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HomeMy WebLinkAbout04/21/2008RECORD OF PROCEEDINGS April 21, 2008 Mayor Chinnici-Zuercher called the Monday, April 21, 2008 Regular Meeting of Dublin City Council to order at 7:00 p.m. at the Dublin Municipal Building. Present were Mayor Chinnici-Zuercher, Vice Mayor Boring, Mr. Gerber, Mr. Keenan, Mr. Lecklider, Mr. Reiner and Ms. Salay. Staff members present were Ms. Brautigam, Mr. Smith, Ms. Grigsby, Mr. McDaniel, Mr. Langworthy, Mr. Earman, Ms. Ott, Mr. Harding, Ms. Crandall, Ms. Puskarcik, Mr. Hammersmith, Mr. Hahn, and Lt. Hirschy. PLEDGE OF ALLEGIANCE Ms. Salay led the Pledge of Allegiance. APPROVAL OF MINUTES • Regular Meeting of April 7, 2008 Mr. Gerber moved approval of the meeting minutes of April 7, 2008. Mr. Lecklider seconded the motion. Vote on the motion: Ms. Salay, abstain, Mr. Reiner, yes; Mayor Chinnici-Zuercher, yes; Vice Mayor Boring, yes; Mr. Keenan, yes; Mr. Gerber, yes; Mr. Lecklider, yes. SPECIAL PRESENTATIONS • Grounds of Remembrance Community Support Mike Kehoe, representing the Veterans Project Committee, introduced Phil Schieber, Director of Corporate Communications, OCLC. Mr. Schieber noted that he also a Vietnam veteran. On behalf of OCLC, he presented a check for $15,000 for the "Grounds of Remembrance" at Dublin Veterans Park. OCLC is anon-profit corporation serving 60,000 libraries in 112 countries around the world. OCLC was founded in 1967 and has been based in Dublin since 1980. In their 41-year history, all four presidents of OCLC have been veterans, two having served in World War II. Through this contribution, they recognize the men and women at OCLC who have served in the military in the past and those who are serving today in the National Guard and the Reserves. They also thank and recognize the men and women of Dublin and their families who have answered the call to duty from their country. OCLC commends the City of Dublin and Dublin City Schools for their support of the Veterans Park. They are proud to be among the sponsors of this moving and thoughtful tribute. Mayor Chinnici-Zuercher thanked Mr. Schieber and OCLC's leadership for their generous contribution to the project. The City looks forward to OCLC's attendance at the ribbon- cutting for the "Grounds of Remembrance." PROCLAMATION/SPECIAL RECOGNITION • National Volunteer Week -April 27 -May 3, 2008 Mayor Chinnici-Zuercher presented a proclamation in honor of National Volunteer Week, to Presidential Service Award Winner Max Pyles, a Dublin teen resident who has volunteered 200 hours since 2005. Max accepted the proclamation on behalf of all Dublin volunteers. CITIZEN COMMENTS Wallace Maurer, 7451 Dublin Road commented that he overheard comments in the lobby area at the last meeting in which people were joking about Mr. Maurer's appearance before Council and his plan to go to court. Mr. Keenan indicated to him that municipal control over the agenda is a well established matter. Mr. Keenan is correct. Up until October of 2006, Council had absolute control of the agenda, other than the topics and speakers in the five minute citizen comment portion of the agenda. That opportunity was closed in October, 2006 by a motion of Council. Therefore, in Dublin, Council does have complete control over the agenda. He recently received an invitation from the Central Executive Committee of the ACLU in New York City to attend the three-day ACLU conference in Washington. At this conference, he will have access to three of the Chief Justices -Scalia, Ginsburg and Souter - as well as hundreds of other experts. At the New York ACLU conference, he is planning to go to the experts to obtain seek information. SECOND READING/PUBLIC HEARING -ORDINANCES RECORD OF PROCEEDINGS Dublin City Council April 21, 2008 Page 2 1 1 1 Held Ordinance 18-08 Authorizing the Provision of Certain Incentives for the Purposes of Retaining and Expanding IGS Energy, Inc. and Its Operations and Workforce within the City of Dublin, and Authorizing the Execution of an Economic Development Agreement. Mr. McDaniel noted that discussions have continued with IGS about the reserve area, the treatment of the bikepath in that area and potential park amenities. Staff has proposed some language to IGS, which is fairly consistent with what is in the current agreement, except in terms of identifying how this would be paid for. The City has indicated it will make its best efforts to have this occur within a reasonable timeframe and eliminated references about how it would be paid, other than through the five-year CIP. That change is not finalized. With this modification, the agreement would remain consistent with what has been provided to Council. If for any reason that language would greatly differ, staff would bring the agreement back to Council for approval. At this time, he believes the proposed language is relatively consistent with the current document. Ms. Salay asked which building will be constructed at the outset of the project. Is it the one parallel to or perpendicular to I-270? Mr. McDaniel responded the first building to be built would be the one parallel to I-270. Mayor Chinnici-Zuercher moved to add a condition that if there are significant differences from what has been discussed tonight, that the economic development agreement would be brought back to Council. Vice Mayor Boring seconded the motion. Vote on the motion: Mr. Reiner, yes; Mr. Keenan, yes; Vice Mayor Boring, yes; Mayor Chinnici-Zuercher, yes; Mr. Gerber, yes; Mr. Lecklider, yes; Ms. Salay, yes. Wallace Maurer. 