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HomeMy WebLinkAbout12/01/1997 RECORD OF PROCEEDINGS Minutes of Meeting u m rty ounce eetmg Pa e 1 DAYTON LE AL BLANK CO CORM NO. 10148 li j Hel ~ n~cgmt~gr 1, 1 19 ~ I Mayor Kranstuber called the meeting to order at 7:00 p.m. Mrs. Stillwell led the Pledge of Allegiance. Roll 11 Council members present were: Mayor Kranstuber, Mrs. Stillwell, Mr. Campbell, Mrs. Boring, Mr. Reiner, Mr. McCash and Ms. Hide Pittaluga. Staff members present included: Mr. Hansley, Mr. Helwig, Ms. Kennedy, Mr. Smith, Mr. i Kendra, Ms. Clarke, Mr. McDaniel, Lt. Von Eckartsberg, Ms. Bearden, Mr. Lenz, Ms. Heal, Mr. Thurman, Mr. Colby, Ms. Puskarcik, Mr. Harding. i A r I f Minu f N v m r 3 n N v m r 17 1997 Meetin The approval of minutes was delayed until December 1. ~ ~s Corres~ndence A notice was forwarded to Council regarding a new liquor license for Crescendo Pastaria at 6860 Riverside Drive. There was no objection from Council to the issuance of this permit. Commentc from Visitor Steve Basel, 5688 Wilcox Road expressed his concerns to Council regarding the traffic congestion which may result from the stadium project. If improvements are not made to Tuttle Crossing to accommodate this traffic, congestion and speeding traffic will result on Wilcox Road in a residential area. He also requested that Council consider lowering the speed limit on Wilcox in the residential area to 25 mph. Mr. Helwig noted that the 5-year CIP includes a large number of improvements for the southwest quadrant. The Rings Road connector to Emerald Parkway will be built next year, Woerner-Temple is under design and will hopefully be nearly completed in 1999 before the stadium opens. Following discussion, Mayor Kranstuber stated that the Transportation Task Force will consider the speed limit issue at a future meeting. Staff Comment Mrs. Boring presented a tribute to Mayor Kranstuber given to her by student Alex Roth of Chapman Elementary. The Mayor was honored for the efforts he has made to have the Rec Center project completed and to bring economic development to the City. Mr. Helve; reported that another portion of Emerald Parkway south of Post connecting to Perimeter Drive was opened on Wednesday. Mr. McDani 1 reported in regard to the letter sent to Council about children using the running track at the Rec Center that staff is recommending having a family time for the track in an offpeak period. This will provide an opportunity for parents and children to use the track together. Secondly, there was a decision made by PUCO recently which leaves the Plain City phone exchange in the 614 area code. The Muirfield residents within Delaware county will also remain in the 614 area code. LEGISLATION TABLED ORDINANCE HED LED FOR P BLI HEARIN Ordinance No. 146-97(Amended) - An Ordinance Adopting the Operating Budget for the Fiscal Year Ending December 31, 1998, and Declaring an Emergency. Mr. Campbell stated that the Finance Committee has completed the budget hearings and recommended amendments which are outlined in a summary provided by Ms. Grigsby. Mr. Campbell moved to amend the budget to incorporate those modification that were approved by Council during the Finance Committee process. Mr. Reiner seconded the motion. Mrs. Stillwell asked that an additeon be made to the follow-up items as noted in the information distributed tonight. This relates to future consideration of offering benefits RECORD OF PROCEEDINGS Minutes of Meeting _ u m i y ounce eetmg age DAYTON LE AL BLANK CO.. CORM NO. 10148 I _ Held nPcembe~l-,-19Q7 19 ~ pro rata to less than full-time employees. There was no objection to this addition. Vote on the motion - Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Campbell, yes. Vote on the ordinance -Mayor Kranstuber, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. Reiner, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes. 'i Mrs. Stillwell moved to treat this as emergency legislation. Mayor Kranstuber seconded the motion. Vote on the motion - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mrs. Stillwell, yes. Ordinance No. 41-96 - An Ordinance Authorizing the City Manager to Enter into a Cable Television Franchise Agreement with Ameritech/New Media, Inc. Mr. McDaniel stated that this ordinance authorizes the City Manager to enter into a franchise agreement with Ameritech/ New Media for the purpose of providing cable television services. He has given Council a brief overview of the agreement in the staff report. Mike Kehoe is present tonight for questions. Mr. Kehoe thanked Mr. McDaniel and the negotiating team for their patience