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HomeMy WebLinkAbout03/04/1996 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK CO., FORM NO. 7014 Held March 4, 1996 19 Mayor Kranstuber called the informal portion of the Dublin City Council meeting to order at 7:00 p.m. on Monday, Mazch 4, 1996. Comments from Staff Mr. Foegler reported that the I-270 bridge over the Scioto will be entirely replaced as part of the widening project. The City of Dublin will be constructing a bridge adjacent to that location, and ' staff is recommending that an analysis be undertaken of design options for the two structures so that they aze compatible and conform with Dublin standazds. There is a short time frame in which to do this, and the cost will be approximately $38,000. This could have a significant impact on the appeazance of the replacement I-270 bridge. If Council is in agreement with this direction, legislation will be brought at the next meeting to appropriate the dollars, and Burgess & Niple will be notified to modify the scope of services. Council members did not object to this course of action. Mr. Smith reported that he continues to meet with the Caplestone Lane residents' representatives, Rob Felty and Randy Banks to come up with an acceptable agreement. He hopes to have this agreement before Council for approval at the March 18 meeting. Mr. McDaniel reported that emergency legislation will be brought to Council on March 18 for the purchase of recycling bins which will be distributed during Earth Week. A memo was forwazded to Council in the packet regazding the telecommunications issues. He is requesting that several telecommunications related items be referred to the Public Services Committee for study and recommendation to Council. He added that Warner Cable has requested permission to construct a communications hub on property owned by the City of Dublin. This hub would house their fiber optics and possibly their phone systems. Mrs. Stillwell moved to refer to Public Services Committee the study of the draft telecommunications policy, extended area phone service, and a New Media Enterprises draft franchise agreement, and the pros and cons of the communications hub proposal submitted by Wazner Cable. Ms. Hide Pittaluga proposed an amendment to also refer the competition policy issues to the Committee. Mrs. Stillwell accepted the amendment. Mr. McCash seconded the motion. Vote on the motion - Mr. Campbell, yes; Mr. Zawaly, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mrs. Stillwell, yes. Ms. Puskazcik noted that a request for fee waiver has been submitted by staff on behalf of the Dublin Convention and Visitors Bureau for bleachers at the March 16 parade. These will be used to seat senior citizen tour bus visitors. The details aze outlined in the memo. Discussion followed about whether this should be funded through a bed tax application and why the request was submitted at this late date. Mr. McCash pointed out that the key element to him is the fact that these seats will accommodate senior citizens coming to Dublin for the event. Therefore, he does not believe it would set a precedent. Mr. Campbell moved to grant the fee waiver. Mr. Zawaly seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mr. Campbell, yes; Mr. Zawaly, yes. Ms. Puskazcik also reported that she is meeting with Ms. Jordan tomorrow regazding the opening of the Rec Center and will prepaze a report for Council for the next packet. Mr. Foegler also reported that a memo from the City Engineer's office regazding the Columbus Freeway Management System was included in the packet. This system provides a series of electronic changeable message boazds that alerts traffic to congestion or delays up ahead on the roadway. As part of the northern outerbelt system, two electronic signs are proposed in Dublin - one just south of the Rings Road overpass bridge in the northbound lanes of 270 and the other adjacent to the 5800 Building on Route 33 eastbound. Columbus wants to proceed with the project as soon as possible. Mrs. Stillwell expressed concern about sign pollution and about the appeazance of the signs. It was the consensus of Council to request more detailed information from staff about the proposed signs, and staff agreed to provide this at the next Council meeting. Ms. Jordan stated that the Rec Center is progressing on schedule, with substantial completion in May RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 2 Meeting DAYTON LEGAL BLANK CO., FORM NO. 1 14 Held March 4, 1996 19 and a public opening sometime in the latter part of June. She asked if Council members have any response to the memo sent about swim. team programs at the Rec Center. Ms. Hide Pittaluga stated that she has a concern that the pool not be scheduled so tightly that there would be no time for residents to swim laps. Ms. Jordan responded that the teams