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HomeMy WebLinkAbout07/21/1997RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 1 Meeting Held July 21, 1997 Mayor Kranstuber called the meeting to order at 7:00 p.m. Ms. Hide Pittaluga led the Pledge of Allegiance. Roll Call Council members present were: Mayor Kranstuber, Mrs. Stillwell, Mr. Campbell, Mrs. Boring, Mr. McCash, and Ms. Hide Pittaluga. Mr. Reiner was absent (excused). Staff members present included: Mr. Hansley, Mr. Helwig, Mr. Smith, Ms. Grigsby, Mr. Harding, Ms. Clarke, Mr. Kindra, Chief Geis, Mr. Lenz, Ms. Bearden, Ms. Crandall, and Mr. Hahn. Approval of Minutes of Meeting of July 7, 1997 Mrs. Stillwell moved approval of the minutes of July 7, 1997. Mr. Campbell seconded the motion. Vote on the motion - Mr. McCash, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes. Correspondence The clerk reported that no correspondence has been received which requires Council action. Citizen Comments Don Hunter, 6970 Shady Nelms Drive provided a petition to City Council requesting the following emergency action at tonight's meeting: 1. Appropriate funding for the immediate installation of permanent traffic signals at both Post and Avery Roads and Tara Hill and Muirfield Drive; 2. Direct the City Engineer to take the necessary action to immediately install permanent traffic signals at Post/Avery and Tara Hill/Muirfield intersections; 3. Direct the Division of Police to immediately take all appropriate traffic control measures necessary to protect the safety of pedestrians and vehicular occupants at these intersections until such time as permanent traffic lights are in place. He noted that the petition contains 320 signatures representing the subdivisions of Hemingway, Brandon, Indian Run Meadows, Coventry Woods, Lowell Trace and Wexford Woods. He added that the Post Road Residents Association has opposed the installation of a signal at Post and Avery but this group misses the central issue which is traffic safety. The traffic volume at this intersection results in people taking risks to make turns. He urged Council to take action on this matter tonight. Bob Miller, representing Lowell Trace Homeowners Association presented Council with a letter from the residents. He proceeded to read the letter into the record. The letter addressed traffic issues which have been compounding on the Avery Road/Muirfield Drive corridor between State Route 33 and Sells Mill Drive. The traffic volumes have increased steadily at the Post and Avery Road intersection, making it difficult to turn left onto Avery from Post Road or left from Avery onto Post. During the first 6.5 months of 1997, there have been 13 accidents at this intersection including one fatality. Traffic signals should be added at Post Road, Sells Mill and Tara Hill intersections with Avery/Muirfield to manage speed and to control the turning environment. The residents of Lowell Trace urge Council to take immediate action to improve this situation. He thanked Don Hunter for his leadership role on this issue. Mr. Helwig stated that the development staff has met to review the traffic signal intersection priorities within the context of the Capital Improvements Plan process. The signalization of the Muirfield/Tara Hill intersection is included in the 1998 capital program. In regard to Post and Avery, as part of the detour associated with the Avery and Shier Rings intersection improvements, a temporary signal will be installed at Post and Avery on or about January 1, 1998. He suggested that an alternative for Council action tonight would be to add the Post and Avery temporary signal to the appropriation Ordinance No. 103-97 on tonight's agenda. This could be operational in approximately 60 days at a cost of $35,000. Staff could continue to evaluate the long term needs for signalization in the context of the development of Perimeter RECORD OF PROCEEDINGS Minutes of numin city coui3cii meeting page 2 Meeting Held July 21, 1997 19 Road to Post Road. During the 60 -day time period needed for installation, turning movement could be restricted to enhance safety. Mr. Campbell asked if some of the equipment used for the temporary signalization at Hard and Riverside could be used at the Post and Avery site. Mr. Kindra responded that parts are available from that temporary signalization and are usable. The City is currently building an inventory for traffic signal equipment such as this. In response to Mr. Campbell, Mr. Hansley stated that for $70,000, temporary signals could be installed at both the Post and Avery and Tara Hill and Muirfield intersections. Mr. McCash stated that he met with Mr. Helwig recently and discussed the issue of dead - ending Post Road at Avery. The traffic signalization analysis work from December of 1996 did not address the ultimate road configuration of Perimeter Drive to Post Road. The traffic volumes at the Post and Avery intersection may not eventually warrant signalization. In terms of warrants for traffic signals, he believes that the school crossings and pedestrian volume at Sells Mill and Tara Hill intersections with Muirfield Drive will move these signals up on the prioritization list. Based on his discussions