. The furniture for the Center will be installed next week. Ms. Puskazcik distributed several proposals for the revisions to the Rec Center logo and asked Council for their input. Following brief discussion, Mayor Kranstuber moved approval of Option 2 which consists of "Dublin" in lazge letters with the shamrock dotting the "i" and a wave beneath it. Mr. Zawaly seconded the motion. Vote on the motion -Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Zawaly, yes; Ms. Hide Pittaluga, no; Mrs. Stillwell, yes. Ms. Puskarcik also reported that the response to the Memorial Tournament invitations has been excellent. The City's event will be at maximum capacity. Mayor Kranstuber called the formal portion of the Dublin City Council meeting to order at 7:30 p.m. Mrs. Stillwell led the Pledge of Allegiance. Roll Call Council members present were: Mayor Kranstuber, Mrs. Stillwell, Mr. Campbell, Mr. McCash, , Ms. Hide Pittaluga, and Mr. Zawaly. Mrs. Boring was absent (excused). Staff members present included: Mr. Hansley, Mr. Foegler, Mr. Smith, Ms. Grigsby, Mr. Hazding, Mr. Kindra, Ms. Clazke, Mr. Lenz, Ms. Jordan, Ms. Beazden, Ms. Kennedy, Mr. McDaniel, Ms. Puskarcik, and Lt. Geis. Approval of the Minutes of the May 6, 1996 Meeting Mr. Zawaly moved approval of the minutes of the May 6, 1996 meeting. Mayor Kranstuber seconded the motion. Vote on the motion - Mr. Zawaly, yes; Mr. McCash, yes; Mrs. Stillwell, abstain; Mr. Campbell, yes; Ms. Hide Pittaluga, abstain; Mayor Kranstuber, yes. Correspondence Acting Clerk Judy Perry reported that there was no correspondence requiring Council action. Comments from Visitors Jodi Jackson. senior at Dublin Scioto High School and pazticipant in the Pre-Professional Academy program spoke briefly about her internship with the Building and Engineering Divisions. She thanked staff for making this learning opportunity available to her. Council Round Table Ms. Hide Pittaluga: 1. Congratulated Ms. Sonora for her recent Awazd of Merit from the Columbus Bronze Quill competition. 2. Asked staff for afollow-up report on the income tax bill. Mr. Smith responded that a memo was included in the packet regazding the bill. He was advised " today that the bill is in committee. He will provide an update on the vazious bills before the state legislature which affect local governments. Mr. Zawalv: 1. Thanked Ms. Jordan for the fine memo in response to his inquiry about the indoor banked track issue. 2. Thanked Mr. Hansley for his excellent letter regarding H.B. 36 sent to the State senators. 3. Praised Ms. Sonora and the Parks and Recreation staff for the awazd on the pazks brochure. 4. Asked staff for an update regazding the letter he received requesting curbing at the entrance to the Moors, a civic association within Muirfield. Mr. Hansley stated that he will respond on this matter at the next meeting. RECORD OF PROCEEDINGS Minutes of Dublin Ciry Council Meeting Page 2 Meeting DAYTON LEGAL BLANK Helcl May 20, 1996 lg Mr. Campbell: 1. Thanked staff for their extra efforts to beautify the City for the Muirfield Tournament visitors. 2. Acknowledged Mr. Hansley's prompt response to the Tullymore Drive safety issues raised by the Lowell Trace Civic Association. Staff has recommended additional speed limit signs along that road. Mr. McCash: 1. Congratulated Scottish Comers second grader Victoria Beith who won the Invention Convention last week. She designed a retractable wall extension cord. 2. Noted that he has reseazched the current Dublin Code and found no provision addressing standazds for private street construction. He would like to have staff investigate possible engineering standazds for the construction of private streets. Mr. McCash moved to refer this matter to staff for recommendation. Mr. Zawaly seconded the motion. Vote on the motion -Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Zawaly, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. Campbell, yes. Mr. Hansley stated that staff will provide a recommendation within 60 days. Mr. Zawaly then expanded the request to have staff provide the rationale as to the justification for allowing private streets. He added that he would support allowing no further private streets and requiring that all streets be brought up to the level of public streets. There was no objection from other Council members to this amendment to the motion. Mrs. Stillwell: 1. Commented that she was honored to represent Council last week at the Police Memorial Service at the Justice Center. This community is very safe and secure due to the efforts of the Police and Fire Departments. 2. Noted that another Dublin student was given honorable mention at the Invention Convention last week. 3. Wished a "Happy Birthday" to Peter Lenz who will celebrate his birthday tomorrow. 4. Noted that she distributed information to Council tonight regazding House Bill 36 -the annexation bill. This information was provided by MORPC. Testimony on the bill will be taken beginning tomorrow. Mr. Hansley reported that he and Mr. Foegler will testify on Dublin's behalf. Mr. Smith added that Rocky Black at the Governor's office can be contacted by municipal representatives. The governor is taking an active role because he has concerns about the impact of this bill on the growth of municipalities. 