throughout the negotiations. He distributed the rate card and channel line-up for the cable system. They are pleased to offer competitive pricing and a choice for cable users in Dublin. In response to Mrs. Stillwell's question about a broad telecommunications policy for the City, Mr. McDaniel affirmed that Council is essentially establishing a telecommunications policy by adopting the wireless ordinance and the right-of--way management ordinance. Vote on the ordinance -Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes. SECOND READING & PUBLIC HEARING ORDINANCES Ordinance No. 141-97 - An Ordinance Authorizing the Execution of a Memorandum of Understanding with the Columbus and Franklin County Metropolitan Park District Regarding the Intent of Metro Parks to Establish a Park Area Serving Northwest Franklin County. Mr. Hansley stated that the Metro Parks Board is moving forward with their plans, based on Council's previous direction. He credited the Community Plan Steering Committee for the park concept in this location and thanked Mr. King for his leadership role in that effort. Wallace Maurer applauded Council and staff for the groundwork they have laid for this long enduring legacy to the City. He hopes that they will be able to allay any fears of the Jerome Township Trustees that this park will be any threat to the township's vital interests. Mrs. Stillwell suggested that Council include the City of Columbus in the list of entities that Dublin will seek cooperation from in this effort. Mrs. Boring and Mr. McCash agreed. Mr. Hansley suggested that a sidebar agreement be pursued with Columbus, as the Metro Parks Board has already approved this memo of understanding in its present form. Vote on the ordinance - Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mrs. Stillwell, yes. Mrs. Boring then moved to direct staffto work on a Letter of Understanding to include the City of Columbus. RECORD OF PROCEEDINGS Minutes of Meeting u m rty ounce eetmg age DAYTON E AL BLANK CO CORM NO. 10148 Held ~1g~e~l~erT1~9-7 19 I~ ~;i Mr. McCash seconded the motion. Vote on the motion - Mr. Reiner, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. Campbell, yes; Mrs. Boring, yes; Mr. McCash, yes; Mrs. Stillwell, yes. Ordinance No. 148-97 - An Ordinance Authorizing the City Manager to Execute a Contract with the Franklin County Public Defender Commission for the Defense of Indigent Defendants. i Vote on the ordinance - Mr. McCash, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. Campbell, yes. i Ordinance No. 149-97 - An Ordinance Authorizing the City Manager to Exercise the Option and to Purchase an Approximately 157 Acre Tract of Land West of Cosgray Park in Order to Expand Cosgray Park for Recreational Use for the Residents of Dublin and to Facilitate Construction of a Soccer Stadium, Appropriating the Funds Necessary to Complete Said Purchase, and Declaring an Emergency. Mr. Hansley explained that staff is requesting emergency action in order to move ahead with the annexation of the property which will allow for P&Z review early in 1998 and meet the time frames to begin construction in March, pending the approval of the voters at the special election. The City has a willing seller and the price of the land is approximately $25,000 per acre. Mr. Maurer asked for an explanation of the terms "parkland" and "recreational facilities" and what proportions of the land will be used for the stadium and for the green space. Mr. Smith responded that considerable green space has been provided in the renderings. Eight to ten acres of woods will not be used but will be green space. Some of the land will be used by the City for recreational uses, for soccer fields, etc. He added that the rights that the City is reserving for use of the land will be specifically noted in the lease. Buddy Laurent, 7641 7ohntimm ourt stated the following: 1. He requested that Council defer the actual purchase of the land pending the outcome of the election. He does not believe there is a true emergency in this case which would preclude the voters' rights. 2. Mr. Hunt's time frame should not constitute an emergency for the City. 3. Who will guarantee that this property purchase is reversible? 4. The City's money should instead be used to compensate the gas station owners whose businesses will close as a result of the eminent domain proceedings. 5. The sensible alternative is for Council to have the purchase option extended until after the election takes place. 