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HomeMy WebLinkAbout11/03/1997 RECORD OF PROCEEDINGS Minutes of T~nhlin ("it;~ Counci111rSeeting Page-1 Meeting A AL 8 NK CO. CORM NO. 10148 Held November 3, 1997 19 - I Mayor Kranstuber called the meeting to order at 7:00 p.m. ~ ~ Mr. Reiner led the Pledge of Allegiance. . Roll Call Council members present were: Mayor Kranstuber, Vice Mayor Stillwell, Mr. Campbell, Mrs. Boring, Mr. McCash and Mr. Reiner. Ms. Hide Pittaluga arrived late. Staff members present included: Mr. Hansley, Mr. Helwig, Mr. Smith, Ms. Grigsby, Mr. Harding, Ms. Clarke, Mr. Kindra, Mr. McDaniel, Chief Geis, Mr. Lenz, Ms. Bearden, Ms. ~ Crandall, Ms. Heal, and Mr. Hahn. i Approval of Minutes of Meeting of October 6, 1997 Mrs. Stillwell moved approval. Mr. Campbell seconded the motion. Vote on the motion - Mr. Reiner, yes; Mr. McCash, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mayor Kranstuber, yes; Mrs. Boring, yes. Approval of Minute of pecial Meeting of October 13 1997 Mrs. Stillwell moved approval. Mr. Campbell seconded the motion. Vote on the motion - Mr. Reiner, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Mr. McCash, yes. Approval of Minutes of Meeting of October 20, 1997 Approval of these minutes was held over until November 17. Correspondence The clerk reported that there was no correspondence requiring Council action. Citizen Comments There were no citizen comments. Staff Comments Mr. Hansley reported that legislation will be brought to Council for first reading on November 17 authorizing the purchase of the 157 acre tract of land for the soccer stadium. Staffwill request emergency action at the second reading in order to meet the spring time frame for construction. Mr. Helwig noted that an appropriation ordinance is included on the agenda tonight which will formally designate Wandel & Schnell Associates of Columbus as the architectural firm for the $400,000 expansion of the Community Recreation Center. Staffis very pleased about this selection and believes they will do an excellent job. The work will begin tomorrow in order to stay with the end of July timetable for construction bids. Mr. McDaniel introduced Kelly Heal, the new Director of Recreation Services. She comes to Dublin from Fairfax, Virginia and brings a good mix of proven experience and leadership skills to the position. He thanked the recreation staffwho have maintained services to the public during the interim period, especially Jeff Card, Paige Ludwig and Barb Burkholder. LEGISLATION PUBLIC HEARIN & E OND READING -ORDINANCES Ordinance No. 138-97 - An Ordinance to Change the Name of Terry Lee Court to Wilcox Place in the City of Dublin, County of Franklin, State of Ohio. Mr. Hansley stated that Council has a memo regarding this matter and a map was provided as previously requested. Vote on the ordinance -Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide • Pittaluga,yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Reiner, yes. RECORD OF PROCEEDINGS Minutes of n„~,~;,, Ci „ Ca~nc~l A4~~t,nR I'agg ~ Meeting DA1T N LE AL BLANK CO. CORM NO. 10148 I Held November 3, 1997 19 I' Ordinance No. 139-97 - An Ordinance Amending Section 35.32 of the Codified Ordinances of the City of Dublin to Modify the Distribution of the Hotel/Motel Taxes Retained by the City. - Mrs. Boring stated that Council has received a couple of options for amending the ordinance in the packet, based on the previous discussion. She moved to adopt Option 2 ~ with the suggestions included in her memo. Mr. McCash seconded the motion. ~ Christy Rosenthal, Dublin Art ouncil commented that the basis for this request is to provide the Arts Council with a dedicated source of income. This would help in planning for the future, in expanding the arts programming, and would also assist the Arts Council in receiving monies from other funding sources. Mrs. Boring explained that Option 2 would dedicate 25 percent of the bed tax for a three year period; Sections 2 and 3 of the ordinance would be eliminated; Section 6 would be replaced with the language, "Dublin Arts Council will become the organization through which all arts grants are directed"; an additional "Whereas" is added, that "The arts enhance the quality of life of a community, promote tourism and economic development." Mayor Kranstuber asked Ms. Grigsby to explain the budget implications of this change over the next three years. Ms. Grigsby stated that detailed information was provided in the packet on the revenue expenditure history for the DCVB, the Arts Council, the City's Special Events, and other organizations seeking grants from the