Loading...
HomeMy WebLinkAbout01/22/1997 RECORD OF PROCEED[NGS Minutes of Meeting DAYTON LEGAL BLANK 00., FORM NO. 1074 Held Tanuarv 22, l 997 19 Mayor Kranstuber called the formal portion of the Dublin City Council to order at 7:00 p.m. on Monday, January 22, 1997. Mr. McCash led the Pledge of Allegiance. x Mayor Kranstuber announced that Council Member Zawaly has resigned from City ! ' Council, effective today, and asked that Mr. Campbell read his resignation letter into the record. (Letter attached) Staff Comments Ms. Clarke thanked Council members for their participation in the Community Plan joint meeting with Planning Commission. She noted that anall-day retreat is scheduled on February 1 to work through some of the remaining issues regarding the preferred scenario for testing. She also reported that Planner Tim Evans has submitted his resignation. Mr. Kindra reported the following: 1. The City's stormwater consultants, Camp, Dresser and McKee have now completed their analysis of the northeast quad area as requested previously by Council. They would like to present the information to Council, and Mr. Kindra suggested doing this at the "Staff Comments" portion of the next meeting. Following brief discussion, it was the consensus of Council to schedule this report under the "Staff Comments" portion of the February 3 meeting. 2. The information requested by Council regarding the Dublin Road bikepath is now complete. He suggested that the Public Services Committee review this information for recommendation to Council. Mayor Kranstuber requested that all of Council be provided a copy of the report so that any input can be forwarded to the Committee. Ms. Hide Pittaluga noted that this will be included on an upcoming agenda for the Committee. 3. A memo was forwarded to Council in the packet regarding the grant received from OPWC for the 161/Frantz Road project. The work cannot be initiated prior to July 1 as OPWC's fiscal year begins July 1. He will bring further information to Council regarding action needed to complete the burial of utility lines, but the main project will not begin until July 1. 4. At the next Council meeting, he will bring the legislation to award the bid for the 161/Avery Road south ramp traffic signal. 5. At the February 19 Council meeting, he will bring legislation to Council to award two contracts -one for the Coffman Road widening project and one for the Coffman Park Drive extension to the Recreation Center. 6. The ordinance regarding amendments to the driveway code was previously referred to the Community Development Committee, and staff is now prepared for discussion regarding the amendments. 7. A draft agreement with the Franklin County Engineer's office for the Tuttle Crossing project between Wilcox Road and Britton Parkway. He would like input from Council prior to finalizing this draft agreement for Council's adoption. 8. Staffwould like to have some closure on the Conleth bike path issue which was referred to Public Services Committee. 9. Regarding the Wilcox Road right-of--way surplus, Columbus has verbally agreed to transfer some of the right-of--way upon vacation. This will require that a boundary adjustment be done. He recommends adjusting the boundary following vacation to expedite this process. Mr. Smith added that he has spoken with Mr. Arnold's office on this matter, and a letter confirming the resolution should be forwarded shortly. Ms. Jordan stated that the fifth Art in Public Places project to be located in Coffman Park will have a submittal deadline of May 2. There will be atwo-tiered jurying process, and hopefully, the selection will be made by Thanksgiving. Mr. Lenz commented: RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LEGAL BLANK CO., FORM NO. 1074 Held January 22, 1997 19 1. There is an in invitation in the packet for the annual residential contractors breakfast which will take place on Wednesday, February 5. 2. He has forwarded a memo in tonight's packet regarding the carport and planning room project. He suggested that all Council members review the cost estimates and items specified within the planning room portion. Mayor Kranstuber thanked Ms. Jordan for the update on the current membership numbers for the Rec Center. He noted that the format was very readable and informative. R 11 11 Council members present were: Mayor Kranstuber, Mrs. Stillwell, Mr. Campbell, Mrs. Boring, Ms. Hide Pittaluga and Mr. McCash.. Staff members present were: Mr. Hansley, Mr. Smith, Ms. Grigsby, Ms. Clarke, Mr. Kindra, Chief Geis, Ms. Jordan, Mr. McDaniel, Mr. Lenz, Mr. Hahn, Ms. Crandall, Ms. Bearden and Ms. Puskarcik. Corres.