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HomeMy WebLinkAbout08/11/1997 RECORD OF PROCEEDINGS Minutes of Meeting DAYT N E AL BLANK CO. CORM NO. 10148 August 11, 1997 Held 19 ~ I Mayor Kranstuber called the meeting to order at 7:00 p.m. Mrs. Stillwell led the Pledge of Allegiance. Roll 11 i Council members present were: Mayor Kranstuber, Mrs. Stillwell, Mr. Campbell, Mrs. Boring, Mr. McCash, and Mr. Reiner. Ms. Hide Pittaluga arrived at 7:15 p.m. Approval of Minutes of Meeting of my 21, 1997 Mrs. Stillwell noted a correction on page 3 at the top where it should state that she asked Council to consider adding the signal at Tara Hill and Muirfield first, then evaluating the impact on the Post and Avery intersection. Mayor Kranstuber moved approval of the minutes of July 21 with this correction. Mrs. Boring seconded the motion. Vote on the motion - Mr. Reiner, abstain; Mr. McCash, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mrs. Boring, yes; Mayor Kranstuber, yes. Correspondence The clerk reported that two notices were sent to Council regarding liquor permits. The first is for a D-5 permit for Mary Kelley's, Inc. at a location between Tara Hill and Sells Mill Drive. The applicant has provided information about this permit in a letter. Mrs. Boring asked if the restaurant is expected to stay open unti12:30 a.m. as the permit would allow. Bill Andrews, 6631 Commerce Parkway stated that the hours of operation have not yet been determined, but the zoning limitations will likely dictate closure prior to 2:30 a.m. Mrs. Boring stated that the neighborhood also has concerns with odors emitted from the restaurant and has asked for additional screening. Mr. Andrews stated that the applicant has agreed to do additional screening. There was no objection from Council to the issuance of this permit. The clerk reported that a transfer of D 1, 2 and 3 permits from Le Grande Affair, Inc. at 91 S. High Street & Patio to Tuccis LTD, LLC at 35 N. High Street has been requested. The applicant has provided a letter to Council explaining their proposed use for these permits. There was no objection from Council to the transfer of these permits. The clerk reported that a letter was sent to Council by the Dublin A.M. Rotary requesting permission to serve beer in Coffman Park during the Dublin Women's Club Festival of the Arts. Mrs. Boring stated that this is the first time that a request has been made to serve beer at the Festival, and she suggested further discussion at a later time during the meeting when the Special Events representative is present. Recognition Mayor Kranstuber recognized Dublin middle school students who were recently given the Archie Griffin Award. Certificates were given to Dan Lindberg and Jill Miller of Grizzell Middle School; to Bart Hunton and Lindsay James of Sells Middle School; and to Andrew Fries and Meredith Reuter of Davis Middle School. Citizen Comments Lori Marchese, 4844 Calloway ourt, President of Donegal Cliffs Homeowners Association urged City Council to construct a bike path/pedestrian tunnel under Dublin Road to serve the students of Bailey Elementary School. The pedestrian crossing presently is very dangerous in view of the volume of traffic and excess speed. She presented a petition to Council containing over 170 signatures from residents of the area. Mr. Helwig responded that at a July CIP work session, Council gave direction to staff to include tunnels at Brandonway/Dublin Road and Memorial Drive/Dublin Road in the design work for the 745 bike path. Staffwill bring the alternatives back to Council for a final decision when the design and cost estimates are completed. RECORD OF PROCEEDINGS Minutes of _ n,ib~r• eun~il A4e~ti~R Pass 2 Meeting YT N E AL BLANK 00. FORM NO. 10148 August 11, 1997 Held 19 j~ Elizabeth Larson, 76 South Riverview Street, thanked Mrs. Stillwell and stafffor their assistance regarding the traffic problems on South Riverview Street. She received a copy of a staffmemo dated August 1 with proposed solutions to address the situation. As the - neighborhood representative, she noted that they are in favor of the "Do Not Enter, One Way Only" sign which is proposed for the intersection of South High and Short Streets and the ~ parking limitations at Donato's. However, they still have concerns about the timing of the light at Bridge and High Streets and the timeframe for closing of Blacksmith Alley . Ms. Larson asked when the proposed solutions will be on the Council agenda. Mr. Hansley clarified that unless there is a major objection from Council, staffwill handle this administratively and will share the outcome with Council in an upcoming packet. Mrs. Stillwell thanked Ms. Larson for her efforts and suggested that she discuss her concerns with Mr. Kindra. Staffwill continue to work with the residents and will communicate the changes to the residents ahead of implementation. Staff Comments Mr. Hansley reported that the Irish Festival was a financial success this year based on the revenues of $78,800 taken in this year compared with $16,400 for the 1993 event. Ms. Puskarcik and her staff should be commended for their efforts. Secondly, the