6. He hopes that the City would not try to prevent the citizens from seeking a referendum on this ordinance as reported in the newspaper. Martha Lewbel, 5692 Richgrove Lane stated that she is opposed to this land purchase. She questions whether this is the best location for another park for the City in the event ' that the voters reject the stadium. She would suggest that if the land is annexed to the ' City and the stadium issue is defeated by the voters, this land be rezoned as high tech manufacturing which would bring in revenues to the City. Don Beckman, 4927 Longbenton Way stated the following: 1. He believes there is a conflict between the ballot language and the language in this ordinance tonight. The letter of intent states that, "the City will acquire a site for the proposed stadium which consists of three different parcels, aggregating approximately 180 acres." Tonight's ordinance states, "Appropriating funds necessary to complete the purchase, expand Cosgray Park and facilities and facilitate construction of a soccer stadium." Mr. Smith responded that Council has the right to exercise the option to purchase this land for parkland in the alternative that the stadium issue is defeated. If the voters decide on RECORD OF PROCEEDINGS Minutes of Meeting 4Y7 N E AL BLANK CO.. '-"ORM NO. 10148 Held December 1 1997 19 February 10 to approve the stadium, Dublin will lease some of this land to Mr. Hunt and keep the rest as parkland. 2. He also takes issue with Council passing this as emergency legislation and whether that will take away the citizens' right to referendum. Mr. Smith stated that there is a tremendous body of case law which indicates that the right of referendum is on the first legislation piece for a project. Council did not pass the ordinance authorizing execution of the letter of intent as an emergency in order to preserve the right of referendum for the voters. Discussion followed about the possibility of an extension for the purchase option and the need to begin the process in order to complete the project within the established time frames. Mr. Hansley stated that there is a quick annexation process available under the ORC for land which the City owns, and this is an additional reason for the emergency action. He believes that the citizens who want the stadium would want the City to preserve their option by purchasing the land for the stadium in the event it does go forward. 3. Mr. Beckman also is opposed to the City incurring $10 million in long term debt in view of the nominal rent estimated by some at $1 per year. Mr. Hansley responded that the rent is still under negotiation. 4. He has concerns about the fact that Dublin will have to pay the market rate of $13,000 to $14,000 per event to use the stadium. Mr. Hansley responded that those terms are still under negotiation as well. Pat Baker 8702 Hawick Court North stated as follows: 1. She is volunteering to head the campaign to bring the stadium to the conunurity. She has been involved in a number of political issue campaigns in the community, and has lived here for 15 years. She has never had the kind of response in favor of an issue that she has had for this. She has received over 100 unsolicited phone calls from residents wanting to help in this effort. 2. Dublin has a good track record for this type of venture in view of the success with the Chiller ice rink. 3. The Dublin voters approved an arena in Columbus by a large margin, even though that would have meant a tax increase to Dublin, unlike the soccer stadium proposal. 4. She urged Council to acquire the land so that the project can move forward. Should the stadium be turned down by the voters, the City would still have control over the development of this large tract of land. Mr. Laurent noted for the record that he can personally attest that an overwhelming majority of those who signed the referendum petitions were not in support of a soccer stadium. Authorizing the purchase of the land tonight will "take the wind" out of the sails of the referendum effort. Jack Chaisson. renresentin~ the Dublin Chamber of Commerce spoke in favor of the purchase. It is a wise business decision to move forward on the purchase of the land. Without the land, an affirmative vote for the stadium on February 10 in meaningless. He urged Council to move forward on the purchase. Bettv Jo McCov, 7394 Riverside Drive stated as follows: 1. She has lived in Dublin for 38 years. She does not believe the citizens want a stadium, and there is already a stadium in Hilliard. 2. She does not want to have a tax increase to pay for a stadium. 3. She is disturbed by the elimination of the wetlands along Hard Road by the Hard Road extension l~onstruction. 