~ondence The clerk noted that a notice to legislative authority was forwarded to Council regarding the transfer of D1, D2, D3, D3A, and D6 permits from 84 North High Street, Inc. To Jack J. Eggspuehler at 84 N. High Street. There was no objection to the issuance of these permits. Annroval of Minutes of January 6, 1997 Mrs. Stillwell noted that on page 2, regarding the development of a regional telecommunications strategy for MORPC, the minutes should be amended to state that there are two committees which have been developed: the rights-of--way subcommittee and the wireless subcommittee. The entire committee is a partnership of city officials, human service, education, hospital and health care providers, and telecommunication providers. Mayor Kranstuber moved approval of the minutes with this correction. Mrs. Boring seconded the motion. Vote on the motion - Mr. McCash, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes. Proclamation Mayor Kranstuber read a proclamation honoring the Dublin Coffman Girls Varsity Cross Country team for their achievements, both on the field and in academics. He introduced the members of the team: Niki Watson, Lisa Petsche, Abby Baker, Marni Kruppa, Kristen Sward, Heidi Hullinger, 7enna Kruppa, and Lauren Clark, and Coach Jim Ferguson. Comments from Visitors Beth Weith, 6775 Fallen Timbers Drive read her letter into the record regarding the murder of Amoco gas station attendant Larry Teets which took place over the weekend. She urged the community to express their outrage at this senseless crime, and to work together to foster a sense of community and to teach their children to have compassion for the victim of this crime. Ms. Weith offered to further discuss this issue with interested Council members. Council Round Table Ms. Hide Pittaluga: 1. Congratulated Chief Bostic as the honoree for the Emerald Ball and noted that he well deserves this recognition. 2. Complimented staff in their commitment to the ISO 9000 standards program and added that this another example of how the City strives to excel. 3. Noted that the "Guide to Working in Dublin" handout is well done and will be very useful to those who work in the City. Mr. McCash: 1. Congratulated Ms. Hide Pittaluga on being named President of the Membership RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LEGAL BLANK CO. FORM NO. 1014 Held January 22, 1997 19 Committee of the National Women's Business Owners' Association. 2. Thanked Ms. Weith for taking the time to write a letter to Council and agrees that it is time that something be done. 3. Commented that he received by fax yesterday a notice to expedite the work along the Dublin Upper Scioto connector and that there is a need to close a portion of Dublin Road in the vicinity of Longview. He asked for some additional information. Mr. Kindra responded that several boorings were made in the road and they are being filled. Closing the road will allow the concrete trucks access to the area to expedite this work. He added that the timeframe for the opening of Dublin Road is still not certain. 4. Noted that a report was provided to the Cemetery Commission on the restoration of the Mitchell cemetery - a project undertaken by Boy Scout Troop 433. He was very impressed with their efforts and the amount of work done. 5. In regard to the intersection study referred to Public Services, he asked them to take into consideration the effect that the ultimate construction of Perimeter Drive may have on the need for a signal at Post and Avery. There may be an issue for further discussion regarding the cost of the signal versus completing Perimeter Drive which would offset much of the traffic. Mrs. Stillwell reported: 1. She had the honor of attending the Dublin Arts Council recognition program last week. Council was recognized as a major supporter and given a print of an early Dublin fire truck. 2. Congratulations to Cindy on her appointment to the National Business Women's Association, and congratulations to Joel on his reappointment to the NLC policy committee. 3. She had the opportunity to talk with a consultant from San Antonio who worked on the development of the riverwalk there. He visited Dublin last week and checked out the waterfront area. He will be back in the Columbus area to work with Gahanna and she would be interested in assembling a group to hear his ideas on development of Dublin's waterfront area. 4. She was sorry to have missed the Community Plan meeting, but she was at a very long Mayor's Court session that evening. 5. The Columbus Metropolitan Club is bringing author of Geography of Nowhere Mr. Kuntzler here on February 12. She suggested that the City purchase a table or two for this event. 6. She and Mr. McCash are meeting with Jim Joyce of the City of Columbus to have abetter understanding of the Dublin Road timeline and to discuss the problems which have been encountered in the project. 7. This week began on a high note with the inauguration, tempered with the solemnity of the Martin Luther King Day commemoration. In Dublin, memorial services were held for long-time resident and former Council Member Ed Thornton, and now the City mourns the loss of Larry Teets who was slain in a robbery attempt. She emphasized that she has been learning over the past months about "civil society" -the middle group that is not government and not business, but rather citizens who come together and produce social capital. There is a need to reconnect, rebuild, and strengthen the ties between citizens. She noted that she will join Ms. Weith in a continuing dialogue to continue to build and strengthen the social fabric of the community. Mr. Campbell wished his wife, Robin, a very