packet included a memo from Mr. Kindra regarding the increased cost of $6,000 for the speed humps. Unless there is an objection, staffwill proceed with this plan. There was also a memo regarding the I-270 bridge enhancements stating that the City must accept responsibility for the re-painting of the facia beams as outlined in the letter from ODOT. Staff will seek further direction from Council on these matters during the Round Table portion of the meeting. Mr. Helwi~ reported that the temporary signal at Post and Avery has now been installed. He commended Mr. Kindra and his stafffor their timely response to Council's recent direction regarding the intersection. He also reported that the signal at Emerald Parkway and Dublin Road will be on normal cycle by Thursday of this week. Mr. Hansley introduced the City's new Director of Information Technology, Peter Husenitza. He comes to the City from a similar position with the City of Springfield, Ohio. Mr. Husenitza stated that he has distributed a survey to Council regarding their needs and concerns. He noted that he is delighted to have joined the Dublin staff and to be working for the City. LEGISLATION Second Reading & Public Hearings -Ordinances Ordinance No. 80-97 - An Ordinance Providing for a Change in Zoning for 28.505 Acres Located on the West Side of Avery-Muirfield Drive, Approximately 600 Feet South of Post Road, from: PCD, Planned Commerce District, to: PCD, Planned Commerce District. (Text revision for Riverside Hospital PUD -Avery Road Retail). (Applicant: Jackson B. Reynolds III, Smith & Hale, 37 West Broad Street, Suite 725, Columbus, Ohio 43215 on behalf of Lucas Avery Limited, Richard Solove & John Chester) Ms. Clarke stated that this application involves 28 acres on the west side of Avery-Muirfield Drive where a shopping center is under construction. There are two parcels included -the 25 acres on which the shopping center itself sits and two outparcels. The 28 acres has been zoned since the 1980's for retail purposes. This proposed amendment to the PCD text will: 1) adjust the set-backs along Avery-Muirfield Drive; 2) reduce the rear yard from 25 feet to 15 feet; and 3) provide for shared parking for ajoint-use restaurant (Wendy's and Tim Horton's). The reduction in parking will be from 105 spaces to 62 spaces. There is also an issue with relocation of the Avery Square Center's main identification sign. In the existing zoning plan, the sign was to be located internal to the site but the applicant has requested that the sign be located on Avery Drive. Mr. Campbell stated for the record that he is abstaining from this case since his wife is employed by Wendy's International. He then left the Council Chambers. RECORD OF PROCEED[NGS Minutes of n„ht;n Cit; Council-~~Petina p~~3 Meeting DAYT N LEGAL BLANK CO. CORM NO. 10148 ~ August 1 1, 1997 Held lg i~ Ms. Clarke showed Council slides of the area and surrounding area and pointed out the proposed signage site. Staff is recommending approval, and the Planning & Zoning Commission recommended approval on July 10, 1997 with five conditions: 1) That the text be revised, prior to scheduling the public hearing, to include maintaining the 25-foot side yard, maintaining the setbacks in Subarea B2, reducing the number of parking spaces from 105 spaces to 62, and including a detailed sign exhibit, etc. subject to staff approval; 2) That the 10-foot rear yard setback be landscaped to conform with Code, subject to staff approval; ~ 3) That the site development plan (SD 1.1) submitted with the text change be corrected in accordance with the landscape plan; 4) That off-site parking for 15 cars be maintained to support this restaurant during its existence; and 5) That the balance of the requirements are met in the development plan. Mrs. Stillwell asked Ms. Clarke if the outlots are located on a service road. Ms. Clarke stated that they are located on a service road, not on a public street. Mr. Reiner asked if the architecture for the fast food buildings will be reviewed. Ms. Clarke responded that the architecture will be reviewed as part of the development plan/conditional use review for Subarea B-1, Outlot B at the August 25 meeting of the Planning Commission. Jack Re,, n~lds, 37 W. Broad St., representing the applicant stated that the parking reduction is specific to the Wendy's/Tim Horton use. Any potential future user of the site other than these would have to meet the City of Dublin's parking requirements. In response to a question from Ms. Hide Pittaluga, Mr. Reynolds stated that this is a unique application as two kitchens are required for two separate facilities, but the number of patrons being seated in the restaurant would be the same as for one restaurant. The peak times will be different for Tim Horton's and for Wendy's and therefore the parking reduction will be workable. Mrs. Boring added that P&Z view the shared parking as a positive because it will result in less asphalt. Mr. McCash noted that the text relating to the signage allows for an 8 foot setback while it is shown on the renderings at 25 feet. Mr. Reynolds stated that the 8 foot setback is a minimum, but he assumes