with Mr. Helwig and Chris Cline, he would be supportive of amending the ordinance tonight to have a temporary traffic signal installed at Post and Avery. Mr. Campbell cautioned that the discussion regarding installation of a temporary signal at Post and Avery was not prompted by the recent traffic accident; it has been reviewed over a period of time in the context of signalization needs for the entire city. The signalization for Tara Hill is included in the proposed CIP. He would support installing lights on a temporary basis at Post and Avery and Tara Hill and Muirfield Drive by amending Ordinance 103-97. Mr. McCash suggested that the Transportation Task Force consider the need for a permanent signal at Post and Avery. Mr. Hansley stated that a temporary signal at Post and Avery may reduce the need for a temporary signal at Tara Hill and Muirfield. He added that Council's previous decision not to install a signal at Post and Avery was based on the warrants and the issue of whether Post Road would be cul-de-saced at the intersection. The situation has changed over the past two years. Mayor Kranstuber stated that if Council has no objection, he would move Ordinance 103-97 forward on the agenda since the citizen groups are present at this time. There was no objection from Council members. Ordinance 103-97 - An Ordinance Amending the Annual Appropriations for the Fiscal Year Ending December 31, 1997. (Public Hearing & Second Reading) Don Hunter stated that the residents' petition requests a light at both Post and Avery and Tara Hill and Muirfield Drive intersections. The requests are not tied to specific accident occurrences. The traffic patterns and volumes at both intersections warrant the lights. During the 60 -day installation period, the residents request that the Police Division take measures to control traffic for safety reasons. Mrs. Boring requested that for the CIP meeting the Police division provide current traffic accident statistics on the intersections in the signalization study. Mr. Campbell moved to amend ordinance 103-97 to include funding for the temporary installation of traffic signals at Post and Avery and Tara Hill and Muirfield, with the stipulation that any decision regarding the future of the Post and Avery intersection be subject to future review. The cost of these is estimated at $70,000 for both. Ms. Hide Pittaluga seconded the motion. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Page 3 Meetin! July 21, 1997 Mrs. Stillwell asked if Council would consider first adding the signal at Tara Hill and Muirfield and then evaluating the impact on the Post and Avery intersection to see if a signal at Post and Avery would still be needed. Mr. Campbell stated that his motion is for the installation of both temporary signals. Mrs. Boring noted that Council needs to consider this within the context of the entire City's signalization needs. She is hesitant to include a temporary signal at Tara Hill based on the ranking order in the signalization study. She is not certain that it is warranted. Mayor Kranstuber stated that he travels this area each day and the Tara Hill intersection is a complex one and heavily traveled. Mr. McCash added that the two warrant issues of pedestrian traffic and school crossings were not utilized in the prioritization of traffic signals done in December of 1996. Ms. Hide Pittaluga stated that she would support consideration of both temporary signals in view of the severe and intense traffic issues. The safety issues involved warrant the expenditure of $70,000. Mrs. Boring explained that if citizens had been aware that consideration of requests for temporary signals would be on tonight's agenda, a large group would have attended to discuss signalization of the intersections of Riverside and Summitview, Martin Road and Riverside, and Bright Road and Riverside. For this reason, she will not support the proposed amendment. Vote on the motion - Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, no; Mrs. Stillwell, yes; Mr. Campbell, yes; Mayor Kranstuber, yes. Vote on the ordinance - Mrs. Boring, no; Mr. Campbell, yes; Mrs. Stillwell, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mayor Kranstuber, yes. Mr. McCash moved to refer to the Transportation Task Force the issues regarding the Post Road/Avery-Muirfield intersection in terms of permanent signalization or cul-de-sacing. Mayor Kranstuber seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mr. Campbell, yes. Mr. Hansley stated that the Police division will handle the safety issues for the Post and Avery intersection prior to the installation of the temporary signal. Staff will meet to review any signage changes needed. Mayor Kranstuber asked that Mr. Hansley keep Mr. Hunter informed of their actions in this regard. Kitty Munger, Dublin resident extended an official invitation to Council and all present to attend the 10th Annual Dublin Irish Festival on August 1, 2 and 3 in Coffman Park. She thanked Council and the City for their leadership and support for the festival. She introduced Katie Regan, Feis dancer and noted that she has been accepted in the River Dance troupe and will be leaving soon. Katie Regan thanked Council for