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HomeMy WebLinkAbout05/05/1997 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK INC. FORM NO. 10148 May 5, 1997 Held 20 Mayor Kranstuber called the meeting of the Dublin City Council to order at 7:00 p.m. on Monday, May 5, 1997. Mrs. Stillwell led the Pledge of Allegiance. Roll Call Council members present for roll call were: Mayor Kranstuber, Mrs. Stillwell, Mr. Campbell, Mrs. Boring, Ms. Hide Pittaluga, Mr. McCash, and Mr. Reiner. Staff members present included: Mr. Hansley, Mr. Helwig, Mr. Smith, Ms. Grigsby, Mr. Isom, Ms. Clarke, Mr. Kindra, Ms. Jordan, Mr. McDaniel, Mr. Lenz, Ms. Bearden, Ms. Crandall, Mr. Hahn, and Chief Geis. Approval of Minutes of Apri114,1997 Meeting Ms. Hide Pittaluga asked for a clarification to page 1 regarding her corrections to the minutes of March 17, 1997. After "it could be installed at a later date," add "Homeowners association representatives and the City agreed that the City is relieved of any financial contribution towards construction in the future." Mr. McCash noted that on page 3 in regard to Ordinance No. 113-96 the corrected applicant's name is Robert Low, 12509 Hilton Hill Road, Marysville, Ohio 43040. On page 8, after the discussion dealing with the aesthetics of the storm water pipe, he requested that the minutes state that Ben Hale, representative of the applicant, agreed to the additional condition. Mayor Kranstuber moved approval of the April 14, 1997 minutes as modified. Mr. Campbell seconded the motion. Vote on the motion - Mr. Reiner, yes; Mr. McCash, yes; Mrs. Stillwell, abstain; Mr. Campbell, yes; Mrs. Boring, abstain; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes. Correspondence The Clerk noted no correspondence was sent requiring Council action. Citizen Comments Wallace Maurer, 7451 Dublin Road, addressed Council regarding the Revised Charter Section 3.06(d) and asked for additional clarification regarding the process which would allow Council to add an additional reason for executive session over and above reasons provided under the state statute. Discussion followed. Following discussion, Mr. Hansley stated that either he or the Clerk will notify Mr. Maurer personally of any discussion scheduled pertaining to a proposed ordinance adding additional reasons for executive sessions. Kara Dickinson, representing_her mother, Christine Dickinson of 5311 Shannon Park Drive, stated that they have concerns about the construction along Coffinan Park Drive and Coffman Road. She would like to receive a timeline from the City Engineer's office for these projects so that she can schedule painting of her house this summer. The City Engineer will provide this to Ms. Dickinson. Staff Comments Mr. Hansley introduced the new Assistant City Manager and Director of Development, Richard Helwig. Mr. Helwig stated that it is a pleasure to be part of this fine community and this outstanding government team, and he is looking forward to contributing in any way he can. He is nearly alife-long Ohioan, and he is delighted to be back in this part of Ohio. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK. INC. FORM NO. 10148 May 5, 1997 Page 2 Held 20 Mr. Smith introduced Bridget Kahle, an attorney from his firm who will attend Council meetings in the future, as well as Mayor's Court. Ms. Grigsby reported that the auditors are on site and will be here for another two to three weeks. They are reviewing the year-end financial reports for December 31, 1996 as well as other internal control functions of the City. LEGISLATION SECOND READINGS/PUBLIC HEARINGS Ordinance No. 46-97 - An Ordinance Amending Section 153.10 to 153.139 of the Planning and Zoning Code Relating to Landscaping. Ms. Newcomb stated that these code revisions were first drafted back in 1995, and were reviewed and approved by the Planning Commission in December of 1995. They were approved by the Tree and Landscape Commission in November of 1995. The intent of the revisions was to remove some ambiguity from the Code and provide a more user- friendly document. There are three major areas of revision. 1. More clarification regarding opacity requirements and screening of parking lots and perimeter screening requirements was added. The existing code refers to both 70 percent opacity and 50 percent opacity, and that's been confusing for both staff and the developers. Staff has determined that deciduous plant material does not do a good job of screening, and are therefore recommending revision to require evergreen species. 