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HomeMy WebLinkAbout09/03/1997 RECORD OF PROCEEDINGS Minutes of Meeting DAYT N LE A BLANK 00. CORM NO. 10148 II Held September 3, 1997 _ 1~ 19 I ~ Mayor Kranstuber called the meeting to order at 6:30 p.m. ~i Mayor Kranstuber moved to adjourn to executive session to discuss a personnel matter. Mrs. Stillwell seconded the motion. Vote on the motion - Mr. Campbell, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mrs. Stillwell, yes. Mrs. Boring, Mr. Reiner, and Ms. Hide Pittaluga arrived at 6:35 p.m. Mayor Kranstuber reconvened the meeting at 7:15 p.m. Ms. Hide Pittaluga led the Pledge of Allegiance. Roll alt Council members present were: Mayor Kranstuber, Mrs. Stillwell, Mr. Campbell, Mrs. Boring, Ms. Hide Pittaluga, Mr. McCash, and Mr. Reiner. Staff members present included: Mr. Hansley, Mr. Helwig, Mr. Smith, Ms. Grigsby, Mr. Harding, Mr. McDaniel, Ms. Newcomb, Ms. Bearden, Mr. Lenz, Mr. Hahn, Mr. Card, Ms. Crandall, and Ms. Puskarcik. Aonroval of Minute of M eting of August 11, 1997 Ms. Hide Pittaluga noted that on page 7, in her comments at the top of the page, she would like the language revised to state: "However, incentivizing quality construction should not be necessary, but these terms elevate construction levels to a new standard." She would also like an additional sentence added that, "The prudent approach for this case, however, seems to be a compromise, as Mrs. Boring has proposed, and we must always consider the alternative if Council refuses to endorse staff negotiations." Mr. Reiner moved approval of the minutes of August 11 with these corrections. Ms. Hide Pittaluga seconded the motion. Vote on the motion - Mr. McCash, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Mr. Reiner, yes. Correspondence The Clerk reported that a notice was sent to Council regarding a new D3 liquor permit for Cafe China at 6796 Perimeter Loop Road. There was no objection from Council to the issuance of this permit. Citizen Comment There were no comments from citizens. Staff Comments Mr. Helwi~ reported the following: 1. Flashers have been installed in front of St. Brigid's School. He thanked Mr. Kindra and his staff for their efforts to ensure that these were operational prior to the opening of school. 2. Mr. Lenz and his staff have worked very hard to resolve several issues related to construction projects at Dublin Coffman and Dublin Scioto High schools. The school officials expressed in a letter their appreciation of staff s efforts. 3. In response to the trafFic accident on Thursday involving a band member from Dublin Coffman, staffhas arranged for the paving to be completed prior to the opening of school and to have a police ofFicer on site to assist with traffic. Ms. Newcomb asked if Council would like to schedule an additional work session on the Community Plan to continue their discussion of some remaining issues. Following brief discussion, it was the consensus of Council to discuss those items at their October 9 work session. Ms. Hide Pittaluga suggested that members of the business community be invited to Council's public hearings on the Plan. Mr, Helwig stated that staff will ensure that notices are provided to the business community in the spirit of the suggestions made tonight. RECORD OF PROCEEDINGS Minutes of ~.>~in ri ~eunE~il 114ggtin^ P-~o-2 Meeting DAYT AL BLANK CO. CORM NO. 10148 ~ Held September 3, 1997 19 LEGISLATION Public Hearing & Second Reading -Ordinances Ordinance No. 95-97(Amended) - An Ordinance Establishing a Parks and Recreation Advisory Board. (Public hearing tabled until September 3, 1997) Mrs. Stillwell explained that modifications were made to the ordinance since the last hearing. a These modifications provide for staggering of terms and relate to the membership composition of the Board. Mayor Kranstuber moved to take Ordinance 95-97 from the table. ~ Mr. Campbell seconded the motion. Vote on the motion - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mayor Kranstuber, yes. Mayor Kranstuber moved to amend the ordinance per the version provided to Council tonight. Mr. Reiner seconded the motion. Vote on the motion - Mr. McCash, yes; Mrs. Boring, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mr. Campbell, yes; Mayor Kranstuber, yes; Mrs. Stillwell, yes. Mr. Reiner moved approval of the ordinance as amended. Mr. McCash seconded the motion. Vote on the ordinance - Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Mr. Reiner, yes; Mr. McCash, yes; Mrs. Stillwell, yes. Ordinance No. 96-97 - An Ordinance Establishing the Cemetery Advisory Board. (Amended) Mayor Kranstuber moved to take Ordinance 96-97 from the table. Ms. Hide Pittaluga seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes. Mayor Kranstuber moved to amend the ordinance per the version provided to Council tonight. Mr. Campbell seconded the motion. Vote on the motion - Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mrs. Boring, yes. Mr. Campbell moved approval of the ordinance as amended. Mayor Kranstuber seconded the motion. Vote on the ordinance -Mrs. Stillwell, yes; Mrs. Boring, yes; Mr. Campbell, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mayor