7451 Dublin Road asked what kinds of procedures or implementations fall under the term "green" and "LEED certification"? Mayor Chinnici-Zuercher stated that there is an entire set of standards developed for these processes, and Mr. Tyler could meet with Mr. Maurer to give him this information. Vote on the Ordinance: Vice Mayor Boring, yes; Mr. Lecklider, yes; Ms. Salay, yes; Mr. Reiner, yes; Mr. Gerber, yes; Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes. Ordinance 20-08 Authorizing the City Manager to Enter into an Amended Agreement with DHB Networks, Ltd. for the Purpose of Engineering, Deploying, Maintaining and Operating an Expanded City-Wide WiFi Network. Mr. McDaniel summarized some of the key points from his presentation on April 7. City staff and Council have been working on this project and a project similar to that regarding broadband for 8-10 years. WiFi was first discussed at the City in 2004, and work has been done since that time in the interest of a future citywide deployment. In 2004, Council budgeted up to $1 million in the capital budget to pursue the WiFi program. Staff proceeded with a nationwide RFP process and received 16 proposals for billing out a WiFi system. Of the 16, staff had six presentations, as most of the others were modeled after the systems that failed around the country. The City pursued options involving a partnership arrangement -minimizing the City's cost, but involving a private partner who could invest in the system. That is how the City became involved with Karl Net who later became DHB. The system was deployed in the commercial area in the last year and is now operational. Some beta testing has been done regarding public uses of that WiFi and types of potential applications. What is being proposed tonight is to pursue a citywide expansion. The City has obtained equipment at a much reduced rate. The average cost of deployment is $100,000 to $120,000 per square mile, and Dublin can achieve .this at $74,000 per square mile. It is a unique situation which will bring WiFi for City and institutional uses at a much reduced rate, and at the same time provide a value added service to residents and businesses that can access the system. It will provide yet another choice to residents and businesses for broadband service. Staff recommends passage of the ordinance. He offered to respond to questions. Mayor Chinnici-Zuercher noted that she asked Mr. McDaniel to provide a brief history of the WiFi implementation in the City, including the RFP process that occurred at the outset. A citizen has expressed concerns about the proposed contract, and this information is RECORD OF PROCEEDINGS April 21, 2008 Page 3 Held 20 responsive to his concerns. Ms. Salay stated that she understands the memo to indicate that a homeowner would be able to use this network in their home for their access to the Internet. What would be needed is a router, to ensure the signal would reach inside their home. Mr. McDaniel pointed out that the WiFi system is intended to be an outdoor system, and it serves a great institutional use with mobile computing. The WiFi system can be accessed indoors, but does not typically penetrate a building well. The best way to obtain service in the home is using arouter/antenna ranging from $75 to $100 that would allow for wireless service. Wallace Maurer, 7451 Dublin Road asked what "DHB" stands for? {No one responded with that information] Mr. Maurer stated that on page 2 of the memo, under "Private Use" at the bottom of the page the word "predominately" is non-existent. The term which should be used is "predominantly." Vote on the Ordinance: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Vice Mayor Boring, yes; Mr. Gerber, yes. INTRODUCTION/FIRST READING -ORDINANCES Ordinance 17-08 Adopting and Enacting a Modification to Section 153.072 of the City of Dublin Zoning Code to Address Building Setback Lines within the General Development Standards Section. (Case No. 08-008ADM) Mr. Lecklider introduced the ordinance. Mr. Langworthy stated that this is an amendment to Section 153.072 of the zoning code, relating to building setback lines along public rights-of-way and private streets. The purpose of the amendment is to state how building setback measuring distance is to be determined. This replaces language that was inadvertently deleted in a previous amendment in April 2007. In addition, it updates the Code to include the recently updated Thoroughfare Plan. Finally, this provision applies only to standard zoning districts and to unplatted lands. Therefore, any setbacks for planned developments and plats