the support of the Dublin Irish Festival. She noted that she has danced every year at the festival and has enjoyed it immensely. Frank Kass updated Council on the status of the Dublin Village Center in terms of tenant occupancy, attendance at the theater which has been impacted by the Lennox Center opening, and continuing ingress and egress problems for vehicular traffic. He noted that the plans for the single point urban interchange for Sawmill and I-270 are being finalized, and a 15 percent private sector contribution is possible in order to have the interchange operational within 3 years. This will hopefully solve the capacity problems at the interchange. He met with the City of Columbus staff today and they are working on a plan to extend Snouffer Road into the DVC site with the cooperation of the Immke family who owns the car dealership. They are interested in improving access from the east side of Sawmill and the south side of Sawmill at RECORD OF PROCEEDINGS Minutes of Duhlin City Cainr3Meeting Pace 4 Meeting July 21, 1997 Their plan at this point is to maintain the Michael's Crafts store, expand JoAnn Fabrics, enlarge the theater, and find a user for the Hechinger store. He asked if Council would refer the matter of vehicular access to the Center to the Transportation Task Force for further study. Mr. McCash suggested that Council refer to the Task Force exploring the concept of Snouffer Road being extended to the Center and the general road network in the area needed to facilitate access to the Center. Mr. Kass noted that he had asked Columbus officials about the possibility of a left turn in and out of Tuller Road and they will not allow this due to the proximity to the interchange. He added that DVC is willing to commit to $1.5 million for the interchange improvements because this is critical to drawing folks to the Center. Discussion followed about the appropriate review body for this issue - Planning and Zoning, Transportation Task Force, or the Community Development subcommittee. Mrs. Stillwell stated that any text changes for the Center would be referred by Council to P&Z, and if there are traffic issues to be discussed at that time, Council can refer that to the Transportation'Task Force. She would prefer to have more specifics prior to referring this issue. Mr. McCash moved to refer the issue of accessibility to Dublin Village Center and Dublin Center Drive to the Transportation Task Force. Mr. Campbell seconded the motion. Vote on the motion - Mr. Campbell, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes. Staff Comments Mr. Hansley reported that a memo was forwarded to Council by Mr. Harding regarding the vending machine prices for soft drinks at the Rec Center. Council had given direction at a recent meeting to set the soft drink prices at the lower of the two price options. As outlined in the memo, the price currently being charged for the products is higher than this, and staff will proceed to lower the prices as of August 1 based on the direction of Council. Mr. Smith stated that he is preparing a memo for Council regarding the options to address the storm water issue and a possible moratorium as discussed by Council in regard to the Wedgewood development. It will be delivered to Council this week. Chief Geis showed an excerpt from a monthly documentary "Crackdown on Crime" which featured the Dublin Division of Police as an example of a high quality program in a small urban community. The segment will air locally on Channel 6 and he will advise Council of the date. LEGISLATION Public Hearing & Second Readings - Ordinances Ordinance No. 95-97 - An Ordinance Re -Establishing the Parks and Recreation Advisory Committee. Ordinance No. 96-97 - An Ordinance Establishing the Cemetery Advisory Committee. Mrs. Stillwell stated that Mr. McDaniel had provided a memo with the draft ordinances. She plans to discuss these ordinances further with Mr. McDaniel, and she moved to table Ordinances 95-97 and 96-97 until August 11, 1997. Mrs. Boring seconded the motion. Vote on the motion - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mrs. Boring, yes; Mayor Kranstuber, yes. Mrs. Stillwell noted that as an outgrowth of the Community Plan workshops, Council may want to explore combining responsibilities of the boards and commissions. She suggested that other members of Council provide feedback to her so that the redrafted legislation will reflect their input. Ordinance No. 97-97 (Amended) - An Ordinance Amending Chapter 35 of the Codified Ordinances to Revise the Fee and Service Charge Revenue/Cost Comparison System RECORD OF PROCEEDINGS Minutes of Dublin Cit; Council Meeting page S Meeting Held July 21, 1997 19 and Establishing a Schedule of Fees and Service Charges for City of Dublin Services. Mr. Hansley reported that a detailed memo from the Finance Director was included in the packet which summarizes the Finance Committee's review of this ordinance. Mr. Campbell, Finance Committee Chair, stated that the Committee recommends adoption of the ordinance as amended. Vote on the ordinance - Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes. Ordinance No. 98-97 - An Ordinance Authorizing the City Manager to Enter into