Kranstuber, yes. Ordinance No. 113-97 - An Ordinance Accepting the Lowest and Best Bid for the Installation of Outdoor Warning Sirens and Components and Authorizing the City Manager to Enter into a Contract for Said Installation. Mr. Hansley reported that staff is recommending adoption at this time. Vote on the ordinance - Mr. McCash, yes; Mrs. Stillwell, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. Campbell, yes; Mrs. Boring, yes. Ordinance No. 114-97 - An Ordinance to Adopt the 1998-2002 Five-Year Capital Improvements Program. Mr. Campbell noted that the Finance Committee is recommending adoption tonight. He noted that the remaining issue is how to address within the CIP document the pedestrian bike path tunnels to be located under State Route 745. Ms. Grigsby stated that staffhas been given direction to include the two tunnels in the design process, and when the cost estimates are completed, Council can then fund the tunnels in the cash capital portion of the 1998 operating budget. Mr. Campbell asked that the record reflect this direction. Mr. Campbell moved approval of the ordinance as recommended by the Finance Committee. Mayor Kranstuber seconded the motion. He then invited anyone present to testify on the ordinance prior to Council's consideration of this motion. No one came forward to do so. Vote on the ordinance - Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. Campbell, yes. RECORD OF PROCEEDINGS Minutes of n„hl;n r,;x~TC~~,~ncil A4Petin Page 3 Meeting AYT AL BLANK CO. FORM NO. 10148 Held September 3, 1997 19 ~I I' Ordinance No. 115-97 - An Ordinance Accepting the Lowest and Best Bid for the Coffman Park Tennis Court Resurfacing, and Declaring an Emergency. Mr. Hansley stated that staff is recommending the low bidder for the resurfacing and is - ~ requesting emergency action to comply with the bid time frames. Mr. Reiner moved to treat this as emergency legislation. Mrs. Stillwell seconded the motion. Vote on the motion - Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes. Vote on the ordinance - Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Campbell, yes; Mrs. Stillwell, yes; Mr. McCash, yes. Introduction & First Reading -Ordinance Ordinance No. 109-97 - An Ordinance Authorizing the City Manager to Enter into an Agreement for the Location of a Wireless Telecommunications Structure. Ms. Hide Pittaluga introduced the ordinance. Mr. Hansley stated there was a memo in Council's packet explaining the proposal. This ordinance authorizes the addition of a telecommunications structure to a light fixture at Avery Park and is consistent with the City's policy to locate these devices on existing structures wherever possible. Mr. McDaniel is present to respond to any questions. Ms. Hide Pittaluga asked if other providers will be able to use this structure as well. Mr. McDaniel responded that in this situation, Sprint will be the only user. He will keep this in mind, however, for future agreements. There will be a second reading and public hearing at the September 15 Council meeting. Ordinance No. 110-97 - An Ordinance Accepting the Lowest and Best Bid for the Wellington Park Development, and Declaring an Emergency. g., ~ Mr. Campbell introduced the ordinance. Mr. Hansley stated that staff is recommending the low bidder and emergency action will be requested at the second reading. There will be a second reading and public hearing at the September 15 Council meeting. Ordinance No. 123-97 - An Ordinance Adopting the 1997 Dublin Community Plan. Mrs. Stillwell introduced the ordinance and moved to table the public hearing of the ordinance until October 22, 1997. Mr. Campbell seconded the motion. Mr. Helwig noted that Council had directed staffto prepare this legislation at their Community Plan workshop session on August 20. Staff has also scheduled two public input sessions on the Plan, facilitated by staff, on September 22 and 23. Vote on the motion - Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mrs. Stillwell, yes. The public hearing of the ordinance was tabled until October 2~, 1997. Ordinance No. 124-97 - An Ordinance Designating Financial Institutions as Public Depositories. Mr. Campbell introduced the ordinance. Mr. Hansley stated that a detailed memo was provided in the Council packet from Ms. i Grigsby. This is a standard procedure which is done every two years. Mrs. Boring asked about the status of the linked deposit program for business development in Old Dublin. Ms. Grigsby responded that staff has had discussions with various banking institutions on this program and many have indicated a willingness to participate. When that program has been formally established, staff will seek quotes on the services from the interested banks in order to obtain the most favorable rates. Mr. Reiner complimented Ms. Grigsby on the excellent report and the selection process for the depositories. There will be a second reading and public hearing at the September 15 Council meeting. RECORD OF PROCEEDINGS Minutes of Ilulalin~it~~eunsil Mggtin^ Meeting DAYT E AL BLANK CO. FORM NO. 1Oi48 I' ~ Held September 3, 1997 19 it Ordinance No. 125-97 - An Ordinance Acknowledging the Presentation of a Disclosure Statement Regarding the