Loading...
HomeMy WebLinkAbout03/03/1997 RECORD OF PROCEEDINGS Minutes of „ ~,~.~neil-Meetir~ Meeting DAYTON LEGAL BLANK CO., FORM NO. 10148 Held March 3, 1997 19 Mayor Kranstuber called the meeting to order at 7 p.m. and announced that the agenda order will be modified this evening. Oath of Office for Council Member Elect Reiner Mayor Kranstuber administered the Oath of Office to John Reiner, the newly appointed representative of Ward 3. Mr. Refiner's wife, Sheila and children, Erika, Max and Alexis were present. Mr. Reiner thanked the residents of his ward and those outside of his ward who have asked him to serve. He humbly thanked City Council members for this opportunity to serve. They are a dedicated, intense group who love their City. He has been involved in Dublin government since the early 1980's. The first goals of the City were to create a financially stable community balanced between clean office use and high quality residential use. He was involved in creating the landscape code for Dublin, land acquisition for parks, and the signage code. Dublin is known to urban planners as one of the most progressive cities in the country. He strongly believes that government should plan cities carefully so that citizens can commute easily and quickly to their places of employment. His future goals for Dublin include education, an enlarged and progressive library, and more street buffers as the density increases. He prays that God sheds his grace on this Council, this government and the good people of this City. Mr. Reiner led the Pledge of Allegiance. Council members present were: Mayor Kranstuber, Mrs. Stillwell, Mrs. Boring, Mr. Campbell, Ms. Hide Pittaluga, Mr. McCash and Mr. Reiner. 9 Staff members present included: Mr. Hansley, Mr. Smith, Ms. Grigsby, Mr. Harding, Ms. Clarke, Mr. Kindra, Chief Geis, Ms. Jordan, Ms. Puskarcik, Mr. Lenz, Ms. Bearden and Ms. Crandall. A~~roval of Minutes of February 3 and February 19, 1997 Meetings Mr. Campbell moved to approve the minutes of February 3, 1997. Mrs. Boring seconded the motion. Vote on the motion - Mr. McCash, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. Reiner, abstain. The approval of the minutes of February 19 will be delayed until March 17. Corresaondence The Clerk reported that a notice was sent to Council regarding a new D2 liquor permit for the Athlete Factory on Tuller Road. There was no objection from Council to the issuance of this permit. Comments from Visitors There were no comments from visitors. A. Council Round Table Mr. McCash commented as follows: 1. In view of the recent demolition of the Donato's pizza building in Old Dublin, he has concerns regarding the preservation of historic structures within the district. He proposes creating financial incentives to assist with preservation of historic structures, possibly a tax abatement. Mrs. Stillwell stated that an inventory of all of the historic structures in the Old Dublin area would help evaluate the levels of historical significance and appropriate preservation efforts. Mr. Campbell suggested that Council consider ways in which financial assistance or support for the Old Dublin area could be provided. This could include low interest loans, tax incentives, bed tax funding or other innovative ideas. The concept plans for Old Dublin RECORD OF PROCEEDINGS Minutes of r__L,__ „ Meeting DAYTON LEGAL BLANK Held March 3, 1997 lg which come out of the Community Plan process will also give Council some input on what types of alternatives are available based on the goals. Mr. McCash moved to refer to Finance Committee the issue of identifying types of financial incentives the City can provide to property owners in the Old Dublin area with the intent of enhancing the maintenance of those structures. Mayor Kranstuber seconded the motion. Vote on the motion - Mr. Campbell, yes; Mrs. Stillwell, yes; Ms. Hide Pittaluga, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, yes; Mayor Kranstuber, yes. Mr. McCash also reported that he has received a memo from Ms. Jordan in response to questions regarding recreation policy. The Parks and Recreation division plans to use a lottery system for swim class enrollment. He has received calls about this policy as Dublin residents and school district residents will participate in the same lottery pool, and concerns have been raised about residents being closed out of classes prior to school district residents. Discussion followed about the present policy which is based on an established working relationship with the schools and sharing of facilities. Funding for operating the rec center was also based on memberships and enrollment in programs by both the school district and City residents. Ms. Jordan added that a lottery is a standard practice at rec centers around the country. It eliminates the need to wait in long lines for registration. It was the consensus of Council to proceed with the lottery system as scheduled to be a printed in the spring/summer brochure. Mayor Kranstuber will meet with Ms. Jordan to set up a date for Council to review the Rec Center membership policies following the first year of operation. Mrs. Stillwell: 1. Welcomed Mr. Reiner to Council. 