2. The second area addresses concerns about interior landscaping. A purpose statement has been added that interior landscaping is intended to provide shading of parking lots. Large and medium size trees are required instead of ornamental trees. The minimum landscape area has been increased and a provision was added for a minimum width of landscaped islands. The current Code contains confusing language in the text about the number of trees required to be planted in parking lots. That has been revised. 3. The third area relates to screening. Language was added regarding the screening of rooftop units. An additional requirement was added that plants to be used for screening of service structures must be of evergreen material of a certain height within atwo-year period. In addition, Mr. Refiner's amendments have been incorporated. These address plant quality, violations to the plant quality section, and an increase in the mounding height in Appendix B from 3 to 3-1/2 feet. Mr. McCash noted that in terms of screening of storage tanks in an industrial area, the language needs to be clarified since 100 percent screening can never be achieved on a tank of 25 or 30 feet in height. Mr. McCash moved to add to Section 153.077(a), "In the case of vertical storage tanks, the height of the screening material is not required to exceed ten feet." Ms. Clarke pointed out that in the general provisions of the zoning code, all screening is maximized at 16 feet, but she will check on this and report back. Mr. McCash amended his motion to state that the screening height be consistent with the other sections of the Code, but not to exceed 16 feet. Mr. Reiner seconded the amendment. Mr. Hansley stated that staff will draft language in keeping with this motion and the final ordinance for signature will reflect this change. Vote on the motion - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mayor Kranstuber, yes. Mrs. Stillwell moved to approve the ordinance as amended. Mrs. Boring seconded the motion. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK INC. FORM NO. 10148 May 5, 1997 Page 3 Held 20 Vote on the ordinance -Mrs. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Mr. McCash, yes; Mrs. Stillwell; Mr. Reiner, yes; Mr. Campbell, yes. Ordinance No. 50-97 - An Ordinance Authorizing the City Manager to Enter into sa a Cooperative Agreement with ODOT for the Rings Road Bridge Widening over I- 270. Mr. Hansley stated that legislation authorizing an agreement with ODOT was previously approved by Council, but this ordinance reflects the new alignment of Rings Road as a result of the Emerald Parkway development. Staff is requesting adoption so that the bridge widening can be completed this summer. Vote on the ordinance - Mr. McCash, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. Campbell, yes. INTRODUCTION & FIRST READINGS Ordinance No. 48-97 - An Ordinance Amending Chapter 137 of the Dublin Codified Ordinances Entitled "Weapons Control." Mayor Kranstuber introduced the ordinance. Mr. Smith stated that a memo dated Apri121, 1997 was included in the packet regarding this legislation. The intent is to bring the current Dublin assault weapon legislation in compliance with the decisions from the federal Court of Appeals. Staff is requesting that this be held over for public hearing on May 19. Mr. McCash stated that he has some concerns about how this legislation mirrors the Brady bill and whether it is really necessary to amend the local legislation. R." '9 Mr. Smith responded that a memo will be forwarded to Council in the next packet . regarding this matter. There will be a second reading and public hearing at the May 19 Council meeting. Ordinance No. 67-97 - An Ordinance Accepting the Lowest and Best Bid for New Dump Truck Bodies and Related Equipment and Authorizing the City Manager to Enter into a Contract for Procurement of Said Equipment. Mr. Campbell introduced the ordinance. Mr. Hansley stated that staff is recommending the purchase of this dump truck from other than the low bidder, as outlined in the memo accompanying the ordinance. Staff is requesting that this be held over for a second reading. Mr. Isom is present to respond to any questions. Mr. McCash asked how much difference there is between the two types of spreaders and parts to justify taking the higher bid. Mr. Isom stated that the low bid had some slight deviation, one of which was unacceptable. The difference in cost is approximately $3,634 per unit. He added that the alternate bidder bid on a system that is not compatible with the City's current system, and therefore, additional costs would be incurred in storing different parts and separate service facilities to service each type of spreader. There will be a second reading and public hearing at the May 19 Council meeting. Ordinance No. 68-97 - An Ordinance Providing for the Issuance and Sale of $8,900,000 Notes, in