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HomeMy WebLinkAbout11/02/1998 RECORD OF PROCEEDINGS Minutes of Meeting w~_ . _ .,_ti w.~, Dub~firi`~ity ~ouncir . eetirig ~ age DAITON LEGAL BLANK 00., FORM NO. 7014 Held Ngvernl~er 2~1QQ8 19 Mayor Kranstuber called the November 2, 1998 Council Meeting to order at 7:00 p.m. Scout Troop 185 from Indian Run in Dublin led the Pledge of Allegiance. Roll Call Council members present were: Mayor Kranstuber, Mrs. Boring, Mr. Adamek, Mr. Peterson, Ms. Hide Pittaluga, and Mr. Reiner. Mr. McCash arrived at 7:20 p.m. Staff members present were: Mr. Helwig, Ms. Grigsby, Mr. Smith, Mr. Harding, Ms. Clarke, Mr. Kindra, Chief Geis, Ms. Puskarcik, Mr. Lenz, Mr. Husenitza, Ms. Heal, Mr. Hahn, Ms. Bearden and Mr. Gibson. Annroval of Minutes of Meeting of October 19, 1998 Mayor Kranstuber moved approval of the minutes. Mr. Reiner seconded the motion. Vote on the motion - Mr. Peterson, yes; Mr. Adamek, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. Reiner, yes. Annroval of Minutes of Special Meeting of October 26, 1998 Mayor Kranstuber moved approval of the minutes. Mr. Adamek seconded the motion. Vote on the motion - Mr. Reiner, yes; Mr. Peterson, yes; Mr. Adamek, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes. Correspondence The Clerk reported that a notice was sent to Council regarding a C-1, C-2 permit for Monica Enterprises, Inc. at 7160 Muirfield Drive. There was no objection from Council to the issuance of this permit. The Clerk reported that a notice was sent to Council regarding a proposed contract between the Division of Liquor Control and Penn Traffic Co. for a liquor agency at 6700 Perimeter Loop Road replacing the State Liquor Agency dba Big Bear. There was no objection from Council to this action. Comments from Visitors Mr. Maurer,]451 Dublin Road stated that with the pending retirement of the current City Manager, he is concerned about notification of future legislation regarding Dublin Charter Section 3.06(d) which would effectively expand the reasons for which Council adjourns to executive session. Mayor Kranstuber and Mr. Smith assured Mr. Maurer that they would personally notify him of any pending legislation of this type. Mr. Maurer asked Council and Administration to define the function of the November 19 bikepath meeting. Mr. Helwig stated that it is designed to be a continuation of the community input process. It will not be adecision-making meeting. Staff Comments MrMr. Helwie reported that: 1. The temporary traffic signal at Summitview and Riverside Drive will be on a flashing sequence for seven days prior to its activation. 2. He added that staff has just received and distributed the input received at a meeting with the Summitview Road neighbors regarding the signalization. Staff will seek Council's direction regarding an appropriate period of time for further tabling of the resolutions previously introduced. M . Trigsbv reported that copies have been distributed tonight of the City's official statement for the bonds which will be closed upon this week. Chief Geis reported that staff recently received notification from the federal government that the Division of Police received a $109,000 grant from the COPS program. The funds are targeted for technology use, and will be used for the installation of laptop computers in all of the front-line cars. RECORD OF PROCEEDINGS Minutes of Meeting ~ a,. e. e~o,. _.e_. _.._va... ~ed..~ _~5ub~iri~~~ity ~ouricil, eeting~.. ....a.~.. ~age.~ , DAYTON LEGAL BLANK CO.. FORM NO. 10148 Held November 2,-1QQ8 19 Mayor Kranstuber noted that tonight's meeting is the first since Mr. Hansley has announced his plans to retire. The Mayor assured staff members that Council does not see this event as an opportunity to make changes in the existing staff. The search process will affirm Council's satisfaction with the present Administration, and a good "fit" with the existing staff will be an important criteria in the search. He assured staff that Council . will work with them to ease the transition. LEGISLATION OND EADIN & PUB .I H .A iN - O INANCES Ordinance No. 88-98 An Ordinance Amending Portions of the Zoning Code to Regulate Large Format Retail Development in the City of Dublin, and Declaring an Emergency. Mr. Gibson, Planner stated that this Code amendment would effectively classify any new retail development over 20,000 square feet as a conditional use. Guidelines are included with the Code amendment. A group comprised of professionals from the community, Planning and Zoning commission members and staff has worked to develop the guidelines that are referenced in this Code amendment. Mr. Gibson then showed slides demonstrating the