a Contract with the Fraternal Order of Police, Ohio Labor Council Regarding Wages, Hours, Terms and Conditions of Employment for the Clerical Bargaining Unit within the Division of Police. Mr. Hansley stated that staff recommends adoption of the ordinance at this time. Vote on the ordinance - Mrs. Stillwell, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. Campbell, yes; Mrs. Boring, yes. Ordinance No. 99-97 - An Ordinance Amending the Functional Table of Organization for the City of Dublin. Mr. Hansley stated that this ordinance effects the change of title of the Director of Parks and Recreation to "Director of Recreational Services". This is an outgrowth of the organizational changes implemented some time ago, and since the position is currently vacant, staff recommends the title change at this time. Mrs. Boring noted that she still has concerns with the reorganization of the Department of Service and how that impacted the Parks and Recreation area. Brief discussion followed. Mr. Hansley noted that the change of title reflects the fact that the grounds and parks responsibilities have been reassigned. However, the duties of park development planning will remain with the Director of Recreational Services position. Vote on the ordinance - Mr. McCash, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes. Ordinance No. 100-97 - An Ordinance Amending Section 2 ("Wage and Salary Structure/Administration"), Subsection 2.A of Ordinance 98-96 ("Compensation Plan"). Mr. Hansley stated that this is the companion ordinance to 99-97 and it effects the title change on the compensation plan. Vote on the ordinance - Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes. Introduction & First Reading - Ordinances Ordinance No. 101-97 - An Ordinance Authorizing the Execution and Delivery of an Economic Development Agreement to Induce a Lease Between Duke Realty Limited Partnership and LCI International Management Services, Inc. Of Approximately 156,000 Square Feet of Newly Constructed Office Space, Thereby Increasing Employment within the City, and Declaring an Emergency. Ms. Hide Pittaluga introduced the ordinance. Mr. Helwig stated that this is the economic agreement to ratify the $300,000 inducement for fiber optic cabling to the building now occupied by LCI. There will be a second reading at the August 11 Council meeting. Ordinance No. 105-97 - An Ordinance Declaring Improvements to Certain Parcels of Real Property to be a Public Purpose, Describing the Public Infrastructure Improvements to be Made to Benefit those Parcels, Requiring the Owners Thereof to Make Service Payments in Lieu of Taxes, Authorizing an Agreement with Duke Realty Limited Partnership, Establishing a Municipal Public Improvement Tag Increment Equivalent Fund for the Deposit of Such Service Payments, and Declaring an Emergency. Mr. Campbell introduced the ordinance. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meets Page 6 Meeting July 21, 1997 19 Mr. Hansley stated that this ordinance relates to the Rings Road building being developed by Duke Realty. Ms. Grigsby stated that this development proposal was submitted to Council in March. This TIF will allow the City to perform the Rings Road improvements necessary for this building as well as for Ashland and other development in the area. There will be a second reading at the August 11 Council meeting. Ordinance No. 106-97 - An Ordinance Declaring Certain City -Owned Property as Surplus and Authorizing the City Manager to Dispose of that Property in Accordance with Ohio Revised Code Section 721.15. Mayor Kranstuber introduced the ordinance. Mr. Hansley stated that this ordinance authorizes the City's annual action. There will be a second reading at the August 11 Council meeting. Ordinance No. 107-97 - An Ordinance Declaring Improvements to Certain Parcels of Real Property to be a Public Purpose, Describing the Public Infrastructure Improvements to be Made to Benefit those Parcels, Requiring the Owners Thereof to Make Service Payments in Lieu of Taxes, Establishing a Municipal Public Improvement Tax Increment Equivalent Fund for the Deposit of Such Service Payments, and Declaring an Emergency. (Pizzuti Metro Center Project) Mr. Campbell introduced the ordinance. Mr. Hansley deferred to Ms. Grigsby for the staff report. Ms. Grigsby explained that this ordinance involves a non -school district tax increment financing agreement, which allows the City to obtain funding for intersection improvements at Metro Place South and Frantz Road as well as additional green space resulting from parking located under the proposed building. The proposal enhances the aesthetics for the site and includes detention ponds for storm water management purposes. In response to Mrs. Boring, Ms. Grigsby stated that the total cost of the traffic light is estimated at $250,000 and the total amount of the TIF is limited to $900,000 for this phase. Mr. Smith noted that bond counsel will be present at the second reading to respond to Council's questions. Mayor Kranstuber asked for a breakdown of costs for the TIF. Ms. Grigsby responded that $250,000 is for the signal, and the remaining $650,000 relates to the additional green space resulting from