are set by the individual approvals for those developments. He shared a slide depicting how the setbacks are determined for future right-of-way. In no case can the setback distance be less than 30 feet. This is a technical amendment, replacing a portion inadvertently deleted from the Code. Mr. Reiner asked if 30 feet is a standard carried over from the previous Code. Mr. Langworthy responded it is the same number that has been used for years. Mr. Reiner noted that a 50 feet setback along the expressway does not seem adequate. Mr. Langworthy responded that this setback number has existed in the Code for many years. Mr. Reiner noted he cannot recall any cases where this setback has been applied in recent years. Mr. Langworthy responded that its application has been rare, as most developments in Dublin are planned developments or plats where the setbacks are established by the plat or planned development. Vice Mayor Boring asked if a setback is established along a road such as Riverside Drive of 100 feet, is the measurement done from the center of the road? Mr. Langworthy responded that a setback line in a planned development or in a plat is measured from the front lot line. ~ Vice Mayor Boring asked how that would be calculated with a standard zoning. Mr. Langworthy responded it would be calculated from the centerline, based upon the right-of-way or future right-of-way width. Vice Mayor Boring noted that if a street is widened, the setback is then actually less. Mr. Langworthy responded that is why the future right-of-way is included, as it calls for measuring for the future -not the existing --right-of-way. The purpose of the Thoroughfare Plan is to establish the ultimate setbacks and rights-of-way needed in the future. Vice Mayor Boring asked if he envisions areas where the City may not obtain the setback RECORD OF PROCEEDINGS April 21, 2008 Page 4 Held 20 contemplated. Mr. Langworthy responded that he does not recall such examples. Nearly all development comes in under planned districts. Mr. Keenan noted that right-of-way is being taken at Avery-Muirfield/Post Road on four corners. Three of the four are developed. How would this apply? In this example, there is a vacant lot on one corner. Mr. Langworthy responded that the difference becomes in the taking of the right-of-way versus what right-of-way was already planned. The setback is accounted for in the Thoroughfare Plan. There will be a second reading/public hearing at the May 5 Council meeting. Ordinance 21-08 Authorizing the Granting of a 0.105 Acres, More or Less, Non-Exclusive Easement to Columbia Gas of Ohio, Inc. for Relocation of Regulator Station to the West Side of Liggett Road. Ms. Salay introduced the ordinance. Mayor Chinnici-Zuercher noted that another document, Exhibit "A" has been distributed on the dais tonight. Mr. Smith noted that the document is the easement agreement itself. Mr. Hammersmith noted that an easement is needed for Columbia Gas to relocate an existing regulator station currently located at the northeast corner of Hyland-Croy and Post Road. The station will be moved south to property currently owned by the City, and will be adjacent to the northbound off ramp for the interchange. There will be a new roundabout constructed at the Post and Hyland-Croy and north off ramp intersection. Staff recommends approval. Mayor Chinnici-Zuercher asked if the appearance will be similar to what is shown in the documents. Mr. Hammersmith responded that initially, Columbia Gas had proposed a building to be placed around the equipment. In current discussions, they have been asked not to do that, but to instead screen the station with vegetation. It will be less noticeable than having a building around the equipment. Vice Mayor Boring asked if there is any danger involved, such as would require a fence. Mr. Hammersmith responded there is not; the fence is purely a protective measure on the part of Columbia Gas. The fence serves as a deterrent to anyone tampering with the equipment. There will be a second reading/public hearing at the May 5 Council meeting. Ordinance 22-08 Appropriating a 0.012 Acre, More or Less, Fee Simple Interest, a 0.261 Acre, More or Less, Temporary Construction Easement, a 0.027 Acre, More or Less, Bikepath and Utility Easement and a 0.064 Acre Easement Agreement for Permanent Bikepath Easement from 6805 Avery Muirfield Drive, LLC, Located West of Avery-Muirfield Drive and on the North Side of Post Road, City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. (Request to dispense with public hearing) Ordinance 23-08 Appropriating a 0.042 Acre, More or Less, Fee Simple Interest, and a 0.245 Acre Temporary Construction Easement from Avery Shops LLC, Located at the Southwest Corner of Avery-Muirfield Drive and Post Road, City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. (Request to dispense with public hearing) Ordinance 24-08 Appropriating a 0.386 Acre, More or Less, Fee Simple Interest, and a 0.133 Acre Temporary Construction Easement from Central Ohio Property Management, LLC, Located at the Northeast Corner of