Happy 15th Anniversary tonight! LEGISLATION Tabled Ordinances Ordinance No. 105-96(Amended) - An Ordinance Establishing the Minimum Regulations Governing the Conditions and Maintenance of all Property, Buildings and Structures Known as the Property Maintenance Code. Mr. McCash requested that this ordinance be tabled indefinitely pending resolution of RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LEGAL BLANK CO., FORM NO. 1014 Held January 22; 1997 19 some issues by the Law Director's office. The ordinance remains tabled. Ordinance No. 110-96 - An Ordinance Vacating Surplus Wilcox Road Right-of- Way. Mr. Hansley stated that Council has the option of approving this vacation now with the boundary adjustment to be done at a later date. Mayor Kranstuber moved to take this from the table. Mr. Campbell seconded the motion. Vote on the motion - Mr. Campbell, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes. Vote on the ordinance - Mr. McCash, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes. Resolution No. 01-97 - A Resolution Authorizing the City Manager to Arrange for a Public Auction with Minimum Bids for the Properties Purchased by the City on Jenmar Court. Mr. Hansley requested that this item remain tabled for two weeks. A Community Development Committee meeting on this matter was held recently, and as a result of that meeting, staff will meet with a committee of residents and realtors to determine the best way in which to dispose of these homes. Mr. McCash added that the Committee will be recommending that the 5 homes owned by the City plus Mr. Roth's home have deed restrictions placed on them fora 5-year period restricting them to owner occupied. Mr. Campbell commented that although he was the dissenting vote on tabling this matter previously, the Committee effort has been worthwhile and very productive. He will support continuing this on the table pending resolution of the issues, however he believes it is important to recoup the investment made by the City. Mr. Smith reported that Mr. Hansley has scheduled a committee meeting and will report back at the next Council meeting. Introduction & First Reading -Ordinances Ordinance No. 01-97 - An Ordinance Providing for a Change in Zoning for 55.5 Acres of Land Located on the Northwest Corner of Avery Road and Rings Road from: R-1B and EU, Limited Suburban Residential District and Exceptional Use District to: PUD, Planned Unit Development District. (Avery Village Commons) (Applicant: Dehlendorf & Company, c/o Dean B. Schulman, 575 South Third Street, Columbus, OH 43215) Mrs. Boring introduced the ordinance and moved referral to Planning and Zoning Commission. Mrs. Stillwell seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mr. McCash, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes. Ordinance No. 02-97 - An Ordinance Providing for a Change in Zoning for 2.1 Acres Located on the Southwest Corner of Shier-Rings Road and Scherer Place, from: RI, Restricted Industrial District, to: PCD, Planned Commerce District. (Performance Films - 6365 Shier-Rings Road) (Applicant: Tara Group, Ltd., an Ohio Limited Partnership, c/o George R. Lewis, 6365 Shier-Rings Road, Dublin, OH 43016) Mrs. Boring introduced the ordinance and moved referral to Planning and Zoning Commission. Mr. Campbell seconded the motion. Vote on the motion - Mr. McCash, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes. Mr. McCash wanted to ensure that staff is aware that one of the permitted uses is a general industrial district. Ordinance No. 03-97 - An Ordinance Amending the Annual Appropriations Ordinance for the Fiscal Year Ending December 31,1997. Mayor Kranstuber introduced the ordinance. RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LEGAL BLANK CO., FORM NO. 1014 Held T nnarv 77 1997 19 Mr. Hansley stated that there is a detailed memo in the packet regarding the need for these appropriations. There will be a second reading and public hearing at the February 3 meeting. Introduction & Public Hearing -Resolutions Resolution No. 03-97 - A Resolution Modifying the Terms of Boards, Commissions and Committees of the City of Dublin. Mrs. Stillwell introduced the resolution. Mrs. Stillwell noted that this resolution merely formalizes the action previously agreed upon by Council and the board/commission/committee members presently serving. It extends the terms until April 1, 1997 for those which expired on December 31, 1996 in order to establish new timeframes for appointments. Mrs. Boring stated that she would prefer a blanket ordinance which would modify all of the terms of boards and commissions to conform to the April expiration time. Mrs. Stillwell responded that in the next round of commission appointments, the terms will be established as expiring on April 1 instead of December 31. Gradually, this changeover will be made for all boards and commissions. Vote on the resolution - Mr. Campbell, yes; Mrs. Stillwell, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mayor Kranstuber, yes. OTHER Amendments to Board of Zoning_Appeals Rules and Regulations Ms. Clarke stated that the primary amendment to the rules is to provide flexibility