2. Noted that Leadership Dublin participants are present tonight and thanked them for coming. 3 . Thanked staff for addressing the concerns raised at a recent Council meeting regarding contractor's responsibilities for maintaining construction areas. She agrees with asystem-wide approach on these types of issues. 4. She was pleased to see that Dublin Road has now reopened, however she takes issue with the statement that it was opened ahead of schedule. In reality, the road was scheduled to reopen in November and did not reopen until February, four months after the scheduled date. She encourages staff to work to protect residents and businesses in situations such as this in the future in situations where Dublin is not in control of a project. 5. It may not be a cause and effect situation, but there are fewer businesses in Old Dublin now than prior to the road closing. The City needs to pay close attention to this. 6. Reported that according to the National Highway Traffic Safety Administration, golf carts driving between 15 and 25 mph are now considered golf "cars". The moral of this story is to keep the speed of golf carts under 15 mph! Mr. Reiner commented that in some new subdivisions he has observed storm water pipes eroding and extending out visually into water and non-water features. He would propose that P&Z require a head wall of stone around these pipes for aesthetic reasons. Ms. Hide Pittaluga welcomed Mr. Reiner to Council, stating she was looking forward to working with him. RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LEGAL BLANK Held March 3, 1997 19 Mr. Campbell noted that one factor which makes Dublin different is stated on its seal - "Where Yesterday Meets Tomorrow". Mr. Reiner will provide the opportunity to address this with his long history of involvement in Dublin and his creative approach to problem solving. He welcomes Mr. Reiner to Council and wishes him the best of luck in the remaining term. Mayor Kranstuber wished a Happy Birthday to Mary Bearden and Steve Smith. Staff' Comments Mr. Hanslev reported Mr. McDaniel was activated by the National Guard due to the flooding in southern Ohio. He will return in approximately a week. Ms. Grigsby reported that a fee waiver request was forwarded to Council regarding a filing fee for a hearing before the Building Construction Appeals Board. The details are included in the memo, and the waiver requested is for $190. Mrs. Stillwell moved to waive the $190 filing fee for a variance from the BCAB. Mr. McCash seconded the motion. Mrs. Boring moved to amend the motion to refer to the memo dated February 26, 1997 contained in the packet. Mrs. Stillwell accepted the amendment. Vote on the motion - Mr. Reiner, yes; Mr. McCash, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes. Mr. Kindra stated that Council had authorized last summer a study regarding the enhancement options for the I-270 bridge in connection with the new Emerald Parkway bridge. He has had several meetings with ODOT and the consultants on this matter, and the consultants are present tonight to give a brief presentation to Council. Jim Garrison, Burgess and Niple, showed slides of the design and engineering options for the I-270 bridge widening and Emerald Parkway bridge. He suggests including elements of stonework, an arch and keystone to create an image which can be tied throughout the bridges in the Dublin community. The two options are afive-span and six-span. They are recommending afive-span, which includes a bike path, and adding stone enhancements. ODOT plans to proceed with the six-span bridge unless Dublin contacts them to indicate another preference. Mr. Kindra recommended that the City proceed with the five-span bridge as presented to Council tonight. Discussion followed about the timeline and forum in which to make a decision regarding a $2 million capital expenditure. It was the consensus of Council to have additional information provided in the next packet, and to have the City Manager work with the City Engineer to schedule this matter in the appropriate forum for a decision. Council also requested that this project be evaluated in the context of all of the other capital projects on the list for funding. Janet Jordan introduced Kerry Donahue, Recreation program supervisor who recently won an award at the 1997 Ohio Parks and Recreation Conference for a program called "Hogs in the Burbs." The Dublin Recreation Center won the award in the category of $1 million and over for Best Facility in the State. Ms. Clarke noted that additional information regarding the sidewalk waiver on tonight's agenda was distributed this evening. Regarding the inventory of properties in Old Dublin, this has been done as part of Phase One of the Community Plan. The inventory is available to anyone who would like a copy. RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LEGAL BLANK Held March 3, 1997 19 LEGISLATION Second Reading & Public Hearing -Ordinances Ordinance No. 58-96 - An Ordinance Providing for a Change in Zoning for 37.37 Acres of Land Located on the West Side of Avery Road, Approximately 2,200 Feet South of Shier-Rings Road from: R, Rural District to: PLR, Planned Low Density Residential District. (Galli tract). (Applicant: Ben Hale on behalf of M/I Schottenstein Homes Inc., 37 W. Broad St. ,Suite 725 Columbus, Ohio 43215) Registered as proponents of the rezoning were Richard and Phyllis Diamond, 6344 Dan Sherri Avenue. Registered as opponents to the rezoning were Sharon Upperman, 6001 Avery Road and Ken Trippel, 6378 Dan Sherri Avenue. Ms. Clarke stated this rezoning application involves 37 acres located on the west side of Avery Road and to the north of Rings Road. The proposal is for a single family neighborhood, and there are two plans in the packet. The first is the one that was submitted to the Planning Commission, and it includes 124 units, 2.9 acres of park and has an overall density of over 3 units per acre. The Planning Commission requested that the overall density be lowered to a maximum of 2.8 units per acre. The developer then prepared a revised plan with more parkland and a lowered density. This plan yields 104 lots and 6.5 acres of parkland. There have been some discussions with the residents of Dan Sherri regarding an appropriate neighborhood connection. There has also been discussion regarding a later cul-de-sacing of Dan Sherri. The Planning Commission recommends approval with 11 conditions. She noted that all of the conditions have been met. Staff believes this plan provides a specialized design with an entry pond and the boulevard which enhances the aesthetics. According to the Southwest Area Plan, the area in general is flat and is not scenic, so traffic patterns and neighborhood connections are important features. Ms. Stillwell noted that a correction is needed to the title of this ordinance. It currently is listed as being zoned RI, yet the application states that the existing zoning is R-Rural. Ms. Clarke agreed and noted that the amendment will be made prior to the next reading. Mayor Kranstuber reminded Council that this ordinance was introduced under the previous Charter and will thus require three readings. Ben Hale, 37 W. Broad Street, representing the applicant, stated that the second plan calls for a contribution of approximately $173,000 to the park fund, which they are prepared to do. They have submitted the second plan in compliance with the Planning Commission recommendations. He noted that the outlet pipes will be buried, so that there will not be a problem as Mr. Reiner has pointed out earlier this evening. All of the lots will have sewer lines in the back yards which will allow people living on the south side of the subdivision to obtain sewer service as well. There is a bikepath along the front of the subdivision and there are 5 foot sidewalks on both sides of the street. Only split rail fencing is permitted. The boulevard is costly but will help the overall development to the west. Mr. Campbell commented that this is an attempt to do neo-traditional planning in Dublin and it will set the tone for the area around it. Obviously, the density is high and straight streets are not as desirable as swirled streets. This is quite different from what has been built in the past in Dublin. Mrs. Boring stated that a plus for the residents are the many ways to access the development. The greenspace enhances the development. She requested that utility companies place the boxes in the back yards. Mr. Hale indicated that they can request the utility companies do so, but have no way to enforce this. Mr. Hale invited Council members to visit the New Albany Hempstead Village development which has a similar boulevard concept. The Galli tract development will be in the Hilliard RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LE AL BLANK Held March 3, 1997 19 School district. Houses will be priced in the $150,000 to $200,000 range. Mr. Reiner commented that the lots seem narrower and less deep than the ones in Hempstead Village. Mr.Hale responded that these lots are the same size and are consistent with the other areas in southwest Dublin. Ms. Clarke added that some lots in Heather Glen are below 60 foot in width. Mayor Kranstuber noted that his concerns are with the repetition of the