5. Reported that Mr. Kindra had provided a memo in the packet regarding the status of the I-73 turnpike, including a resolution that the Transportation Advisory Committee of MORPC recommended to the full commission. Ultimately, Delawaze County and the City of Delawaze did not agree on the alternatives and there continues to be no financial sponsorship for the Delawaze bypass at this point. Mayor Kranstuber: 1. Announced that Gordon Foods will have a grand opening of their new store on June 18. They will occupy the former Designer Shoe Wazehouse facility on 161. Council members are invited to attend. 2. Reported that he will attend the grand opening of Ameritech at the Sun Center across Sawmill on Sunday, May 26. 3. Noted that Council Member Zawaly will represent Council at the D.A.R.E. graduation on Thursday evening at Deer Run. Council Member Campbell will attend the Friday D.A.R.E. graduation at Wyandot. 4. Announced that he will attend the U.S. Conference of Mayors in Cleveland on June 22-25. 5. Noted that Big Beaz will hold a grand opening at their new Avery Road store on Wednesday morning. 6. Reported that plans for the teen boazd continue. A preliminazy meeting will be held on June 4 at 7:30 p.m. in Council Chambers, and all Council members are welcome to attend. The response to date has been excellent. 7. Noted that he would still like to have the costs of the change order for the running track. Mr. Lenz responded that he will provide this to Council by the next meeting. LEGISLATION Tabled Legislation Ordinance No. 41-96 - An Ordinance Authorizing the City Manager to Enter into a Cable RECORD OF PROCEEDINGS Minutes of Dublin Ciry Council Meeting Page 3 Meeting DAYTON LEGAL BLANK Helci May 20, 1996 19 Television Franchise Agreement with Ameritech/New Media, Inc. (Second reading tabled until May 20, 1996) Ordinance No. 42-96 - An Ordinance Extending the Time Warner Communications Franchise Agreement. (Second reading tabled until May 20, 1996) Ms. Hide Pittaluga, Public Services Committee Chair noted that she recommends that these ordinances be tabled for at least another two weeks. Mr. Campbell moved to table Ordinance Nos. 41-96 and 42-96 until June 3, 1996. Mr. Zawaly seconded the motion. Vote on the motion -Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Zawaly, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. Campbell, yes. Third Readings Ordinance No. 12-96 (Amended) - An Ordinance Establishing a Transportation Task Force for the City of Dublin. (Third Reading) Mr. Zawaly moved to amend Section 3, adding after the first sentence, "When making appointments to the Transportation Task Force, Council should seek and consider recommendations from the business, residential and public communities, including but not limited to local chambers of commerce, civic and homeowners associations, government entities, and school districts." Mr. Campbell seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Zawaly, yes; Mayor I{ranstuber, yes; Mr. Campbell, yes. Mr. Campbell thanked the Administrative Committee for their efforts with this legislation and particulazly Mr. Zawaly for the amendment drafted in response to the Chamber's concerns. Vote on the ordinance -Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Mr. Zawaly, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes. Mrs. Stillwell noted that the task force openings will now be advertised. Mr. Campbell requested that Ms. Beazden notify the Dublin Chamber of Commerce that the task force has now been established. Mr. Zawaly noted that the Dublin Retention and Expansion Task Force had originally made the recommendation to Council to create the transportation boazd, and he thanked them for their efforts. Resolution No. 08-96 - A Resolution Adopting the City of Dublin's Goals for 1997. (Third Reading) Mr. McCash moved to amend goal 97-7 to read as follows: "Municipal facilities. Council should fund immediate studies of the need for Phase II of the Recreation Center, a new municipal building, a cultural & performing arts center, and a senior center. The analysis should include an evaluation of potential sites, including but not limited to the Coffman Pazk azea and the Old Dublin Area. The studies should determine the ability of various azeas to support and accommodate the city's current and future needs as well as the current and future impact of the facilities upon those azeas." Mr. Zawaly seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Zawaly, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes. Vote on the resolution - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. Zawaly, yes; Mrs. Stillwell, yes; Mr. McCash, yes. Mayor Kranstuber asked if there is a process in place to monitor progress on the goals. Mrs. Stillwell responded that these goals aze actually for 1997-99. Mr. McCash reaffirmed that it is his recommendation that the study regazding municipal