locating the parking under the building. Mr. McCash stated that he considers this arrangement to be more of a tax abatement than a TIF. In essence, the City is paying $650,000 for the 8 percent additional green space that the City does not own. In addition, the density on the site is being increased. Mr. Hansley responded that staff has attempted to match the inducement package to the user as has been done in many cases over the past 8 to 10 years. Council as a matter of policy has not granted tax abatements except for a very few occasions. Staff supports development of Metro Center in this healthy economic market versus letting the site remain vacant and undeveloped. Mayor Kranstuber commented that the City in the past has used TIFs for public improvements, and to use this for green space enhancement is a "stretch". Ms. Grigsby responded that this TIF increases the amount of office space and resulting income tax dollars to the City, as well as additional property taxes to the school district. From an economic development standpoint, it makes sense financially for the City. Mrs. Boring stated that the high density does not conform with the Community Plan. Mr. Helwig responded that the guideline in the draft Community Plan calls for 17,500 square feet per acre, and this proposal is for 20,300 square feet per acre. Staff believes there is a balance of density and economic benefit to the community. The developer will incur an additional cost of $5,000 per parking space or a total of $1.2 million for the underground RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting page 7 Meeting Held July 21, 1997 19 parking. This inducement was intended to facilitate a parking garage and high quality building, and Planning Commission endorsed the proposal unanimously on Thursday evening. Ms. Hide Pittaluga asked why the City is offering an inducement to build something that exceeds the density guidelines by buying back an easement that the City already has rights to. She is confused about the rationale. Mayor Kranstuber stated that Council is confused because a TIF has never before been used for what is a private improvement. He noted that P&Z members were lobbied by staff on this matter. He noted that it is important that the public understand that the City is using a TIF not to acquire green space but to build a parking garage on a private development. He also has concerns about exceeding the density guidelines set in the Community Plan. Mr. Smith responded that staff had contacted the Planning Commission members to ask if they had questions about the proposal, not to lobby them. Mrs. Boring noted that at the time of the inducement package for Ashland, Ashland had indicated their interest in tax abatements but were told that the City policy is not to do abatements. The proposal under consideration at this time is essentially a tax abatement. Mr. Hansley responded that staff has always worked to tailor the inducement package to the user, and in the case of Ashland, Ashland as a corporation is opposed to tax abatements because of their impact on the schools. Mayor Kranstuber summarized that there are two issues for Council: 1) this type of TIF has not been done before and the public needs to understand what is being proposed; and 2) staff needs to be more neutral in the process. Mr. Hansley responded that he and Mr. Helwig had written a memo to explain the issues to P&Z since P&Z does not routinely consider details such as these. This is not a tax abatement, as the developer will make service payments in lieu of taxes which will facilitate the road improvements and allow for the green space expansion. Mr. McCash asked who will receive the $650,000 collected in taxes. Ms. Grigsby responded that the payment will be made to Pizzuti. Mrs. Boring added that Planning & Zoning Commission did not give consideration to the TIF matter but only to the proposed building. Mr. Hansley clarified that the building and the TIF are linked, because the building as proposed could not be done without the tax increment package. Mr. McCash emphasized that he does not have a concern about the density at Metro Center for this project. He is not comfortable with using a TIF which gives only partial improvement to public infrastructure with the majority being used for a private improvement. Mr. Smith stated that the City's bond counsel drafted the ordinance and indicated that it is a proper use of a TIF. Mr. Stype will be present at the next reading for questions. In the meantime, he will have Mr. Stype contact each of the Council members to respond to their concerns. Mrs. Stillwell stated that there has been significant discomfort about this proposal from the beginning, and she suggested that bond counsel provide some other options to use the money more in keeping with the public purpose intent of the TIF. She asked that bond counsel communicate all of this to Council by memo prior to the next meeting. Mr. Campbell emphasized that Council is wrestling with the nature of this particular proposal, but he hopes that the package can be reworked so that these new jobs can be brought to the City. It is important to take the opportunities which come in good economic times where