same house plan in the development. Perhaps architectural controls could resolve this issue. Secondly, the school district issue is a concern but it is not fair to hold the developer hostage over this. Mr. Hale stated that the Dublin School district has informed them that if a citizen residing on the property petitioned for the transfer, the district would support it. Mr. McCash agreed that he would like to have a provision prohibiting the same architectural style of home being often repeated in the subdivision. Mr. Hale agreed to add this to the text. Sharon Upperman, 6001 Avery Road, stated she owns the lot adjacent to the northeast corner of the property and has been doing maintenance on approximately an acre of the Galli tract property for twenty years. She is concerned that the bikepath is planned to be in her front yard since she is not part of the subdivision. She is also concerned about drainage from the development. She has spoken with an attorney regarding any legal claim to the property she has maintained for 20 years, but since Schottenstein is involved they are reluctant to pursue this. She also has concerns about the Avery Road widening and how it will impact her property. Ken Tri~pel, 6378 Dan Sherri Ave., stated that he has concerns with the proposed elevation, and he has not received satisfactory responses to date. A second concern is the contingency for damage to his water system. In terms of tying the subdivision in to Dan Sherri, there could be an increase in the traffic short term until the development is completed. He is uncertain about the areas where fencing will be permitted on the plan. Mr. Kindra responded that detailed engineering design will address the storm water issues. Ms. Clarke added that those issues will be addressed at the preliminary plat stage by Planning Commission. Mayor Kranstuber noted that in terms of the water system damage, this would be a private matter between the property owner and the developer. Richard Diamond, 6344 Dan Sherri stated he neither approves nor disapproves but shares Mr. Trippel's concerns about the water table. The biggest concern of the neighbors, however, is that Dan Sherri could become a throughway. To his knowledge, there has been no meeting of the residents of Dan Sherri subdivision with the developers. Mayor Kranstuber asked Ms. Clarke to clarify current plans regarding Dan Sherri Avenue. Ms. Clarke stated that the Southwest Area Plan calls for reorienting the subdivision by providing it access to the west. This could be done with or without cutting off access to Avery Road. This decision is not a part of the proposal here tonight, however. Phyllis Diamond, 6344 Dan Sherri stated that her husband has spoken for the group. Mrs. Stillwell asked the developer whether he met with the neighborhood residents. Mr. Hale responded that prior to the Planning Commission meeting, they attempted to call all of the residents of Dan Sherri but were not successful. They met with 7 or 8 of the property owners and have tried to address their concerns. Mr. Hale agreed to meet with the residents and will set a date with them tonight. RECORD OF PROCEEDINGS Minutes of „__L,._ r_____~, „Meeting DAYTON LEGAL BLANK Held March 3, 1997 19 Mr. McCash asked if the City will require that the bikepath be installed at this time or that the costs of the bikepath be collected from the developer. The bikepath does not appear to connect to anything. Ms. Clarke stated that would be determined at the preliminary plat stage. Mr. Campbell stated that he is uncertain based on from the testimony of the residents of their position on tying into this project. Mr. Hale responded that the residents had indicated a clear preference for Dan Sherri not becoming a throughway. That is why this plan shows a cul de sac. They will meet with the residents again prior to the preliminary plat to obtain consensus on what they want. There will be a third reading of the ordinance at the March 17 Council meeting. Ordinance No. 11-97 - An Ordinance Amending Section 2A of Ordinance No. 98-96 ("Compensation Plan"). Mr. Hansley noted that Mr. Harding is present for any questions. There were no additional questions on this ordinance. Vote on the ordinance - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Reiner, yes. Ordinance No. 12-97 - An Ordinance Amending the Functional Table of Organization for the City of Dublin. Vote on the ordinance - Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mr. Reiner, yes; Mrs. ri Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes. -a Ordinance No. 13-97 - An Ordinance Accepting an Annexation of 1.08+/- Acres from Washington Township to the City of Dublin. (Bonnallie M. Roberts, 7595 Bellaire Avenue) Vote on the ordinance - Mr. McCash, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes. Ordinance