which represent the largest group of residents will be given first consideration for scheduling. Mayor Kranstuber noted that he believes the demand is going to exceed the expectations and has concerns about non-Dublin groups use of the facility. Mayor Kranstuber called the formal session of the Dublin City Council to order at 7:25 p.m. Mr. McCash led the Pledge of Allegiance. Roll Call Council members present were: Mayor Kranstuber, Mrs. Stillwell, Mrs. Boring, Mr. Campbell, Ms. Hide Pittaluga, Mr. McCash and Mr. Zawaly. Staff members present included: Mr. Hansley, Mr. Foegler, Mr. Smith, Ms. Grigsby, Ms. Fierce, Mr. Kindra, Mr. McDaniel, Ms. Jordan, Ms. Puskarcik, Ms. Bearden, Chief Ferrell, Ms. Crandall and Ms. Kennedy. Approval of the Minutes of the February 20, 1996 Meeting Mr. Zawaly noted a correction to the minutes on page 7 where he is responding to Mr. Goliver. He proposes striking the sentence, "For this reason, further engineering studies are needed" and putting a comma after the word proceed, adding, "and expressed the desire that there be no misinterpretations or misrepresentations. Mr. Zawaly further stated that the engineering studies are needed before Council can make a determination as to which, if any of the properties will be purchased by the City." Mr. Zawaly moved approval of the minutes with this amendment. Mr. McCash seconded the motion. Vote on the motion - Mr. McCash, yes; Mr. Campbell, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. Zawaly, yes. Correspondence The clerk reported that no correspondence has been received which requires Council action. Comments from Visitors There were no comments from visitors. Council Round Table Mr. McCash reported the following: 1. Suggested that the City acquire lids for the existing recycling bins. 2. Noted that staff had provided a memo on House Bill 598, a municipal income tax bill, and suggested possible referral to the Finance Committee to prepare a letter from Council to the legislature. Ms. Grigsby responded that staff has researched this bill which would severely impact the City's tax collection. Staff continues to monitor this and other bills before the legislature which relate to income tax and will keep Council updated. Following brief discussion, it was determined that the bill should be placed on the list being monitored by the City. 3. During the campaign, he walked through the area referred to as "Billingsley Ditch". He suggests renaming this to reflect the fact that it is not a ditch, but rather a beautiful ravine. He added that today's Villager made similar comments about the "ditch". He asked for input from other Council members. Following brief discussion, Mayor Kranstuber moved to refer this matter to the Community Development Committee for further study. Mr. Zawaly seconded the motion. Vote on the motion - Mr. Campbell, yes; Mr. Zawaly, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mrs. Stillwell, yes. Mr. Foegler commented that the vast majority of the watershed is in Columbus and in view of all of the maps which would be impacted, he suggests pursuing a comprehensive renaming. The first step would be to determine the process to rename the entire drainage basin. Mrs. Stillwell commented that the laptop computers are wonderful. She noted that discussion may be needed about development of policies regarding computer communications. Mr. Zawalv noted that: RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 3 Meeting DAYTON LEGAL BLANK CO., FORM NO. 1014 Held March 4, 1996 lg 1. The computers aze marvelous and he thanked staff for facilitating their delivery. 2. A thank you is in order for the Administrative Committee members who celebrated his birthday at last week's meeting. 3. He would like a status report on the Dublin Center Drive linkage with Krier Drive in view of the deadllines imposed with the Martin Commons rezoning. Mr. Foegler responded that the thoroughfaze plan update with this connection will be sent to Council for first reading on March 18 and referral to Planning Commission for the April meeting. Council will then take final action in April. 4. A memo was sent to Council from Marilee Chinnici-Zuercher, Chair of Planning & Zoning Commission regazding the improvements needed at the 33/161 interchange. Staff is working diligently on this matter, and he appreciates the Commission's efforts in articulating their concerns to Council. Mr. Foegler noted that staff will communicate to P&Z that Council has authorized staff to proceed with the next level of design. That design study will determine whether additional right-of--way acquisition is needed and Council will then be able to choose to exercise their options on the Riverside property within the established time frames. 5. He appreciates the timeline for the annual cost study update provided by the Finance staff. The format is excellent and the information very valuable. 