hotel/motel tax. Information was provided on funding the DAC at 20 percent versus 25 percent. In 1997, for example, had the Irish Festival not taken in revenues, the expenditures would have been in excess of the revenues taken in by the hotel/motel tax fund. Fortunately, there was good weather for the Irish Festival and so the event revenues and the expenditures from the hotel/motel funds were balanced. The bigger issue is whether in any given year when events do not bring in enough additional revenue, are funds then used from the reserve balance in the hotel/motel tax that has been carried over from previous years. Another variable is when new hotels come on line, adding additional revenue to hotel/motel tax funds. Mr. Campbell stated that the options which have been presented for funding are: 20 percent, 25 percent, and a flat number. He asked Ms. Rosenthal for input on the different approaches. Ms. Rosenthal responded that their goal is to have a level of commitment. The Arts Council would like to be able to grow with the community and to expand their programming. The Arts Council's preference is for the 25 percent funding. Mr. Campbell noted that the Finance Committee has had extensive discussions on this matter, and it is important to understand all of the aspects. Mayor Kranstuber stated that he has already noted his position during the last discussion on this issue. However, he would like to seek consensus as well as support the Committee work that has been done on this. Ms. Grigsby asked Mrs. Boring if her motion designates 25 percent of estimated revenue, or 25 percent of actual revenue. Mrs. Boring responded that she intends it to be 25 percent of actual revenue as she requested that Section 2 be eliminated and that the ordinance specify "of the bed tax funding". . Ms. Grigsby suggested that this can be done in a similar manner to the funding of the DCVB where at the end of the month, the City pays them 25 percent of the revenues RECORD OF PROCEEDINGS Minutes of Tli>Ihlin r;+~T ~11i~3('ri1-A4eet~~~* Pie ~ Meeting N AL BLANK CO. FORM NO. 10148 November 3, 1997 Held 19 I collected in the month previous. Mr. Campbell commented that this is an equitable way for the Arts Council to be able to share in the growth of the city. Mr. McCash noted that the Finance Committee of the Whole voted to fund the Arts Council A 25 percent without any minimum or a maximum. He believes in making this commitment to the Arts Council of 25 percent for a three year period and then re-evaluating it. Vote on the motion - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mrs. Stillwell, yes. Mrs. Boring then moved an amendment of, "Whereas, the arts enhance the quality of life of a community, promote tourism and economic development." and the replacement of Section 6 with, "The Dublin Arts Council will become the organization through which all grants are directed"; and the elimination of Sections 2 and 3. Mrs. Stillwell summarized that Section 1 reads, "The Dublin Arts Council receives 25 percent of actual revenue from the Hotel/Motel Tax Fund for a three year period commencing in 1998." Mr. Reiner seconded the motion. Vote on the amendm .nt - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mrs. Stillwell, yes. Vote on the ordinance - Mr. Reiner, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. - Campbell, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mrs. Boring, yes. INTRODUCTION & FIR T FADl1V O nTNAN('FS Ordinance No. 140-97 - An Ordinance Accepting the Lowest and Best Bid for Portable Radios and Related Equipment, and Declaring an Emergency. Mayor Kranstuber introduced the ordinance. Mr. Hansley noted that Council has a detailed memo in the packet. This is a sole supplier situation and staff is asking for emergency action due to the fact that it involves police radios. Mr. Campbell moved to treat this as emergency legislation. Mrs. Stillwell seconded the motion. Vote on the mo inn - Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Reiner, yes; Mr. Campbell, yes; Mayor Kranstuber, yes; Mrs. Boring, yes. Vote on the ordinance - Mr. Campbell, yes; Mrs. Boring, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. Reiner, yes; Mayor Kranstuber, yes. Ordinance No. 142-97 - An Ordinance Accepting the Lowest and Best Bid for the Cosgray Park Landscape Project. Mr. Reiner introduced the ordinance. Mr. Hansley stated that staff is asking that this be held over for second reading. It involves landscaping at Cosgray Park. . Mr. McCash asked why only one bid was received on this project. Mr. Hahn stated that it was publicly advertised, but the market is very busy. There