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HomeMy WebLinkAbout05/19/1997 RECORD OF PROCEEDINGS Minutes of Meeting Dublin Citv Council Meeting Page 1 DAYT N LE AL BLANK CO ORM NO 10148 Hel 19 jl Mayor Kranstuber called the meeting to order at 7:00 p.m. Mr. Campbell led the Pledge of Allegiance. Roll all Council members present were: Mayor Kranstuber, Mrs. Stillwell, Mrs. Boring, Mr. Campbell, Mr. McCash, and Mr. Reiner. Ms. Hide Pittaluga arrived at 7:20 p.m. Staff members present included: Mr. Helwig, Mr. Smith, Ms. Grigsby, Mr. Harding, Ms. 'i Clarke, Mr. Kindra, Mr. McDaniel, Chief Geis, Ms. Jordan, Ms. Puskarcik, Mr. Lenz, Ms. Bearden, Ms. Crandall, and Mr. Hahn. ARuroval of Minutes of May 5, 1997 Meeti Mrs. Boring noted a correction to her comments on page 9. In the Finance Committee recommendation, the bed tax funding of the plantings was _n~contingent upon funding of the other improvements by capital tax funds. She asked that the last portion of the sentence following the words "bed tax" be eliminated. There was no objection to this correction. Mrs. Stillwell noted a correction at the bottom of page 5 where it should state, "Council has given direction to staff to acquire the property owned by Dublin Pro ertie "instead of "known as the first two lots of the falls ~ropertX". There was no objection to this correction. Mrs. Stillwell moved approval of the minutes of May 5, 1997 as modified. Mrs. Boring seconded the motion. Vote on the motion - Mr. Reiner, yes; Mr. McCash, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mrs. Boring, yes; Mayor Kranstuber, yes. Correspondence The Clerk stated that a notice to legislative authority was forwarded to Council regarding a liquor permit from applicant C H, Inc. at Perimeter Mall. A letter was forwarded to Council from attorney Nate Gordon regarding this permit which will be used for a new restaurant at Perimeter Mall. There was no objection from Council to the issuance of the permit. The Clerk also reported that a letter was sent by the Dublin A.M. Rotary asking for permission to sell beer in the parking lot at 55 S. High St. during the Bikes, Bands and Barbecue Festival on June 29. Council will need to approve the serving of liquor on City property by motion. Mr. Campbell moved to approve the request as set forth in the letter dated May 6, 1997. Mr. McCash seconded the motion. Vote on the motion - Mr. Campbell, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Mr. McCash, yes; Mrs. Boring, yes. The Clerk reported that there was an additional notice sent from the Liquor Department regarding the transfer of a permit from Italian Oven, Inc. to Italian Oven, L.L.C. on Dublin Center Drive. There was no objection from Council to the transfer of this permit. Proclamations/Special Recognition Mayor Kranstuber read a Proclamation honoring Officer Mike McCaskey, who has served as a D.A.R.E. Officer in Dublin Schools for the past seven years. Council members congratulated Officer McCaskey and thanked him for his service. The Mayor recognized the members of the Dublin Irish Rockets Team - a senior citizens competition race car team. He distributed a Dublin cap to each member of the team and wished them success in the future events. RECORD OF PROCEEDINGS Minutes of Meetin u m rty ounce Meeting Page 2 AYT N E AL BLANK CO FORM NO 10148 Hel 19 Members of the student senate from Dublin Coffman High School were also recognized by City Council. Each of the students was given a Certificate of Recognition and a plaque from the City of Dublin. Mayor Kranstuber announced that due to a technical error, the meeting agenda for tonight was not advertised in the local newspapers. The Law Director has advised that Council postpone the legislation which was to be considered this evening until a later date to allow for notification of the public. The City Charter requires that legislation be advertised prior to introduction and public hearing. Mr. Smith apologized on behalf of the stafffor the inconvenience caused to citizens who are in attendance at tonight's meeting. Discussion followed about the date of the hearing for the legislation scheduled for hearing tonight. Following discussion, it was the consensus of Council to have a special meeting on Monday, June 2 to hear the legislation scheduled for tonight. Mr. Campbell suggested that the meeting agenda on June 2 include only the legislative items held over from tonight. Citizen Comment Don Molt. 7602 Tullymore Drive, stated that he is a spokesperson for a group of new residents who have homes currently under construction by M/I Homes in Wyndham Village, Section 4, Phase 1. There is standing water and a drainage problem in the reserve area which is located behind their properties. He distributed photos to Council of the problem areas and noted that the final plat for this phase was approved by Council on September 3, 1996. He has spoken with representatives of M/I, but M/I has told the residents that the City is responsible for this reserve area and that M/I has complied with all of the zoning code requirements for the elevations of the property. He has also spoken with the Engineering division and the Planning