No. 23-97 - An Ordinance Authorizing the City Manager to Enter into an Agreement of Mutual Aid with the City of Columbus and Amending Ordinance No. 18-67. Mr. Hansley stated that at the last Council meeting, an issue was raised about adding a notice requirement for cancellation. Staff has negotiated this, and the agreement will be subject to a 30-day cancellation notification by either party. Mr. Smith noted that will be included in the final version for execution. Mr. McCash commented that in non-emergency situations, he would prefer that the Police officers remain in Dublin. Mrs. Boring stated that she is comfortable with a judgment call by the Chief of Police on this matter. Mr. Hansley noted that if an emergency situation develops in Dublin, the officers - responding to a Columbus area are simply called back to Dublin. The system works this way at the present time. . Vote on the ordinance - Mr. McCash, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes. Ordinance No. 26-97 - An Ordinance Accepting the LowestBest Bid for Printing of Stationery, Envelopes and Business Cards for the City of Dublin. Vote on the ordinance - Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes. Mrs. Boring noted that she had a call from a Dublin printer regarding his inability to match RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LE AL Held March 3, 1997 lg the low bid. Hopefully, any small jobs could still be given to local Dublin businesses. Mr. Hansley responded that the City is required to take the lowest and best bid. He agreed that for convenience or service reasons, smaller jobs can be submitted to local businesses for a quote. Ordinance No. 34-97 - An Ordinance Authorizing the City Manager to Enter into A Lease Agreement with Time Warner Enterprises Co., L.P. for a Communications Hub. Ms. Hide Pittaluga commented that she has spoken with Mr. McDaniel regarding a provision in the contract to ensure that the right to either use or remove the wiring and hardware that is internal to this hub runs concurrent with the agreement itself. She is assuming that was reviewed by staff and that it has been taken care of. Mr. Smith responded that discussion was held on this point, but he has not seen the final draft. This issue will be addressed prior to execution by the City Manager. Mr. Hansley added that if there is any problem with this provision, staff will bring back another ordinance authorizing a different contract. Vote on the ordinance -Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. Campbell, yes. Introduction & First Reading -Ordinances Ordinance No. 32-97 - An Ordinance Changing the Name of Coffman Road (between Post Road and Emerald Parkway) to Emerald Parkway. Mayor Kranstuber introduced the ordinance. Mr. Hansley explained staff is proposing that the piece of Coffman Road between City Hall and Post Road be renamed Emerald Parkway. Staffwill likely propose to Council that the . City Hall address be changed to Coffman Park Drive following this name change. The additional issue involved with this road name change is the address of the Coffman House. Staff would also propose that the Coffman House have a Coffman Park Drive address. Following brief discussion, Mr. Hansley agreed to memo Council regarding the impact of the street name change on City Hall and the Coffman House. He will also provide official notification to the Dublin Historical Society regarding this change. Mr. Campbell asked about the status of the southern end of Emerald Parkway. The post office is still using the Britton Parkway name. Mr. Hansley responded that Columbus City Council will take final action now that Dublin has notified them that all impacted businesses in Dublin have agreed to support this change. There will be a second reading of the ordinance at the March 17 Council meeting. Ordinance No. 36-97 - An Ordinance Authorizing the City Manager to Enter into a Cooperative Agreement Between the Ohio Department of Transportation and the City of Dublin, Ohio for the Post Road Bridge Overpass Improvements. Mrs. Boring introduced the ordinance. Mr. Hansley noted that a memo was included in the packet and this matter has been discussed previously in concept. This legislation allows the City to participate in the project s. and the bikepath construction underneath that improvement. Mrs. Boring requested that a graphic be provided for the bridge and the bikepath. There will be a second reading of the ordinance at the March 17 Council meeting. Ordinance No. 37-97 - An Ordinance Petitioning the Board of County Commissioners of Franklin County, Ohio for a Change of Township Boundary Lines to the Area East of the Scioto River Included within the Corporate Limits of the City of Dublin from Perry Township. RECORD OF PROCEEDINGS Minutes of ,.