6. The packet of materials provided for the residential construction contractors' breakfast was well put together by Mr. Lenz and staff. 7. The Mayor's memo included in the packet is a nice addition and an excellent communication tool. Ms. Hide PittaluQa commented that the telecommunications meeting on Februazy 27 experienced a good turnout of approximately 75 to 100 residents. The residents had an opportunity to testify about the practical problems of living within a toll call area within the City limits. The residents aze seeking to have the boundazies redrawn to be included within the Ameritech service azea; would like staff to look into the possibility of extended area service; and are seeking a reduction in the toll rate. The overall issue was not financial, but one of convenience and safety. She is putting together a list of their concerns for Council's review. Mayor Kranstuber: 1. Praised the attention to tree preservation and soil compaction included in the materials provided to the contractors. 2. Noted that birthday greetings aze in order tonight for Steve Smith and Mary Beazden. LEGISLATION Third Readings Ordinance No. 110-95 - An Ordinance Providing for a Change in Zoning for 21 Acres of Land Located on the South Side of Brand Road, Approximately 1,000 Feet West of Avery Road, at the Franklin County/Union County Line from: U-1 (Jerome Township Zoning District) to: PLR, Planned Low Density Residential District. (Westbury In (Third Reading) (Applicant: The Northwood Land Corporation, David E. Haid, President, 941 Chatham Lane, Suite 100, Columbus, OH 43221) Ms. Fierce noted that the applicant is requesting approval of the preliminazy plat in conjunction with the rezoning. Planning Commission had recommended approval of the rezoning with 15 conditions listed in the Record of Action. Based on Council's request, the applicant has revised page two of the preliminary plat to provide fence detail. Mrs. Boring asked what provisions Mr. Haid has made to make potential buyers awaze of the phone service issues with this development. Mr. Haid responded that there was a request that utility service providers be noted on the plat and he believes this will address the problem. Mrs. Boring commented that noting this on the plat does not inform buyers that they will not be listed in the Dublin phone directory, that it is a toll call from downtown Columbus to their home, etc. Mayor Kranstuber and Ms. Hide Pittaluga agreed that this is a good point. Mr. Haid stated that he is open to suggestions about the best way to communicate this to potential buyers. Mr. Campbell provided brief history on Council's attempt to resolve the phone service provider problems for areas west of Avery Road. He then suggested having the developer include the utility providers in the contract for purchase of lots. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 4 Meeting DAYTON LEGAL BLANK 00.. FORM NO. 1014 Held March 4, 1996 19 Mr. Haid responded that he can certainly include this in his contracts with builders who purchase lots, but noted that he has no control over what builders include in their contracts with the home buyers. Mr. Campbell agreed that enforcing this requirement would be difficult. Council can enforce what is included on the plat, but contracts would be a separate issue. He suggested that perhaps it would be possible to make the contractual language a condition of zoning. Mr. McCash expressed concern that this requirement would put Mr. Haid at a disadvantage over other developers in the same area who are not subject to the requirement since they already have their zoning. Mr. McDaniel commented that MI/Homes has told him that they are studying their corporate policy regarding informing buyers about the utility situation. Mr. Haid noted that he believes in full disclosure and has no problem in putting this in the contracts with the builders. Council members accepted Mr. Haid's offer to put this language in his contracts with the builders. Mr. Haid then added that he cannot, however enforce a requirement that the builders disclose the service providers in their contracts with home buyers. Council members accepted Mr. Haid's offer to include language regarding the ut Discussion followed about the City's efforts in producing educational materials for potential residents which will take cooperation from the City, the developer, the builder, and the realtors to ensure that correct information is provided to buyers. Mr. Campbell moved approval of Ordinance No. 110-95 subject to the conditions of the Planning & Zoning Commission. Ms. Hide Pittaluga seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mrs. Boring, yes; Mr. Zawaly, yes; Mr. McCash, yes; Mr. Campbell, yes; Mayor Kranstuber, yes. Mr. Campbell moved to approve the preliminary plat for Westbury II subject to the recommendations of the Planning & Zoning Commission. Mr. McCash seconded the motion. ~ Vote on the motion -Mrs. Stillwell, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mr. Zawaly, yes; Mrs. Boring, yes. Ordinance No. 09-96(Amended) - An Ordinance Amending Section 51.61 of the Codified Ordinances Establishing the Sanitary Sewer User Fees for the Area that will be Serviced by Delaware County, and Declaring an Emergency. (Third Reading) Mrs. Boring asked for some additional clarification on how the surcharges are determined, and staff responded to her concerns. Ms. Grigsby noted that an amended version has been submitted to Council which contains changes on page 2 where the dollar amounts listed were for 1994 and 1995 instead of 1995 and 1996. The changes are red-lined in the draft before Council. Mr. Foegler noted that emergency action is requested because the fees must be in effect at the time of the construction initiation for the homes. Mrs. Stillwell moved to amend the ordinance per the version submitted to Council in the packet, and to treat this as emergency legislation. Mr. McCash seconded the motion. Vote on the motion - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Zawaly, yes; Mrs. Boring, no; Mrs. Stillwell, yes. Vote on the ordinance - Mr. McCash, yes; Mrs. Stillwell, yes; Mrs. Boring, yes; Mr. Zawaly, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. Campbell, yes. Ordinance No. 11-96 - An Ordinance Consenting to ODOT's Rehabilitation of the Existing I- 270 Bridge over the North Fork of Indian Run, and Declaring an Emergency. (Third Reading) Mr. Hansley stated that this is standard consent legislation and staff is recommending adoption by emergency so that the state can bid the project for spring construction. Mr. Campbell moved to treat this as emergency legislation. Mr. Zawaly seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes. Vote on the ordinance -Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Campbell, yes; Mayor Kranstuber, yes; Mr. Zawaly, yes. Ordinance No. 14-96 - An Ordinance Declaring Improvements to Certain Parcels of Real Property to be a Public Purpose, Describing the Public Infrastructure Improvements to be Made to Benefit Those Parcels, Requiring the Owners Thereof to Make Service Payments in RECORD OF PROCEEDINGS Minutes of Dublin Ciry Council Meeting Page 5 Meeting DAYTON LEGAL BLANK CO. FORM NO. 1014 Held March 4, 1996 19 Lieu of Taxes, Authorizing an Agreement with Duke Realty Limited Partnership and the Edwards Company with Respect to those Payments, Establishing a Municipal Public Improvement Tax Increment Equivalent Fund for the Deposit of Such Service Payments, Authorizing a Related Amendment of an Agreement with the Dublin City School District, and Declaring an Emergency. (Third Reading) Mr. Foegler stated that staff is requesting tabling of this ordinance until the Thomas/Kohler rezoning is considered on March 18. This ordinance provides the economic development package for the rezoning. Mr. Zawaly moved to table the ordinance until March 18, 1996. Mr. Campbell seconded the motion. Vote on the motion -Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Zawaly, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. Campbell, yes. Second Readines Ordinance No. 19-96(Amended) - An Ordinance Providing for the Issuance and Sale of $725,000 in Notes, in Anticipation of the Issuance of Bonds, for the Purpose of Paying the Property Owners' Portion, in Anticipation of the Collection of Special Assessments Heretofore Levied, of the Costs of Opening, Constructing and Improving in the City a Public Street to be Known as Muirfield Drive, by Constructing a Four Lane Section with a Variable Width Grass Median from the Current Terminus Approximately 638 Feet North of the Intersection of Muirfield Drive with Sells Mill Drive and Mojave Street Northerly Approximately 3,650 Feet to the Current Intersection of Muirfield Drive and Brand Road by Grading, Draining, Paving and Installing Concrete Curbs and Gutters, Together with All Necessary Appurtenances, Including a Bikeway and Bikeway Underpass, Constructing Waterlines and Fire Hydrants, Sanitary Sewers and Storm Sewers, and Acquiring Real Estate and Interests in Real Estate Therefor, Together with All Other Necessary Appurtenances, and Declaring an Emergency. (Second Reading) Mr. Smith noted that an amended version has been provided to Council which includes new language based upon the settlement of the litigation in December of 1995. Staff is recommending adoption ` by emergency so that bids can be taken on Thursday. Mr. Zawaly moved to amend the ordinance as submitted to Council dated 2/27/96, to waive the three-time reading rule and to treat this as emergency legislation. Mr. McCash seconded the motion. Vote on the motion -Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. Zawaly, yes; Mr. McCash, yes. Vote on the ordinance - Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Mr. Zawaly, yes; Mr. McCash, yes. Ordinance No. 20-96 - An Ordinance Providing for the Issuance and Sale of $6,500,000 Notes in Anticipation of the Issuance of Bonds, for the Purpose of Paying Costs of Improving the Vehicular Transportation System in the City by Constructing, Reconstructing, Extending, Opening, Improving, Widening, Grading, Draining, Curbing and Changing the Lines of Municipal Roads, Highways, Streets, Bridges, Sidewalks, Bikeways and Viaducts, Acquiring Real Estate and Interests in Real Estate Therefor, and Providing Lighting Systems and All Other Necessary Appurtenances, and Declaring an Emergency. (Second Reading) Ms. Grigsby noted that emergency action is requested because staff will take bids Thursday on the notes. The additional $3 million plus is for Phase Two of Emerald Parkway. Mr. Zawaly moved to waive the three-time reading rule and treat this as emergency legislation. Mrs. Boring seconded the motion. Vote on the motion - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mrs. Stillwell, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Zawaly, yes. Vote on the ordinance -Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. Zawaly, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mr. Campbell, yes; Mrs. Boring, yes. Ordinance No. 22-96(Amended) - An Ordinance to Amend Section 150.000 of the Dublin Codified Ordinances - CABO One, Two and Three Family Dwelling Code. (Second Reading) Mr. Foegler commented briefly as follows: 1. The most controversial issue of the new CABO code, the provision regarding the rise and run of stairs will not take effect until the state commercial code is similarly amended. 2. There are provisions to provide minimal upfront installation of radon removal systems which cost approximately $300 versus retrofitting a home later at a cost of thousands of dollars. 3. Some preliminary effort has been made at providing for carbon monoxide detection within the regulations. He noted that John McGory of the BIA is present to answer questions also. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 6 Meeting DAYTON LEGAL BLANK CO. FORM NO. 1014 Held March 4, 1996 19 Mr. Zawaly asked why language has been removed in the amended version which pertains to the carbon monoxide detection provision. Mr. Foegler responded that Mr. Lenz is not present tonight to respond. He will provide more information before the time of third reading. Mr. McCash indicated that the radon removal systems are very inexpensive to install at the time a y home is constructed -about $50. Dublin is classified as a high risk area for radon by lending institutions. Mrs. Boring commented that cities sometimes over-regulate, and she is not convinced of the hazards of radon at this time. She requested that staff provide more materials on the radon issue. Mayor Kranstuber stated that the hazard is accepted by the Department of Health. He previously contracted for work on his last home because of the high level of radon, and the work was very costly. Mr. Foegler asked if there is strong concern among Council that the radon provision is inappropriate. Mr. Zawaly indicated that he supports installation of the system at the time of construction in view of the high cost of retrofitting. John McGory. Building Industry Association commended Mr. Lenz and his staff for the fine presentations at the contractors' breakfast. He noted that there are many issues related to the new code. The Ohio Building Officials Association is working to come up with a uniform one, two and three family building code for the State of Ohio. This will make it easier for builders who build in many communities. This process will be completed by the end of the year, and he requests that Council consider adopting that code when it is completed. In terms of the radon issue, the Central Ohio group voted to take this out of the code as the risk is unproven. However, he agrees that the cost at the construction stage is very minor versus later retrofitting. Mayor Kranstuber commented that he would not be in favor of state-wide building codes because he believes the municipality has the right to have its own standards which may be higher than other communities. There will be a third reading of the ordinance at the March 18 Council meeting. First Readings Ordinance No. 2496 - An Ordinance to Appropriate a Temporary Construction Easement and a General Utility Easement in a 1.000 Acre Tract Owned by Lawrence Clemente and Susan Clemente, Located on the South Side of Brand Road and West Side of Ashbaugh Road, in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. (First Reading) Mr. Zawaly introduced the ordinance. Mr. Smith stated that at the last meeting, Council passed a resolution of intent to appropriate this easement. This is the second phase of the process, and staff is requesting passage by