division regarding his concerns. He noted that a condition imposed by the Planning Commission and Council was that all parklands be fine graded and seeded. With the standing water, this is impossible. The residents are seeking action on this situation since they want to move in within the next two months. He invited Ward 4 representative Joel Campbell or any other member of Council to come out and view the situation. Mr. Kendra responded that there is an existing low spot in the parkland, and the Engineering and Parks divisions need to meet with the residents to address their concerns. Mayor Kranstuber asked Mr. Kendra to report back to Council on this situation on June 9. Mrs. Boring suggested that Mr. Kendra obtain the names and addresses of these future residents. Staff Comments Ms. Jordan reported that to date, there have been 10,644 Rec Center memberships sold. This translates into $1,209,000 in annual pass fees. For the outdoor pool, sales have been slower than usual due to the cold weather. To date, 1,328 passes have been sold. She also reported that the after-prom event for Dublin Scioto High School was held at the Rec Center over the weekend and was very successful. hi f Geis thanked Vice Mayor Stillwell for officiating at the Police Memorial Service at the Justice Center on May 12. Mrs. Boring also attended, and the Police division appreciated the representation from the City at this event. Mr. Smith noted that administrative action can be taken at this meeting to refer Ordinance No. 113-96 back to the Planning Commission, as requested by the applicant's attorney. RECORD OF PROCEEDINGS Minutes of Meeting ISubTin ity ounciTl~Tetmg Page 3 DAYT N AL B NK FORM NO. 10148 Hel 19 Ordinance No. 113-96 - An Ordinance Providing for a Change in Zoning for 0.8076 Acres of Land Located on the Northwest Corner of Avery Road and Dan Sherri Avenue from: R-2, Limited Suburban Residential District, to: PCD, Planned Commerce District. (Crook Property, 6017 Avery Road) Chris Cline, 37 W. Bridge St. representing applicant Tom Low, requested that this matter be referred back to Planning Commission so that the text can be reworked to make it more acceptable to Council. Mrs. Stillwell moved to refer the matter back to Planning and Zoning Commission. Mrs. Boring seconded the motion. Vgte on the motion -Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Reiner, yes. Other Kroger donation Mayor Kranstuber noted that Kroger had donated $3,750 to the City of Dublin in conjunction with their 90th Anniversary celebration. Kroger has asked that they be notified of the City's use of the funds by June 30. Staff forwarded some ideas to Council regarding the use of the funds, including outdoor playground equipment at the Rec Center or an informational kiosk at a local Kroger store. Mayor Kranstuber stated that a scoreboard is still needed at the Rec Center for the high school teams. b Mrs. Boring commented that Kroger is very supportive of the youth programs in Dublin, and she would prefer that these funds be directed to youth activities. Mr. Reiner moved to utilize the money for the purchase and installation of outdoor playground equipment at the Rec Center. Ms. Hide Pittaluga seconded the motion. Vote on the motion -Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes. Council Round Table Mayor Kranstuber noted that Ms. Jordan will be leaving her job with the City in June. He thanked her for her hard work over the past 12 years and noted that she has had a tremendous impact on the children of Dublin with her work in Parks and Recreation. On behalf of the children of Dublin, he thanked Ms. Jordan for her service. Mr. McCash noted that he has drafted a proposal to create an historic development district. He has distributed this to Mr. Helwig and to Ms. Clarke. He plans to introduce the ordinance at the June 9 Council meeting. His intent is to amend the current zoning regulations as they address the historic district. He would like to have Council enact this legislation which recognizes the fact that this is an historic area and has different needs for zoning than the rest of the City. He is hopeful that the new district will result in improved economic vitality for the businesses and residents. He asked that Council members give him input prior to the introduction of the ordinance on June 9. He added that he has served previously on ARB and is aware of the concerns and issues that have arisen over the years regarding the present zoning code. He added that after this ordinance is referred to Planning & Zoning Commission, they may want to create a task force with the members of ARB for further review and study. Mrs. Borine stated that: 1. She shares a long history with Ms. Jordan as her daughter worked as lifeguard under Ms. Jordan's direction. The youth services provided by the Dublin community have grown tremendously during Ms. Jordan's tenure. Mrs. Boring wished Ms. Jordan all the best in the future. RECORD OF PROCEEDINGS Minutes of Meeting u m rty ounce eetmg Page 4 DA N AL LANK CO FORM NO 10148 Hel 19 I 2. The EMS Department from Washington Township will be honored at Riverside Hospital on May 21, and she plans to attend. The unit provides high quality care to the community under the direction of Chief Bostic. Mrs. Stillwell stated that: 1. She shares in the positive comments made about Ms. Jordan. 