Anticipation of the Issuance of Bonds for Transportation System Improvements, and Declaring an Emergency. (Emerald Parkway) Mrs. Stillwell introduced the ordinance. Mr. Hansley noted that staff is not requesting emergency action until the second reading. There will be a second reading and public hearing at the May 19 Council meeting. Ordinance No. 69-97 - An Ordinance to Adopt Section 153.077 with Respect to RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK INC. FORM NO. 10148 May 5, 1997 Page 4 Held 20 Appearance Requirements for Multi-Family Dwellings. Mr. Reiner introduced the ordinance. Mr. Smith stated that there is a memo dated Apri125, 1997 in the packet regarding this ordinance. Since the amendments involve the zoning code, the ordinance needs to be referred to Planning & Zoning. Discussion followed about the time frames and parties to be notified about this legislation. Mr. McCash commented that he believes that the BIA and the American Institute of Architects should have input on this legislation. There are also various construction companies and suppliers which would be impacted by this ordinance and they should have notification of the proposed changes. In response to Ms. Hide Pittaluga, Mr. Smith stated that the ordinance will not be retroactive to projects that are already approved; in terms of those already zoned but not under construction, he may need to provide a legal opinion. Ms. Hide Pittaluga pointed out that in the non-conforming Building, Section 4, on the second page, the term "modify" should be more specific. Mayor Kranstuber stated that he does not want this ordinance to become lost in the system over a small issue. It is important to keep the big picture in mind. r Ms. Clarke pointed out that this Council approved amulti-family project recently with w no brick or stone on it. Her assumption is that this approval would still stand. Mr. Reiner emphasized that this change would be for new applications, not retroactive. Debate followed about the timing of the hearings at Planning Commission and allowing adequate notice to stakeholders. Ms. Stillwell moved to refer the ordinance to the Planning and Zoning Commission for review and recommendation back to Council. Mr. Campbell seconded the motion. Vote on the motion - Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes. Mayor Kranstuber noted that he will leave to staff's discretion the scheduling of the hearing on the May 15 or June 5 Planning Commission agenda. Ordinance No. 70-97 - An Ordinance Authorizing the City Manager to Enter into a Contract with the Columbus City Attorney for Prosecution of Certain Cases before the Franklin County Municipal Court, and Declaring an Emergency. Mr. Campbell introduced the ordinance. Mr. Smith noted that this is a housekeeping matter which relates to a contract with Columbus for jury trials in Franklin County Municipal Court. The rates have not ~ increased from the previous contract. Emergency action is necessary since the previous contract expired in January. Mr. Campbell moved to treat this as emergency legislation and dispense with the public hearing. Mrs. Stillwell seconded the motion. Vote on the motion - Mr. McCash, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mrs. Boring, yes; Mayor Kranstuber, yes. Vote on the ordinance - Mr. Reiner, yes; Mrs. Stillwell, yes; Ms. Hide Pittaluga, yes; RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK. INC.. FORM NO. 10148 May 5, 1997 Page 5 Held 20 Stillwell, yes; Mr. Campbell, yes; Mrs. Boring, yes; Mayor Kranstuber, yes. Vote on the ordinance - Mr. Reiner, yes; Mrs. Stillwell, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Mr. Campbell, yes. Ordinance No. 71-97 - An Ordinance Enacting and Adopting a Supplement to the Code of Ordinances for the City of Dublin, and Declaring an Emergency. Mr. Reiner introduced the ordinance. Mr. Smith stated that this is the codification of previously passed ordinances. Staff is requesting passage by emergency in order to incorporate the changes into the Code. Mr. McCash seconded the motion. Vote on the motion - Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes. Ordinance No. 72-97 - An Ordinance Authorizing the City Manager, on Behalf of the City to Effect and Enter into Amendments to a Lease, an Operations Agreement and a Multiparty Agreement, and to Amend or Grant a Mortgage in Connection with the Refinancing of Central Ohio Ice Rinks, Inc. Project, Authorizing the City's Participation in the Refinancing, and Declaring an Emergency. Mr. Campbell introduced the ordinance. i Mr. Smith stated that this is a modification of the agreement with the Chill. There is a new lender at a more favorable rate with a shorter financing term. There