various negative features of retail developments across the country which the Code amendment is intended to address. The issues relate to large parking areas, little landscaping, outdoor storage, lack of adequate screening, service areas, cart corrals, and buildings with few architectural features. He also showed slides of desirable features for large retail developments such as pedestrian paths, clearly demarcated pedestrian areas, and reduced parking areas. The committee proposes the inclusion of a parking pod design, at Mr. McCash's suggestion, which breaks down the large mass of parking. The committee also proposes a landscaped island which serves as a cart corral. He emphasized that the ordinance addresses uses that are 20,000 square feet and larger, and showed some examples of this size of building. Ms. Hide Pittaluga commented that she supports the cart corral concept and the parking pods. She has had questions from residents about the BJ's and Lowe's retail projects at Dublin Village Center and, specifically, how these large scale retailers were able to build in Dublin under the zoning laws. Mr. Gibson responded that those two specific sites were zoned in 1985 as part of the Dublin Village Center. The applications were in place before this legislation was introduced. This Code amendment, however, will address future large retail development. Lowe's and BJ's are specifically exempted from these guidelines. BJ's, however, does plan to implement the cart corrals concept. Mr. Helwig added that a number of these elements were incorporated into the BJ's development during the Planning & Zoning process. He emphasized that these are not requirements, but that BJ's agreed to these in order to receive a favorable review from Planning & Zoning Commission. Mrs. Boring asked about the status of other sites in Dublin where these restrictions could be applied. ~ Ms. Clarke responded that staff identified the sites which were large enough to accommodate big box retail which was identified as 60,000 square feet or greater -most . ~ were closer to a size of 100,000 square feet. A map was prepared which included the larger commercial sites within the City. The BJ's experience showed that an existing building can be redeveloped and that guidelines are needed to address all areas of the community, not just sites over 60,000 square feet. For that reason, the ordinance was modified to include retail development of 20,000 square feet or greater in all commercial and planned districts. Mrs. Boring asked about the status of the moratorium on big box retail and the items to be addressed. Mr. Gibson responded that the existing moratorium expires on November 14, and this ordinance is designed to address concerns previously expressed by Council. RECORD OF PROCEEDINGS Minutes of Meeting 1~ublin City Council Meetirig~~~~ age~~~ e_.,,, we_ v...a. e~ DAYTON LEGAL BLANK 00.. FORM NO. 10148 Held ~p~~amhar ~ i 94R 19 Mrs. Boring stated that the ordinance addresses design guidelines and not the appropriate use for a particular site. Mr. Gibson responded that the intent is that Planning and Zoning Commission make a - determination regarding a conditional use -whether or not the use is appropriate for that location in terms of traffic, site layout, etc. Mr. Smith stated that staff is recommending emergency action so that the ordinance will be in place prior to the expiration of the current moratorium. Mayor Kranstuber moved to treat this as emergency legislation. Mr. Adamek seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mr. Peterson, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. Adamek, yes. Vote on the ordinance - Mr. Peterson, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Adamek, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes. Ordinance No. 118-98 - An Ordinance Amending Chapter 35 of the Codified Ordinances to Revise the Fee and Service Charge Revenue/Cost Comparison System and Establishing a Schedule of Fees and Service Charges for City of Dublin Services. Ms. Grigsby stated the Finance Committee met a week ago to review the fees, and the Committee has scheduled a second workshop on Monday, November 23. Staff is therefore recommending that the ordinance be tabled until December 7. Mayor Kranstuber moved to table the ordinance for hearing until December 7. Mr. McCash seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. McCash, yes; ' Mr. Reiner, yes; Mrs. Boring, yes; Mr. Peterson, yes; Mr. Adamek, yes. INTRODUCTION & FIRST READING -ORDINANCES Ordinance No. 119-98 - An Ordinance Adopting the Operating Budget for the Fiscal Year Ending December 31, 1999. Mayor Kranstuber introduced the ordinance. Ms. Grigsby stated that workshops