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HomeMy WebLinkAbout01/06/1997 RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LEGAL BLANK CO., FORM NO. 1014 Held January 6, 1997 lg Mayor Kranstuber called the work session of the Dublin City Council to order at 7:00 p.m. on Monday, January 6, 1997. Staff Comments ~ Mr. Smith reported that in response to a request from a Council member, staff is investigating the possibility of a deed restriction for the Jenmar properties requiring them to be owner occupied. Staff has brought a resolution to Council authorizing a public auction for the properties with minimum bids of 90 percent of the appraisals. A snow fence will be installed to indicate the lot line adjustments needed to accommodate the new road. Mr. Kindra reported that the environmental documents for the State Route 161 widening between Riverside and Sawmill have been approved by ODOT. A public hearing is tentatively scheduled for the evening of January 30. It will likely be another year before construction begins. Mr. Lenz noted that the data for 1996 single family houses indicates that there were 361 new single family homes constructed during 1996 and 6 twin singles. The average cost for the housing, minus land, was $196,000 which is $20,000 higher than the average in 1995. He also reported that he has distributed plans for the layout for the Council planning room. The work is scheduled to begin as soon as the contract is approved by Council for the project. Mayor Kranstuber called the formal portion of the meeting to order at 7:10 p.m. Mrs. Stillwell led the Pledge of Allegiance. Roll Il Council members present were: Mayor Kranstuber, Mrs. Stillwell, Mr. Campbell, Mrs. Boring, Mr. Zawaly, Mr. McCash and Ms. Hide Pittaluga. Apuroval of Minutes of December 16 1996 Mrs. Stillwell moved approval of the minutes of December 16, 1996. Ms. Hide Pittaluga seconded the motion. Vote on the motion -Mrs. Stillwell, yes; Mayor Kranstuber, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes. Correspondence The Clerk reported that a notice to legislative authority was forwarded to Council regarding a new D-3 liquor permit for the Hong Fei Restaurant at 6361 Sawmill Road. A letter was forwarded to Council from the owner with details about the proposed operation. There was no objection from Council to the issuance of this permit. Comments from Visitors There were no comments from visitors. i Council Round Table Mr. McCash welcomed everyone back from the holiday season, adding that the Rose Bowl victory by Ohio State was great. Mrs. Boring asked for an update regarding the option on the Riverside hospital property on Avery Road. Mr. Smith stated that the Board of Directors for the hospital will meet next week. The hospital's general counsel has recommended an extension of the City's option to purchase the land to allow 30 days to work out an agreement. Mrs. Boring asked for the status of the intersection study in the City and whether Council needs to refer this matter to the Public Services Committee. She would prefer that Council give further direction to staff regarding this study. RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LEGAL BLANK CO. FORM NO. 1074 Held January 6, 1997 19 Mr. Hansley responded that Council has several options in regard to the study: discuss it during the budget hearings, refer to Committee, or delay action until a later date. Staff would prefer that Council refer this to Committee for further deliberation. Following brief discussion, Mrs. Boring moved to refer the matter to the Public Services Committee for recommendation to Council. Mr. Zawaly seconded the motion. Vote on the motion - Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mayor Kranstuber, yes. Mrs. Stillwell commented: 1. New Year's greetings to all! 2. Special thanks to Mrs. Boring, Mr. Campbell and Mr. Hansley (who attended the Rose Bowl) for bringing back Rose Bowl winners! 3. The opening of Emerald Parkway is a welcome development and already is well traveled. 4. Congratulations and welcome to Rob Geis as the new Chief of Police. 5. In regard to the Hayden Run Road wall and facade the residents for the most part are very pleased with the results. 6. This year is the 10-year anniversary of Dublin as a City, and she proposed that discussion take place at goal setting regarding the type of celebration to stage. 7. In regard to MORPC, two subcommittees have been developed for telecommunications issues: the rights-of--way submoccittee and the wireless subcommittee. The entire committee is a partnership of city officials, human service, education, hospital and health care providers, and telecommunication providers. They are working to establish some policies, and Dublin has been well represented in this effort. The next meeting is the afternoon of January 17. Ms. Hide Pittaluga commented: 1. Happy New Year to all! 2. Best wishes and congratulations to Rob Geis on awell-deserved promotion. 