that the sign would be set back more since it would be too close to the right-of--way at 8 feet. Mr. McCash stated that the proposed sign of 15 feet in height and 15 feet in width will be a 225 square foot mass on top of 8 feet of fill on the original site. Therefore, the height of this sign will be very high along a 35 mph road and could potentially be 8 feet back from the building setback line. He does not support having 225 square feet of signage mass which will block the view of the shopping center behind it. Mr. Reynolds responded that their goal is sign visibility and it will conform with the sign code • in every respect. The 1989 rezoning application did not have the foresight about signage location that the applicant has at this time. Ms. Hide Pittaluga stated that visuals would help to understand this issue. Mr. Reiner stated that he agrees with Mr. McCash, that visually, there will be too much signage in too short of a distance. Mayor Kranstuber suggested that Council approve the text revisions with the exception of the signage. Mr. Smith suggested that Council approve the rezoning, excluding the signage portion which RECORD OF PROCEEDINGS Minutes of n„~,~;,, r~~~ reun~il ~,Ie~tinR Page Meeting DAYT E AL BLANK CO. CORM NO. 10148 I Held August 1l, 1997 19 ~I could then be tabled until a future meeting. I' Mrs. Boring moved approval of the ordinance with the 5 conditions of Planning Commission, ~ and with a sixth condition, that the sign package be improved and brought back to Council for review at a later date. Mayor Kranstuber seconded the motion. Ms. Hide Pittaluga asked that the applicant provide visuals for the next review meeting. Vote on the motion -Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Reiner, yes. Vote on the ordinance -Mrs. Stillwell, yes; Mrs. Boring, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes. Ordinance No. 95-97 - An Ordinance Re-Establishing the Parks and Recreation Advisory Committee. Mrs. Stillwell stated that she has worked with Mr. McDaniel on the fine points of this ordinance and the cemetery commission ordinance. They have attempted to outline the responsibilities of PRAC, to clarify that PRAC acts in an advisory capacity, and to specify the composition of PRAC. Mrs. Boring noted that she is uncomfortable with several portions of this ordinance, especially paragraph 2(c) regarding the "Master Plan". Mr. McDaniel stated this was modeled after the City of Worthington Parks Commission and provides that PRAC has some role in comprehensive park planning and usage. This is similar to the Cemetery Commission's work on a master plan. Mayor Kranstuber would like further discussion regarding Section 2(c). Following further discussion, Mrs. Stillwell moved to table Ordinance No. 95-97 until the September 3, 1997 meeting. Mr. Reiner seconded the motion. Vote on the motion - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mrs. Stillwell, yes. Ordinance No. 96-97 - An Ordinance Establishing the Cemetery Advisory Committee. Mrs. Stillwell moved to table Ordinance No. 96-97 until the September 3, 1997 meeting. Mayor Kranstuber seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes. Ordinance No. 101-97 - An Ordinance Authorizing the Execution and Delivery of an Economic Development Agreement to Induce a Lease Between Duke Realty Limited Partnership and LCI International Management Services, Inc. of Approximately 156,000 Square Feet of Newly Constructed Office Space, Thereby Increasing Employment within the City, and Declaring an Emergency. Mr. Hansley stated that this has been prepared with emergency language and Mr. Helwig is present to respond to any questions. Mr. Helwig stated that the ordinance authorizes execution of an economic development agreement. This agreement would ordinarily have been approved in the spec building stage of the development; at this time, the cable fiber optics have been installed and the execution of the formal documents is now necessary. Ms. Grigsby added that Ordinance 111-97 appropriates the payment of $300,000 to LCI as a follow-up to this enabling legislation. Staff will request that the public hearing be dispensed with for Ordinance 111-97. Mayor Kranstuber moved to treat this as emergency legislation. Mrs. Stillwell seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes. Vote on the ordinance - Ms. Hide Pittaluga, yes; Mr. Reiner, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Mrs. Boring, yes. RECORD OF PROCEEDINGS Minutes of Tli~hlin ~;~T re~~nc}1~14e~t~n~ Page c Meeting DAYT N LE AL BLANK CO. CORM NO. 10148 I' i Held August 11, 1997 19 ~I U Ordinance No. 105-97 - An Ordinance Declaring Improvements to Certain Parcels of ~ ~ Real Property to be a Public Purpose, Describing the Public Infrastructure Improvements to be Made to Benefit Those Parcels, Requiring the Owners Thereof to Make Service Payments in Lieu of Taxes, Authorizing an Agreement with Duke Realty Limited Partnership, Establishing a Municipal Public Improvement Tax Increment Equivalent Fund for the Deposit of Such Service Payments, and Declaring an Emergency. Mr. Hansley stated staff is requesting emergency action on this ordinance