will be a second reading at the November 17 Council meeting. Ordinance No. 143-97 - An Ordinance Accepting the Lowest and Best Bid for the Cosgray Park Waste Water Treatment Project. Mayor Kranstuber introduced the ordinance. Mr. Hansley noted that three bids were received for this project, and staff is recommending the low bid. Mr. McCash noted that if the City is considering expanding Cosgray Park and annexing all RECORD OF PROCEEDINGS Minutes of n„hl;n r';r ~ C"roinril ~~etinD Page 4 Meeting DAYf N LEGAL BLANK CO. FORM NO. 10148 ~ ~ Held November 3, 1997 19 ~I of this land for the soccer stadium, why not annex this land into the City, bring sewer to it ~ ~ and save $53,000? Mr. Helwig stated that this lies a significant distance south of where the connection would come through Sports Ohio to service the proposed stadium, and the costs would be prohibitive to extend another line that far. Mr. Kindra stated that it is quite a distance to the nearest watershed, and timing is another issue. Mr. Hahn wants this in service this summer and the other line will not be available for another year. ~ There will be a second reading and public hearing at the November 17 Council meeting. Ordinance No. 144-97 - An Ordinance Authorizing the Issuance of $8,500,000 City of Dublin, Ohio Variable Rate Demand Industrial Development Refunding Revenue Bonds, Series 1997 (Witco Corporation); Providing for the Pledge of Revenues for the Payment of Such Bonds; Authorizing a Loan Agreement and a Trust Indenture and to Further Secure Such Bonds; and Authorizing a Bond Purchase Agreement, an Official Statement, an Escrow Agreement, a DTC Letter of Representations and Certain Other Documents and Actions in Connection with the Issuance of Such Bonds; and Declaring an Emergency. Mr. Campbell introduced the ordinance. Mr. Hansley stated staff will ask for emergency action at the next meeting. As Ms. Grigsby's memo points out, this is the refinancing of some industrial revenue bonds issued previously. There will be a second reading and public hearing at the November 17 Council meeting. Ordinance No. 145-97 - An Ordinance Amending the Annual Appropriations for the Fiscal Year Ending December 31, 1997. Mayor Kranstuber introduced the ordinance. Mr. Hansley commented that this is the ordinance Mr. Helwig spoke of earlier regarding architectural services for the expansion of the Rec Center. Mr. Helwig added that this $400,000 will service $4.5 million of construction. He noted that as the design process moves forward, a policy decision regarding the addition of a basement will be brought to Council. The architectural fee would then have to be renegotiated. This appropriation will service what Council presently has budgeted. There will be a second reading and public hearing at the November 17 Council meeting. Ordinance No. 146-97 - An Ordinance Adopting the Operating Budget for the Fiscal Year Ending December 31, 1998. Mr. Campbell introduced the ordinance. Mr.Hansley stated that staff will work with the Finance Committee on the budget during review sessions scheduled to begin on Wednesday evening. Staff is recommending that the public hearing of the ordinance be tabled until the Finance Committee has completed their review. Mr. Campbell complimented the Finance Department on the format of the document. Mr. Campbell moved to table the public hearing of the ordinance until December 1, 1997. Mrs. Stillwell seconded the motion. Vote on the mo inn - Mr. Reiner, yes; Mrs. Boring, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mrs. Stillwell, yes. Ordinance No. 147-97 - An Ordinance Amending the Codified Ordinances of the City of Dublin to Adopt New Regulations That Are Consistent with the Telecommunications Act of 1996 Governing Wireless Telecommunication Facilities in the City of Dublin, and Repealing Several Sections of the Zoning Code Which Are No Longer Applicable. Ms. Hide Pittaluga introduced the ordinance. . Mr. Hansley stated that Council has a detailed memo from Mr. McDaniel. Both Ms. Clarke and Mr. McDaniel have been working on this matter and are available for questions. RECORD OF PROCEEDINGS Minutes of Meetin DAYT N L AL BLANK CO. CORM NO. 10148 November 3, 1997 Held lg I Mrs. Boring moved to refer the ordinance to the Planning and Zoning Commission. Ms. Hide Pittaluga seconded the motion. Vote on the motion - Mr. McCash, yes; Mr. Reiner, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes. Mrs. Stillwell asked whether the MORPC model ordinances have been incorporated into this proposal. Mr. McDaniel responded that those discussions have been very helpful in his research and the model was