Formation of a Liability/Property Joint Self-Insurance Pool and the City of Dublin's Participation in Such a Pool, and Authorizing the City Manager to Enter into a Contract Governing the Administration of Such Pool. Mrs. Stillwell introduced the ordinance. Mr. Hansley stated that a memo was provided to Council from Mr. Harding, and he is present tonight to respond to questions. Staffwill be requesting emergency action at the time of second reading. Mrs. Stillwell asked staff to comment on the risks of forming such an insurance pool, and why two of the original five participant cities had withdrawn. Mr. Harding responded that Worthington opted to postpone participation until after the pool is established and operational for a couple of years. He does not have any official communication regarding the reasons that the City of Delaware chose to withdraw. He asked Jim Howe of the Arthur J. Gallagher firm, proposed Administrator for the insurance pool, to respond to the question about the risks of forming this pool. Mr. Howe noted that the biggest risk is with the administration of the pool. If it is not administered properly, financial problems could result for the City. He believes that these quality cities can work together to make this program a success. He clarified that this is a property and liability insurance pool and does not involve health benefits. There will be a second reading and public hearing at the September 15 Council meeting. Ordinance No. 126-97 - An Ordinance Approving a Taz Credit Agreement with Ashland Chemical Company, a Division of Ashland, Inc., and Authorizing, Confirming and Ratifying the Execution of a Taz Credit Agreement. Mr. Campbell introduced the ordinance. Ms. Bearden reported that this legislation is in follow-up to Ashland's expansion inducement approved by Council approximately one year ago. At that time, Ashland had requested that the City partner with them to obtain tax credits from the State of Ohio. This agreement will not be in force until the building is completed and operations underway for one year. There is no need for emergency action at this time. There will be a second reading and public hearing at the September 15 Council meeting. Introduction & Public Hearing -Resolutions Resolution 31-97 - A Resolution Appointing a Member to the Architectural Review Board of the City of Dublin. Mrs. Stillwell introduced the resolution. She noted that this resolution appoints Dick Termeer to the unexpired term of Marian Vance on the ARB as a representative of the Dublin Historical Society. The term has been modified to extend until March 31, 1998 in keeping with the time frames for Council appointments during the calendar year. Mrs. Stillwell moved approval of the resolution. Mr. Reiner seconded the motion. Vote on the resolution - Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mr. Campbell, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mrs. Stillwell, yes; Mr. Reiner, yes. Resolution No. 32-97 - A Resolution Declaring the City of Dublin's Intent to Locate Permanently-Maintained Open Space Encompassing Approximately 830 Acres Serving Dublin in the Form of a Metro Park and Authorizing the City Manager to Work in Cooperation with the Columbus Metropolitan Park System and Other Interested Parties. Mr. Helwig stated that some revisions were made to the resolution after the packet distribution. The changes include a revision to the title and a change in Section 2 to "may financially contribute" rather than "shall" which provides more flexibility. This matter was discussed at Council's work session on August 20, and staffwas directed to prepare the legislation in order to affirm Council's support of a metro park in the northwest community. Mr. McCash moved to amend the resolution as follows: 1. In the title, change the word "intent" to "desire"; RECORD OF PROCEEDINGS Minutes of Meetin DAYT AL BLANK CO. FORM NO. 10148 Held September 3, 1997 _ 19 I 2. In Section 1, he would like to strike the words "to arrange financial participation and land acquisition". Mr. Campbell asked that these be considered separately. Mr. McCash moved to amend the title to change the word "intent" to "desire". Ms. Hide Pittaluga seconded the motion. -m Vote on the motion - Mr. Campbell, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes. Mr. McCash moved to delete the words "to arrange financial participation and land acquisition" from Section 1. He added that it is premature to make a commitment such as this. The resolution should merely direct staffto engage in discussions regarding the desires of Dublin and the extent of Dublin's participation which may include financial commitments or land acquisition. Mr. Campbell stated that his understanding is that a financial commitment of some kind is needed to try to secure the metro park location in this area. The language in Section 1 would merely authorize staffto coordinate some efforts toward funding. Mr. Hansley added that the land in the Dublin area is much more expensive than that under consideration in the Hilliard area, and so participation in a coordinated effort to assist or provide funding would be an important factor in the Metro Parks decision on the park