Avery-Muirfield Drive and Post Road, City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. (Request to dispense with public hearing) RECORD OF PROCEEDINGS 1 1 1 April 21, 2008 Page 5 Ordinance 25-08 Appropriating a 0.141 Acre, More or Less, Fee Simple Interest (with 0.110 Acre, More or Less, Present Road Occupied) and a 0.071 Acre, More or Less, Temporary Construction Easement from S&R Properties of Columbus LLC, Located East of Avery-Muirfield Drive and on the North Side of Post Road, City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. (Request to dispense with public hearing) Ordinance 26-08 Appropriating a 0.003 Acre, More or Less, Fee Simple Interest, and a 0.142 Acre, More or Less, Temporary Construction Easement from Williams Development, Ltd., Located at the Southeast Corner of Avery-Muirfield Drive and Post Road, City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. (Request to dispense with public hearing) Mayor Chinnici-Zuercher introduced Ordinances 22-08 through 26-08, moved to waive the Council Rules of Order, directing the Clerk to read the names of the property owners into the record. Ms. Salay seconded the motion. Vote on the motion: Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes; Vice Mayor Boring, yes; Mr. Gerber, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mr. Keenan, abstain. Mr. Keenan recused himself, noting that he has a financial interest in one of the properties involved. Mr. Smith noted that two weeks ago, resolutions of intent were approved for these properties. Staff is requesting that Council approve by emergency action tonight the appropriation ordinances for these properties. Negotiations are continuing with the property owners. Mr. Reiner moved to dispense with the public hearing and treat these as emergency ordinances. Ms. Salay seconded the motion. Vote on the motion: Mr. Reiner, yes; Mr. Gerber, yes; Ms. Salay, yes; Mr. Lecklider, yes; Vice Mayor Boring, yes; Mayor Chinnici-Zuercher, yes. Vote on Ordinances 22-08 through 26-08: Mr. Reiner, yes; Mayor Chinnici-Zuercher, yes; Mr. Lecklider, yes; Ms. Salay, yes; Mr. Gerber, yes; Vice Mayor Boring, yes. INTRODUCTION/PUBLIC HEARING -RESOLUTIONS Resolution 28-08 Adopting the City of Dublin's Goals for 2008-2009. Mr. Lecklider introduced the resolution. Ms. Brautigam noted that, based upon input received at the Council retreat and the notes from the facilitator, staff has assembled a draft resolution. Staff is seeking Council's input on their goals, and any additions, corrections or comments regarding the proposed document. Mayor Chinnici-Zuercher asked for clarification regarding goal 4, bullet 2 and what comprises the entire corridor. Ms. Brautigam responded that this is a goal from the retreat of two years ago. In the past, a concern had been voiced regarding the pattern of development along 161 from the Sawmill border to Dublin's western border. In particular, in the CCD district, the desire was to ensure consistency along that area because of the unevenness of development. Staff felt this might be a continuing goal of Council and added it to this document. Council has now adopted the updated Community Plan, so that could suffice for future guidance. It is Council's decision about how they would like this to be handled. Vice Mayor Boring noted that if this goal is articulated and emphasized in the Community Plan, it would likely not need to be repeated in this document. Ms. Brautigam recalls that it was an emphasis in the Plan. At Council's direction, staff is undertaking this year a study of a portion of 161 as it travels through Historic Dublin over to Frantz Road, to ensure that roadway has consistent development standards. The study also includes other transportation matters. This bullet point could be eliminated, if Council desires. Vice Mayor Boring summarized that this is adequately addressed in another document and should not be repeated in the goals. RECORD OF PROCEEDINGS in Citv Council April 21, 2008 Page 6 Held 20 Mayor Chinnici-Zuercher asked about the "My Neighborhood" project, and whether this would be the appropriate location for this project in terms of fostering the sense of community. Ms. Brautigam stated that goal 4, bullet 1 is intended to reflect that, although the project was not directly called out. Mayor Chinnici-Zuercher asked about goal 6, and whether technology should be included in this, i.e. regional leadership in the technology area. Ms. Brautigam responded that it could be listed here. She and Mr. McDaniel in the past year have worked to share knowledge he gained through WiFi and DubLink with officials from Whitehall. Because Whitehall had a change in their Economic Development Director, that did not move forward. Mayor Chinnici-Zuercher asked about goal 8, second bullet, where it should be amended to read, "Focus on completing the key linkages in the bikeways system." Ms. Brautigam agreed. Mayor Chinnici-Zuercher asked about goal 8, last bullet, and whether completing the renegotiation of the contract with Columbus should be included. Ms. Brautigam responded that