is no additional debt on the building and the City will own the building in 8 years versus 20. ~ Bond counsel is recommending this ordinance. ~ Mr. McCash noted that some of the guarantors on the original loan are being eliminated. Mr. Smith responded that some of the personal guarantors are now eliminated since the mortgage is now at $2 million and the equity in the building is approximately 50 percent. Mayor Kranstuber pointed out that in the original contract there was a provision that the City owns a certain percentage of ice time. Mr. Hansley responded that the City has the right to claim up to 20 percent of the ice hours which would be exercised only if the community needs were not being met. In ~ I, lieu of invoking this claim, the City publishes coupons for free ice time for Dublin ~ residents. Mr. Campbell stated that the original intent was to protect the ice time for the high school students who were considering formation of a team at that time. Mr. Reiner stated that a citizen brought to his attention recently that the exterior of the i Chiller facility needs maintenance. Mr. Smith responded that a letter was forwarded to the City Manager from the Law Department regarding the obligation to keep the building in good condition. Staff is 'I aware of this situation. i' Mayor I{ranstuber moved to dispense with the public hearing and treat this as emergency legislation. ~ Mr. Campbell seconded the motion. ~ i Vote on the motion -Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Mrs. ~ I Boring, yes; Mr. McCash, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes. ~ Vote on the ordinance - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mr. Reiner, yes; ~ Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Mr. McCash, yes. Resolution No. 09-97 - A Resolution in Support of a Grant Request to the Attorney General for Continuation of the D.A.R.E. Program. I I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK. INC.. FORM NO. 10148 May 5, 1997 Page 6 Held 20 Mr. Hansley stated that this is a routine grant request through the Attorney General's office for funding of the fourth D.A.R.E. officer. Mr. Campbell introduced the resolution. Mr. McCash moved to amend Section 2 from "committee" to "committed". Mayor Kranstuber seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mr. Campbell, yes; Mr. McCash, yes; Ms. Hide Pittaluga yes; Mrs. Boring, yes; Mr. Reiner, yes; Mayor Kranstuber, yes. Vote on the resolution -Mrs. Boring, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. Campbell, yes. Resolution No. 10-97 - A Resolution of Intent to Appropriate a 0.9775 Acre Fee Simple Interest and a 1.2171 Acre Fee Simple Interest in Property Owned by Dublin Properties, Inc., Trustee, Located on the East Side of Shawan Falls Drive, in the City of Dublin, County of Franklin, State of Ohio. Mr. McCash introduced the resolution. Mr. Smith stated that Council has given direction to staff to acquire the property owned by Dublin Properties. This resolution notifies the property owner formally that the City is seeking to take the property. Following this action, negotiations will continue, and he will update Council on the progress in a later executive session. Mayor Kranstuber invited those present to testify to come forward. Larry Frimerman, 83 S. Riverview, thanked Council for their courageous action and thanked all of the activities, the concerned citizens, neighbors in the community, all the civic associations, and boards and commissions that have supported them in the effort to acquire this scenic, historic and environmentally sensitive site for passive parkland. The Old Dublin Association and subcommittees of the Community Plan Steering Committee have called for creating a walking trails system throughout the Indian Run area and along the Scioto River to Emerald Parkway, connecting Leatherlips and other parks on the Scioto as well as the more northern parcels, including steps to acquire the middle parcel of land. In addition, the Dublin Women's Club has agreed to expend $500 I towards either acquisition or creating a trail for the park. He thanked Council for their ~ patience and their willingness to go forward on this project. Kathie Gardner stated that she has lived in Dublin for 12 years. She thanked Council for allowing information on the Indian Run Falls to leave executive session, and for ~ directing City staff to purchase the 2.3 acre site in question. The falls are a uniquely beautiful area, and it is the responsibility of Dublin's present residents to preserve this site. They all stand willing to lend any assistance needed. Denise King stated that Shawan Falls is an important part of the Dublin community, and she appreciates the