location. Discussion followed. Mrs. Boring noted that although this park location is included in the proposed Community Plan, she would like more discussion on parkland priorities prior to additional action by Council. Mrs. Stillwell moved to amend the second "Whereas" clause to state, "the City of Dublin desires to protect and preserve the natural and rural character of outlying areas by reserving parkland." Mayor Kranstuber seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. Campbell, yes. Mayor Kranstuber asked Mr. McCash to restate his second amendment. Mr. McCash moved to amend the resolution in Section 1 to delete the words "to arrange financial participation and land acquisition". Mrs. Boring seconded the motion. Vote on the motion - Mr. Campbell, no; Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Reiner, no; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, no. Mr. Hansley indicated that tonight's Council action would authorize preliminary discussion, and staff will come back to Council in the future for further discussion of this matter. Mrs. Stillwell moved approval of the amended resolution. Mr. McCash seconded the motion. Vote on the resolution - Mr. Campbell, yes; Mrs. Stillwell, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes. THER At this time, Mayor Kranstuber left the room temporary and Vice Mayor Stillwell presided. Preliriu~narv Plat - Sandv Corners (Applicant Land Network, c/o Samuel P Bovd, Manager 39 E. Whittier Street, olumbu , OH 432061 Ms. Newcomb stated that this is a preliminary plat for 27.76 acres located on the northeast corner of Avery Road and Woerner-Temple Road. It is fora 74 lot, single family residential subdivision with 4.07 acres of parkland. The preliminary plat was approved by the Planning Commission in February of 1994. The overall gross density is 2.84 dwelling units per acre RECORD OF PROCEEDINGS Minutes of ~ulali~~it~~eu~sil ~4eetin^ P-ag~~-6 Meeting DAYT N E AL BLANK CO. CORM NO. 10148 Held September 3, 1997 _ ;i 19 j which is consistent with the Southwest Area Plan. The site is zoned PLR, Planned Low Density Residential District and the minimum lot width is 60 feet. The lots that abut Avery Road and the WoernerTemple extension include a 50 foot no-build zone along the rear. There is also a ten foot landscape border and no-build zone proposed along the rear of the lots adjacent to the industrial land to the north. The main access to the subdivision will be located A v along the proposed Woerner-Temple Road extension. The applicant is also committed to construct two lanes of the Woerner-Temple extension from Avery Road to Sandy Rings Lane. The parkland proposed is 4.07 acres and is located at the southeast corner of the site. The parkland dedication is slightly less than that required by Code, and therefore the applicant will pay a fee of $27,126 in lieu of land dedication prior to the recording of the final plat. The Planning Commission recommended approval of the preliminary plat on February 10, 1994 i with the following 12 conditions: 1. That the applicant submit a new plat and revised zoning text to the satisfaction of Planning staff before the proposal is submitted to City Council, incorporating any necessary changes (i.e. roadway commitments, street names, street tree planting, landscape buffer plan, tree preservation, development phases, entry features, fence details, etc.) 2. That a detailed landscaping buffer plan be submitted similar to the Muirfield Drive buffer; 3. That Lot #58 be redesigned to remove the Avery Road curb cut and front the existing house on same onto Sandy Rings Court in a pleasing manner; 4. That alert-turn stacking lane be provided on Avery Road at Woerner-Temple Road, as approved by the City Engineer; 5. That street lighting be installed at the intersection of WoernerTemple Road and Avery Road in accordance with the Dublin Lighting Guidelines; 6. That Sandy Rings Lane and WoernerTemple Road rights-of--way be dedicated to the ~q - City with Section 1, and the public improvements for the same (street lighting and turn lane on Avery Road) be bonded as approved by the City Engineer; 7. That the applicant extend the 16-inch waterline along the east side of Avery Road; 8. That WoernerTemple Road be constructed with two lanes, designed according to the requirements of the City Engineer; 9. That the 24-foot wide temporary access drive be designed to the satisfaction of the City Engineer and removed within 18 months of City Council approval of the last final plat of the subdivision; 10. That bonding for Phase 1 include the permanent access to Avery Road through Woerner-Temple Road; 11. That the five-foot sidewalk along Avery Road be installed with every abutting lot, and the eight-foot bikepath along WoernerTemple Road be installed with the construction of the road; and 12. That the park land be fine graded and seeded prior to dedication, and the design of the pond be approved by the Parks Director. Mr. McCash asked if there have been discussions at Planning and Zoning Commission or at staff level of the long-term impact of the proposed Avery Road alignment, as there are several lots which back up to the road which will have virtually no back