3. Congratulations to Mary Bearden on the complimentary letter from Airtouch Cellular regarding her assistance. Mr. Zawaly commented: 1. Happy New Year to everyone, and thanks to Cindy for the delicious candies! 2. He, too, congratulates Chief Geis on this well deserved honor and wishes him luck in his new position. 3. He enjoyed the breakfast hosted by Ashland Chemical and the opportunity for a good discourse. 4. He represented Council at the Chamber program which honored the Dublin School District for their excellence and recent national recognition. 5. He has had inquiries from St. Brigid of Kildare School in regard to the need for a pedestrian crossing and caution lights on Avery. He asked staff for an update on the status of this request. Mr. Hansley responded that the City added pedestrian crossings at the Dublin elementary school locations and there was extensive policy discussion at the time regarding the percentage of contribution for the City and the schools. His recollection is that the City paid 100 percent of these improvements. If Council desires to fund the flasher installation at St. Brigid, an amendment would be needed to the 1997 budget. In addition, there is a potential for requests from non-public schools to be built in the future for these improvements. Mr. Zawaly summarized that this is a policy issue for Council to determine. Mr. Hansley noted that the current policy in regard to public schools is that the City has paid the entire cost of design, installation and maintenance of these improvements which serve to protect the public safety. Mr. Zawaly stated that perhaps criteria such as enrollment, whether or not buses are used, or the amount of pedestrian traffic could be set to assist in establishing a policy. Mayor Kranstuber suggested that each case be considered on its own merits. Mr. Campbell pointed out that whether a school is public or private is not the issue, but rather the public safety issues involved. RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LEGAL BLANK CO.. FORM NO. 1 14 Held January 6, 1997 lg Mr. Zawaly moved to refer the matter ofnon-public school criteria for safety lighting to the Public Services Committee, and specifically, the request from St. Brigid's.. Mr. Campbell seconded the motion. v Vote on the motion - Mr. McCash, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes. Mr. Campbell added his congratulations to Rob Geis as the newly appointed Chief of Police and wished him luck. Mavor Kranstuber commented: 1. Thanks to Mr. Zawaly for representing Council at the Chamber annual recognition program. 2. The project status report has not been forwarded to Council for some time, and he suggested that reports on a monthly basis would be helpful. Council members agreed. 3. The Avery/Muirfield/161 interchange is becoming more congested by the day, and these traffic improvements are needed very soon. 4. What is the status of the City's web page? Ms. Grigsby responded that Ms. Puskarcik and her staff are working on this. The goal for implementation was January 1, and it will be ready shortly. The City is in the process of changing the provider for the Internet which will result in better service at a lower cost. 5. Happy Birthday this week to Dana McDaniel and Chuck Coleman. Swearing-in of Police Chief Geis Mayor Kranstuber proceeded to administer the oath of office to newly appointed Chief of Police Rob Geis noting that Chief Geis has been an employee of Dublin for over 21 years. Chief Geis was instrumental in establishing the community oriented Policing and D.A.R.E. programs. Chief Geis commented briefly, thanking Council, the City Manager and staff for their support and confidence. He also recognized former Police Chief Ferrell, who was a leader and innovator for Dublin's Police division. He introduced family and friends who were in attendance. LEGISLATION Tabled Ordinances Ordinance No. 105-96 - An Ordinance Establishing the Minimum Regulations Governing the Conditions and Maintenance of all Property, Buildings and Structures by Providing the Standards for Supplied Utilities and Facilities and Other Physical Things and Conditions Essential To Ensure that Structures are Safe, Sanitary and Fit for Occupation and Use, and the Condemnation of Buildings and Structures Unfit for Human Occupancy and Use, and the Demolition of Such Structures, known as the Property Maintenance Code. Mr. Hansley requested that this remain tabled until January 22. The ordinance remains tabled. u Second Reading & Public Hearing -Ordinances Ordinance No. 110-96 - An Ordinance Vacating Surplus Wilcox Road Right-of- Way. Mr. McCash asked whether the boundary line for Dublin and Columbus will be adjusted or whether this property owner will have a split jurisdictional situation. Mr. Kindra responded that a boundary adjustment would be appropriate, and the ordinance could be tabled in order to work with the City of Columbus on this. Mr. Hansley suggested that Council table this ordinance for two weeks to allow further investigation. Mrs. Boring asked if the City initially purchased this