fact that Council is recognizing this. The falls were identified through the Community Planning process as one of those places of natural beauty that are very important to the citizens. This is an issue that she worked on with Council beginning in 1994. In order for this project to make sense, a plan for the entire area needs to be put together, and she indicated here willingness to work on this. She urged Council's support of the preservation of Shawan Falls. Vote on the resolution - Mr. Reiner, yes; Mrs. Stillwell, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Mr. McCash, yes. Mr. Smith noted that Resolution No's. 11-97 through 26-97 can be voted upon with one action of Council. Mayor Kranstuber introduced Resolution No's 11-97 through 26-97 and asked the Clerk I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK, INC., FORM NO. 10148 May 5, 1997 Page 7 Held 20 to read into the record the names of the property owners. Resolution No. 11-97 - A Resolution to Appropriate a 0.006 Acre Fee Simple Interest and a 0.025 Acre Temporary Construction Easement in Property Owned by Timothy J. Whalen, Located on the West Side of Avery Road, in the City of Dublin, County of Franklin, State of Ohio. Resolution 12-97 - A Resolution to Appropriate a 0.003Acre Fee Simple Interest and 0.015 Acre Temporary Construction Easement in Property Owned by Daniel A. Trees and Susan L. Lawton, Located on the West Side of Avery Road, in the City of Dublin, County of Franklin, State of Ohio. Resolution 13-97 - A Resolution to Appropriate a 0.023 Acre Fee Simple Interest, A Combined 0.074 Acre Temporary Construction Easement, and a 0.047 Acre Storm Sewer Easement in Property Owned by Avery Lake Investments, Located on the West Side of Avery Road, and on the South Side of Shier-Rings Road, in the City of Dublin, County of Franklin, State of Ohio. Resolution 14-97 - A Resolution to Appropriate a 0.048 Acre Fee Simple Interest and a Combined 0.019 Acre Temporary Construction Easement in Property Owned by Shamrock Lane Development Co., Located on the West Side of Avery Road, and on the South Side of Shier-Rings Road, in the City of Dublin, County of Franklin, State of Ohio. Resolution 15-97 - A Resolution to appropriate a 0.070 Acre Fee Simple Interest and a 0.114 Acre Temporary Construction Easement in Property Owned by John D. Vincent, located on the South Side of Shier-Rings Road, in the City of Dublin, County of Franklin, State of Ohio. Resolution 16-97 - A Resolution to Appropriate a 0.317 Acre Fee Simple Interest and a 0.154 Acre Temporary Construction easement in Property Owned by Carl M. Geupel Construction Company, Inc., Located on the North Side of Shier-Rings Road, in the City of Dublin, County of Franklin, State of Ohio. ~ Resolution 17-97 - A Resolution to Appropriate a 0.860 Acre Fee Simple Interest and a 0.170 Acre Temporary Construction Easement in Property Owned by William L. Baker, Located on the North Side of Shier-Rings Road, and West Side of Old Avery Road in the City of Dublin, County of Franklin, State of Ohio. Resolution 18-97 - A Resolution to Appropriate a 0.005 Acre Temporary Construction Easement in Property Owned by Patricia H. King and Joseph B. King, Located on the West Side of Old Avery Road, in the City of Dublin, County of Franklin, State of Ohio. Resolution 19-97 - A Resolution to Appropriate a 0.025 Acre Fee Simple Interest, a Combined 0.026 Acre Temporary Construction Easement, and a 0.017 Acre Storm Sewer Easement in Property Owned by Medex, Inc., Located on the North Side of Shier-Rings Road, and East of Avery Road in the City of Dublin, County of ~ Franklin, State of Ohio. ~ Resolution 20-97 - A Resolution to Appropriate a 0.210 Acre Temporary Construction Easement and a 0.107 Acre Storm Sewer Easement in Property I~ Owned by Kinetics Properties Limited Partnership, Located on the South Side of ~I ~ Shier-Rings Road, in the City of Dublin, County of Franklin, State of Ohio. Resolution 21-97 - A Resolution to Appropriate a 0.029 Acre Temporary Construction Easement in Property Owned by Farm & Power Equipment ~ Retailers of Ohio, Located on the East Side of Avery Road, in the City of Dublin, County of Franklin, State of Ohio. Resolution 22-97 - A Resolution to Appropriate a 0.115 Acre Fee Simple Interest in Property Owned by 33/Dublin Industrial Park. Located on the North Side of I Shier-Rings Road, in the City of Dublin, County of Franklin, State of Ohio. Resolution 23-97 - A Resolution to Appropriate a 0.113 Acre Fee Simple Interest and a 0.029 Acre Temporary Construction Easement in Property Owned by Normal L. Monska, Located on the North Side of Shier-Rings Road, in the City of ' RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK, INC.. FORM