4. If the City were so interested in parkland, they would have preserved these wetland areas. 5. She has requested that the City lock the gates of Scioto Park at night, but has not RECORD OF PROCEEDINGS Minutes of Meeting 041T N LE AL BLANK CO.. FORM NO. 10148 Held December 1, 1997 19 heard a response from the Police division. Mayor Kranstuber stated as follows: 1. Taxes will not increase as a result of the stadium project. There is much misinformation about this matter, and it needs to be clarified. 2. The emergency nature of tonight's legislation is so that the project can go forward if it is approved by the voters. Without the land purchase, there would be no option for a stadium. 3. The City will spend approximately $5 million fora $30 million project, and he believes this is a good deal for the City. He does not want to see this opportunity slip away. 4. He hopes that the campaign for the referendum will be positive in nature and fact- filled to allow the voters to decide the matter. Mr. Campbell commented as follows: 1. He disagrees that Council's action on this ordinance tonight is contrary to the action of the petition signers. They signed the petitions in order to place this issue on the ballot, and no one can predict the outcome at this point. Past history on referendums indicates that the population generally has supported the majority of Council. 2. He does not want anger to divide the community. The purpose of the vote is to determine if the majority of the community wants a stadium here. 3. Unanimity is not possible on some significant issues. Council did provide the opportunity for the referendum by not approving the first piece of legislation by emergency action. 4. It is important to move forward and acquire this land at the agreed upon price. He will support the emergency action tonight. Ms. Hide Pittaluga commented as follows: 1. She was on the minority side in the vote on the letter of intent. At that time, she felt she did not have enough information to vote in favor of the project. 2. Tonight's vote will permit control over the land and its development, even if the stadium issue is turned down by the voters. 3. She will vote in favor of the land purchase, but it does not reflect her rationale for voting against the stadium project at the outset. Mr. McCash commented as follows: 1. He has done much research, but understands from staffthat the option cannot be extended at the same price. He does believe that Mr. Hunt could agree to build a stadium outside of the City limits in accordance with Dublin's zoning code. If the annexation issue relates to the extension of water and sewer, this extension can be done in the time period following the special election vote. 2. He voted against the stadium at the outset as he believed that the City should not bear the entire cost for such a regional amenity. 3. He would support the purchase of the land as it can be used for additional parkland such as the metro park area. He will not support the purchase of the land for the purpose of building a stadium. He then moved to amend the title of the ordinance to eliminate the words, "and to facilitate construction of a soccer stadium". In the first "whereas" paragraph, the words "is preparing" are changed to "desires" and in the second whereas paragraph the words, "and to facilitate construction of a soccer stadium" would be eliminated. This ordinance would still remain as an emergency because of the pending expiration of the option. The City would then be purchasing parkland with this action tonight. Mrs. Boring seconded the motion. Brief discussion followed. Mrs. Boring stated that she will support the motion because of her desire for additional parkland as well as the community's desire to control development of land. RECORD OF PROCEEDINGS Minutes of Meeting 4YT N LE AL BLANK CO.. CORM NO. 10148 Held 17 c-PmhPr 1, 1997 19 Ms. Hide Pittaluga asked for clarification from the Law Director about the impact of the amendment. Mr. Smith responded that Mr. McCash is clarifying that the land is being purchased for recreational purposes. The emergency action will allow staffto purchase the land within the option time. If the stadium issue is defeated by the voters, the City will still have 157 acres of additional parkland. Mr. McCash stated that buying the land as parkland, and not for specific use for a stadium, will cause less confusion to the voters. Mr. Reiner stated that he is disturbed with the amount of misinformation distributed on the stadium issue. Five Council members voted in favor of the project and now the voters will have an opportunity to do so. The taxes will not increase as a result