used as a basis in preparing this ordinance. He thanked Ms. Clarke and the Planning staff for their help and technical support. He added that he will bring aright-of- way management ordinance to Council for consideration at their next meeting. INTRODUCTION & P IC H A ING~ - R O >i TTT N Resolution No. 35-97 - A Resolution of Intent to Appropriate Real Estate for the Purposes of Expanding Cosgray Park, Providing Parkland, Providing Recreational Facilities, and Providing Roads and Public Utilities for the Residents of the City of Dublin. The Real Estate is Owned by Janice Vowell, Consisting of Approximately 31 Acres, Located West of Cosgray Road and South of S.R. 161. Mr. Campbell introduced the resolution. Mr. Hansley stated that this is the first step in the process of negotiation with the landowners to acquire this property. Staff is requesting passage of the resolution tonight in order to begin the acquisition process in good faith. Vote on the resolution -Mrs. Stillwell, yes; Mr. Campbell, yes; Mr. McCash, no; Mr. Reiner, " yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes. ~ Resolution No. 36-97 - A Resolution of Intent to Appropriate Real Estate for the Purposes of Expanding Cosgray Park, Providing Parkland, Providing Recreational Facilities for the Residents of the City of Dublin, The Real Estate is Owned by PDV Midwest Refining, L.L.C., Consisting of Approximately 15 Acres, Located West of Cosgray Road and South of S.R. 161. Mayor Kranstuber introduced the Resolution. Mr. Hansley added that staff is close to a resolution regarding the purchase of the larger 157 acre tract for the stadium and will bring legislation to Council at the next meeting regarding that purchase. The two resolutions on tonight's agenda are for parcels intended as future parking to support the facility. Vote on the resolution - Mr. Campbell, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mr. Reiner, yes. Mr. Campbell summarized that this will begin the process of acquisition in the event that agreement cannot be reached on the purchase of the properties. Mr. Hansley stated that staff has reached an agreed upon price on the largest tract of land, and staff is optimistic that they will reach agreement with the other two property owners. Resolution No. 46-97 - A Resolution to Set Forth a Statement of Services to be Provided to the Area in a Proposed Annexation of 92.888 Acres from Jerome Township, Union County to the City of Dublin, as Required by Section 709.031 of the Ohio Revised Code. ~ (Dublin City Schools) Mayor Kranstuber introduced the resolution. Mr. Hansley stated that this land is for the third high school site, and the annexation is being requested by the Dublin School system primarily to obtain water and sewer services for the new school. Council is required to provide a statement of services for the county commissioners' hearing on this matter. Mrs. Boring asked about phone service for the area. Mr. McDaniel responded that there remains an extended area service problem for areas west of Avery which is separate from the area code issue currently under review. RECORD OF PROCEEDINGS Minutes of Meetin DAYTON GAL BLANK CO. FORM NO. 10148 ~ November 3, 1997 Held 19 i~ Vote on the resolution _ Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. Reiner, yes; Mr. Campbell, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes. THER Final Plat -Sandy Corners, Section 1 (Applicant: Dominion Homes, c/o Karl Billisits, 5501 Frantz Road, Dublin, Ohio 43017) Ms. Clarke stated that this subdivision is located in the southwest area on the east side of Avery Road, north of where the Woerner-Temple/ Rings Road connector will come through. The preliminary plat was brought to Council a month ago, though it should have been forwarded to Council a couple of years ago for review. City Council has added some landscaping requirements and those have been included on the final plat: the removal of white pines and the replacement of the hawthorns with crab apples and spruce trees. The final plat is an administrative review which confirms that the final plat conforms with the approved preliminary plat. Staff believes this final plat is in total conformance. The Planning Commission reviewed this on October 16, 1997 and recommended approval with 11 conditions: 1) that Sandy Rings Lane and Woerner-Temple Road rights-of--way be dedicated to the City with Section 1, and the public improvements for the same (street lighting and turn lane on Avery Road) be bonded as approved by the City Engineer; 2) that the 24-foot wide temporary access drive be designed to the satisfaction of the City Engineer and