as well. This is a ~ TIF for the Rings Road improvement. ~ Mrs. Boring asked about the timing of the project and the need for the emergency. Ms. Grigsby stated that the Rings Road improvements are scheduled for 1998 or 1999. In order to recapture as much of the increment as possible for the construction already underway for the project, staff is recommending adoption by emergency. Mayor Kranstuber moved to treat this as emergency legislation Mr. Reiner seconded the motion. Vote on the motion - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mr. McCash, yes; Mayor Kranstuber, yes. Vote on the ordinance - Mr. Campbell, yes; Mrs. Stillwell, yes; Mr. Reiner, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes. Ordinance 106-97 - An Ordinance Declaring Certain City Owned Property as Surplus and Authorizing the City Manager to Dispose of That Property in Accordance with Ohio Revised Code Section 721.15. Mr. Hansley stated that this allows for the City's annual auction of equipment scheduled to take place in September. Vote on the ordinance - Mr. Reiner, yes; Mrs. Boring, yes; Mr. Campbell, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes. Ordinance 107-97- An Ordinance Declaring Improvements to Certain Parcels of Real Property to be a Public Purpose, Describing the Public Infrastructure Improvements to be Made to Benefit Those Parcels, Requiring the Owners Thereof to Make Service Payments in Lieu of Taxes, Establishing a Municipal Public Improvement Tax Increment Equivalent Fund for the Deposit of Such Service Payments, and Declaring an Emergency. (Pizzuti Metro Center Project) Mr. Hansley stated that Council had requested at their last meeting that some other options be provided to them regarding this TIF. Another version of the ordinance, Option "B" was provided in the packet for Council's review. Staff will be requesting adoption of the ordinance by emergency tonight. Mr. Stype is present to respond to questions. Gre S vpg, a ire, Sanders & Demn v the City's special bond counsel stated that he has provided an explanation of options in terms of mechanics to accomplish the same purpose for this development project. The first option is a tax increment financing arrangement which would channel the payments for the taxes toward two purposes: a 50 percent funding of $500,000 of traffic improvements associated with the project and the acquisition of easements over storm water features and other related public purpose features on the site designed in part to assure open space over time. The second option presented in memorandum and in ordinance form is to reduce the tax increment financing to $500,000 and to restrict its purpose to a full funding of the traffic improvements included in the ordinance. At the same time, the ordinance would be expanded to authorize an economic development agreement that would provide for payments out of the City's non-tax revenues to provide an inducement incentive for the developer to do the project at the proposed level rather than at some reduced level udder the current zoning. Those payments would be made over time. Mr. Helwig stated that the second option is more in keeping with Council's traditional use of TIF dollars. He noted that several representatives of Pizzuti are present tonight: Jim Miller, Cliff Aiken, Tom Stanton, and architect Joe Garrison of Atlanta and they would be RECORD OF PROCEEDINGS Minutes of IIubli~ City; -reunril~eetinR p~gg y Meeting YT AL BLANK CO. FORM NO. 10148 I'~ Held August 11, 1997 19 pleased to provide detailed renderings of the project. He added that Option B would require ~ a motion for amendment to the ordinance, while Option A could be voted upon without amendment. Mrs. Stillwell asked if there have been TIF's done previously by the City similar to option . A. Mr. Stype responded that the Metatec TIF included incentives for landscape mounding and landscaping to shield residential areas across the street. This was very similar to what is being proposed for the easement portions of this ordinance. In this proposal, the easements are limited to open space kinds of features that meet the City's desire for green space. Mr. Hansley added that Council could also consider a combination of Option A or B if they so desire. Mr. Helwig indicated that either option is acceptable to the developer. Mr. McCash stated that in the case of the Metatec project, the property was owned by the business, not by a developer. The LCI and Nationwide inducements were more similar to the Metatec TIF because the inducement was going to the property owner and not to the developer. Mr. Stype responded that in the Nationwide case, the money was provided to the developer for purposes of land acquisition and the inducement was very job focused. In this case, the inducement is focused on the level and style of the development project itself in terms of building plans which would not otherwise occur on the site. Mr. McCash stated that the City is essentially then paying the developer to build a larger size building and to use higher quality of materials. Mr. Hansley responded that there is a dual purpose - to obtain a quality building with more