are scheduled for Wednesday, November 4 and Wednesday, November 18. Staff is recommending that the ordinance be tabled for hearing until December 7. Mayor Kranstuber moved to table the ordinance for hearing until December 7. Mr. Peterson seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mr. Peterson, yes; Mr. McCash, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. Adamek, yes; Mrs. Boring, yes. Ordinance No. 120-98 - An Ordinance Amending the Annual Appropriations for the Fiscal Year Ending December 31,1998. Mr. Adamek introduced the ordinance. Ms. Grigsby offered to respond to any questions from Council. Staff is asking that the public hearing be waived. Mrs. Boring asked why the additional funds for the Irish Festival were not budgeted prior to the event. x Ms. Puskarcik responded that after the budget was adopted, additional sponsorship programs were added. More sponsorship dollars were brought in, but additional appropriations are needed from the general fund to cover those expenses. The gate revenues are deposited into a different fund, so in actuality, the revenues brought in were much higher than budgeted. Ms. Grigsby clarified that when the revenues are brought in, they are listed in a revenue line item. Even though the revenues can then be used for the expenditures, the funds must first be appropriated. Mayor Kranstuber moved to dispense with the public hearing. Ms. Hide Pittaluga seconded the motion. RECORD OF PROCEEDINGS Minutes of Meeting ~.._e. ,,..e~, . ~o„~ , , ...,,e~ _e._e, ~M.d,,. ~e„d~~ e,. ,,,...~,__v T~u~b~in~~City ~CouriciTl~%Teefirig~° ~.n.,,. ~_,_.~,w~age ,e, DAYTON LEGAL BLANK CO., FORM NO. 10148 Held NnvPmhPr 2, 1QQ8 19 Vote on the motion - Mr. Peterson, yes; Mr. McCash, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Adamek, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes. Vote on the ordinance - Mr. Reiner, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. Adamek, yes; Mrs. Boring, yes; Mr. Peterson, yes; Mr. McCash, yes. Mr. Smith stated that Resolutions 48-98 through 57-98 can be addressed with one motion. Mrs. Boring moved to table Resolutions 48-98 through 57-98 indefinitely. Mr. Peterson seconded the motion. Vote on the motion - Mr. McCash, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Adamek, yes; Ms. Hide Pittaluga, yes; Mr. Peterson, yes. Mrs. Boring explained that when the Community Plan was done several years ago for the northeast quad, one of the directions was that the City build the main east-west connector roads to reduce traffic on Bright Road and Summitview Road. That has been done with Hard Road. In the adopted Thoroughfare Plan, Wyndandot Woods Boulevard is identified as a minor arterial with an 80-foot width, and Bright and Summitview Roads are identified as scenic arterials with 60-foot widths. Based on this, she has concerns about improving the Summitview intersection which lies close to Wyandot Woods Boulevard. Perhaps the Summitview Road signal should be temporary until the Wyandot Woods Boulevard is in place. Mr. Helwig stated that staff will review this. In the meantime, the temporary signal will improve the current traffic situation. OTHER Presentation by Merchants of Old Dublin ` Joan Eggsnuehler representing the organization stated that previous discussion was held with Council about the amount of time that would be needed to establish a successful farmers market in Old Dublin. The farmers market and the merchants in Old Dublin are pleased with the progress to date. The Saturday Stroll committee including 12 volunteers from the ODA board, merchants, residents and City staff, met to evaluate the summer program. The Merchants of Old Dublin group would like to address Council regarding their plans to continue the Saturday strolls. Al Gleine, 5365 Adventure Drive stated that he faxed a memo to Council on Friday about their requests for funding assistance to continue the stroll program. As of this morning, the Merchants of Old Dublin group has 30 paid members. The list of businesses and merchants defined geographically by the historical markers is approximately 100, which means that nearly one third of those businesses have agreed to support this effort. The Summer Strolls were initiated by ODA, and the merchants were asked to participate and did. The merchants believe that the strolls contributed greatly to the activity levels on those particular Saturdays in Old Dublin. He described their plans for the upcoming months, noting that they are requesting funding assistance from the City in order to cover some of the advertising and other expenses associated with the program. He offered to answer any questions. Mayor Kranstuber stated that he has