facilities be forwazded to the Community Development Committee for review. Mayor Kranstuber emphasized that it is important that all of Council and the Community Plan s., , Steering Committee aze apprised of this study as well. Mr. Zawaly added that the Administrative Committee will review the adopted goals and discuss plans for implementing them. Second Readings Ordinance No. 45-96(E) - An Ordinance to Amend Chapter 150 of the Dublin Codified Ordinances with Respect to Contractor Registration, and Declaring an Emergency. (Second Reading) Mr. Lenz explained the changes being implemented with this ordinance. Homeowners who are doing their own work in their own homes will not be required to register as a contractor. They will, however, still have to have a building permit and will have to sign an affidavit stating that they aze doing their own work. Any subcontractor hired by the homeowner will still have to pay for a contractor's registration in Dublin. Homeowner's insurance will cover the liability for a homeowner doing his own work. Building permit fees will still be applicable for a project. Mr. Lenz noted that RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 4 Meeting DAYTON LEGAL BLANK Held May 20, 1996 lg emergency action is requested due to the building season commencement. Mr. Zawaly moved to waive the three-time reading rule and treat the legislation as an emergency. Mr. Campbell seconded the motion. Vote on the motion - Mr. McCash, yes; Mr. Zawaly, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes. Vote on the ordinance - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mr. Zawaly, yes; Mayor ' Kranstuber, yes; Mrs. Stillwell, yes; Mr. McCash, yes. Ordinance No. 46-96 - An Ordinance Authorizing the City Manager to Enter into a Contract with the Maternal Order of Police Capital City Lodge ll9 Regarding Wages, Hours, Terms and Conditions of Employment, and Declaring an Emergency. (Second Reading) Mr. Campbell moved to waive the three-time reading rule and treat this as emergency legislation. Mr. Zawaly seconded the motion. Vote on the motion - Mr. Zawaly, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes. Vote on the ordinance -Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mrs. Stillwell, yes; Mr. Zawaly, yes. Ordinance No. 48-96 - An Ordinance Accepting the Lowest and Best Bid for the New Recreation Center Fitness Equipment and Authorizing the City Manager to Enter into a Contract for Procurement of Said Equipment, and Declaring an Emergency. (Second Reading) Mr. Campbell moved to waive the three-time reading rule and treat this as emergency legislation. Mr. Zawaly seconded the motion. Vote on the motion -Mayor l{ranstuber, yes; Mr. McCash, yes; Mr. Zawaly, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. Campbell, yes. Vote on the ordinance - Ms. Hide Pittaluga, yes; Mr. Zawaly, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mrs. Stillwell, yes; Mr. Campbell, yes. , Ordinance No. 49-96(Amended) - An Ordinance Amending Title III ("Administration") of the Dublin Codified Ordinances to Establish Chapter 37 ("Contracting and Competitive Bidding Procedures"). (Second Reading) Mr. Hansley stated that the amended language in the ordinance is responsive to concerns raised at the workshop session last Monday. Discussion followed regarding consistency with the Revised Charter. Mr. Campbell moved to refer the matter of amending Ordinance No. 49-96 to the Administrative Committee for recommendation to Council for the June 3 meeting. Ms. Hide Pittaluga seconded the motion. Vote on the motion -Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Zawaly, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. Campbell, yes. Resolution No. 09-96 - A Resolution to Repeal the Existing Council Rules of Order and to Adopt New Council Rules of Order. (Second Reading) Mr. Zawaly moved to table the second reading of the resolution until the June 3 Council meeting. Mr. McCash seconded the motion. Mayor Kranstuber noted that a resident is present to comment on this resolution. Wallace Maurer. Dublin Road asked if this is enabling legislation to put the Revised Charter into effect. He is very concerned with the confidentiality clause contained in the Revised Charter in regard to the open meeting provisions. He asked for clarification from Council. Mayor Kranstuber stated that the resolution before Council tonight relates to the Council Rules of Order. Council members are very sensitive to the sunshine law regarding their meetings. Mr. Campbell emphasized that during the 6 years he has served on Council, executive sessions have been held on only the topics permitted by law. The Revised Charter allows Council to establish by ordinance additional circumstances where executive sessions are permitted. Any such ordinances will have a full public hearing when they are brought before Council. Mr. Zawaly added that under the Revised Charter, new legislation will be required to add any category to the list of topics permitted to be discussed in executive session. At this time, only litigation, personnel and land acquisition