green space around it by inducing enclosed parking and to secure a larger building which will house more jobs. The reason this is being negotiated with the developer is because a user has not been identified for the spec building at this time. Discussion continued. Mr. Helwig summarized that the proposal includes 2 buildings which will house an estimated 1,250 jobs. The green space has been enhanced with the elimination of two of the 4 structures first proposed. There is superb landscaping. This will be competitive Class A office space. For all of these reasons, staff believes that the City is inducing for a small amount of money over time a superior quality product for the community in Metro Center and maximizing the economic benefit to the community. Mrs. Boring stated that she has spent many hours in deliberation over this application at P&Z. The bottom line is that this is a quality building which belongs in the Metro Center office area. She advocates requesting that public jogging paths and benches be added to this development. She would support Option A with a modification increasing the TIF to include the traffic light funding. Mr. Campbell stated that he supports Mrs. Boring's proposed amendment. His concern with Option A is that the City needs to use $250,000 of general funds, while the alternative uses the TIF monies for the traffic improvement. While he understands Mr. McCash's concerns, the amended option provides for $650,000 towards a public purpose and the remaining $500,000 for a public purpose. The payments made to the developer will be strictly an economic inducement, and the net effect to the City: a net increase of tax revenues. To accomplish the City's efforts to maximize income tax revenues, the amended Option A generates maximum revenues while the public purpose is served. Mrs. Stillwell stated that she would support this option as well. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting page 7 Meeting. Held August 11, 1997 (YEAR) Ms. Hide Pittaluga stated that this is a desirable and beautiful project. However, incentivizing quality construction should not be necessary but these terms elevate construction levels to a new standard. She does not believe that this developer would undertake a project of this magnitude without a user in mind. The prudent approach for this case, however, seems to be a compromise as Mrs. Boring has proposed, and we must always consider the alternative if Council refuses to endorse staff s negotiations. Mr. Reiner agrees with Mr. McCash on some of these matters. This is a private improvement and could therefore be construed as bad public policy. At the same time, he has concerns about the architectural quality of the buildings and believes the inducement will result in a better product with tax benefits to the community. He does not want to set a policy directive for the future, but is interested in the improved tax situation for the community and will therefore support Option A as amended. Mayor Kranstuber stated that he totally agrees with Mr. Reiner. He believes Mr. McCash raises good points. It is not necessary to see this as precedent setting -the City may not necessarily do this again. The bottom line is the appearance of the building, and this tips the scale for him on this decision. Mrs. Boring stated that the applicant has verbally agreed from the audience to include the bike path and amenities she has proposed. Mr. Helwig stated that the applicant has committed to a walkway or promenade around the ponds already, so they will be happy to include benches. Mrs. Boring moved to amend the ordinance to reflect the TIF amount as $1,150,000 in order to fully fund the traffic light at the intersection and to treat this as an emergency so that the project can commence to capture the TIF as soon as possible. Mr. Campbell seconded the motion. He requested that the developer state that he agrees with _ the amendment and with the access for the public at the facility as proposed by Mrs. Boring. Jim Miller, Vice President of Development, Pizzuti Development, indicated that they accept these amendments. Vote on the motion - Mr. McCash, no; Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mayor Kranstuber, yes. Mrs. Boring thanked staff for all of the time spent to assist Council with the decision- making process for this project. Mr. Campbell stated that this project has involved a difficult concept and is a unique situation with a high profile location. Mr. McCash has raised some excellent points for Council's deliberation tonight. Vote on the ordinance -Mrs. Stillwell, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Mrs. Boring, yes; Mr. McCash, no; Ms. Hide Pittaluga, yes. At this point, Mayor Kranstuber left the meeting for a short time and Vice Mayor Stillwell presided. Ordinance 108-97 - An Ordinance Accepting the Lowest/Best Bid for Automotive Lift and Alignment Equipment. Mr. Hansley stated that staff is recommending the low bidder and emergency action is not needed. Vote on the ordinance - Mr. Reiner, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes. INTRODUCTION & FIRST READING -ORDINANCES Ordinance 111-97 - An