with the starting time and to ensure conformity with the Revised Charter. She added that there was some confusion at the last Council meeting about the bolded and highlighted text. The bolded language showed the inserted text, and the highlighted text showed the deleted i portion. Mr. Campbell noted that part of the previous discussion involved the deleted text regarding removal for unexcused absences. There was some concern about unexcused absences with this Board in particular because of past occurrences. In the Revised Charter, there is no penalty indicated for unexcused absences. Mrs. Boring commented that she would like the election of officers for the BZA to reflect the revised timelines for board/commission appointments, i.e., April instead of January. Mrs. Stillwell suggested that Council indicate to the BZA their concerns about the present draft, including the timeline adjustment, the attendance issue, and that the Rules fully reflect the Revised Charter provisions regarding the powers delegated to the Board. Mrs. Stillwell further indicated that she will take responsibility as the Administrative Committee Chair to contact the BZA Chair about Council's concerns. Further action on the Rules was delayed. Mr. Smith suggested that a review be done regarding attendance requirements within the rules for all boards and commissions since the Revised Charter does not address this. Mrs. Stillwell commented that the goal would be to have consistency in the rules for all boards and commissions regarding such things as powers and duties, how agendas are set, etc. Mr. Smith will research this matter. Discussion regarding Proposed Amendments to Sin .ode Mr. McCash stated that this matter was previously referred to Community Development Code and he has attempted to put some amendments together to address concerns voiced by Council during the Marriott rezoning, the two-color signage issues along 270, and his concerns about the allowable height and size of signage for smaller buildings. The draft was presented to the Committee and it was determined that input from Council was needed prior to further work on the amendments, especially in terms of size of signs, color, intensity levels, etc. He has included a limit of light intensity of a sign to a lumine output not to a wattage of bulb. Other considerations could be the height of sign based on RECORD OF PROCEEDINGS Minutes of Meeting age AYT EGAL BLANK CO-. CORM NO. 10148 Held January 22, 1997 19 whether it is backlit or externally lit. The present sign code has an 8 foot setback which is very generous; the Columbus setback is one-half of the building setback. He has also included a provision regarding the maximum percentage of wall sign based upon the area of the wall, which makes the signage in proportion to the area of the wall. He summarized that the proposed changes will not liberalize the present Code, but in some instances reduces the size of the sign to a more appropriate scale in relation to a majority of the buildings that are built in Dublin. For larger sized buildings, the changes do slightly liberalize the present Code; however, adding some of the other restrictions will improve the overall aesthetic image of the City. Mr. Smith commented that Council may want to seek input from the development community on these Code changes in view of the many legal issues which have resulted from signage matters. He would recommend a special forum to provide developers with the opportunity for input. Mr. Campbell agreed that this makes sense since the matter has been previously referred to the Community Development Committee. He added that Council owes Mr. McCash a debt of gratitude for the enormous amount of time he has devoted to this project. Ms. Hide Pittaluga thanked Mr. McCash for the time and expertise he has brought to this project. Mrs. Boring emphasized that it is important that Council not respond to a single applicant's concern about the Code, but rather maintain standardization and the high standards established. In her travels, she has noted that other communities are moving toward Dublin's high standards and she would like to have these maintained. Mr. McCash emphasized that the goal at the Committee is that the visual and aesthetic qualities remain at the top end of the standard. They are not trying to respond to any single problem or issue. It was the consensus of Council that the Community Development Committee continue to study the issue and host public information meetings with the development community. Mrs. Stillwell agreed, adding that any interested citizen should also be invited to attend. Mr. Campbell suggested that these meetings be held in Council Chambers and that staff put together some visuals so that the community and other Council members will have a better understanding of the proposed changes. Mrs. Boring requested that the meetings be held at a convenient time for the public, i.e., not on a Friday afternoon. Commit .P R ~ortc Mr. Campbell, Finance C'ommi teP, reported that they have met regarding the law director's contract to look at alternative terms. Following meetings with the Committee of the Whole, Mr. Smith