staff chose not to call out specifically the Columbus utility contract, as there are relationships and ongoing discussions with other service providers. Staff is aware that the renegotiated contract is a strategy to achieve this overarching goal. Mayor Chinnici-Zuercher agreed, adding that the next step would perhaps be developing a strategy document. Mayor Chinnici-Zuercher noted that in goal 3, bullet 1, she is concerned with the terminology "town center," as it has a specific definition in Historic Dublin. Is the new development being called a town center as well? Ms. Brautigam agreed that revised language is needed for this, and staff will work on that. Ms. Salay stated regarding goal 6, bullet 2, that she wonders whether "high quality development standards" should be called out as an additional goat for the region. As economic development and technology are discussed, there is an overarching goal to ensure the development is of high quality. This is an area of particular interest to Dublin. Ms. Brautigam responded that the language, "well planned growth" means the kind of growth that Dublin is expecting through its Community Plan and through the regulations put in place. Dublin believes that well planned growth means smart growth and that the standards for the buildings will reflect Dublin's values. Vice Mayor Boring noted that those present now understand what Dublin expects, but it would be good to incorporate the language "well planned quality growth" to clarify the future expectations. Ms. Salay commented that the language should include "high quality development standards," as she can picture a development that may be well planned and smart in function, but may not have the quality that Dublin is seeking. She wants to ensure this goal is clear and well articulated. Mr. Lecklider stated that to the extent government entities, there has been som on others. He would caution Council to negatively impact those relationships. Dublin interacts with other municipalities and e sensitivity to what Dublin may wish to impose be careful in the words chosen so as not to Mr. Gerber noted that he does understand the concern. However, there is an overriding interest in the entire corridor of doing something well planned. Mayor Chinnici-Zuercher noted that this falls under "Regional Leadership." Perhaps the emphasis should instead be on the second sentence, "focus on regional relationships throughout the corridor to secure the future economic opportunities for the region." Well planned growth is what Dublin brings to the table in terms of knowledge and experience. Ms. Salay noted that she recalls a past meeting at a township hall where individuals expressed frustration with their inability to enact development standards. They were RECORD OF PROCEEDINGS April 21, 2008 Page 7 looking to Dublin for guidance, although they recognized the limitations of the township zoning standards. However, she understands Mr. Lecklider's concerns and will go along with the group on this matter. Vice Mayor Boring noted that this document includes goals, not laws. She believes that this could be incorporated without offending anyone. Ms. Brautigam commented that although these are Dublin's goals, there are a number of audiences who will read the goals, including elected officials, owners of land and existing buildings in communities. They may feel that the imposition of high quality standards may prevent them from annexing into Dublin. She would want to welcome these groups and would not want to alienate them in that way. Mayor Chinnici-Zuercher stated that perhaps the goal should instead read: "Focus on regional relationships throughout the corridor to secure the future economic opportunities for the region, including well planned growth of the U.S. 33 corridor." Ms. Brautigam responded that she favors this language, and it reflects the retreat discussion. It was the consensus of Council that this language be modified as suggested by the Mayor. Mr. Gerber noted in regard to goal 3, bullet 1, that perhaps the term "town center" should be eliminated, and the goal would then read: "Revitalize Historic Dublin with a clear vision of the role of Historic Dublin and implement that vision through a comprehensive action plan." Ms. Salay suggested a modification, "Revitalize Historic Dublin as our vibrant downtown with a clear vision of the role of Historic Dublin and implement that vision through a comprehensive action plan." Mr. Gerber agreed with this suggested change. It was the consensus of Council to vote on an amended version at the May 5 meeting. Staff will incorporate the changes as directed by Council. Wallace Maurer, 7451 Dublin Road asked if he could have a copy of the entire document. Mayor Chinnici-Zuercher provided him with a copy of the resolution. Mr. Maurer asked the following: 1. In regard to the first "Whereas," and the language "leader in local government innovation," the only innovation he can think of in the Dublin government is the infamous October 2006 motion. It has the power of barring topics and barring speakers on those topics. He can recall nothing similar in Dublin to his knowledge. 