__L,~_ r~~__ ~ _ Meeting DAYT N LE AL BLA K Held March 3, 1997 lg Mrs. Stillwell introduced the ordinance. Mayor Kranstuber noted that he has a conflict of interest regarding this and will therefore abstain from discussion. Mr. Hansley noted that this is the first step in the process by which the City is proposing to move the boundary of Washington township to encompass all of Perry township that currently lies within the City of Dublin. A similar process was done with the northern boundary adjustment into Concord township and westward into Jerome township. This will complete the process so that one fire department will serve all of the City of Dublin -the Washington Township Fire Department. The effective date of the ordinance is October 1, 1997 which will allow time to work with both townships on the transition. An interim agreement will be worked out for service during the transition period. Council members agreed that proactive community education is needed regarding this issue. The residents should be given assurance that the goal is to provide a high level of service throughout the City. Another issue which should be addressed is the impact this action could have on the personnel of both Perry and Washington townships. Mr. Hansley commented that Dublin's goal is to make the transition as smooth as possible. The City will do its best to encourage both parties to work out the personnel issues. Mrs. Boring commented that Chief Olney of Perry Township should be invited to the upcoming policy paper presentation on this topic. She would like some assurance about the personnel issues prior to voting. The East Dublin Civic Association will meet on March 23 and she requested that a City representative plan to attend to present the plan to the Association. Mr. Hansley responded that he has given Mr. Byrd, Perry Township trustee his personal assurance that anyone who is qualified for appointment from Perry Township will be taken into the Washington township system. Mrs. Boring asked for clarification of the costs including millage issues. Mr. Hansley responded that the Washington millage will apply instead of the Perry millage. He will provide detailed information at the second reading. There will be a second reading and public hearing of the ordinance at the March 17 Council meeting. Introduction & Public Hearing -Resolutions Resolution No. 04-97 - A Resolution Authorizing the City Manager to Sign a Cooperative Agreement Between Franklin County and the City of Dublin, Ohio for Improvement of Tuttle Crossing Boulevard Between Old Wilcox Road and Britton Parkway. Mayor Kranstuber introduced the resolution. Mr. Hansley noted that Council approved this in concept a couple of months ago. It is an agreement with Franklin County, and Columbus will be involved at some future point. Mrs. Stillwell asked if the residents in the Tuttle West plan area have been made aware of this agreement and its impact upon them. Mr. Hansley stated that the residents there are supportive of moving quickly on this project since they plan to sell their properties and move once the project is completed. Vote on the Resolution -Mrs. Boring, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mr. Reiner, yes; Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. McCash, yes. Resolution No. OS-97 - A Resolution to Accept a $200,000 Grant from the State of Ohio, Department of Development Roadwork Development Account. Mr. Hansley stated this is part of the inducement monies provided for the LCI fiber link. Staff is recommending adoption at this time. RECORD OF PROCEEDINGS Minutes of Meeting DAYTON L GAL BLANK Held March 3, 1997 19 Vote on the Resolution -Mrs. Stillwell, yes; Mr. Campbell, yes; Mr. McCash, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes. OTHER Sidewalk Waiver - Joyland Preschool (Applicant: 7oyland Day-Care Center, Inc., c/o Assadolah and Manijeh Firouzian, 4899 Donegal Cliffs Drive, Dublin, OH 43017; and Wilcox-Tuttle Ltd., c/o Allen S. Shepherd II, 6295 Cosgray Road, Amlin, OH 43002) Ms. Clarke stated that this involves a triangular piece of property. Dublin's Code requires sidewalks on both sides of the street unless waived by Council. In this case, with the construction of the daycare center, the applicant would be required to build a four foot sidewalk along new Wilcox Road, as well as a four foot sidewalk along old Wilcox Road, which is a very rural design with only three single family homes. The staff proposed and the developer was agreeable to widening the sidewalk along new Wilcox Road to five feet, provided that Council waives the sidewalk for old Wilcox. This concept was endorsed by Planning Commission. Mr. Campbell moved to waive the sidewalk on the east side of this site, along old Wilcox Road. Mrs. Stillwell asked about assessing a fee in lieu of a sidewalk. Mr. Hansley responded that fees have been