brought a proposal back to Council which: 1) maintains the competitive hourly rate on the civil and general matters; 2) provides for Mayor's Court services at the same level as in the past under a flat annual fee of $70,000 per year; 3) provides that the Law Director perform the collection of taxes on a contingent fee basis if that is what the Finance Director chooses to do on an annual basis. He summarized that significant modifications were made to the previous contract and the Committee and the City Manager are in agreement with the terms. Finance Committee therefore recommends to Council that the Law Director's proposed contract, with the City Manager's approval, be approved fora 3-year period of time commencing April 1, 1997. The bases for this recommendation are the stability of services and high quality of services provided by Mr. Smith and the creative fee arrangement being proposed which will benefit the City in fixing the fees over a 3-year period of time. Mrs. Boring added that the Committee also gave consideration to a proposal for in-house counsel and determined that this is not practical due to the amount of outside special counsel needed. The review included the total cost of bringing it in-house, the staff support required, and the outside counsel which would still be needed for special matters. Mr. Campbell moved acceptance of the Finance Committee report and that staff be RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LEGAL BLANK CO., FORM NO. 1014 Held 7anuarv 22, 1997 19 directed to prepare the appropriate legislation for introduction at the first meeting in February. Mrs. Boring seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mrs. Boring, yes Mr. McCash, yes; Mr. Campbell, yes; Mayor Kranstuber, yes; Mrs. Stillwell, yes. In response to Mayor's Kranstuber regarding replacing the Chairperson for the Finance Committee, Mr. Campbell indicated that he would seek this appointment. Mr. Campbell noted that he has served on Council for 7 years and has served on the Finance Committee for the past year. Mayor Kranstuber noted that this matter will be discussed during the executive session for personnel matters. Ms. Hide Pittaluga, Public Services Committee Chair reported that the Committee will meet tomorrow to discuss the traffic signalization study, the telecommunications issues, and a policy regarding City funding of safety lights for private schools. The Conleth bikepath and Dublin Road bikepath and stormwater issues will be deferred until the next meeting. Mrs. Stillwell, Administrative Committee reported that they will meet on January 29 at 5 p.m. There are several unfinished items on their plate, including Rules of Order, development of relationships management strategy, vacancies on the boards and commissions, board and commission orientation process, etc. Goal setting workshops are tentatively set for Friday, February 21 and Saturday, February 22, and a memo was sent to " Council seeking input on the content. Due to some conflicts with the tentative date, she suggested that Council look at an alternative date for the workshops. Postponing the ~ workshops would also permit the newly appointed Council member to participate. Following discussion, it was the consensus of Council to meet for this purpose on Friday, March 21 and Saturday, March 22. Further discussion followed regarding the format for the meetings. The consensus of Council was that reviewing the status of and refining present goals should comprise the major portion of time. It was the further consensus of Council to have an outside facilitator for the sessions. Mrs. Boring suggested that the "dot" system not be used again for the sessions -she would prefer a new approach. Mrs. Stillwell stated that she and Mayor Kranstuber will obtain the names of potential facilitators and set up interviews. Mayor Kranstuber moved to adjourn to executive session for the purpose of discussion of land acquisition and personnel matters. He announced that the meeting will not be reconvened following the session. Mrs. Boring seconded the motion. Vote on the motion -Mayor Kranstuber, yes; Mrs. Stillwell,yes; Mr. Campbell, yes; Mr. McCash, yes; Ms.Hide Pittaluga, yes; Mrs. Boring, yes. The meeting was adjourned to executive session at 8:45 p.m. ayor -Presiding Officer Clerk of Council r. 1 Peter P, Zawaly, ll, 6238 /nverurie Drive, West Dublin, Ohio 43017 January 22, 1997 i Anne Clarke Clerk of Council City of Dublin 6665 Coffman Road Dublin, Ohio 43017-1006 Dear Anne: For my health, and for the healing of my family, I hereby resign as the ward three representative to Dublin City Council, effective today. I shall be forever indebted and forever grateful to my family and friends for their unconditional love and support, now, and during my tenure. It has been a profound privilege for me to serve the Dublin public, and to have been associated with the finest Council and city staff. As I return to private life, I wish the very best to those who will continue the visioning and building of our wonderful community. I Respectfully submitted, Peter P. Zawaly, II. cc: Members of Dublin City Council Tim Hansley, City Manager