land. Mr. Kindra responded that this land was originally dedicated to the City, not purchased. Mrs. Boring moved to table the ordinance until January 22. Mr. McCash seconded the motion. RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LEGAL BLANK CO., FORM NO. 1014 Held January 6, 1997 19 Vote on the motion -Mayor Kranstuber, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Zawaly, yes. g=- Ordinance No. 115-96 - An Ordinance Accepting the Lowest and Best Bid for the Municipal Building/Car Port Renovation Project, Directing the City Manager to Ezecute A Contract Governing the Completion of Said Project, and Amending the 1997 Annual Appropriations. Mr. Hansley noted that a detailed memo was forwarded to Council in the last packet regarding this project. He added that the contractor is ready to begin immediately, pending emergency action by Council. Mr. Zawaly noted that Mr. McCash has expressed concern that individual Council members be given adequate time to determine that their needs are addressed within the planning room. Mr. McCash commented that he would like to discuss this matter with individual members. The portion for the Council planning room will be done under a change order process. He added that he recommends approval of the contract as submitted to Council in the packet. In response to Mr. Zawaly, he estimated the useful life for this facility would be for a three to five year interim period until further information is known from the Community Plan process about future needs and location for a City Hall. In terms of emergency action, Mr. Campbell commented that this project should be done as any other project for the City. If emergency action is not necessary, it should be approved as anon-emergency. If additional information is needed, it should be obtained prior to the vote. y- Mr. Lenz commented that the window of time for the bids submitted last month will expire unless Council passes this by emergency. While the contractor may agree to extend his bid, under normal circumstances bids are only valid fora 30-day period. Mr. Campbell stated that this project has a significant cost, and he could not support emergency action unless the bids will be withdrawn. Discussion followed about the procedure for change orders. Mr. Smith pointed out that Council has routinely taken emergency action when it is necessary to preserve bids. An additional factor for this contract is the onset of winter weather and need to begin the project as soon as possible. There are no aggrieved parties in this case. Mayor Kranstuber moved to treat this as emergency legislation in order to preserve the bids and due to the possibility of weather delaying the construction. Mr. McCash seconded the motion. Vote on the motion - Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Zawaly, yes; Mrs. Boring, no; Mrs. Stillwell, no. Vote on the ordinance - Mr. McCash, yes; Mr. Zawaly, yes; Mrs. Stillwell, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mrs. Boring, yes. ~Km Ordinance No. 117-96 - An Ordinance to Change the Name of Wall Street to Perimeter Drive in the City of Dublin, Ohio. Vote on the ordinance - Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mr. Zawaly, yes; Mr. Campbell, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mayor Kranstuber, yes. Mr. Zawaly requested that, in the future, staff memos contain a reference line to the ordinance or resolution number. This will help in the review process. RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LEGAL BLANK CO., FORM NO. 1014 Held January 6, 1997 ig Introductions & Public Hearings -Resolutions Resolution No. 01-97 - A Resolution Authorizing the City Manager to Arrange for a Public Auction with Minimum Bids for the Properties Purchased by the City on ~ Jenmar Court. Mrs. Boring introduced the resolution. Mrs. Boring noted that the immediate neighbors would like to have some round table discussion with Council on this matter. She suggested that it be tabled to allow a Committee of Council to meet with the neighborhood group informally and listen to their concerns. She then moved to refer it to the Community Development Committee and to table the resolution for two weeks. Mr. McCash seconded the motion. Ms. Hide Pittaluga pointed out that if the minimum bid has been established as 90 percent of appraisal, and if deed restrictions have been discussed with the homeowners, it may not be necessary to refer this to Committee for further discussion. Mr. Smith responded that under Ohio law, when a City sells property, the legislative body must give authority to the Manager to dispose of the property. The intention of staff following closing on the properties was to outline for the purchasers the new lot lines which will exist following the road construction. The plan was to auction the properties with minimum bids of 90 percent of appraised value with a goal of recovering the purchase price paid by the City. Mrs. Boring has indicated that the neighbors would like a deed restriction on the