2. In the third "Whereas," where it states "high architectural and aesthetic standards," this comprises a very large subject. The term "aesthetic" complicates it, as beauty is in the eye of the beholder. He wonders whether at some point, under the guidance of the Dublin Arts Council, there might be a large discussion on architectural aesthetics in Dublin. Mayor Chinnici-Zuercher suggested he speak with Mr. Guion about this suggestion. 3. In the fourth "Whereas," the phrase "forward thinking" is included On that matter, the thinking must go far beyond Council and himself on the issues of the First and Fourteenth Amendments. Resolution 28-08 was postponed until the May 5 Council meeting. Resolution 29-08 Appointing a Member to the Planning 8~ Zoning Commission. Mr. Gerber introduced the resolution. Vice Mayor Boring, Administrative Committee Chair noted that an Administrative Committee of the Whole met and interviewed candidates for the Commission. The Council used a different process for this appointment, as the scope of the search was to fill one position on one Commission. Council made a decision at the recent retreat to have a citizen representative serve as the 7th member of the Planning & Zoning Commission, versus a Council Member representative. Applications were solicited, and some of the candidates were selected for interviews. RECORD OF PROCEEDINGS April 21, 2008 Page 8 She moved approval of the resolution with the appointment of Richard Taylor to a four- yearterm on the Planning & Zoning Commission. Mr. Gerber seconded the motion. Vote on the Resolution: Mr. Keenan, yes; Mr. Lecklider, yes; Mr. Gerber, yes; Ms. Salay, yes; Mayor Chinnici-Zuercher, yes; Vice Mayor Boring, yes; Mr. Reiner, yes. OTHER • PRAC Recommendation re Soccer Programs Mr. Earman noted that any remaining issues among the various providers of soccer were referred to PRAC in November of 2007. In the packet is a memo from PRAC giving a broad overview of the meetings over the past six months. There is also a recommendation from PRAC: that all agreements from all the providers of soccer programs include language within their agreements indicating the need for an annual review and subsequent changes as found necessary, based upon those reviews. The Commission is asking for direction from Council at this point. He can respond to any questions. Mr. Lecklider noted that he is somewhat disappointed with the parties representing the various organizations, although he was not present for the discussions. It seems that on some level the groups are not cooperating in any better fashion than prior to the time they came to Council. His conclusion is based upon reading the PRAC minutes. He does believe that the representatives have a passion about the program each represents, and that is a positive thing. But the competition and egos involved complicate matters. He is also struck by the number of middle tier participants at 450, which represents significant growth. Some of the comments about paid coaching, etc. suggest that they are moving away from the core philosophy of the middle tier group. He appreciates everyone's effort - staff, PRAC, and the representatives of the groups. There remains a struggle over field priority, tournament hosting, and the issue of how many Dublin children are served on the club teams. Based on personal experience, it does make a difference to both the child and the parents whether their children play on the "a", "b" or "c" team. Mr. Earman responded that the points are well taken. One of the reasons for taking the issues to PRAC is to allow a forum in which to sort out the issues and make recommendations which benefit the community at large. Any decision made will be backed by the community -not by only one group or another. The process will be evolutionary, as the community grows and the demand for resources grows. Reviewing issues on an annual basis should help to solve the problems. Mr. Lecklider stated that having all the parties present is a positive thing. He was struck by the middle tier organization and the growing dissatisfaction with the 7-county area in which they can play. Perhaps the groups could focus on their core philosophy and let that be the driver of the solutions ultimately agreed upon. Mr. Reiner thanked Mr. Earman and the members of PRAC for their review of these issues. He believes that Council is in agreement that the annual review process is a good idea. In terms of the PRAC recommendation, he is ready to adopt it at this time. Mayor Chinnici-Zuercher summarized that the recommendation of PRAC is that the terms of the agreements with the other soccer groups -Dublin Soccer League, Ohio Premier, and Team Ohio Football Club be modified to include the language in the DMTSO agreement regarding term limits, specifically, to include the requirement for an annual review process. Wallace Maurer, 7451 Dublin Road asked if there is a fundamental conflict in the City between those who look upon soccer as health and recreation, particularly