yards. Ms. Newcomb responded that at the time the plat was approved by P&Z, the final MS Consultants study was not completed for the Avery Road alignment. Mr. McCash stated that Council will be doing a disservice to the future residents by approving the plat knowing the impact the road alignment will have on their yards. Mr. Reiner agreed that the backs of the homes will be too close to this major roadway. Mrs. Stillwell asked why this plat is coming to Council three years after P&Z approval. Ms. Newcomb stated that it was an oversight that the plat was not brought to Council. The final plat for this development is scheduled at P&Z tomorrow evening, and research for that item uncovered this oversight. Following discussion by Council regarding the Avery Road alignment and the impact on the future homes, it was the consensus of Council that staff should meet with the applicant to RECORD OF PROCEEDINGS Minutes of Dublin-City ~e~sil-~~ti~^ Pie 7 Meeting DAYT N E AL BLANK CO. CORM NO. 10148 Held September 3, 1997 19 ~I resolve these issues. Mrs. Stillwell asked what will result if Council disapproves the preliminary plat at this stage. Mr. Kindra noted that a good part of this subdivision has already been constructed, and since the plat was not approved by Council, the applicant is constructing it at his own risk. Mr. Smith stated that if Council does not approve the preliminary plat at this time, the final plat cannot be considered by P&Z tomorrow evening as the final plat adopts the conditions set with the preliminary plat. He suggested putting the project on hold until the issues are resolved. Mayor Kranstuber returned to the meeting at this time and presided. Ms. Hide Pittaluga asked if the applicant is present tonight to address Council. Ms. Newcomb indicated that the applicant had planned to attend, but is not present at this time. Mr. Campbell stated that his understanding is that there is no liability to the City in not acting on this matter tonight. Since there are a number of unresolved issues, and the applicant is not present, he moved to table this item until the September 15 Council meeting to allow staff time to resolve these issues. Ms. Hide Pittaluga seconded the motion. Mr. McCash stated that several lots appear to be unsuitable for locating typical single family homes due to setback and easements should be added. Mrs. Boring added that she would like to see a footprint of a house on these lots with the no- build zones. Mr. Smith stated that staffwill provide a memo to Council on this matter prior to the next consideration. Vote on the motion -Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. Reiner, yes; Mr. McCash, yes; a Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes. Final Plat - Wvndham Village, Phase 5 (Applicant: M/I Schottenstein Homes, Inc., c/o Robert A. Schottenstein, 3 Easton Oval #1, Columbus, OH 43219-6011) Ms. Newcomb stated that this is a final plat for 15.194 acres located on the south side of Brand Road, about 1,200 feet west of Avery Road. The site was rezoned in 1995 to PLR, Planned Low Density Residential District. This is a final plat for 30 single-family lots and 3.786 acres of parkland. The density of the development is 2.0 dwelling units per acre. The development maintains the 200 foot setback along Brand Road. The Planning Commission recommended approval on July 10, 1997 with seven conditions: 1. That the applicant demonstrate that Lot #247 is in compliance with all applicable development standards; 2. That the access to the park be widened to the greatest extent possible and that the bikepaths be installed with the construction of the streets; 3. That all parkland be fine graded and seeded, as appropriate, and then be dedicated to the City by general warranty deed with the recording of the final plat; 4. That reserve "A" and "B" be modified regarding easements for bikepath, landscaping and entry features, subject to the satisfaction of staff; 5. That all applicable flood hazard and/or FEMA regulated areas be designated on the plat across the lots abutting Reserve "C"; 6. That the names of all utility providers be indicated on the final plat and in the developer's sales and promotional materials; and 7. That the plat be revised according to staff s requirements prior to being scheduled for consideration by City Council. Bill Westbrook, representing M/I Schottenstein Homes, Inc stated that members of the existing Wyndham Village Homeowners Association have concerns about the use of the Wyndham Village Section Five name. The developer is willing, with staff's approval, to alter the name slightly to address their concern, The confusion relates to the fact that Phase 5 will have a forced homeowners association, while the other phases do not. Mr. McCash asked the reason for the mandatory homeowners association. RECORD OF PROCEEDINGS Minutes of Meetin DAYT N L AL BLANK 00. CORM NO. 10148 Held September 3, 1997 19 _ I I Mr. Westbrook stated that the two reserve areas will be deeded to the Homeowners Association for Phase 5. Mayor Kranstuber moved approval with the conditions of P&Z. Mrs. Boring seconded the motion, and asked if the name change needs to be addressed at this time. - Mr. Smith stated