of the project. He hopes that the campaign will be fair and will keep the facts in front of the people. Vote on the motion - Mr. McCash, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, no; Mayor Kranstuber, no; Mrs. Boring, yes; Mr. Reiner, no. Mayor Kranstuber moved to treat this as emergency legislation. Mr. Campbell seconded the motion. Vote on the motion - Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes. Vote on the ordinance -Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mayor Kranstuber, yes; Mr. Reiner, yes. Ordinance No. 150- 97 - An Ordinance Accepting the Lowest and Best Bid for the Cosgray Park Fencing Project, and Declaring an Emergency. Mr. Hansley stated staff is recommending emergency adoption at this time due to the time frames for the bids. Mayor Kranstuber moved to treat this as emergency legislation. Mr. Campbell seconded the motion. Vote on the motion - Mr. McCash, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mayor Kranstuber, yes. Vote on the ordinance -Mrs. Stillwell, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mr. Campbell, yes. Ordinance No. 152-97 - An Ordinance Amending the Codified Ordinances of the City of Dublin to Adopt New Regulations That Are Consistent with the Telecommunications Act of 1996 Governing Right of Way Management in the City of Dublin. Mr. McDaniel stated that staff is requesting that Council table this ordinance until December 15. Additional comments have been received from affected parties, and these comments will be forwarded to Council. Mrs. Stillwell moved to table the ordinance until December 15. Mr. Reiner seconded the motion. Vote on the motion - Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Campbell, yes; Mayor Kranstuber, yes. INTRODUCTION & FIRST READING ORDINANCES Ordinance No. 151-97 - An Ordinance Authorizing a Contract for the Continued Employment of the City Manager. Mrs. Stillwell introduced the ordinance. Mrs. Stillwell commented that Council has been working on the contract for the Manager and the agreement is attached. It reflects the continued confidence in the City Manager and includes provisions regarding salary and benefits that have been agreed upon in negotiations. There are no changes from last year other than in Section 11 and in the salary section. She noted that Council will also include the Manager's performance objectives in the attachments, which are to implement the City's goals and maintain good communications with Council RECORD OF PROCEEDINGS Minutes of Meeting DAYi N LEGAL BLANK CO.. CORM NO. 10148 Held December 1, 1997 19 There will be a second reading and public hearing on December 15. Ordinance No. 153-97 - An Ordinance to Establish Annual Appropriations Based on the 1998 Operating Budget of the City of Dublin, State of Ohio, for the Fiscal Year Ending December 31, 1998. Mayor Kranstuber introduced the ordinance. Mr. Hansley stated this is simply the next step in the process of adopting the budget, and the appropriations mirror the budget adopted tonight. Staff is requesting that this be held over for second reading on December 15. Ordinance No. 155-97 - An Ordinance to Appropriate Real Estate for the Purposes of Expanding Cosgray Park and Providing Parkland and Recreational Facilities for the Residents of the City of Dublin. The Real Estate is Owned by PDV Midwest Refining, L.L.C., Consisting of Approximately 15 Acres Located West of Cosgray Road and South of S.R. 161. Mayor Kranstuber introduced the ordinance. Mr. Smith asked that Council amend this ordinance to include approximately ten acres, based on an updated survey. Mrs. Stillwell moved to amend Ordinance No. 155-97 to adjust the acreage to approximately 10 acres. Mr. Reiner seconded the motion. Vote on the motion -Mrs. Boring, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mr. Reiner, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. McCash, yes. Mr. Smith stated that emergency action is not needed for this ordinance. There will be a second reading and public hearing on December 15. Ordinance No. 156-97 - An Ordinance to Appropriate Real Estate for the Purposes of Expanding Cosgray Park, Providing Parkland, Providing Recreational Facilities, and Providing Roads and Public Utilities for the Residents of the City of Dublin. The Real Estate is Owned by Janice Vowell, Consisting of Approximately 31 Acres, Located West of Cosgray Road and South of S.R. 161. Mayor Kranstuber introduced the ordinance. There will be a second reading and public hearing on December 15. Ordinance No. 157-97 - An Ordinance Accepting the Lowest and Best Bid for the Coffman Park Playground/Landscape