removed within 18 months of City Council approval of the last final plat of the subdivision; 3) that the applicant not be required to install the sidewalk along Avery Road but instead make a cash contribution to the City, and the eight-foot bikepath along Woerner-Temple Road be installed with the construction of the road; 4) that the applicant construct two temporary lanes for Woerner-Temple unless the timing ~ of the design of Woerner-Temple cannot be coordinated with the development of Sandy Corners, then the City will accept payment in lieu of the temporary lanes; 5) that the plat indicate the 15-foot no build zone along the rear of the lots that are adjacent to the park and the 10-foot landscape buffer along the interior of the park; 6) that the definition of no build zones explain that the ornamental fence along Avery Road and Woerner-Temple Road is allowed but all other structures are prohibited; 7) that the park fee amount be determined by staff and paid before the recording of this final plat; 8) that the street trees are planted along the park frontage on Woerner-Temple Road, subject to staff approval; 9) that the landscape material used along Avery Road and Woerner-Temple Road be modified, subject to staff approval; 10) that the plat notes "no parking" areas on one side of the 28-foot paved streets; and 11) that the pond planting design be implemented by the developer, as approved by staff Mrs. Stillwell moved to accept the final plat for Sandy Corners Section 1 subject to the conditions listed in the Record of Action dated October 16, 1997. Mr. Campbell seconded the motion. Vote on the motion - Mr. McCash, yes; Mrs. Boring, yes; Mr. Campbell, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mrs. Stillwell, yes. Concept Plan -Aspen Assisted Livin Facility~4400 Dale Drivel (Applicant: RDT Limited, c/o Douglas McCloud, The Aspen Companies, 5310 East Main Street, Suite 207, Columbus, Ohio 43213) Mayor Kranstuber asked if the applicant was present tonight. Ms. Clarke stated that the applicant was not present at this time, although this concept plan and PUD review was requested by the applicant. Mayor Kranstuber moved to table this concept plan for two weeks. Mr. Campbell seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mrs. Stillwell, yes; Mr. Reiner, yes; Mr. Campbell, yes. RECORD OF PROCEEDINGS Minutes of Meeting DA E A BLANK CO. FORM NO. 10148 II ~ Held November 3, 1997 19 II council Round Ta le/ ommittee Reports ~ ~ Mrs. Stillwell: 1. Thanked Council and the Clerk for acknowledging and helping to celebrate her birthday. 2. The Administrative Committee was scheduled to meet on November 24, 1997, but she -Y would like to cancel that meeting. 3. She noted some legislative bills that should be followed closely such as House Bill 525, regarding eminent domain, which would generally prohibit a political subdivision from using eminent domain to acquire real or personal property outside the political subdivision's boundaries. Mr. Hansley confirmed that the City is closely following the progress on this bill. 4, There is another bill before the legislature regarding electric power supplies which would allow the City to negotiate its own prices as part of the electric utility deregulation. Mr. Hansley stated that Mr. McDaniel has been following this issue as well as the other telecommunications issues in the legislature. 5. Thanked Mr. Kindra for the response on the wall problems along Hayden Run. She requested that staff check with the residents on their preference of repairing the wall or having a blank facade instead. 6. Noted that tomorrow is election day and urged everyone to vote. Mr. Campbell noted' 1. The Finance Committee will meet Monday, November 10 to complete the review of th bed tax applications. 2. He received a letter from Dublin Counseling Center regarding their funding from the City. He asked if it is Council's preference to consider this within the budget process. . It was the consensus of Council to include this in the budget review. 3. Good luck to all of the candidates tomorrow! Mr. Reiner wished Mrs. Stillwell a very Happy Birthday! Mrs. Boring commented' 1. Thanks to the Clerk of Council for her assistance in delivering the information regarding the Arts Council funding. Thanks to Ms. Grigsby for taking the time to meet with her on this issue. 