someone is willing to spend millions of dollars to build buildings and bring jobs to the City. He added that he was not aware of an issue with the Law Director's office contacting P&Z RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting page g Meeting Held July 21, 1997 19 members, but he does not view providing information as lobbying. Mr. Helwig noted that he has been involved in all of the negotiating sessions with this developer and at the City's request, the developer agreed to be a partner on the Metro Center South intersection improvements. He believes that the $650,000 inducement to the developer is necessary to bring this project to Dublin. There will be a second reading of the ordinance at the August 11 Council meeting. Ordinance No. 108-97 - An Ordinance Accepting the Lowest/Best Bid for Automotive Lift and Alignment Equipment. Ms. Hide Pittaluga introduced the ordinance. Mr. Hansley stated that a detailed memo is included in the packet. There will be a second reading of the ordinance at the August 11 Council meeting. OTHER Concept Plan - Indian Ridge (Applicant: Indian Ridge Associates, LLC, Steve Whitman, Jeff Whitman, and Brook Development Company, c/o Ben W. Hale, Jr., Smith and Hale, 37 W. Broad Street, Columbus, OH 43215) Ms. Clarke stated that the concept plan is the first stage in a PUD rezoning. This site is 26 acres located just south of I-270, south of the Cardinal Health site. The site has access only from Dublin Bellepoint Road and it is currently zoned R -Rural. The site backs up to the Indian Run. She showed slides of the site and surrounding area. The proposal is to develop the northern half with 100,000 square feet of offices and the southern half with 118 dwelling units. The parkland is in three parts - a piece of open space along Dublin Road, a piece along the Indian Run, and open space in the center of the development. Staff believes that the parkland should be more centralized. The density for the project is under 10,000 square feet per acre. She noted that there is a letter dated July 8, 1997 from area residents expressing their concerns about the density of the multi -family area which is 8 units per acre. They are also concerned about preservation of the natural site and the impact on the traffic volume for 745. Staff recommends approval. Planning Commission recommended approval by a vote of 4-1 on June 19, 1997 with 4 conditions: 1) That secondary access be addressed at the preliminary development plan stage; 2) That a traffic study be conducted that addresses impacts and mitigating measures for Dublin Road capacity and level of service, traffic signal warrants for the two entrances onto Dublin Road, and analysis of the effects of the development, along with the recommendations for mitigation, on the operation and capacity of the Emerald Parkway and Dublin Road intersection; 3) That park areas be reconfigured; and 4) That the plan as it evolves be designed to blend in with the scenic character of Dublin Road and the surrounding area. Ms. Hide Pittaluga asked if the City encourages fee simple developments for multi -family rezonings. Ms. Clarke stated that the issue of rental versus ownership of properties does not affect the land use characteristics of a development. This is a private decision made by the developer. Mr. McCash commented that he has concerns with creating another private street type of arrangement where maintenance issues for the streets could eventually come back to Council. Ms. Clarke responded that there was brief discussion of this on a staff level, but it will be considered further at the preliminary development plan stage. The issue before Council tonight is whether this is an appropriate land use. Ben Hale, representingthe he applicant stated that Pat Grabill has a contract with the two property owners involved and they have retained Joel Sullivan for design. The concept is based on the proximity of the property to Old Dublin and the need to be compatible with Old Dublin. There are many design issues involved. The Whitman family has been involved in the RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting page 9 Meeting July 21, 1997 1'�M redevelopment of the Short North, and have experience in dealing with these types of issues. Pat Grabill commented that the access problems to this site affected the potential office development use. He believes that this location is an opportunity for a mixed use type development to blend with Old Dublin. They will attempt to blend features found in Old Dublin into this development. Mrs. Stillwell noted that she likes the concept and the parkland. She does not want to see this become Old Dublin, but rather it should be complementary to Old Dublin. She suggested that they consider having residential areas over the storefronts. The design and land use is good. She mentioned the horse barn flavor of an area north of 270 on 315 and noted that it would be an attractive presentation for this site as well. Ms. Hide Pittaluga stated that conceptually, she likes the proposal. She would prefer to have this as fee simple versus apartments. She noted that if it comes back as an apartment development, she will likely not approve it. Mr. Grabill