Project, and Declaring an Emergency. Mayor Kranstuber introduced the ordinance. Mr. Hansley stated there is a memo attached indicating that one bid was received, and staff is recommending award of the contract to that bidder. Staff will request emergency action at the next reading. There will be a second reading and public hearing on December 15. Ordinance No. 158-97 - An Ordinance Accepting the Lowest and Best Bid for the Coffman Park Shelter House/Restroom Project, and Declaring an Emergency. ~ Mayor Kranstuber introduced the ordinance. Mr. Hansley stated that four bids were received for this project. Staffwill request ~ emergency action at the time of second reading. There will be a second reading and public hearing on December 15. Ordinance No. 159-97 - An Ordinance Amending Ordinance 154-97 and Calling for a Special Election in the City of Dublin on February 10, 1998 Pursuant to the Referendum Petition Filed by the Electors. Mayor Kranstuber introduced the ordinance. Mr. Smith stated that he has met with the Board of Elections, the County Prosecutor, and the attorney for the Secretary of State who have all agreed upon an election date of February 10, 1998. He requested that Council dispense with the public hearing and noted that ordinances setting election dates are effective upon passage. RECORD OF PROCEEDINGS Minutes of Meeting u m i y ounce ee mg age A E A B NK O. FORM NO. 10148 ~ Held nPl`Pm}~Ar 1~ 1997 19 'I Ms. Hide Pittaluga moved to dispense with the public hearing. Mrs. Stillwell seconded the motion. Vote on the motion -Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes. Vote on the ordinance - Mr. Campbell, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. McCash, yes. Ordinance No. 160-97 - An Ordinance Accepting the Lowest and Best Bid for the Sensory Garden at M.L. "Red" Trabue Nature Reserve, and Declaring an Emergency. Mrs. Boring introduced the ordinance. Mr. Hansley stated three bids were received for this project. Staffis recommending the low bid and asking that this be held over for second reading. There will be a second reading and public hearing on December 15. Ordinance No. 161-97 - An Ordinance Accepting the Lowest and Best Bid for Janitorial Services for 1998 and Authorizing the City Manager to Enter into Contracts for These Services. Mr. Reiner introduced the ordinance. Mr. Hansley stated there is a memo from Mr. Hahn in the packet. Staffis recommending the low bid of the three bids received. There will be a second reading and public hearing on December 15. Ordinance No. 162-97 - An Ordinance Amending the Annual Appropriations for the Fiscal Year Ending December 31, 1997. Mayor Kranstuber introduced the ordinance. Mr. Hansley stated that staff is requesting adoption tonight. This appropriation ordinance includes funding for the computer software discussed at the budget hearing. There are also funds for the settlement of a lawsuit. Mrs. Boring moved an amendment. For clarification purposes in Section 2, she would like specify that the advertising is for the Dublin Irish Festival as the funds for this are from the hoteUmotel tax. Mayor Kranstuber seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mr. Campbell, yes; Mr. Reiner, yes. Mayor Kranstuber moved to dispense with the public hearing. Mrs. Boring seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. Campbell, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, yes. Vote on the ordinance - Mr. McCash, yes; Mrs. Stillwell, yes; Mr. Reiner, yes; Mr. Campbell, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes. INTRODUCTION & PUBLI HEARIN RESOL TIONS Resolution No. 47-97 - A Resolution Authorizing the City Manager to Apply for and to Accept Grant Funds from the Ohio Historic Preservation Office. Mayor Kranstuber introduced the resolution. Mr. Helwig stated that this grant is being pursued to provide funding for professional services for drafting architectural guidelines for Old Dublin. If the City is successful in this grant effort, it would be announced in March and there would be two years within which to spend the $15,000 in award monies. Vote on the resolution - Mr. Campbell, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mrs. Stillwell, yes. THER Hotel/Motel Tax Grant Recommendations Mr. Campbell reported that the Finance Committee is recommending the following hoteUmotel tax grants: 1. Dublin Chamber of Commerce has requested $1,000 to cover costs of Police RECORD OF PROCEEDINGS Minutes of Meeting u i ee mg age DA N E AL BLANK CO. FORM NO. 10148 Held i~PCPmhP+- t ~ 1997 19 services, and the recommendation from Finance Committee is that the