can be discussed in executive session. Vote on the motion to table - Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mr. Campbell, yes; Mr. Zawaly, yes; Mayor Kranstuber, yes; Mrs. Stillwell, yes. Mr. Campbell thanked Mr. Zawaly for the tremendous amount of work that he is doing on the Rules RECORD OF PROCEEDINGS Minutes of Dublin Ciry Council Meeting Page 5 Meeting DAYTON LEGAL BLANK Held May 20, 1996 lg of Order. Consent Agenda Items Mr. McCash requested that Ordinance No. 53-96 be removed from the consent agenda. Mr. Campbell moved to introduce Ordinance Nos. 50-96 and 52-96 and to treat them as consent agenda items. Mr. Zawaly seconded the motion. Vote on the motion - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mr. Zawaly, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. McCash, yes. Ordinance No. 50-96 - An Ordinance Accepting the Lowest and Best Bid for the New Police Firearms and Authorizing the City Manager to Enter into a Contract for Procurement of Said Equipment. (First Reading) Ordinance No. 52-96 - An Ordinance Amending Chapter 35 of the Codified Ordinances to Revise the Fee and Service Charge Revenue/Cost Comparison System. (First Reading) First Readines Ordinance No. 51-96 - An Ordinance Amending the Annual Appropriations for the Fiscal Year Ending December 31, 1996, and Declaring an Emergency. (First Reading) Mr. Hansley stated there was a detailed memo in Council packets explaining each of the additional requests for appropriations. Ms. Grigsby is present to answer any questions. Staff recommends adoption by emergency. Mrs. Stillwell introduced the ordinance and moved to waive the three-time reading rule and treat this as emergency legislation. Ms. Hide Pittaluga seconded the motion. Vote on the motion -Mayor Kranstuber, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mr. Zawaly, yes. Vote on the ordinance - Mr. McCash, yes; Mr. Campbell, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. Zawaly, yes. Mr. Zawaly then recused himself from participating in any discussion regarding Ordinance No. 53- 96 and left Council Chambers. Ordinance No. 53-96 - An Ordinance Accepting a Quit Claim Deed from the Muirfield Association, Inc. for Pedestrian Tunnels and Authorizing the City Manager to Execute an Easement Agreement. (Frst Reading) Mr. Campbell introduced the legislation. Mr. Smith suggested an amendment to page 1 of the easement agreement, pazagraph 4, sentence 1. Language to be added is, "as it relates to the azea that is included in the easements." This clazification is necessazy because there aze other drainage systems and this agreement covers only the ones which relate to the azea included in the easements. Mr. McCash clazified that the City will be responsible only for the structural integrity of the tunnels and not for the general drainage of the stormwater runoff. Mrs. Stillwell requested that a comma be added in pazagraph 4, line 5, after the word "system". Following brief discussion of a fax sent to Council with corrected language in the acceptance agreement, Mr. Smith confirmed that the language in the acceptance agreement will be corrected to read, "The City of Dublin herein accepts any interest Muirfield Association. Inc. may have in the pedestrian tunnels contained in the public rights-of--way dedicated to the City of Dublin in each phase of Muirfield Village where such pedestrian tunnels aze located and as delineated on the subdivision plats in all developed phases of Muirfield Village in Franklin and Delawaze County, Ohio, in accordance with the memorandum dated October 31, 1995, from Steven J. Smith to the Public Services Committee of Dublin City Council adopted by the Dublin City Council at its meeting on Monday, November 20, 1995, at 7:30 p.m., which is incorporated herein and made a part hereof." Mayor Kranstuber moved to amend the quit claim deed, acceptance and easement agreement per the corrections offered by Mr. Smith and Council Member Stillwell tonight. Mr. Campbell seconded the motion. Vote on the motion - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. McCash, yes. Mr. Campbell moved to waive the three-time reading rule and treat this as emergency legislation in view of the safety issues involved with this roadway system of the City. Mayor Kranstuber seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Campbell, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 6 Meeting DAYTON LEGAL BLANK Held May 20, 1996 19 Vote on the ordinance -Mrs. Stillwell, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. Campbell, yes. Mr. Campbell moved to introduce Resolution Nos. 10-96 through 20-96, waive the three-time reading rule and treat them as emergency legislation. The exhibits aze those as provided to Council tonight in the red folders. He asked that the clerk read the names of the roads and the property ° owners for the record. Mr. Zawaly seconded the motion. Mr. Smith provided an explanation of the fee simple interest versus the temporazy taking of the properties and the process for the takings. Mrs. Stillwell thanked the legal staff for taking the