heard positive comments about the Strolls from the merchants. He spoke to a representative of the group last week about the fact that the deadline for the hotel/motel tax grant applications was September 15, and therefore, monies from that source would not be available for this purpose at this time. Ms. Puskarcik stated that her staff representative has been working with the Old Dublin Association and will continue to assist them in any manner that Council directs. She would like clarification from Council about staff support to be provided in addition whatever financial support Council may provide. Mr. Adamek stated that it was his understanding from the summer discussion with the Finance Committee that staff was to provide start-up assistance to the Saturday Strolls program with the thought that the Old Dublin group and merchants would then take over RECORD OF PROCEEDINGS Minutes of Meeting ublin ity ~ oaiici eetirig Pages e~. DAYTON LEGAL BLANK CO., FORM NO. 10148 Held ~pvPmhPr 7 1 44$ 19 the program. The City has invested lots of capital dollars in Old Dublin over the past few years. At some point, the merchants and property owners must take the lead. Mayor Kranstuber emphasized that Council over the last 10 years has prioritized the revitalization of Old Dublin as a goal. At this point, when a small amount of assistance will help ensure that the program continues, it seems worthwhile to support this effort. Mr. Adamek noted that in view of the progress currently in the Old Dublin area, i.e., purchase of the gas station and redevelopment of the Marathon station, he can support this expenditure to continue the program. Mrs. Boring noted that if visitors are not continuing to come to Old Dublin after the summer promotion, perhaps the reasons relate to the mix of businesses and the business hours. It is important that the merchants commit to regular business hours to meet the needs of the patrons. Discussion continued. Mr. Peterson stated that he appreciates the concern over financing, and continuing City financial support. However, he sees this as a new program with monthly themes. The City is in fact the marketer of Old Dublin -most of the City's publications make reference to the historical area and it is used to attract visitors. He believes it is the City's obligation to market this area of the City. The City has also invested hundred of thousands of dollars into the area, and this is not the time to debate a small amount of further assistance. Following further discussion, Mr. Adamek moved to grant the Merchants of Old Dublin $4,000 to be allocated from the bed tax fund to support the November, December, February and March Saturday Strolls, with the understanding that they will report back to Council about how the money was spent. Further funding for 1999 will be considered in the form of a bed tax application. Mr. Peterson seconded the motion. Vote on the motion - Mr. Peterson, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Mr. McCash, yes; Mr. Adamek, yes; Mrs. Boring, yes. Mayor Kranstuber then asked for clarification regarding staff support. Mr. McCash suggested that in terms of staff involvement, perhaps they can serve more as a sounding board for the Merchants of Old Dublin Group so that the merchants can eventually take over the process. Ms. Puskarcik commented that this was the basic approach already in place. Staff can continue to assist them. Many of the information pieces are already in the City's computer. Mayor Kranstuber moved that staff continue to be used as a sounding board, with no ~ increased staff involvement, but with continuation of mentoring to the Old Dublin group in order to assist them with the program. ~v Mr. Adamek seconded the motion. Vote on the motion - Mr. Peterson, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Adamek, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes. Final Plat - Sandv orn r , Se~t_inn ,(Mark Rr;r1wP11, Borror Cornoration, 5501 Frantz Road, Dublin, OH 4~017~ Ms. Clarke stated this is a final plat for an addition to a single family subdivision. There are 271ots involved. Sandy Corners is located on the east side of Avery Road and it backs up to Heather Glen. This was reviewed by the Planning Commission on September 17, and they recommended approval with the ten conditions that are listed in the Record of Action dated September 17, 1998. The staff recommends approval and the Planning Commission found it to be in conformance with the preliminary plat. The conditions are RECORD OF PROCEEDINGS Minutes of Meeting ~ , , ~.d, . , .a,,, eeM._eee„ee~ee~.d, .~d, w~,~_,~_~.