award be granted m the amount of the actual cost of the Police services not to exceed $1,000. Mr. Campbell moved that Council accept the Finance Committee recommendation to grant the request of the Dublin Chamber of Commerce for the cost of Police Services not rt.. _ to exceed $1,000. Mr. Reiner seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Mr. Reiner, yes. 2. The Dublin Convention & Visitors Bureau requested $54,700 for a sports marketing program. The recommendation is to grant $23,000. He moved the recommendation on behalf of the Finance Committee. Mrs. Boring seconded the motion. Vote on the motion -Mrs. Boring, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Mr. Campbell, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes. 3. Dublin Youth Athletics has requested $48,000 in capital improvements for Avery Park and $7,000 in City services for the 1998 C.A.B.A. World Series. The recommendation is the payment of actual costs for dugouts and field improvements in an amount not to exceed $48,000, and actual costs of City services for the 1998 C.A.B.A. tournament not to exceed $7,000. On behalf of the Finance Committee, he moved that the recommendation be adopted. Mrs. Boring seconded the motion. ` Vote on the motion - Mr. Campbell, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mrs. Stillwell, yes. 4. The March of Dimes has requested $1,687 for the cost of City services for the 17th Annual SnoBall Softball Tournament. There was some discussion at the Committee meeting about the possibility of City staffvolunteering in order to reduce the expenses for services. The recommendation from the Finance Committee is to deny the specific request to cover the cost of City services, but to encourage City staff to allow the use of in-kind volunteers to reduce the cost of those services. He moved the recommendation on behalf of the Committee. Mr. Reiner seconded the motion. Vote on the motion -Mayor Kranstuber, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Campbell, yes. 5. The Mid-Ohio Select Soccer League has requested $50,000 for marketing and advertising and operational support. The Finance Committee met with the applicants and recommends denial of the application in view of the fact that the Convention and Visitors Bureau is establishing a Sports Marketing Program which would not only benefit this particular project but comparable projects in the City. The recommendation of the Finance Committee is to deny the application and recommend that Mid-Ohio Select Soccer contact the Convention and Visitors Bureau for the marketing support. He moved the recommendation on behalf of the Finance Committee. Mrs. Boring seconded the motion. Mr. McCash stated that he would not support a grant of $50,000, but is there an amount here that could be allocated for City services consistent with some of the other grants? Mr. Campbell stated that the information that the Finance Committee was given was limited, but the application did not focus on the cost of City services but rather funding for a marketing staff person. Mr. Reiner added that there was some thought that the City would be supporting a private business with public funds, and they did not want to set a precedent. Vote on the motion - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mayor Kranstuber, yes. RECORD OF PROCEEDINGS Minutes of Meeting u i ee mg age DAYT N E AL BLANK CO. CORM NO. 10148 - Held D .cPmhPr 1 ~ 1997 19 ~ 6. The last request was from Team Columbus for the 1998 B' ekes, Bands, & Barbecue (Tour of Ohio) for $11,500. The purpose was: $3,500 for television costs, $3,000 for prize monies, and $5,000 for City services. The recommendation from the Finance Committee after considerable discussion was to deny the application on the theory that over the past few years there has been an effort to provide "seed" money to various events with the hope that they will eventually be self sustaining. The applicant has since considered requesting only City services, but has not made t a formal request. Mrs. Stillwell stated that this event takes place in Old Dublin and has been staged the past ~ two years. She spoke today with Pat Schmucki about working with Mr. Tyler to seek funding from the sports marketing program. There is a possibility of having the Olympic trials in Dublin, so it may make sense to provide City services. Mrs. Stillwell suggested that Council consider tabling this recommendation to keep the process open. She would like an opportunity to talk to the Old Dublin Association. Mr. Campbell agreed with this suggestion. Mrs. Stillwell moved to table the Team Columbus recommendation