time to individually contact each of the residents by phone today to explain the process. Mr. Smith confirmed that the resolutions distributed to Council tonight were the same as those in the packet -the exhibits in the packet had been inadvertently reversed. In response to Mrs. Stillwell, Mr. Foegler reaffirmed that staff is making every effort to minimize the impact of this project on the affected property owners. The additional right-of--way and the temporazy easements needed are extremely small. Resolution No. 10-96 - A Resolution of Intent to Appropriate a .058 Acre Temporary Construction Easement Owned by Thurmon and Patricia Floyd, Located on the East Side of S.R. 745, in Washington Township, County of Franklin, State of Ohio, and Declaring an Emergency. (First Reading) Resolution No. 11-96 - A Resolution of Intent to Appropriate a .123 Acre Temporary Construction Easement and a .016 Acre Fee Simple Interest Owned by Patricia Grimm ~ Schumann, Located on the East Side of S.R. 745, in Washington Township, County of Franklin, State of Ohio, and Declaring an Emergency. (First Reading) Resolution No. 12-96 - A Resolution of Intent to Appropriate a .117 Acre Temporary Construction Easement and a .018 Acre Fee Simple Interest Owned by Nancy Rector, Located on the East Side of S.R. 745, in Washington Township, County of Franklin, State of Ohio, and Declaring an Emergency. (First Reading) Resolution No. 13-96 - A Resolution of Intent to Appropriate a .104 Acre Temporary Construction Easement and a .038 Acre Fee Simple Interest Owned by Stephen Willson Meagher, Located on the East Side of S.R. 745, in Washington Township, County of Franklin, State of Ohio, and Declaring an Emergency. (First Reading) Resolution No. 14-96 - A Resolution of Intent to Appropriate a .029 Acre Temporary Construction Easement and a .024 Acre Fee Simple Interest Owned by Lawrence W. and Karen A. Noll, Located on the East Side of S.R. 745, In Washington Township, County of Franklin, State of Ohio, and Declaring an Emergency. (First Reading) Resolution No. 15-96 - A Resolution of Intent to Appropriate a .014 Acre Temporary Construction Easement and .001 Acre Fee Simple Interest Owned by Karen A. Noll, Located on the East Side of S.R. 745, in Washington Township, County of Franklin, State of Ohio, and Declaring an Emergency. (First Reading) Resolution No. 16-96 - A Resolution of Intent to Appropriate a .007 Acre Temporary Construction Easement Owned by Stanley A. Malatesta, Located on the East Side of S.R. 745, in Washington Township, County of Franklin, State of Ohio, and Declaring an Emergency. (First Reading) Resolution No. 17-96 - A Resolution of Intent to Appropriate a .007 Acre Temporary .r Construction Easement Owned by Jane M. Fitch, Located on the South Side of Shannon Park Drive, in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. (First Reading) Resolution No. 18-96 - A Resolution of Intent to Appropriate a .007 Acre Temporary Construction Easement Owned by Christine A. Dickinson, Located on the South Side of Shannon Park Drive, in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. (First Reading) Resolution No. 19-96 - A Resolution of Intent to Appropriate a .007 Acre Temporary Construction Easement Owned by Deborah A. Klahr, Located on the South Side of Shannon Park Drive and West Side of Coffman Road, in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. (First Reading) Resolution No. 20-96 - A Resolution of Intent to Appropriate a .009 Acre Temporary Construction Easement Owned by Susan J. Insley, Located on the South Side of Shannon Park Drive and West Side of Coffman Road, in the City of Dublin, County of Franklin, State of RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 7 Meeting DAYTON LEGAL BLANK Held May 20, 1996 19 Ohio, and Declaring an Emergency. (First Reading) Mayor Kranstuber asked if anyone was present to testify on the resolutions. No one came forwazd. Vote on the motion - Mr. McCash, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Mr. Zawaly, yes. ° Vote on Resolution Nos. 10-96 throu hg 20-96 -Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. Zawaly, yes; Mr. Campbell, yes; Mr. McCash, yes. Other Right-of-Wav Encroachment - Campden Lakes Mr. Foegler indicated that Ms. Clark will give the staff presentation. Howard Adams, 8445 Gullane Ct., Dublin, stated that this is a typical entry feature for subdivisions within Dublin. The feature was approved by Planning & Zoning Commission. The Commission was opposed to having the entry feature lighted and the applicant has agreed not to light the feature. He believes that all issues have been resolved, and offered to respond to any questions from Council. He added that he agrees to comply with all conditions set by the Planning Commission with their approval. Ms. Clazke gave a brief presentation, noting that the issue involves aright-of--way encroachment for a stone sign to be constructed within the median. The sign is similaz to the entry feature of Muirfield Village and it will display copy stating, "Campden Lakes Boulevazd". The Planning Commission has