for young persons; what is the current proportion of males and females on all the teams; and what is the magnet for the source for professional players in this country? Mr. Earman responded that in this country, youth soccer as a sport alternative is increasing tremendously. It is an easy sport to learn and requires little investment in equipment. In Dublin, much of the growth has been within the more competitive types of soccer programs. With that, there is a struggle among the soccer community - recognizing the importance of fundamental recreational sports versus the competitive and scholarship potential for athletes. In regard to the magnet for the sport, it is a discussion to have across the board with all youth athletics. He offered to have further discussion RECORD OF PROCEEDINGS _ __ ___lYlinute~ of Dublin City Council Meeting April 21, 2008 Page 9 1 1 1 Held with Mr. Maurer at some point. Mr. Lecklider moved approval of the recommendation from PRAC. Mr. Reiner seconded the motion. Vote on the motion: Vice Mayor Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mayor Chinnici-Zuercher, yes; Mr. Gerber, yes; Mr. Lecklider, yes; Ms. Salay, yes. Mayor Chinnici-Zuercher asked Mr. Earman to thank the members of PRAC for their due diligence on this issue. STAFF COMMENTS • Amendment to Chapter 33 (Personnel Policies), Section 33.04 (Classified & Unclassified Services), Paragraph (B)(2), of the Dublin Codified Ordinances Mr. Harding stated that this is a routine item and amends a section of the Code to include new position titles and changed titles. A similar amendment was done last year at the conclusion of the classification and compensation study, which resulted in several new job titles. Staff is requesting the addition of three titles to the unclassified positions, as outlined in the memo. The amendment procedure called for in the Code is that the amendments are reported to Council; if Council takes no action to modify or disapprove such amendments, they are effective in 30 days. Wallace Maurer. 7451 Dublin Road noted that he had planned to bring up a related issue last summer. He asked for a copy of this amendment, and he will bring his notes for a future discussion. COUNCIL ROUNDTABLE/COUNCIL COMMITTEE REPORTS Mr. Gerber reported that over his first three months of service on Council, he has had the opportunity to meet with many of the department/division heads. They are a passionate, talented group and he is thankful to have had this opportunity. Mr. Keenan reported: 1. The Finance Committee met tonight to hear the application for ahotel/motel tax grant from the Dublin Area Art League. The Committee recommends approval of the request for $3,500 to fund a one day art fair to be held on Saturday, July 19. The art fair will focus on local arts and will bring a community event to the Historic District, while promoting community involvement with the arts. This application has been considered outside of the normal process, due in part to support an arts event in Historic Dublin, in concert with the HDBA's efforts with Slainte' Thursday. It is also in keeping with Council's goal of revitalizing Historic Dublin. This event differs from past Arts festivals in the community in that this event will feature only local artists from Dublin and Central Ohio. He moved the recommendation of the Committee to award $3,500 to the DAAL for the art fair. Mr. Gerber seconded the motion. Vote on the motion: Mr. Gerber, yes; Mr. Reiner, yes; Ms. Salay, yes; Vice Mayor Boring, yes; Mr. Lecklider, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes. 2. A US 33 Corridor meeting was held on April 8 in Marysville. A facilitator was scheduled for a retreat to be held on Wednesday, April 23 in Marysville. The purpose of the meeting is to explore the many issues relevant to all the public entities in the corridor. Another meeting will follow in a week or two. The process continues to move forward. 3. A Veterans Project meeting was held on April 11. The project is moving ahead and fundraising continues. 4. He and some other Council Members attended a Leadership Dublin panel discussion on April 16 at the DCRC. 5. Tomorrow at the DCRC from 10 a.m. to 12 noon, a meeting is scheduled to recognize the senior citizens' volunteer efforts in the community. He plans to attend, along with some other Council representatives. 6. He is planning to represent the City Council at the Arbor Day ceremonies on Friday, April 25 at Indian Run Elementary and will read a proclamation on behalf of the Mayor and Council. 