2. Council has received a letter regarding an independent library system in Dublin. She asked if there is any interest in pursuing this. Mrs. Stillwell noted that this was brought up at goal setting as part of "community facilities." She noted that there are some political ramifications of such a decision. The proposal is to localize the library rather than to be part of the Columbus system. Mayor Kranstuber requested that staff research this issue and also contact the Metropolitan Library district regarding the proposal. He requested that the clerk draft a response on Council's behalf to the citizen. Ms. Hide Pittaluga commented that she does not understand why the City charges $35.00 for a permit for a homeowner to replace a water heater. Mr. Lenz responded that the inspection is to ensure the health and safety of the public. The inspection is done by the Franklin County Board of Health. Mr. McCash• 1. Noted that in Mr. McDaniel's discussions regarding the solid waste service contract, he would like the problems addressed which have been discussed in the past. 2. Commented that the temporary traffic lights are causing confusion at several locations, particularly the one at Frantz and Rings Roads. It is not clear which traffic light is for which lane. He has had several calls from motorists regarding this matter. 3. Noted that the permanent light at Bradenton and Frantz has four mast arms and four RECORD OF PROCEEDINGS Minutes of Meeting DAVT N LEGAL BLANK 00. CORM NO. 10148 ill November 3 1997 j Held , - 19 I posts, and this could have been accomplished with two posts each having two arms. He suggested that staff investigate this so that the number of posts are reduced in future installations. Mavor Kranstuber stated 1. He received a letter from the Dublin Chamber of Commerce about a desire to set up or further the partnering efforts with the City for economic development. He asked Mr. Hansley to have stafffurther define the Chamber's desires on this effort. He has also assured Mr. Chaisson, President of the Chamber Board that he would follow up on this I matter. 2. He attended the East Dublin Civic Association meeting on Sunday evening and lengthy discussion took place regarding the bait store. The Planning Commission will hear this case on November 13 and a recommendation should come to Council very soon. 3. He also wished Mrs. Stillwell a Happy Birthday! 4. He attended Mayor's Court training in Cincinnati recently which impressed upon him how professional and technically up to date the Dublin Mayor's Court operation is. Mr. Banchefsky spoke at the conference and did a very nice job. Mr. Hansley noted that the applicant for the concept plan is now present and has requested that Council consider the case tonight. Mayor Kranstuber moved to take from the table the Concept Plan for Aspen Assisted Living Facilities. Mr. Reiner seconded the motion. Vote on the motion - Mr. Campbell, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mrs. Stillwell, yes. Concept Plan -Aspen Assisted Livin Facility~4400 Dale Dniv~ Ms. Clarke stated that a concept plan in a Planned Unit Development District is not binding on either the municipality or the developer. The intent is to give the developer feedback on the proposal. If the concept plan is approved, that actually authorizes the applicant to move forward with a rezoning application. This concept plan is for a piece of property located on Dale Drive, east of the Park and Ride lot, and north of the Honda dealership. The proposal is for a seniors' institutionalized care and wellness facility. The overall facility would be 60,000 square feet, and would include 92 beds of assisted living as well as a senior wellness facility. There are several buildings involved: a one story portion and a two story portion. This was review by Planning Commission on October 2, 1997 and they found this use to be acceptable given the fact that it generates less traffic and is more in keeping with the offices in the area than a normal retail use. The Planning Commission recommended approval with 7 conditions: 1) That the site plan reflect architectural and design techniques that are sensitive to grade; 2) That the design and program of the assisted living facility clearly define its institutional (not a residential) use; 3) That the text include specific requirements for architecture and exterior materials; 4) That a ston-mwater management plan be submitted; 5) That a landscaping plan including buffering of the residential property to the north be submitted; 6) That dead-end parking aisles be eliminated and that on-site connection between parking lots be provided; and 7) That all staff requirements be met on design of public roads, private drives, parking areas, public and private utilities, and stormwater management. Mr. McCash asked about the two alternatives site plans in Council's packets. One alternative plan done in response to Planning