recommended several conditions, including one that the applicant execute a hold hazmless agreement so that the City would not be liable in any future accident involving the sign. Mr. Zawaly noted that his understanding is that a separate entry feature has already been approved for the subdivision. Tonight's discussion involves a road sign - not an entry feature similaz to Muirfield's. Mr. Adams explained that the entry serves two subdivisions - Wedgewood Hills and Campden Lakes. For safety reasons, the developers had agreed to use one entry for both subdivisions. Since the entry serves two subdivisions, the sign is worded, "Campden Lakes Boulevazd" denoting that a motorist has arrived in the azea where the subdivisions aze located. Mr. Zawaly expressed concern about establishing a precedent and asked for staff's rationale for suggesting a deviation from the street sign standazds. He also noted that the subdivision will have another entry feature at the subdivision entrance to the north. Ms. Clazke responded that this sign constitutes an entry feature in that it highlights the entrance into the subdivision and is similar to Muirfield Village in that it is a stone wall within the median, within the public right-of--way. Since the entry feature encroaches within the right-of--way, Council has to approve it. There are no similaz street signs within the City. Mr. McCash commented that the extensive landscaping in this location together with a standard street sign would indicate to motorists that they have arrived at a subdivision entrance. Mr. Zawaly asked who will be responsible for maintenance of the proposed sign. Mr. Adams responded that the homeowners association will do so. Mr. Zawaly expressed concern that the homeowners could eventually return to Council and request that the City take over maintenance of this azea which is located within the right-of--way. Mr. Campbell suggested that the developer redesign this into an entry feature. Mr. Adams requested that Council approve this as an entry feature tonight with the provision that the other entry feature be dropped. If the developer chooses to retain the other entry feature instead, this entry feature will then be dropped and merely landscaped. The developers of Wedgewood Hills have entrances off of Riverside Drive and are not concerned with having an identified entrance to their azea on Summitview. Mayor Kranstuber responded that he would rather consider this in two weeks than try to draft a motion during tonight's meeting. He would prefer the proposal be in writing and contain only one entry feature including a drawing. Mr. Adams asked if it would be acceptable to Council if they return in two weeks and request an entry feature off of Summitview which says, "Campden Lakes" with the provision that the entry RECORD OF PROCEEDINGS Minutes of Dublin Ciry Council Meeting Page 8 Meeting DAYTON LEGAL BLANK Held May 20, 1996 lg feature 600 feet to the north is eliminated. Mrs. Stillwell confirmed that this would then be an entry feature in the public right-of--way and there would be only one. Mr. McCash commented that he would not want to see the same sign in two weeks with the word "boulevazd" removed. He would prefer that it actually be redesigned as an entry feature as opposed to a sign. Mr. Adams stated that they believe the sign as proposed with stone walls is consistent with the Dublin image. Discussion followed about the size of this entry feature in relation to the size of the development. Mr. Zawaly emphasized that Mr. Adams should return to Council with an entry feature proposal which would include landscaping. Mr. Campbell moved to table this application to the June 3 meeting to allow the developer time to prepaze a proposal for an entry feature for the project and allow Council adequate time to review the proposal prior to the meeting. Mr. Zawaly seconded the motion. Ms. Hide Pittaluga requested that a drawing be provided as well. Vote on the motion -Mayor Kranstuber, yes; Mr. Campbell, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Zawaly, yes; Ms. Hide Pittaluga, yes. Final Plat - Balgriffin (Applicant: Avery Road, Ltd. and Mid States Development Corporation, c/o Randall J. Asmo, 5720 Avery Road, Amlin, OH 43002) Ms. Clazk noted that this is a single family subdivision plat which was approved by Planning & Zoning Commission in 1994. Several delays in construction then occurred, and the applicant applied fora 6-month extension which was approved by the Commission. The Planning Commission requested that a detention basin be landscaped by the applicant and he agreed. The remaining condition to be fulfilled is the installation of the landscaping which will be completed as soon as weather permits. Randy Asmo, 5720 Avery Road, representing the applicant offered to answer any questions from Council. Mrs. Stillwell moved to accept the final plat for Balgriffin with the conditions of Planning and Zoning Commission. Mr. Campbell seconded the motion. Vote on the motion - Mr. McCash, yes; Mrs. Stillwell, yes; Mr. Zawaly, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes. At