that since the applicant has met all the conditions of the preliminary plat, they will need approval from stafffor the name change and approval from the Secretary of State's office to change the name of the plat. The name change will not affect the conditions of the preliminary plat. Mr. Westbrook stated they will change the name on the plat to something similar, but a little different. He agreed to have the name change approved by the City staff and by the existing homeowners association. Mayor Kranstuber amended his motion to include this condition. Mrs. Boring seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mr. Campbell, yes; Mr. Reiner, yes. Easement and Right-of-Wav Dedication Plat -Martin ommons Mr. Kindra noted that the next three items on the agenda relate to easement and right of way dedications for developments. The plats were forwarded in the Council packet with staff recommendations for acceptance. Mayor Kranstuber moved approval of the plat for Martin Commons. Mr. Campbell seconded the motion. Mrs. Boring asked if the setback has been measured to ensure that it is a minimum of 30 feet. Mr. Reiner agreed that the setback should be checked as some of the setbacks in the City appear too small for the scale of the buildings. Vote on the motion - Mr. Campbell, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mr. McCash, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes. Easement Dedication Plat -Mew at Tuttle Crossing Mayor Kranstuber moved approval of the plat. Ms. Hide Pittaluga seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mr. Campbell, yes; Mr. Reiner, yes. Easement and Right-of--Wav Dedication Plat Millco Office Development Mayor Kranstuber moved approval of the plat. Mr. Reiner seconded the motion. Vote on the motion - Mr. Campbell, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes. Mrs. Stillwell asked if the City has any recourse when buildings are not built to the specifications in the plans, i.e., setbacks are less than that on the plat. Mr. Smith responded that the City does have recourse and could, in fact, require that the building be moved to conform to the plat. Following brief discussion, it was the consensus of Council to have staff measure the setbacks for Martin Commons and report back to Council. Ms. Hide Pittaluga noted that she is unhappy with the Millco development at Bright and Sawmill setbacks in view of the fact that this is an entry point to Dublin. Additional setback should have been required. Mr. Reiner noted that one way to maintain a rural look is to have generous setbacks, and this can be addressed in the Community Plan. A~ Road Retail Sig_nag_e Jack Reynolds, Smith & Hale, representing the applicant stated that the signage for the Avery RECORD OF PROCEEDINGS Minutes of Meeting A1T N AL BLANK CO. CORM NO. 10148 ~ Held September 3, 1997 - 19 it Road Retail center was tabled at the August meeting so that Council could be shown some mock-ups of the proposed signage. t, Charlie Frost, representing the Don Casto group, showed slides of the proposed signage for the shopping center. The sign is designed so that the base of the Avery Square sign is even ~ with the base of the elevation of the center. He then described the pavement and the right-of- way needed for the road widening, and how this impacts the shopping centers on Avery Road. Mr. Campbell noted that the Law Director has informed him that the issues related to Wendy's on this site have been resolved, and tonight's issue is separate. Therefore, he will be able to participate in the discussion as he no longer has a conflict of interest. Mr. McCash indicated that he does not support additional signage clutter on Avery Road and does not believe this signage is needed. The sign as proposed is also too large. The Perimeter Center does not have a sign, and a sign at this center is not warranted. Mr. Reynolds added that the goal is to identify the shopping center, especially for those new to the area and for visitors to the area. Ms. Newcomb stated that both of the centers, Avery Square and Perimeter Center have similar zoning texts. The Perimeter text does allow an identification sign at the northeast corner in front of McDonald's, but there was not room for such a sign after the parcel was sold to McDonald's. Mr. Reynolds stated that from an economic viewpoint and in order to attract retailers to this site, he can't emphasis enough the importance of this sign. Mrs. Boring stated that she thinks the brick adds some dignity to the sign and the sign is important in view of this heavily trafficked roadway. Identification of the center is an important goal. Ms. Hide Pittaluga stated that she would prefer that the height be reduced for the proposed sign. Mrs. Stillwell stated that it is important to allow for identification, but it is equally important that the corridor remain visually intact without sign proliferation. She would like to find a compromise. Mr. Reynolds stated that they are willing to reduce the height and leave it in that general location. Mr. McCash stated that his concerns are not related to the heighth or physical aesthetics of the structure itself but rather to the overall location and visual impact