properties to owner occupied for 5 years. Staff has researched this issue, and believe such a restriction could affect the bids. Mr. McCash noted that in view of these concerns, he would like to sit down with the residents in a committee format to understand their point of view prior to sale of the properties. Mr. Campbell stated that the City has been extremely accommodating to the residents of the area and many meetings have been held. The affected property owners have requested that the City purchase their properties. Imposing restrictions on these homes that do not apply to the rest of the subdivision does not seem fair. He believes that Council has an obligation to the rest of the community to recover the monies spent to purchase these properties, and there is no reason to further delay this. Mrs. Boring stated that she does not believe there is a tremendous financial strain involved for the City in this case and that a delay will not adversely impact anyone. Ms. Hide Pittaluga requested a summary of the issues involved. Mayor Kranstuber stated that as far as he is concerned, the only issues are: 1) whether or not to impose deed restrictions which could affect the purchase price; and 2) the manner in which to sell the properties. Mr. McCash confirmed that the Community Development Committee could meet on this matter prior to the next Council meeting. He is not prepared to vote on this resolution tonight. Mayor Kranstuber requested that the Committee also consider whether the properties should be listed with a realtor instead of being auctioned. Vote on the motion -Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Zawaly, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Campbell, no; Ms. Hide Pittaluga, yes. Resolution No. 02-97 - A Resolution Accepting the LowestBest Bid for the Parks and Recreation Program Activities Brochure. Mr. Zawaly introduced the resolution. Mr. Hansley noted that a memo accompanied the resolution with details on the bids. Vote on the resolution - Mr. McCash, yes; Mr. Campbell, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Zawaly, yes. RECORD OF PROCEEDINGS Minutes of Meeting DAYTON LEGAL BLANK CO., FORM NO. 1014 Held January 6.,._] 997 19 THER Amendments to Board of Zoning Appeals Rules and Regulations Mrs. Boring noted that in view of Council's desire to move the board and commission appointment process to the second quarter of each year, she would suggest a revision to the rules in regard to the timing of election of officers in Section 3B. Mrs. Stillwell noted that, procedurally, suggestions for changes should be sent back to the Board of Zoning Appeals. It was the consensus of Council members that tabling this matter for two weeks would allow additional time for review. Mayor Kranstuber moved to table this item for two weeks. Mr. Zawaly seconded the motion. Vote on the motion -Mrs. Boring, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mrs. Stillwell, yes; Mr. McCash, yes; Mr. Campbell, yes; Mr. Zawaly, yes. Committee Reports Mrs. Stillwell, Administrative Committee stated that she spoke with Mr. Smith regarding extensions of terms of current board and commission members. The terms of members have not been formally extended to date, although the members whose terms expired at the end of 1996 have agreed to continue to serve until April 1. She suggested that this be done by resolution at an upcoming meeting. Ms. Hide Pittaluga, Computer Ad Hoc committee thanked stafffor the update on the work being done by the consultants retained by the City for the information systems. She supports the efforts of staff to set up a City-wide data base which can be accessed by all. Mr. Zawaly, Finance Committee announced that the Committee will meet on Wednesday, January 15 at 7 p.m., not 6 p.m. as noted on the updated calendar. Mr. Zawaly also reported that he had received a phone call from Convention and Visitors Director Pat Schmucki regarding the status of the ad hoc committee for the proposed conference center. Following brief discussion, it was the consensus of Council that the ad hoc committee for the conference center be reactivated. Mr. McCash, Mr. Zawaly and Mr. Campbell have worked on this committee. Mr. McCash, Community Development Committee noted that they will meet on Thursday, January 9 at 7 p.m. in Council Chambers regarding the Jenmar Court properties. Mayor Kranstuber reminded everyone that an economic development policy session is set for Monday, January 13 from 6 to 8 p.m. Mayor Kranstuber moved to adjourn to executive session for discussion of land acquisition, legal and personnel matters. Mrs. Stillwell seconded the motion. Vote on the motion -Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Zawaly, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mrs. Stillwell, yes; Mr. Campbell, yes. i The meeting was adjourned to executive session at 8:40 p.m. Mayor Kranstuber announced that the meeting will not be reconvened following the execu ~ ses ion i~~~~ or -Presiding Officer Clerk of Council