Ordinance Amending the Annual Appropriations Ordinance for the Fiscal Year Ending December 31, 1997 for the Purpose of Complying with Provisions Included in the Economic Development Agreement with LCI International Management Services, Inc. RECORD OF PROCEEDINGS Minutes of Meeting DAY7 AL BLANK CO. CORM NO. 10148 Held August 11, 1997 19 I V Mr. Campbell introduced the ordinance. Mr. Hansley stated that this is a companion piece of legislation for the LCI fiber optic link and staff is requesting that Council dispense with the public hearing. Mr. Campbell moved to dispense with the public hearing. Mr. Reiner seconded the motion. - Vote on the mo inn -Mrs. Stillwell, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes. Vote on the ordinan~g - Mr. Campbell, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes. Ordinance 112-97 - An Ordinance Amending the Annual Appropriations Ordinance for the Fiscal Year Ending December 31, 1997. Mr. Campbell introduced the ordinance. Mr. Hansley stated that staff is requesting that the public hearing be dispensed with as the ordinance includes funding for the City's Ten Year Anniversary celebration, repairs for the Jenmar properties, and funding for the special Public Arts project - a tribute to Jack Nicklaus. Ms. Hide Pittaluga stated that she would be interested in volunteering for the Committee for the special arts project. Mr. Campbell asked for clarification about the status of the other public art project scheduled for Coffman Park. Mr. Hansley stated that the Nicklaus tribute is an additional arts project over and above the one scheduled for Coffman Park this year. The proposed location for the Nicklaus tribute as recommended by staff is at this time the corner of 161 and Frantz. Mrs. Stillwell stated that the location can be further discussed at the time the Committee is convened. Mrs. Boring expressed her desire that the scouting theme be carried over in view of the fact that Mr. Nicklaus was an Eagle Scout and this location is currently identified as Boy Scout Park. Mr. Campbell moved to dispense with the public hearing. Mr. Reiner seconded the motion. Vote on the mo inn - Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Campbell, yes; Mr. Reiner, yes; Mrs. Stillwell, yes. Vote on the ordina_ncP - Mr. Reiner, yes; Mrs. Stillwell, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mr. Campbell, yes. Mr. Reiner indicated that he is also willing to serve on the Committee for the special arts project. Ordinance 113-97 - An Ordinance Accepting the Lowest and Best Bid for the Installation of Outdoor Warning Sirens and Components and Authorizing the City Manager to Enter into a Contract for Said Installation. Mr. Reiner introduced the ordinance. Mr. Hansley stated that this is a companion ordinance to one recently approved which involved a joint project with the townships. Staff is recommending adoption of the ordinance at the time of second reading. There will be a second reading and public hearing of the ordinance on September 3. Ordinance 114-97 - An Ordinance to Adopt the 1998-2002 Five-Year Capital Improvements Program. Mr. Campbell introduced the ordinance. Mr. Hansley stated that this ordinance has been recommended by the Finance Committee of the Whole, and staff recommends a second reading at the September 3 meeting. Mr. Campbell noted that as a follow-up to the discussion tonight regarding the tunnels on Dublin Road, the original draft of this ordinance includes the tunnels as part of the bikeway system. Mr. Kindra commented that the feasibility study includes in the scope of the work the RECORD OF PROCEEDINGS Minutes of Meeting DAYT N LE AL BLANK CO. FORM NO. 10148 Held August 11, 1997 19 I design for the tunnels, and it can all be done in phases. Mr. Campbell stated that when Council receives the information from the feasibility study, it will then be a matter of determining the implementation and timing of the plan. Mr. Kindra stated that design work will be done following completion of the feasibility study. Mrs. Boring asked when Council will be able to make a decision on the bikepath tunnel to serve the Bailey Elementary School. Mr. Kindra stated that the information will be provided to Council by the end of the year. Mr. Campbell summarized that the study is underway, and a decision can be made by the end of the year about whether to fund the tunnels. There will be a second reading and public hearing at the September 3 Council meeting. Ordinance 115-97 - An Ordinance Accepting the Lowest and Best Bid for the Coffman Park Tennis Court Resurfacing. Mr. Reiner introduced the ordinance. Mr. Hansley stated that staff recommends that this be held over for second reading on September 3. There will be a second reading and public hearing at the September 3 Council meeting. Ordinance 116-97 - An Ordinance Accepting the Lowest and Best Bid for Venture Drive, Appropriating Funds, and Declaring an Emergency. Mr. Campbell introduced the ordinance. Mr. Helwig stated that bids were received last week for Venture Drive - a tax increment financed public improvement which will open up development to Midwestern Auto Group and Gordon Flesch. Staff