on the Avery corridor to having an addtional sign at this location given the location of future signage for the adjacent outparcels. Discussion followed. Mr. Campbell stated that in view of the fact that the Wendy's sign has been mentioned in this discussion, he will now abstain from this matter. Discussion continued. Mayor Kranstuber moved to approve the sign with the modification of reducing the height to 11 to 12 feet by eliminating the brick, and with the stipulation that the sign remain in the general area proposed. Ms. Hide Pittaluga seconded the motion. Vote on the motion - Mr. Reiner, no; Mrs. Boring, yes; Mr. McCash, no; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mrs. Stillwell, yes. RECORD OF PROCEEDINGS Minutes of Meetin DAVT N AL BLANK CO. FORM NO. 10148 Held September 3, 1997 - 19 Mayor Kranstuber announced that the signage was approved by a vote of 4 to 2. Council Round Table/ ommittee Reportc Ms. Hide Pittaluga commented: 1. There are still storm water issues related to the Billingsley ditch in her area. Mr. Helwig responded that Camp, Dresser McKee is including this in their study and solutions will be provided by the end of the year. He added that this is basically a private property issue, but the Community Plan that is forthcoming will address these scenic waterways in the community. 2. Thanks to staff for their prompt response to the accident on Coffman Road near the high school. Mayor Kranstuber asked when the Coffman Road project will be completed to the student parking lot. Mr. Helwig responded that by the end of the week, traffic lanes will be operational both directions on the northbound side of the barriers to the northernmost parking lot. The western half of the road still must be dug out, curbed and completed. The contract calls for all of Coffman Road widening to be completed by December 31, 1997. Discussion followed regarding the time frames for the Coffman widening project and the apparent lack of construction activity for periods of time. Mr. Hansley responded that cities award contracts to the lowest qualified bidder, and the bidders propose a time frame. Staffthen evaluates time frame versus price. In this case, Igel & Co. were awarded the contract with a time frame for completion by December 31. The entire Columbus region is very active with highway projects, and therefore the market is very competitive. Mrs. Boring noted that the Woods of Indian Run Homeowners Association have requested a time frame for the project as they are very frustrated with the one-way traffic situation. Discussion followed. Mr. Helwig stated that since this is a major roadway in the community which affects established neighborhoods, perhaps the specifications could have been written a little differently. Staffwill bring Council alternative specifications in the future for such projects. In the meantime, staff will provide a schedule of the Coffman project for the remainder of the year identifying any measures which can be implemented to lessen the impact on the neighborhoods. Ms. Hide Pittalu a continued with her comments: 3. Regarding the pavement markers for Riverside Drive, she was surprised with the cost of $3,700 as listed in Mr. Kindra's memo. Perhaps some discussion is needed. Mr. Kindra stated that change orders can be expensive in an existing contract. Another alternative would be to include these in the bridge construction project. Following discussion, Ms. Hide Pittaluga moved to include the pavement markers as a change order in the existing contract. Mrs. Stillwell seconded the motion. vote on the motion - Mr. Campbell, yes; Mrs. Stillwell, yes; Mr. McCash, no; Mrs. Boring, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes. Mr. Reiner reported: 1. Citizens in north Dublin have concerns about the dust generated by the Tartan Fields development which is outside of the Dublin jurisdiction. He asked if staff could request that the developer water some of the roads or some of the grading work being done. 2. Nearly 20 residents are upset with a bank owned Muirfield home that is overgrown in weeds. He asked that staff check on this matter. He will provide the address of the property. The City may wish to consider legislation to force such owners to maintain RECORD OF PROCEEDINGS Minutes of Meeting N A B NK CO. FORM NO. 10148 Held September 3, 1997 - 19 ~I their properties. ~ Mr. Smith offered to call the property owner tomorrow on this matter. Mr. Campbell commented: 1. At the north end of Coffman Road, the roadway was dug out over a month ago ~ creating a large ditch. This is a dangerous situation for those who travel this area, and signage is needed to alert motorists of the danger. 2. The turn lane construction at Bristol Commons entrance has not been completed and work does not seem to be progressing. He asked that staff check on this for a status report. 3. He received a letter from residents of Wexford Estates who are interested in the possibility of an aerator for the pond in their subdivision. He has forwarded the letter to Mr. Hansley for further action. 