emergency so that the suit can be filed to acquire the temporary easement for construction of the left turn lane. Negotiations have taken place with the owners over the past two years for this temporary easement, but they have not been successful. Mr. Foegler stated that emergency action is requested because the developer is effectively done with F this project, and the City must act now to have the developer perform and complete his obligation for the turn lane. Mr. Smith added that a safety issue is involved with the turn lane construction obligation. All of the costs, including the litigation expense and the easement expense are being paid for by the developer under an agreement. Mr. Zawaly expressed some hesitation at waiving the three-time reading rule. He would be more comfortable with having two readings on this type of legislation. Mrs. Stillwell asked if the owners were notified of this pending action. Mr. Smith responded that they were served with the Resolution of Intent two weeks ago. He offered to send a notice to the owners letting them know of the time and date of the second reading. The consensus of Council was to hold this over for a second reading in order to provide an opportunity for the property owner to attend the hearing. There will be a second reading on March 18, 1996. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 7 Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1014 Held March 4, 1996 lg Consent Agenda Items Mr. Zawaly moved that Ordinance Nos. 25-96, 26-96, Resolution Nos. OS-96 and 06-96 be introduced, treated as consent items, read by number only, and held over for a second reading on Mazch 18, 1996. Mrs. Boring seconded the motion. Vote on the motion - Mr. Zawaly, yes; Mrs. Stillwell, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Mr. McCash, yes. Ordinance No. 25-96 - An Ordinance Adopting a Schedule of Fees for Dublin Municipal Pool Annual Passes for Dublin Residents Who Purchase Community Recreation Center Annual Passes. (First Reading) Ordinance No. 26-96 - An Ordinance Accepting the Lowest and Best Bid for the Recreation Center Pool Equipment. (First Reading) Resolution No. OS-96 - A Resolution to Set Forth a Statement of Services to be Provided to the Area in a Proposed Annexation of 38.171+/- Acres from Washington Township, Franklin County to the City of Dublin, Ohio as Required by Section 709.031 of the Ohio Revised Code. (Young property) (First Reading) Resolution No. 06-96 - A Resolution Accepting the 1996 Business Retention and Expansion Program Final Report. (First Reading) Ordinance No. 27-96 - An Ordinance Appointing a Member to the Cemetery Commission, and Declaring an Emergency. (First Reading) Mrs. Stillwell introduced the ordinance and moved to amend the ordinance to insert the name of Jim Stoycheff as the candidate appointed to the Commission. Ms. Hide Pittaluga seconded the motion. Vote on the motion - Mr. Campbell, yes; Mrs. Stillwell, yes; Ms. Hide Pittaluga, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. McCash, yes; Mayor Kranstuber, yes. Mr. Zawaly moved to waive the three-time reading rule and treat this as emergency legislation. Mr. McCash seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Ms. Hide Pittaluga, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Campbell, yes; Mayor Kranstuber, yes. Vote on the ordinance -Mrs. Stillwell, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Campbell, yes; Mayor Kranstuber, yes; Mr. Zawaly, yes. Resolution No. 07-96 - A Resolution Authorizing the City Manager to Convey a Right-of--Way Easement to the Ohio Bell Telephone Company Which Will Provide Service to the Summitview Road Area, and Declaring an Emergency. (First Reading) Mr. McCash introduced the resolution. Mr. Foegler explained that this easement is for a pazcel of property within the existing pazk property owned by the City on the south side of Summitview. The easement itself will be located adjacent to the lot line setback from the right-of--way preserving room for the future bikeway. The request has been reviewed by all relevant divisions and departments of the City for any conflicts with plans, programs or policies. Staff does not believe this will interfere or encumber the property undesirably. This particulaz utility box will serve Campden Lakes and Wedgewood. The box is significantly larger than the typical service boxes, and discussion has taken place with the utility company regarding total burial of the equipment. Burial would be very costly, however this is being done at the Big Beaz Farms development in Powell. Because of the lead time available, staff would request that Council schedule a second reading and that staff in the meantime explore the options with the utility company. Mrs. Boring noted that her concerns are: 1. This box will serve the Scottenstein development and should be built neaz the apartment azeas and not neaz the single family azeas. 