this point, Mayor Kranstuber recused himself from the discussion involving Caplestone Lane proposed agreements and left Council Chambers. Caplestone Lane -Proposed Agreements Vice Mayor Stillwell noted for the record that Mayor Kranstuber has recused himself from all of the discussions that Council has had regarding this matter. Mr. Campbell gave a brief history of the issue as outlined in the memos provided in the packet from the City Engineer and the Law Department. The initial request by the homeowners of Caplestone Lane was to convert the street from a private to public street. A compromise has been reached with the residents wherein the City will improve the intersection of Caplestone Lane and Dublinshire Drive at an estimated cost of $50,952.00. This solution will address several of the problems. Staff will prepaze legislation to acquire the right-of--way to improve this intersection. The Caplestone Lane azea where the residences are located would remain private; the public street would consist of the portion from the comer at Dublinshire to that point. Mr. Campbell then moved that staff be instructed to prepaze the legislation to acquire the right-of- way for the purpose of improvement of the intersection at Dublinshire and Caplestone Lane from the corner to the point where the Caplestone Lane would remain private. Mr. Zawaly seconded the motion. Ms. Hide Pittaluga noted that she has received several phone calls and letters from residents and thanked them for voicing their concerns to Council. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 9 Meeting DAITON LEGAL BLANK Held May 20, 1996 lg Mr. Zawaly thanked the residents and Mr. Campbell for their work on resolving this issue. The compromise proposed is an excellent one. Mr. Campbell expressed his appreciation to the residents for their patience throughout the process. Mr. McCash noted that he had reseazched the Code on this matter and believes this street consists of two areas - a front entry and a sepazate private street. This front entry azea is actually a private driveway. In reviewing this process, Council is actually dealing with fixing the accessway to a private street from a public right-of--way. Randy Bank, 5560 Caplestone Lane, assured Council that the Association met in May and discussed this at length. There was unanimous agreement with this proposal. The only remaining issue seems to be regazding the island azea in the middle of the driveway entrance to their azea. Their understanding is that the island azea would also be part of the right-of--way taken over by the Ciry. Mr. Kindra clazified that the Ciry does not ordinazily maintain island azeas such as this; rather, they aze maintained by homeowner associations. Mr. Campbell then clazified that prior to preparation of the legislation, the residents should decide if they want to keep the entry feature there. If so, they will have to maintain it. If the azea is just grass, the Ciry will do normal right-of--way maintenance. Mr. Campbell clarified that Mr. Banks should contact him or Mr. Kindra to let them know of the residents' decision. Mr. Foegler noted that a dedication plat can be prepazed by staff to make this azea a public right-of- way. It would take approximately 60 days for Engineering to prepaze. Mr. Banks stated that the residents will likely want to keep the entry as it currently exists and continue to maintain it. Following discussion, Mr. Campbell asked that Mr. Banks poll the residents and let the Ciry know within a few days what their preference is. Unless staff heazs something to the contrary by the end of the week, staff will assume that the residents want to keep the entry as is and continue maintaining the entry. Mr. Foegler confirmed that staff will then put notes on the plat that the maintenance of the landscaped island is the responsibility of the homeowners association as is standard procedure. Following discussion about timeframes, Mr. Campbell amended his motion to reflect that the design and construction for the project be completed this construction season. Mr. Zawaly seconded the amendment. Mr. Foegler clazified that the major pazt of the structural problems can be addressed this construction season; the resurfacing portion will be done as soon as practicable. Vote on the motion asamended -Mrs. Stillwell, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mr. Campbell, yes; Mr. Zawaly, yes. Mrs. Stillwell expressed appreciation to Mr. Banks and to Council and staff for their hard work on resolving this matter. Council Committee Reports " Mr. McCash, Community Development Committee noted that minutes of their recent meeting were distributed in packets. Several items were considered at the meeting, including: sidewalk and street tree waivers; revisions of the fence code; and sandwich board signs on 161. The Law Director is currently reviewing the waiver provisions; Planning staff is reviewing the fence code amendments for recommendation to Council; Mr. Foegler is working on proposals for a gateway or entry feature to replace the sandwich boazd signs. Mrs. Stillwell, Administrative