4. He reminded staffthat discussion has taken place over the years about documenting pre-existing non-conforming uses so that when expansions or additions are requested for those buildings, the City is aware of their existing status and has documentation of their appearance. This could be done with videotape perhaps. Mr. McCash reported: 1. The Wilcox and Rings Road intersection has been continually excavated and filled in for various projects. He would like to see better coordination between the various utility companies, etc. for this type of work which results in a lot of inconvenience to residents. Mr. Hansley responded that Mr. McDaniel does a good job of trying to coordinate these 4 installations when possible. Staffwill work to improve this where it is possible to do so. The amount of commercial and residential growth in that area in particular has resulted in the many ~s road crossings for various utilities. 2. He noted that in front of the Borror Corporation along Frantz Road there were many significant street trees cut down in the widening project. Mr. Smith responded that there is a pending lawsuit related to this matter. Staffhas been monitoring this situation. Staff is trying to resolve the problem for the affected Dublin taxpayers in that area. Mr. McCash noted that when Dublin authorizes another municipality to work in our right-of- way, we need to keep these matters in mind. 3. There is an old house on Sawmill Road which is an eyesore, and he asked if there is something which can be done to declare it a nuisance and demolish it. Mr. Smith will check into this and report back. 4. The Marathon station on Bridge Street is no longer selling gas -they are merely renting trucks from that location. Is there some action which can be taken regarding this situation? Mr. Smith responded that the City is involved in litigation related to that site. Mrs. Stillwell reported: 1. The speed humps are now installed on Monterey and are within budget. The neighborhood is grateful that this was done prior to the start of school. ~ She noticed in National Cities Weekly that they have recently featured many articles on traffic calming measures being used in communities across the country. 2. Congratulations to Mary Newcomb for bringing the "Building with Trees" program to Dublin. This is a great way to highlight the Dublin community. 3. As she mentioned in a recent memo to Council, the Leadership Dublin program coordination for next year is an open item for Council discussion. Another open item is reporting to Council on the leadership seminar she attended in Colorado Springs. If Council could schedule a night, she would like to share that information with them. • Paula Brooks, Upper Arlington Council Member attended the seminar as well, and perhaps the Upper Arlington Council could meet with the Dublin Council for this RECORD OF PROCEEDINGS Minutes of Tl„ht;,, C.it~ro~,ix~ril Meeti~~ Page? 3 Meeting DAY7 N E AL BLANK CO. FORM NO. 10148 Held September 3, 1997 19 ~I information sharing session. Brief discussion followed about the possibility of a time to have such a program. Mrs. Stillwell will work on this further. 4. For the Administrative Committee report, she noted that Council will meet at 6:30 p.m. 3 on Monday, September 15 for an update from the Dublin Convention and Visitors Bureau. In addition, she will bring a motion to Council that evening to adopt the Strategic Communications Plan for 1997-99 as discussed at the recent Committee of ~ the Whole session. If there are additional concerns from Council members regarding the Plan, those are to be forwarded to her by today. 5. As Chair of the Administrative Committee, she noted that Council has undertaken Mr. Hansley's performance evaluation as is required each year under the terms of his contract. The purpose is to provide feedback and establish performance objectives. This year, Council again worked with consultant Fred Bartenstein in this process. The press has requested that the evaluation information be shared with them, and she will make that available to them tonight after the meeting. When the contract negotiations are completed, an ordinance will be brought before Council to adopt a new contract. She added that Mr. Hansley has done an excellent job, the City is operating from a position of strength and Council has full confidence in Mr. Hansley's abilities to continue as the City Manager. Mr. Campbell noted that over the weekend, a midwestern tandem rally was held here in Dublin which was funded partially through the hoteUmotel tax. He and Robin participated in that event, and he was very pleased with all of the positive comments he heard about the City 9 from visitors from all areas. The Police division and the Special Events staffwere extremely helpful and cooperative with all of those who participated in the event. Mayor Kranstuber noted that the Community Relations division has won awards recently for the "Dublin Means Business" video and the Rec Center marketing brochures. They will be presented at an awards luncheon in Washington in September. He noted that the tree lighting date is in conflict with the NLC conference this year, and he requested that staff schedule future tree lightings around the NLC conference date if possible. The meeting was adjourned at 9:45 p.m. yor -Presiding Officer Clerk of Council