assessed on a case by case basis. Mr. McCash clarified that the policy drafting was already referred to Community Development. A draft policy for street and sidewalk waivers was forwarded to the Legal Department for review sometime ago. - M Mr. Campbell clarified that it makes sense not to have a sidewalk installed on a street that does not go anywhere. His motion does not include assessing any costs for this but merely ~ waives the sidewalk requirement. Vote on the motion -Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mr. Reiner, yes; Mr. McCash, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mayor Kranstuber, yes. PreliminarYPlat -Wyndham Village, Section 5 (Applicant M/I Schottenstein Homes, c/o Bill Westbrook, 1855 E. Dublin-Granville Road, Columbus, OH 43229) Ms. Clarke stated that Wyndham 5 is located on the south side of Brand Road. The proposal is for 30 single family lots with 3.8 acres of park. This was recommended for approval by Planning Commission in April of 1996. They recommended approval with nine conditions, all of which are close to being fulfilled. The conditions are: 1) That the applicant demonstrate that Lot #247 is in compliance with all applicable development standards; 2) That the access to the park be widened to the extent possible, and that the bikepaths be installed with the construction of the streets; 3) That a letter of credit or the legal agreement be provided to the satisfaction of staff for the pro-rata share of the cost of the (Westbury) bridge across the North Fork of the Indian Run, before this case is scheduled for Council review; 4) That Brand Road be restriped for left-turn storage and street lighting be provided at the entrance to the site, subject to approval by the City Engineer; 5) That all park land be fine graded and seeded, and then dedicated to the City by general warranty deed with the recording the final plat; _ 6) That any floodplain modifications be approved before construction plans are approved, and all storm water management easements be dedicated with the final plat, subject to the approval by the City Engineer; 7) That "no parking" areas be designated along all streets on all plats, plans, and building permits; 8) That all pavement, rights-of--way, utilities, storm sewer management, cul-de-sacs, vertical alignments and street geometrics be designed to the satisfaction of the City Engineer; and 9) That the applicant comply with the tree protection plan and provide snowfencing during all phases of construction. RECORD OF PROCEED[NGS Minutes of Meeting DAYTON LE AL BLA K Held March 3, 1997 19 Mrs. Stillwell moved approval of the preliminary plat of Wyndham Village, Section 5 with conditions as listed in the Dublin Planning and Zoning Commission Record of Action dated April 18, 1996. Mr. Campbell seconded the motion. Vote on the motion - Mr. McCash, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Reiner, yes. Preliminary Plat -Wyndham Village, Section 6 (Applicant: M/I Homes, c/o Bill Westbrook 41 S. High Street, Columbus, OH 43215) Ms. Clarke stated this is the northern section of Gorden farms. The southern section is an apartment complex that was rezoned recently and fronts on Post Road. This section includes the addition to the school ground where they added additional acres so they could have a combined campus for a middle school and an elementary school. That extra acreage came out of this plan. What is left for development by the M/I Corporation is this single family portion consisting of 801ots and 5.82 acres of parkland. The parkland is an expansion of the Red Trabue nature preserve. The Planning Commission reviewed this in January of 1997 and the conditions have been substantially met. The conditions in the Record of Action of January 2, 1997 are: 1) That all park land be dedicated to the City by general warranty deed with recording of the final plat and all recording fees to be paid by the developer; 2) That all streets be at least 28 feet wide with a "no parking" area established on one side of each street, to be so noted on the final plat; A - 3) That the design of storm sewers, water lines, sanitary sewers, including location, be approved by the City Engineer; 4) That sanitary sewers be designed to comply with the master planning in the area; 5) That any grading within the 100-year floodplain must be properly designed and subject to special permits by the City of Dublin and FEMA; 6) That No Build zones be defined on the final plat, prohibit grading, and be provided where the "floodway plus 20" line encroaches on lots; 7) That the last sentence of Note H be changed to read: "Grading activities and the placement of utilities within the designated tree preservation areas are not permitted. Utilities may cross at right angles to the no build zone or run outside and parallel it."; 