7. On Saturday, April 26 at Ashland Chemical, a Household Hazardous Waste Collection will take place from 9 to 11 a.m. Ms. Salay noted that on Tuesday, April 29 at 8 a.m. a meeting is scheduled at the DCRC for the Healthy Community/Healthy Youth Coalition. This group has formed in response to the Surgeon General's Call to Action on Underage Drinking. As one of Council's goals is to have and to promote a healthy community, this is an appropriate undertaking. She RECORD OF PROCEEDINGS April 21, 2008 Page 10 1 1 1 Held encouraged other Council Members to attend this meeting. The group is being expanded to include more people from different sectors. She will report back to Council after the meeting on April 29. Vice Mavor Boring: 1. Asked if anyone is available to administer the oath of office to the newly appointed members of the Board of Zoning Appeals on Thursday, April 24 at 7 p.m. Ms. Salay responded that she can do so. 2. Noted that she reviewed the handbook for board and commission orientation. In past years, the orientation included a session with City Council. Recently, there has been discussion about the desire to have more interaction with board and commission members. Perhaps the Administrative Committee could review the topics of orientation and having more interaction with board and commission members. However, given the meeting schedules, it may be challenging to schedule yet another meeting. Ms. Ott asked for clarification. Should these matters be reviewed by the Committee or by the full Council? It was the consensus of Council to have the Administrative Committee review these matters. Vice Mayor Boring asked for input from Council Members regarding these topics. Mayor Chinnici-Zuercher stated that in terms of orientation, she believes what is incorporated in the handbook is good, but a formal orientation should take place. Historically, when a formal orientation was scheduled with all current and newly appointed members invited to attend, Council Members had a role in explaining the Council's expectations of the boards and commissions. There has been discussion of late about articulating Council's expectations within the appointment letter. Vice Mayor Boring stated that, currently, the staff liaisons are conducting individual orientation for their particular board or commission. Perhaps Council may want to re- implement the general orientation to provide an opportunity for the members of Council and boards and commissions to interact. This will be discussed at the Committee level and a recommendation will be brought to the full Council. Mayor Chinnici-Zuercher commented in regard to the idea of Council having meetings with boards and commissions on a quarterly basis. She does not believe that more meetings are feasible, based on the current calendar, and is not certain that such frequency is necessary. Adding several more meetings per year for board and commission member is beyond the commitment they have made. Perhaps meetings could be held once or twice a year with Council, with a structured agenda and a clear purpose. Mavor Chinnici-Zuercher commented: 1. Many Dublin representatives attended the MORPC annual meeting last week where Ms. Brautigam was installed as Vice Chair of the Board. Congratulations to her! 2. Ms. Brautigam was recently appointed to the 21St Century Transportation Task Force for Ohio. This is a significant appointment for the Dublin community, as it includes a diversity of representation from throughout the state. 3. On Saturday, April 19 she attended the first annual African American Academic Excellence Recognition Luncheon at Dublin Scioto High School, sponsored by the Dublin Parents of Black Students Association. It was an excellent opportunity for everyone to lift up the academic excellence of the minority students in the Dublin School district. The Association also has a college scholarship program, and two past scholars came and spoke at the event and announced the new winner. 4. A Special Council Meeting is scheduled for Wednesday, April 23 in Council Chambers at 7:30 a.m. for the purpose of adjourning to executive session for land acquisition matters. 5. She recently was appointed to the Columbus Franklin County Community Action Center Board of Directors, which is the agency that deals with utility assistance and housing issues for all of Franklin County. 6. On May 1, she will represent suburban communities on a panel discussion hosted by Nationwide Children's Hospital to announce the ten health indicators that negatively influence children's health in Franklin County. They are lifting up childhood obesity as one of the ten indicators and she has been asked to speak about programs in Dublin and other Central Ohio suburban communities. It is a great opportunity for Dublin to have recognition regarding children's health programs. ADJOURNMENT TO EXECUTIVE SESSION Mayor Chinnici-Zuercher moved to adjourn to executive session at 8:30 p.m. to: (1) consider the purchase of property for public purposes; (2) to confer with an attorney for the RECORD OF PROCEEDINGS 20 April 21, 2008 Page 11 Held public body concerning disputes involving the public body that are the subject of pending or imminent court action; and (3) to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of public employee or official. Mr. Reiner seconded the motion. Vote on the motion: Mr. Gerber, yes; Mr. Reiner, yes; Ms. Salay, yes; Vice Mayor Boring, yes; Mr. Lecklider, yes; Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes. The meeting was reconvened at 10:30 p.m. and formally adjourned. Mayor -Presiding Officer Clerk of Council D 1