is recommending approval tonight. He added that the City has an obligation to complete the public improvements for this project prior to the onset of winter, and therefore staff requests emergency action and that Council dispense with the public hearing. Mr. Campbell moved to treat this as emergency legislation and to dispense with the public hearing. Mrs. Boring seconded the motion. Vote on the motion - Mr. Reiner, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mr. McCash, abstain; Mrs. Stillwell, yes; Mr. Campbell, yes. Vote on the ordinance - Mr. Campbell, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mr. McCash, yes; Mrs. Stillwell, yes. Ordinance 117-97 - An Ordinance to Appropriate a 0.006 Acre Fee Simple Interest and a 0.025 Acre Temporary Construction Easement in Property Owned by Timothy J. Whalen, Located on the West Side of Avery Road, in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Ordinance 118-97 - An Ordinance to Appropriate a 0.070 Acre Fee Simple Interest and a 0.114 Acre Temporary Construction Easement in Property Owned by John D. Vincent, located on the South Side of Shier-Rings Road, in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Ordinance 119-97 - An Ordinance to Appropriate a 0.860 Acre Fee Simple Interest and a 0.170 Acre Temporary Construction Easement in Property Owned by William L. Baker, Located on the North Side of Shier-Rings Road, and on the West Side of Old Avery Road, in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Ordinance 120-97 - An Ordinance to Appropriate a 0.210 Acre Fee Temporary Construction Easement and a 0.107 Acre Storm Sewer Easement in Property Owned by Kinetics Properties Limited Partnership, Located on the South Side of Shier-Rings Road, in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Ordinance 121-97 - An Ordinance to Appropriate a 0.113 Acre Fee Simple Interest and a 0.029 Acre Temporary Construction Easement in Property Owned by Norman RECORD OF PROCEEDINGS Minutes of Meetin A1T E AL BLANK CO. CORM NO. 10148 Held August 11, 1997 19 III II L. Monska, Located on the North Side of Shier-Rings Road, in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Ordinance 122-97 - An Ordinance to Appropriate a 0.023 Acre Fee Simple Interest and a 0.031 Acre Temporary Construction Easement in Property Owned by Ohio Seed Improvement Association, Located on the East Side of Avery Road, in the City of ~ Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Mr. Smith stated that these ordinances involve the remaining property owners for the Shier- Rings improvements, and the ordinances can be voted upon in a group. Mr. Campbell introduced ordinances 117, 118, 119, 120, 121, 122-97, moved to dispense with the reading of the ordinances except by property owner, to dispense with the public hearing and to treat them as emergency legislation. Mr. Reiner seconded the motion. The clerk read the property owners' names into the record as listed above. Vote on the motion - Mr. Campbell, yes; Mr. McCash, yes; Mr. Reiner, yes; Mrs. Stillwell, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes. Vote on the ordin ce -Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mr. Campbell, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Mrs. Stillwell, yes. Counc 1 Round abl /('nmmittee Reports Mayor Kranstuber stated: 1) The Irish Festival was a great event. It was taken to a new level this year, and congratulations to staff for all of their hazd work. 2) He was glad to see that the Post and Avery signal was installed this week. Ms Hide Pi ralnaa commented: 1) A memo was provided to Council regarding the Web site hits, and she would like a breakdown of the numbers which seem to reflect a dramatic increase. Mr. Hansley stated that the Fourth of July and Irish Festival generated more hits, but staff will provide additional information on the specific numbers. 2) There is an area on Riverside Drive from Tuller Road to Bright Road where pavement markers would be helpful for night travel. Mr. Kindra stated that he will review the present contract to see if the program could include these markers. 3) Kudos to the staff on the success of the Irish Festival! Mr. Reiner stated that the promotional effort for the Irish Festival was well done in view of the national publicity in publications such as USA Today. He enjoyed the event very much. Mayor Kra_nctuber stated that the Pizzuti developer group has left some renderings in the lobby of the project discussed tonight and he invited Council members to view them. Mr. ampbell commented: 1) The Irish Festival was a "knock your socks off' event! The promotion was great both regionally and nationally, the execution and planning were great, and it represented a huge effort from all of staff and the many volunteers. 2) Thanks to Mr. Kindra for his response to the storm water issues forwazded to him recently. Mrs. Boring congratulated Mr. McCash and his family on his daughter's achievements in the skating competition in Boston. Mrs. Stil1wP11 stated: 1) She is sorry to have missed the Irish Festival which was held during her vacation in Michigan. 