Committee reported that they will meet on Thursday to review the Rules of Order and the contracting and bidding ordinance. She then briefly reported on their most recent meeting: 1. The Strategic Communications Plan was reviewed by the Committee. It was determined that there is a gap in the Plan regarding the Council communication aspect. The Committee RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 10 Meeting DAYTON LEGAL BLANK Held May 20, 1996 19 needs to bring some closure to this matter. The Committee believes that in terms of providing methods to enhance Council's positive image, establish pro-active communications with the public, and provide timely dissemination of factual information, that the Plan could be improved. They will work with the Public Information office on this. ~ 2. Regazding the legislative tracking process, a strategy was proposed in the last packet to address this. She suggests a summer breakfast meeting with legislators to reaffirm the City's ~ ongoing relationships. A process also needs to be established with-the Municipal League to coordinate with other municipal groups. The Committee will continue discussions to refine this process. Ms. Hide Pittaluga, Public Services Committee reported that: 1. She .attended a National League of Cities telecommunications conference last week which was extremely valuable. A repeated theme was the importance of involvement at the state level with regazd to telecommunications issues which will be brought before the legislature. Mr. McDaniel is working with other cities on this. Another point emphasized at the conference was the importance of a telecommunications policy for cities. The Telecommunications Act passed in 1996 has faz-reaching implications for cities. She will continue to work on formulating a telecommunications policy for the City. 2. A public presentation was made to the Public Services Committee recently by Ameritech/New Media regazding what they will offer the City with approval of their franchise agreement. 3. Discussion was held at the Committee regazding the Conleth Circle bike path issue. The issues are more complicated than they first appeared to be, and staff is working to propose a solution which will address the safety issues while not reducing access to the pazk. 4. Regazding the Dublin Road bike path, the Committee agrees with staff's recommendation to do an environmental impact study of the azea which will take approximately 9 months. There was no objection from Council members to this course of action. 5. The extended area service issue was also discussed and three options presented to the Committee. The Committee advocates pursuing the extended azea service option at this time. There was no objection from Council members. 6. In regazd to the Time-Wazner hub to be located in Coffman Park, Mr. McDaniel will provide more information to the Committee prior to any recommendation being made to Council. Ms. Hide Pittaluga, ad hoc Computer Committee reported that they held a productive meeting with staff. She noted that this issue needs to be reviewed within the context of the entire telecommunications issue and will provide a report to Council on this matter and the telecommunications policy matter within the next couple of weeks. Mrs. Stillwell requested that staff provide an update on land acquisition efforts at an executive session at the next Council meeting on June 3. Discussion followed about the direction given to staff late last yeaz regazding acquisition of the gas stations. Further discussion about the desires of the present Council in regazd to land acquisition will be held in an executive session following the June 3 Council meeting. Mrs. Stillwell thanked Judy Perry, Assistant Clerk for filling in for the Clerk of Council who is attending a clerk's conference. Mr. Zawaly suggested that the Finance Committee handle the cost workshop which is scheduled on Wednesday evening. All of Council is welcome to attend, but the Committee could work through the issues. Following brief discussion, Mr. Campbell moved to refer the revisions to the fee and service chazge revenue/cost compazison system to the Finance Committee for recommendation to Council. Mr. Zawaly seconded the motion. Vote on the motion -Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Zawaly, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. Campbell, yes. Mr. Campbell noted that in a recent NLC newsletter, it states that Columbus is hosting a major world class economies event on October 6-8 at the Hyatt Capital Squaze. He suggested that Dublin volunteer to assist with this event and confirm this in writing to Mayor Lashutka. There was no objection from Council members. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 11 Meeting DAYTON LEGAL BLANK R Held May 20, 1996 lg Mr. McCash commented that the assignment list which is forwarded in the Council packets has been very helpful. He asked that staff review the list to update the status of the assignments. Mayor Kranstuber adjourned the meeting at 10:15 p.m. Mayor -Presiding Officer A i g rk of C it .