pending further discussion. Mr. Campbell seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mr. Campbell, yes; Mayor Kranstuber, yes. Mr. Campbell noted that the Dublin Arts Council has withdrawn their application in view of the change in funding from the hoteUmotel tax made recently by Council. The Dublin Women's Club has withdrawn their application as well. Mrs. Stillwell stated that filling out applications for hoteUmotel taxes when only City services are needed seems burdensome. Perhaps Council should consider funding these services under the Special Events budget versus hoteUmotel tax. She suggested that the Finance Committee have further discussion on this matter. Mr. Campbell recalled that all applicants for hoteUmotel tax have been required to fill out the application form so that there would be a fair process for consideration. Mrs. Boring noted that the Finance Committee was given direction that the bed tax allocations be more meaningful, and to that end, it would make sense to fund the major events in the City versus a number of smaller ones. Mrs. Stillwell moved that the Finance Committee discuss these policy matters. Mayor Kranstuber seconded the motion. Vote on the motion - Mr. Campbell, yes; Mrs. Stillwell, yes; Ms. Hide Pittaluga, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, yes, Mayor Kranstuber, yes. council Round Table/C mmittee Reportc Mr. Campbell commented that Council received a letter from Mr. Cline regarding 200 foot setbacks along the roads as contained in the Community Plan. Mr. Campbell clarified that the Plan is a guideline and not a zoning, and the message in the Plan is that the setback is desirable for some locations, not all. ` Mr. Smith stated that he will respond to Mr. Cline's letter. Mr. Campbell acknowledged his mother, Jean Campbell, who is in attendance at tonight's meeting. Mrs. Stillwell commented that she has had a call from Mr. Halloran, a neighbor of Mr. Cline's, and she asked that Mr. Smith send a letter to Mr. Halloran as well. She thanked staff for the opening of Emerald Parkway onto Post/Perimeter. She thanked Mr. McDaniel on his timely response to the resident regarding the Rec Center issue. She added that several members of Council will represent Dublin this week at the National League of Cities conference in Philadelphia. Mrs. Boring stated that she would be supportive of the idea in Mrs. Stillwell's memo RECORD OF PROCEEDINGS Minutes of Meeting u i y ounce ee mg age DAYT N LE AL B NK CO. FORM NO. 10148 Held December 1, 1997 19 regarding a future discussion of the Leadership Training Institute conference materials. Mr. Reiner commented: 1. The setback provision in the Plan was drafted to be flexible, but the overall intent is to provide a green setback along the roadways. 2. He is hopeful that the stadium discussions in the future focus on the facts and not on misinformation. Mr. McCash commented in regard to the running track at the Rec Center that he does not support penalizing all young persons because some violate the rules. The family jogging time from 3 to 5 p.m. is not feasible for working parents and their children. Mayor Kranstuber agreed that the rules seem too restrictive. This is not a sports facility - it is a community track. Ms. Hide Pittaluga stated that it is a discipline matter and relates to the supervision of children as well. She does not want to discourage young people from exercising. Mrs. Stillwell suggested that staff revisit this policy based on tonight's discussion. Mr. McDaniel stated that staffwas charged with administratively setting rules for the facility, and they will continue to monitor the rules in place. Mayor Kranstuber: ' 1. Noted that a proposed calendar has been distributed. It includes an August break. He asked that Council review this for adoption. It was the consensus of Council to adopt the schedule as proposed. 2. Council needs to make a decision regarding the public information to be disseminated regarding the stadium issue. Mayor Kranstuber indicated that he would support production of a fact sheet for the residents. Discussion followed about the direction to be given to staff on this matter. Mr. Hansley proposed that Council appoint an ad hoc Committee of the Mayor and Council Member McCash to review a fact sheet on Council's behalf. It was the consensus of Council to have Mayor Kranstuber and Mr. McCash review the fact sheet on the stadium issue prior to its dissemination to the residents. 3. Mayor Kranstuber acknowledged Mr. Campbell's birthday on December 10. The meeting was adjourned at 9:45 p.m. ~~i yor -Presiding Officer Clerk of Council