2) She noticed some different traffic calming devices on her trip -they were dips rather than humps. She asked that staff investigate these options. RECORD OF PROCEEDINGS Minutes of Meeting DAY7 N E AL BLANK CO. FORM NO. 10148 Held August 11, 1997 19 3) She commended Mrs. Boring for her participation in the Women's Challenge for race car driving. 4) The Dublin Convention and Visitors Bureau is working with COTA to provide a shuttle service to Tuttle Mall. She supports this effort. 5) The Administrative Committee of the Whole will meet on Monday, August 25 for Mr. Hansley's performance review. In view of the Planning Commission meeting at 6:30 p. m. , she asked that Council adjust this meeting to 5:30 p. m. This was agreeable to the other members of Council. 6) On August 27, Council will meet with Ms. Puskarcik at 7:30 p. m. ~ regarding the strategic communications plan. Mayor Kranstuber noted that there are several issues carried over from the early part of the meeting for Council's consideration: 1) The facia beams included in the I-270 bridge enhancements will have to be maintained by the City as outlined in a letter from ODOT. Mr. Hansley stated that the repainting may not need to be done for 20 years, and appropriations will be necessary at that time. Mr. Kindra estimated that the cost could be as much as $250,000. Mr. Campbell stated that if the City is requesting these enhancements, it makes sense to agree to paying the maintenance costs for the enhancements. Mr. Campbell moved to accept the proposal that ODOT has made to do the upgrade with the commitment that the City will do the maintenance painting. Mayor Kranstuber seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mr. Campbell, yes. ~ 2) Regarding the Dublin A.M. Rotary's request to serve beer at the Dublin Women's Club Festival of the Arts, approval from Council is required to waive the ordinance prohibiting serving of alcohol in the city parks. Mr. Hansley clarified that this is the first year that this request has been made. Mr. Campbell stated that beer has been served for several events in Coffman Park, including the recent Irish Festival, and if it is properly supervised, Council should grant the request. He moved to waive the ordinance regarding the serving of alcohol in Coffman Park for the Festival of the Arts on September 6 and 7. Mr. Reiner seconded the motion. Mrs. Boring stated that she is very protective of the City's parks and believes a mixed message is sent by allowing beer to be served at an Arts Festival. This is a daytime event and family oriented, and she believes it is inappropriate to have alcohol. Mrs. Stillwell agreed. The event should stand on its own, and she would prefer not to see beer sold at the Festival. Vote on the motion - Mrs. Stillwell, no; Mr. McCash, yes; Mayor Kranstuber, yes; Mrs. Boring, no; Ms. Hide Pittaluga, yes; Mr. Reiner, yes; Mr. Campbell, yes. 3) Regarding speed humps on Monterey Drive, staff has indicated that the cost of the humps is $6,000 more than the original appropriation of $12,000. Unless Council objects, staff plans to use reserve contingency funds for this purpose. Mr. McCash stated that he objects to the additional money for temporary speed humps. These have now become "designer" humps. Mr. Hansley stated that Mr. McCash's concern is valid, and he emphasized that these humps will still be temporary and may be removed taken out after the experimental period of time, whether the cost is $12,000 or $18,000. Mrs. Stillwell stated that there had been some concerns from the residents about the number of humps and asked for comment from the residents and staff about this issue. Jovice Witte, Waterford re ident , stated that the engineers have determined that in order to RECORD OF PROCEEDINGS Minutes of lhihlin ('itv ('nnnril AiTaP~~}} ~&se Meeting OAYf N AL BLANK CO. FORM NO. 10148 ~ Held_ August 11, 1997 lg 'II be effective, the speed humps must be placed at precise intervals. The residents have jj unanimously agreed that they want the speed humps as proposed. Mr. Kindra agreed that the number of speed humps is appropriate for this trial period. Ms. Hide Pittaluga stated that she agrees with Mr. McCash that a designer speed hump is not needed for a temporary use. Mrs. Stillwell noted that the aesthetics of the speed humps are a big concern of the neighborhood as well, and she supports the upgraded humps at the two entrances. Discussion continued. Mr. Hansley emphasized that the additional dollars spent for aesthetics will not impact the future decision of whether to remove the speed humps. Mr. Campbell moved to accept the plan proposed by staff of $18,000. Mrs. Stillwell seconded the motion. Vote on the motion -Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, no; Mrs. Stillwell, yes. Mr. Hansley reported to Council that Washington Township has accepted bids on the contract for the water tower project and expects to start the project next week. He also reported that the township boundary shift for Perry and Washington was approved by the Franklin County Commissioners last week. This will be effective on October 1. The meeting was adjourned at 9:55 p.m. ? J /l/ ayor -Presiding Officer . Clerk of Council