2. The box is a blight on the bikeway and park systems and is unnecessazy. 3. There may be a safety issue involved due to children playing ball in the adjacent park azea. 4. The screening should be more than simply "adequate." 5. Has staff considered placing it behind the water tower? Mr. Foegler responded that locating the box behind the water tower would require temporary access with perhaps a gravel road. There will be two boxes, ivory in color, and they will be locked. They are much lazger than the ones up on Muirfield Drive since the standard box size has changed since RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 8 Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1014 Held March 4, 1996 19 those were installed. He added that establishing some general location standards for boxes in conjunction with larger area planning efforts with the utility companies makes sense. Mrs. Boring expressed her appreciation to Mr. Foegler for continuing to work on resolving these issues. Mr. Campbell pointed out that there are utility boxes and water towers located all over the City, not just on the east side. It is important to consider this matter within the context of what has been done across the rest of the City and not to set a different standard in this case. Mr. Foegler responded that staff's sole concern with this facility was its size of it which does not seem residential in character. Mr. Zawaly noted that the Muirfield Association recently adopted a 5-year plan which sets aside dollars for screening of the boxes located in Muirfield Village to the extent allowed by the utility due to the ongoing grafitti problems. Mr. Foegler added that it is important to accommodate these boxes on public property because the utility could install them on private property where they would not be subject to regulation. There will be a second reading of the resolution on March 18, 1996. OTHER Preliminary Plat -Westbury II (handled in conjunction with the rezoning Ordinance No. 110-95) Presentation by Saperstein Associates re Community Survey Ms. Fierce introduced Marty Saperstein who will present the findings of the Community Survey done in conjunction with the Community Plan update. Marty Saperstein, Saperstein Associates gave a slide presentation to Council as contained in the booklets provided in the packet. These are the highlights of the in-depth survey, a copy of which is on file in the Clerk's office. He noted that 500 Dublin residents were interviewed during the survey which took place on November 13 and 21. The interviews averaged 16 minutes in length, and the error rate is plus or minus 4.4 percentage points. The findings included the following: 1. As a place to live, 55% graded Dublin an "A"; 36% graded Dublin as "B". 2. Comparing Dublin past and present, 49% rated drive time as worse today than in the past and 85% rated traffic as worse today than in the past. 3. Most important issues facing Dublin are growth to 43% and traffic to 33% of respondents. 4. In terms of community goals, the "highest priorities" were reducing traffic and improving schools. The "high" priorities included reducing traffic, improving schools, developing preserve areas, protecting historic heritage, improving sidewalks/bikepaths, developing parks, encouraging commercial development, and improving municipal services. 5. In terms of budget priorities, the overwhelming top priority by 84% of respondents was improving roads/reducing traffic. The strategy chosen by most respondents was expanding the roads. 6. High priorities for parks were more preserve areas, more neighborhood parks, and more river parks. He then proceeded with the profiles of Dublin residents. The findings included: 1. 48% of respondents moved to Dublin for the schools; 36% for the housing; and 34% for the aesthetic appeal. 2. The top reason for leaving Dublin (43 is for employment. 3. 86 % of respondents own their homes; 85 % are married; 39 % are aged 36 to 45; 56% of responding households have minor children; 52 % have one wage earner, while 39 % have two wage earners. 4. Annual household income for 28% of respondents is $100,000 to $149,000; for 25%, $75,000 to $99,999; for 31%, less than $75,000; and for 16%, $150,000 or more. He summarized that folks are happy living in Dublin, as 91 % rated it "A" or "B" as a place to live. Growth and traffic are significant problems to which the community wants budget dollars devoted. The survey shows that Dublin is a community looking for more and bigger roads, not for public transit systems. In terms of recreation, the community seems to desire more passive parks, as opposed to tennis courts and pools. A major draw for those moving to the community is the school system. Mayor Kranstuber thanked Mr. Saperstein for his presentation. He added that the monies were well RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 9 Meeting DAYTON LEGAL BLANK CO., FORM NO. 1014 Held March 4, 1996 lg spent for this survey which will provide much information about the community's interests and desires. Mr. Zawaly pointed out that different interpretations of the data can result. For instance, as the r "highest priority", encouraging economic development would be ranked 3rd out of of 8. Under "high priority", however, encouraging economic development would be ranked 7th out of 8. " Mr. Saperstein explained that both ways of looking at the data are fair -one is a ranking task, and the other is a rating task. People are asked to rank in order to break the ties resulting from rating everything as a high priority. Mrs. Stillwell pointed out that in terms of reducing traffic, options were not considered such as eliminating cars. Traffic congestion could be lessened by reducing cars -not just by expanding roadways. Mr. Campbell commented that Council has made a significant commitment to improving roadways with afive-year capital improvement budget of $43 million for roadways out of the total $70 million CIP budget. Council Committee Repz Mr. McCash, Community Development Committee noted that: 1. He has provided a memo with the status of items referred previously to the Committee. He suggested that Council members provide any input or comments on the list prior to the next Committee meeting which will be set soon. 2. The appearance code will be discussed at a P&Z subcommittee meeting on Monday, March 25 at 5 p.m. at the 5800 Building, and he urged members to attend. 3. He would like feedback from Council regarding the Code portion on preservation of trees and wooded areas which is attached to his memo. Mrs. Stillwell, Administrative Committee reported that: 1. The report on the goal setting workshops will be forwarded to Council shortly. She has requested an executive summary from Dale Bertsch which will include the assignment list and the important issues list. 2. The Committee proposes moving the board and commission appointment process from the last quarter of each year to the first quarter. This would require extending the terms of current members. Perhaps the language in the current ordinance that they will serve until replaced is adequate for this purpose. Mr. Smith stated that the terms are extended automatically until the position is replaced and this would have to be communicated to the present members. There was no objection from Council members to moving the process to the first quarter of the year. 3. In regard to the traffic advisory committee, the Administrative Committee would like more input from the residents to help refine the purposes and responsibilities for the traffic committee. A meeting has been set on Monday, March 19 at the 5800 Building to which residents and business reps have been invited. Based on that input, the Administrative Committee will then meet on Tuesday, March 26 at 5:30 p.m. to revise the legislation for consideration at the April 1 Council meeting. Ms. Hide Pittaluga, Public Services Committee asked Ms. Jordan about the progress on the dedication statement by the Parks and Recreation Advisory Committee. Ms. Jordan responded that a draft will be considered at their next meeting on March 13, and they will finalize their recommendation at that time. Mrs. Stillwell, Leadership Dublin representative reported that she has distributed an outline to ~ Council regarding the plans for the evening. The program on municipal government structure will be held on Wednesday, March 13 from 5:30 to 9 p.m. in Council Chambers. She is hoping all Council members will participate. Dinner will be provided, and staff members will attend the program also. She asked Council members to contact her with their preferences regarding the various portions of the agenda. Mayor Kranstuber noted upcoming events to which Council has been invited: the Dublin Counseling Center is sponsoring afund-raiser tomorrow evening at Cozymels at 6 p.m.; Mr. Zawaly will represent Council on Friday evening at the convention of the State Society of the Daughters of the American Revolution at Stouffer Dublin; and a ribbon cutting ceremony takes place Saturday at the new Kiddie Academy on Shamrock Court. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 10 Meeting DAYTON LEGAL BLANK CO., FORM NO. 1014 Held March 4, 1996 ig Mayor Kranstuber invited all present to join in a birthday celebration for Mr. Smith and Ms. Bearden prior to the executive session. Mr. Zawaly moved to adjourn to executive session for personnel matters at 9:25 p.m. Mrs. Boring seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Mr. Zawaly, yes. Mayor Kranstuber announced that the meeting will not be reconvened following the executive session. The meeting was adjourned to executive session at 9:25 p.m. ayor -Presiding Officer Clerk of Council k,;