NO. 10148 May 5, 1997 Page 8 Held 20 Dublin, County of Franklin, State of Ohio. Resolution 24-97 - A Resolution to Appropriate a 0.023 Acre Fee Simple Interest and a 0.031 Acre Temporary Construction Easement in Property Owned by Ohio Seed Improvement Association, Located on the East Side of Avery Road, in the City of Dublin, County of Franklin, State of Ohio. Resolution 25-97 - A Resolution to Appropriate a Combined 0.025 Acre Temporary Construction Easement in Property Owned by Dolan Investments II, Located on the South Side of Shier-Rings Road, and on the East Side of Avery Road, in the City of Dublin, County of Franklin, State of Ohio. Resolution 26-97 - A Resolution to Appropriate a Combined 0.015 Acre ~ Temporary Construction Easement in Property Owned by Dolan Investments II, Located on the South Side of Shier-Rings Road, and on the East Side of Avery Road, in the City of Dublin, County of Franklin, State of Ohio. I Mr. Smith explained that these property owners will receive a copy of the resolutions and that all of the property owners have been informed of this process. Mayor Kranstuber moved to approve Resolution No's. 11-97 through 26-97. Mr. Campbell seconded the motion. Vote on the resolution - Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Mr. Reiner, yes. Resolution 27-97 - A Resolution in Support of "614 Alternate Split Plan." Mayor Kranstuber introduced the resolution. Mr. Hansley stated that a memo was prepared by Mr. McDaniel in regard to this issue. The memo explains the options that the City has as the 614 area code grows. Mr. I McDaniel is present to answer any questions. Council members thanked Mr. McDaniel for his work on this issue which will help to ~ avoid a future problem for the growth areas west of Avery Road. Mr. McDaniel noted that Greg Dunn and Delaware County Administrator Brian Stample ~ I assisted him in this effort. Mrs. Stillwell added that MORPC is addressing this on a regional level as well. I Vote on the resolution - Mr. Campbell, yes; Mrs. Stillwell, yes; Mr. Reiner, yes; Mr. McCash, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes. ii ~ ~ OTHER Dedication Plat for Emerald Parkway, Woerner-Temple Road, Rims Road and Parkwood Drive Mr. Kindra stated that this portion involves the current construction areas of Emerald Parkway, and details are outlined on the plat. Ms. Hide Pittaluga moved approval. Mr. Campbell seconded the motion. Vote on the motion -Mayor Kranstuber, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; ' Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mr. Reiner, yes; Mrs. Boring, yes. Discussion Regarding Leases for Jenmar Court Properties Mr. Hansley stated that staff contacted the homeowners in the area as a follow-up to the meeting with the Community Development Committee where the neighborhood expressed their opposition to rental of the properties. After weeks of discussion with a task force group, it was determined that it will be necessary to disconnect water and sewer at a future date to transfer over to City water and sewer. It would be difficult to sell the properties with this "cloud" over them. Therefore, the best option at this time is to rent the properties as executive rentals through a management firm and sell the properties later when the service situation is changed over. A letter was sent to all of the neighborhood residents about this recommendation, and no response was received. Staff is therefore recommending that Council authorize staff by motion to proceed with RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK, INC.. FORM NO. 10148 May 5, 1997 Page 9 Held 20 the plan to secure a firm to coordinate the rental of the properties on the City's behalf. Mrs. Boring noted that she has not received any calls on this matter and assumes that the neighborhood is satisfied with this course of action. Mayor Kranstuber moved to authorize staff to proceed subject to formal Council action at a later date awarding the contract. Ms. Hide Pittaluga seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Mr. McCash, yes; Mr. Campbell, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes. COUNCIL ROUND TABLE/COMMITTEE REPORTS Mayor Kranstuber welcomed Mr. Helwig, and stated that Council is impressed with his credentials and looks forward to working with him. Ms. Hide Pittaluga welcomed Mr. Helwig to the City staff. She noted that she attended the Ohio Municipal League legislative update last week and the legislators indicated their desire to have a continued dialogue with city councils and municipal administrators. She noted that it was also emphasized that cities must be very vocal if they want to object to the pending annexation bill. Ir1 regard to