and Zoning comments appears to include a lot more asphalt as a result of connecting all of the parking lots. The original site plan has a lot less asphalt. He would like to see more green space and asked what prompted condition 6. Ms. Clarke stated that there are an infinite number of design solutions that could solve the RECORD OF PROCEEDINGS Minutes of ~blin ity r~ m it >h Pt;ng page q Meeting DAYT N LEGAL BLANK CO. CORM NO. 10148 II He1cL November 3, 1997 I 19 I' same on-site problems. It is always a goal in site planning exercises to have circulation on-site !.rather than on the public street system. The other factor involved fire access to all parts of the ' building. She assured Council that staff can work with the applicant on the most efficient use of asphalt to reach these goals. Mr. Reiner stated that he supports the need for interior circulation. Mrs. Stillwell stated that these are very technical issues but Council's purpose tonight is to listen to this as a concept. She asked the applicant to briefly discuss the proposal. i i ~Douelas McCloud Aspen Senior Hou ing Corp , 5310 East Main street stated that they are ~ proposing a genatnc campus, with an assisted living community. In the two story area will be the traditional assisted living; in the one story living will be a combination of Alzheimer care and more acute medical care. There will also be a medical component as a geriatric medical facility. There will be an adult day care for both physical and mental dementia and there will also be a medical wellness center on-site. Included also is an out-patient rehabilitation facility. He does not envision a lot of internal traffic flow between these buildings. Mr. Reiner moved to approve the concept plan with the seven conditions of the Planning Commission and taking into consideration the additional comments made by Council. Mayor Kranstuber seconded the motion. Vote on the mo i n -Mayor Kranstuber, yes; Mr. McCash, yes; Mrs. Stillwell, yes; Ms. Hide Pittaluga, yes; Mr. Reiner, yes; Mr. Campbell, yes. Mayor Kranstuber moved to adjourn to executive session at 8:35 p.m. for land acquisition matters. He noted that Council may reconvene following the executive session. Mr. Campbell seconded the motion. Vote on the mo i n - Mr. Reiner, yes; Mr. McCash, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes. The meeting was reconvened at 9:45 p.m. Mr. McCash moved to address the whole issue of parkland and Council's policy of setting aside monies for parkland, asking that staff consider the impact of increasing the amount allocated for parkland and land acquisition from the present 3 percent per year to 10 percent. ayor Kranstuber stated that he would have to understand how this would impact the capital udget before taking such an action. . McCash clarified that the motion is simply to have staff review the possibility of increasing he parkland and land acquisition percentages and its impact on the budget. ayor Kranstuber suggested that this be discussed in conjunction with the capital budget next ear. . McCash stated that in order to take an aggressive parkland acquisition approach hroughout all of Dublin, Council needs to increase this amount. s. Boring seconded the motion, noting that she would like to have staffprovide a report to ouncil on this matter. . Campbell stated for the record that Council has in tonight's land acquisition session given erious consideration to the 838 acre metro park proposal and to the proposed financial ommitment. The park concept has been discussed during the past two and one-half years of ommunity Plan meetings. . Hansley noted that legislation will be brought to Council before any funds are expended or this purpose. . Campbell stated that he can support the motion as long as there will be ample discussion f what the future parkland commitments will be. RECORD OF PROCEEDINGS Minutes of n„~,lix~-rit~T-Oc~ur~ril-11r~Pet~na 1?~ae-l Q- Meeting DAYT N AL BLANK CO. FORM NO. 10148 Held November 3, 1997 19 I' Mr. Hansley stated that the Dublin City Council has always had a very aggressive parkland ~ strategy. Mayor Kranstuber stated that a reasonable balance is needed, taking into consideration the road improvements needed for the City as well as the desire for more parkland. Mr. Reiner commented that Dublin has some serious traffic issues to be addressed. Vote on the motion - Mr. McCash, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes. Mrs. Boring announced that on November 19, a joint dinner meeting will be held for Planning Commission and Council. The meeting was adjourned at 10:10 p.m. ayor -Presiding Officer ° Clerk of Council