2. She thanked Mr. McCash for taking the lead role in the Council conference room project and noted that it is close to being finished. 3. She was glad to hear that additional Issue 2 funding became available for the FrantzJ161 project. 4. She forwarded information to Council regarding the two drafts of the annexation bill which have been brought forward by the townships and by the county commissioners. Municipal officials need to be involved in the drafting process, and she asked for discussion from Council on how to proceed. Mr. McCash suggested that Dublin take the lead and draft a bill which recognizes Dublin's particular issues and possibly propose a compromise position. Mr. Smith volunteered to have the legislative area staff at his firm take the lead on this. He suggested a conference call with Mrs. Stillwell and Mr. McCash to discuss the proposal. Ms. Hide Pittaluga indicated that she would like to be involved in this effort as well. Council members acknowledged that different cities may have very different viewpoints on the annexation issue based on their own interests. Mayor Kranstuber noted he would be skeptical of incurring a lot of legal expense on this matter. Mr. Smith stated that he can brief Council members on the background of the annexation issue and let them decide how to proceed. This was acceptable to Council members. Mrs. Stillwell continued: 5. She noted that the three-mile limitation has been approved by the House and is now moving on to the Senate. 6. Mr. Campbell has worked very hard on the Council Rules of Order and they will be discussed on June 2. 7. She noted that a proposed Committee schedule was included in the Council packets and asked that Council approve or modify the schedule at some point this evening. 8. In regard to ARB and BCAB applications, she suggested that Council meet at 6 p.m. on Monday, June 2 or June 9 to interview for these positions. The clerk will check with Council members regarding their availability on these dates. She also requested that the PRAC and Cemetery Commission be scheduled under the "Other" portion of the June 9 agenda to discuss their continued existence. There was no objection to scheduling PRAC and Cemetery Commission for this discussion. Ms. Hide Pittalu a reported: 1. The computer ad hoc committee will meet with the other entities involved in the Web Super site development after the City's new information services administrator is hired in June. 2. The best of luck to Ms. Jordan in her new position -she will be missed in Dublin! Mr. Reiner: 1. Congratulated Chief Bostic on the EMS unit award. 2. Thanked Ms. Jordan for creating the "envy of the Parks systems" in this area. She has done an excellent job for Dublin and she will be missed. RECORD OF PROCEEDINGS Minutes of _ Meeting u6Tin ity ounciTlG~eetmg Page 5 A BLANK CO. FORM NO. 10148 Held M~ ~ Q, Luo~ 19 3. Reported that he and staff met today with representatives of the development community regarding the appearance code ordinance. The developers were opposed to further restrictions in Dublin and to further interference from government. They were somewhat interested in an architectural review procedure at an early stage of a project, prior to Planning and Zoning Commission review. The City attorney is reviewing the ordinance for its legality. Mr. Campbell: 1. Commented that he was completing his service on the Parks and Recreation Advisory Committee as Ms. Jordan began working at the City 12 years ago. It has been a great experience working with her and she will be greatly missed. He praised her for the many contributions to Dublin during her years of service. 2. He thanked the Legal staff for their assistance with the Rules of Order. He asked that all Council members review the current draft prior to the next meeting. Discussion followed about the proposed Council Committee meeting schedule. It was the consensus of Council to set meetings as follows: Monday, June 16 Community Development - 6:00 - 8:00 p.m. Finance -Cost study workshop - 8:00 - 10:00 p.m. Monday, June 30 Public Services - 6:00 - 8:00 p.m. Administrative - 8:00 - 10:00 p.m. Monday, July 14 Community Development - 6:00 - 8:00 p.m. Finance -Old Dublin incentives - 8:00 - 10:00 p.m. ' Wednesday, July 23 CIP meeting Wednesday, July 30 CIP meeting ~ Monday, July 28 Public Services - 6:00 - 8:00 p.m. Administrative - 8:00 - 10:00 p.m. Monday, August 4 Finance - 6:00 - 8:00 p.m. Monday, August 18 Public Services - 6:00 - 8:00 p.m. Administrative - 8:00 - 10:00 p.m. Monday, August 25 Community Development - 6:00 - 8:00 p.m. Mayor Kranstuber moved to adjourn to executive session to discuss land acquisition, legal and personnel matters. Mrs. Stillwell seconded the motion. Vote on the motion - Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes. Mayor Kranstuber announced that the meeting will not be reconvened following the executive session. The meeting was adjourned at 8:30 p.m. M -Presiding Officer r~~~ C Clerk of Council