the Computer Ad Hoc Committee, an update was provided to her and Mr. McCash regarding the expenditures the City is making for information services consulting. She would be happy to share that information. She noted receipt of a letter from an OSU professor regarding the historical importance of the Indian Mounds site and that preservation efforts must be very time sensitive. Mr. Reiner welcomed Mr. Helwig and stated that he is looking forward to working with him. Mr. Campbell asked that Council members provide any further input on the draft of the Rules of Order to him within the next day or two. He will meet with legal staff at the end of the week to prepare a draft for the Administrative Committee meeting scheduled on Thursday, May 15, at 6 p.m. He has incorporated the materials which came from Marilyn Marr into the Rules. He then proceeded with the Finance Committee report on the hotel/motel tax grant applications. 1. The first application was from the City of Dublin for the sensory arden at the ~ g Red Trabue Nature Reserve with a request for $48,130 for development of the ' garden. The recommendation of the Committee is payment of actual costs to cover soil amendments and plant material not to exceed $10,500; the paved path and retaining wall in the amount of $35,500 would be funded by the capital improvement tax funds. An ordinance amending the annual appropriations for this purpose will be prepared and submitted to Council. Funding is contingent upon submittal of invoices and/or receipts to verify expenditures and afollow-up report being submitted within 30 days after completion. Mrs. Jordan added that upon the recommendation of the Finance Committee for this funding, the Dublin Fund will grant $3,000 for this sensory garden. The Dublin Women's Club is also interested in donating approximately $2,500 if funding is ~i approved tonight. ~ Mrs. Boring pointed out that the Committee did recommend that the path and walls be funded from capital improvements and not from bed tax. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK. INC., FORM NO. 10148 May 5, 1997 Page 10 Held 20 Mr. Campbell moved to approve the recommendation of the Finance Committee to grant funds not to exceed $10,500 for the soil amendments and plant materials, and to direct staff to prepare an ordinance to amend the 1997 appropriations to fund the path and retaining wall. Vote on the motion - Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mrs. Stillwell, yes; Mr. Campbell, yes. 2. The second application is for the 1997 Shamrock Invitational Hockey event on St. Patrick's Day. The request is for $7,500 to cover ice time and cost of ' referees. The tournament fills the local hotels and has grown over the past number of years. The committee recommends a $5,000 grant to cover ice time and referee costs. The conditions are that appropriate City of Dublin recognition be included in next year's event information, and that the applicant understand that this grant represents seed money, and the organization needs to look to other funding sources in future years. In response to Mrs. Boring, Mr. Hansley indicated that staff will check into the ice time costs to see if a more reasonable rate could be negotiated for 1998. Mr. Campbell moved to adopt a recommendation to grant $5,000 to cover ice time and referees for the 1997 Shamrock Invitational, subject to the conditions noted. Mrs. Boring seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mr. Reiner, yes; Mr. Campbell, yes; Mrs. Boring, yes. 3. The third application is for the 1997 Dublin Charity Cup Tournament for $25,000 to cover the cost of soccer goals and bleachers. The request is similar to what has been done with the baseball association where improvements are made to City parks. The soccer goals would be later used in other locations depending ~ upon need. The Finance Committee recommends payment of the actual cost of bleachers not to exceed $15,300 and payment for soccer goals not to exceed $4,700. The conditions are that appropriate recognition be certified to the Tax Administrator prior to the event and to funding, and that payment for bleachers and goals is contingent upon submission of invoices and/or receipts verifying expenditures and afollow-up report being submitted within 30 days of the event. The bleachers will then come under the ownership of the City of Dublin. I' Mr. Campbell moved adoption of the Finance Committee recommendation as noted. Mrs. Boring seconded the motion. ~ Vote on the motion -Mrs. Boring, yes; Mr. McCash, yes; Mrs. Stillwell, yes; Mayor Kranstuber -yes; Ms. Hide Pittaluga, yes; Mr. Reiner, yes; Mr. Campbell, yes. ~ Mr. Campbell thanked Mr. Thurman for all of his work in preparing the