offered to discuss the philosophical issue of rentals versus ownership of units with Ms. Hide Pittaluga at her convenience. Mrs. Boring was excused and left the meeting at this time. Mr. Campbell cautioned that the development needs to complement and not compete with Old Dublin. The second concern he has is that the backs of the buildings be aesthetically pleasing due to the high profile freeway location and the fact that Cardinal Health and OCLC have spent large sums of money on nice buildings and landscaping. Mr. Sullivan agreed with the need for the backs of the buildings to be attractive. Mr. Campbell also noted that there will be buffering issues for the properties to the south and to the west. The overall land use seems to make sense. Mr. McCash agreed that this project must complement and be connected to Old Dublin. The details which provide a sense of place in Old Dublin should be kept in mind for this area, especially with the multi -family units. Additional concerns would be the proximity of the buildings to the ravine and the impact on the ravine itself as well as its scenic nature. The entire area of this site and Old Dublin needs to be tied together aesthetically. Mayor Kranstuber agreed with Mrs. Stillwell's and Mr. Campbell's comments, but he noted that he does not agree with the comments about apartments versus condominiums. Dublin has several very nice apartment developments. He urged the developers to continue to work with the residents of the area. Mayor Kranstuber moved approval of the concept plan with the conditions of Planning & Zoning Commission. Mrs. Stillwell seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Mr. McCash, yes; Mrs. Stillwell, yes. Council Round Table/Committee Reports Ms. Hide Pittaluga, Public Services Chair reported that they will meet on Monday regarding neighborhood traffic concerns. The meeting will be held from 6 to S p.m. at City Hall. She asked for an update on the Indian Mounds property. Mr. Hansley responded that staff will have additional information on this at the Wednesday night CIP meeting. Mr. Campbell, Finance Committee Chair reported that they met recently to discuss financial incentives for development in Old Dublin. Ms. Grigsby researched various incentive programs, and the Finance Committee is recommending a Linked Deposit Program. The Committee RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting page 10 Meeting July 21, 1997 19 recommends that Council direct staff to draft enabling legislation for such a program and also recommended that this be done in conjunction with the Community Development Committee's efforts to streamline the development application process for the Old Dublin area. The Committee recommends a brochure be assembled for dissemination to realtors and businesses in the Old Dublin area regarding these programs. He moved to accept the recommendation of the Finance Committee to direct staff to prepare legislation for the Linked Deposit Program and that it be done in conjunction with efforts of the Community Development Committee toward streamlining processes for Old Dublin development. Mr. McCash seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Campbell, yes. Mr. Campbell reminded Council that the CIP meeting is scheduled for Wednesday, July 23 at 7 p.m. in Council Chambers. Mrs. Stillwell, Administrative Committee Chair stated that an Administrative Committee of the Whole has been set for Monday, August 25 at 6:30 p.m. for the purpose of completing the City Manager's evaluation. Another Committee of the Whole meeting has been tentatively set for Monday, June 28 to review the Strategic Communications Plan with Ms. Puskarcik and Mr. Hansley. Mrs. Stillwell commented: 1. Thanks to Mr. Campbell for his work on the Old Dublin development incentives. 2. Thanks to David Ball for his coverage of the Community Plan and all of the public hearings. 3. The ten-year anniversary of the City occurs next month, and discussion was to have taken place at goal setting about a celebration. This discussion did not take place, but she would support scheduling a party in Old Dublin for the 10th year anniversary celebration. Mrs. Stillwell moved to direct staff to provide Council a proposal for celebration of the ten- year anniversary of the City to take place in September or October. Mr. Campbell seconded the motion. Vote on the motion - Mr. Campbell, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes. Mayor Kranstuber: 1. Thanked Mr. Campbell for representing City Council at the Cardinal Health ground breaking. 2. Noted that over the weekend, City Council members attended the Presbyterian Church ground breaking and the Marshall Fields and Sears grand openings at Tuttle Crossing. Mrs. Stillwell noted that a memo was forwarded in the Council packet from Mr. Kindra regarding a correction needed to Ordinance No. 88-97. Mayor Kranstuber moved to amend Ordinance No. 88-97 to reflect the corrected bid amount of $836,013.35 instead of $835,914.35. Mrs. Stillwell seconded the motion. Vote on the motion - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mrs. Stillwell, yes. Mayor nstuber adjourned the meeting at 10:25 p.m. Mayor - Presiding Officer Clerk of Council