8) That a bikepath connection be provided between Lots 34 and 35, or appropriate alternative, to the school site; 9) That all bikepaths between lots be constructed prior to building permit application and be provided with a side yard of 12 feet and an exclusive bikepath easement (no underground utilities); 10) That conditions affecting the layout and content of the preliminary plat including sizing of the detention facilities be resolved with staff before the preliminary plat is submitted to City Council; and 11) That the utility providers be noted on the final plat. Mr. Campbell asked if there was anyone present tonight to testify in view of the previous controversy over some of the issues. Ms. Clarke noted that the controversy involved the school portion. - No one was present to testify. Mr. Reiner asked about the recommendation from Kinzelman and Kline for the 100 foot distance from the back lot to the center line of the street and where that is addressed in the conditions or on the site plan. Ms. Clarke stated that when the property was zoned in the PLR district, it was for a certain number of lots with a certain number of acres of park and a minimum lot size. At the time of preliminary plat stage, there was no way to obtain that lot yield and meet the 200 foot from the stream requirement. Staff felt that the applicant should have been told about that earlier in the process. RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LE AL ELAN Held March 3, 1997 19 Mr. Westbrook stated that they had already lost four lots since it was zoned for 84 and they are now down to 80. Mr. McCash asked if the bike path has been dedicated on the plat and if everyone is comfortable with where it is located. Mr. Westbrook responded that the bikepath is on the plat and that M/I will be the developer of these homes. Mr. Campbell moved to approve the preliminary plat of Wyndham Village Section 6 subject to all the conditions of Planning and Zoning. Mayor Kranstuber seconded the motion. Vote on the motion - Mr. McCash, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mrs. Boring, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes. Committee Reports Ms. Hide Pittaluga, Public Services Committee noted that Mr. McDaniel did an excellent job on his presentation of telecommunication issues last week. She will be scheduling two meetings of the Committee in the next couple of weeks. The Committee will meet at 6 p.m. prior to the next Council meeting to address the Conleth Circle bikepath issue. Mr. McCash, Community Development Committee reported that a joint meeting was held with the Tree and Landscape Commission last Wednesday regarding the tree preservation ordinance. Mr. Reiner attended that meeting as well. They will continue to meet to produce amendments to the ordinance. Another meeting of Community Development is scheduled for Tuesday, March 18 at 7 p.m. at the 5800 Building to discuss possible revisions to the sign code. Residents and developers have also been invited to attend. Mrs. Stillwell, Administrative Committee thanked Council for their involvement in the board and commission interview process. The Committee is also working on a draft policy regarding travel and training for members of boards/commissions and they will being this to Council in the near future. She will meet with Ms. Puskarcik, Ms. Crandall and the Clerk this week to plan the orientation of new board and commission members and the recognition program. She reminded Council that the Leadership Dublin program will take place on March 19 and the agenda is being prepared. The Administrative Committee will sponsor a policy session on Monday, March 10 to address Human Resources and Procurement issues as well as the Clerk's function. It was the consensus of Council to meet at 7 p.m. on Monday, March 10 for this purpose. Mayor Kranstuber reminded Council to respond to the St. Patrick's Day parade information memo. He also reported that he recently met with the Tuttle Crossing Mall manager who expressed his interest in being involved in the surrounding communities. The mall is scheduled to open on July 24, 1997. Mrs. Stillwell commented in regard to parades that she continues to endorse the idea of a Council float. Mr. Campbell requested that a personnel matter be included in tonight's scheduled executive session. Mayor Kranstuber moved to adjourn to Executive Session for personnel and legal matters involving land acquisition. He announced that the meeting will not be reconvened following the executive session. Mr. Campbell seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mr. Campbell, yes; Mr. Reiner, yes. RECORD OF PROCEED[NGS Minutes of Meeting DAYTON LE AL BLANK Held March 3, 1997 ig The meeting was adjourned to executive session at 10:00 p.m. ayor -Presiding Officer Clerk of Council ~r .x