information for the Committee and sending out the response letters to the applicants. ~ 4. The fourth application is from the City ofDublin/Dublin Arts Council/Dublin Chamber of Commerce/Dublin City Schools/Dublin Convention and Visitors Bureau. The proposal is to create a World Wide Web Super Site, and the request is for $85,000 to develop an Internet Super Site for Dublin, Ohio. The Finance Committee had lengthy discussion about this application in view of the I substantial amount of money and the need to coordinate a number of efforts on different fronts to make this work. The idea is good, but the implementation is where the issues arise: who would be in charge, how to coordinate it, and the appropriate way to fund it. The Finance Committee at this time has to make a negative recommendation since more information is needed to make a recommendation. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting Meeting DAYTON LEGAL BLANK, INC.. FORM NO. 10148 May 5, 1997 Page 11 Held Zp Mamie Amorose, Executive Director, Dublin Chamber of Commerce, stated that they envision this to be an overall program representing the entire community, including the Chamber, the Convention Bureau, schools, Arts Council, and the City. Mr. Campbell stated that since tonight's agenda includes action on the Finance Committee recommendation only and not discussion of the entire concept, it maybe advisable to determine who will be in charge of researching the matter for further consideration at a future date. Mrs. Stillwell suggested that those who prepared the application should meet and determine who will take the lead and how the project tasks will be shared. Rather than turn down the funding request, perhaps Council could table it with no recommended action at this time. Mr. McCash stated that the City already has registered the name, the web page, and the issues to be resolved maybe equipment and its capability. Perhaps a new server could be considered that would be capable of handling this work. He suggested referring this to the ad hoc computer committee to meet with the organizations involved and work out the issues. Mr. Campbell moved to table the recommendation until after the Computer Committee has met with the entities. ~ Mrs. Boring indicated she would like to proceed with the Finance Committee _ recommendation to turn down the funding request since she does not believe it is a high priority at this time for the City. Ms. Amorose emphasized that this application was a committee effort, and that the City has been involved from the outset. I Following brief discussion, Ms Hide Pittaluga seconded the motion to table. Vote on the motion -Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mr. Campbell, yes; Mr. Reiner, yes. Mr. Campbell also reported that discussion took place regarding the various possible financial incentives for the Old Dublin area. Ms. Grigsby wrote a summary which recaps the alternatives. Another idea would be a neighborhood matching grant program as some cities have used. He asked that Council give these some additional thought and the Committee meet with the Old Dublin Association to receive their input, as well. ~ Mr. McCash reported that the Community Development Committee met and reviewed ~ the driveway ordinance. They plan to bring it back to Council on May 19. He ~ engineering staff is working on the street lighting provisions and putting together a policy on street lighting for different areas. ~ Ms. Boring noted that she has two items. In regard to the Hopewell Indian Mounds, does staff have copies of the formal presentation made to the Parks and Recreation Advisory Committee on this matter? It would be helpful to new Council members. Ms. Jordan responded that she will locate this and forward a copy to her. Ms. Jordan noted that staff is waiting for a report from the Ohio State professor which is expected to arrive in about one month. They will update Council about this matter after the report is received. I RECORD OF PROCEEDINGS Minutes of C~~rei~eetir Meeting OAYi N E AL BLANK CO. FORM NO. 10148 Held May 5, 1997 Page 12 19 ~ Mr. Hansley noted that if load limits are imposed, many of the violators could be trash collectors, fire trucks, as well as the quarry trucks and construction trucks which trigger the complaints. There are some legal issues involved as well. Mayor Kranstuber moved to adjourn to Executive Session for discussion of land acquisition matters. He announced that the meeting will not be reconvened following the session. Mr. Campbell seconded the motion. Vote on the motion - Mr. McCash, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes. The meeting was adjourned at 9:45 p.m. a r -Presiding Officer Clerk of Council