~~~~,~~.vv, .,4, ..........Dublin pity council Nleetirig age DAYTON LEGAL BLANK CO. FORM NO. 10148 Held T~Tn~~amhar 7 1 QQR 19 as follows: 1. That the existing single-family home, fronting on Avery Road, be razed, the driveway abandoned and incorporated into the Avery Road landscape design, prior to building permits being issued for Section 2; 2. That plantings for the northern buffer be subject to field placement, as approved by staff; 3. That a tree preservation plan be submitted showing the location of protective fencing for the existing tree row, along the northern property line, and that the fencing be installed and be in place during all phases of construction; 4. That the temporary access drive from Avery Road be removed and incorporated into the Avery Road landscape design within 18 months of City Council approval of the final plat for Section 2; 5. That an appropriate fee be paid, as determined by the City Engineer, in lieu of constructing temporary lanes for Woerner-Temple Road; 6. That an appropriate fee be paid, as determined by the City Engineer, in lieu of constructing afive-foot sidewalk along the east side of Avery Road; 7. That an appropriate fee be paid, as determined by the City Engineer, in lieu of extending the 16-inch waterline along the east side of Avery Road; 8. That the forced and funded homeowners' association be noted on the final plat; 9. That a revised plat be submitted incorporating all conditions within two weeks; and 10. That the final plat be revised prior to being scheduled for City Council to indicate no- build zones and tree preservation areas on individual lots. Mayor Kranstuber moved approval of the final plat of Sandy Corner with the ten conditions of the Planning and Zoning Commission. ' Mr. Peterson seconded the motion. Vote on the motion - Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. " Peterson, yes; Ms. Hide Pittaluga, yes; Mr. Adamek, yes; Mr. McCash, yes. Revised Preliminary Plat Riverside Ho pital PCD (Grant Riverside Health Carel (1~pital Properties. C/o Denny Fredeman, 3555 Olentangy River Road, Suite 4000, Columbus, OH 43214; c/o Prime Medi .al C'Tm Inc., Teff Rell;nski, X92 F. Tnwn Street, Columbus, OH 43215 Ms. Clarke stated that the preliminary plat for Riverside Hospital was approved some time ago, just before the shopping center construction began. There is now a desire to revise the plat to provide for the extension of the roads, particularly Perimeter Loop, into the shopping center from Avery Road. The first plat did not address how that road was to be extended, and there was some amount of give and take between the City and the landowner to come up with an appropriate solution to that, as well as some additional traffic analysis. The first plat assumed that there would be some land acquisition for additional ramps onto SR 161/Route 33 at Avery Road. Subsequently, there was a traffic study prepared for the Avery Road interchange and adopted by Council which does not include any additional ramp land from this site. Therefore, the reference to that has been removed from the revised preliminary plat. The Planning Commission approved this revision with five conditions on September 17, 1998: 1. That the onsite stormwater management system comply with the City's Stormwater Regulations; 2. That the stormwater retention ponds be compatible with the overall landscape design 4... for the US 33/SR 161 interchange improvements, subject to staff approval; 3. That the plat be revised to note the setback requirement for buildings and pavement along Post Road; 4. That the plat be revised to conform to the Thoroughfare Plan; and 5. That all conditions be met prior to scheduling for City Council. Mr. Adamek asked for clarification about the development plans for Section 1. Ms. Clarke stated that Riverside Hospital has indicated they will develop office and urgent care facilities on Lots 1 and 2 within this plat; Lot 3 is commercially zoned and at one time was under contract to a drug store chain. She doesn't believe it is still under contract to them, and that the hospital expects to sell that lot as well. They do have an approved plan for Lot 1, and a pending plan for Lot 2. Both are for office/medical uses. RECORD OF PROCEEDINGS Minutes of Meeting . _ a . , ~ ae...e . ,,ri,.. , ~ , . a DublinCity ourici ~ eeting ~ gage DAYTON LEGAL BLANK GO.. FORM NO. 10148 Held Nn~amhar 7 1 99R 19 Mr. Adamek moved approval of the Revised Preliminary Plat for Riverside Hospital PCD with the conditions of the Planning and Zoning Commission. Mr. Peterson seconded the motion. . Vote on the motion - Mr. McCash, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mr. Adamek, yes; Mr. Peterson, yes; Mrs. Boring, yes. , Final Plat -Kendall Ridge. Section 1 (William Westbrook, M/I Schottenstein Homes. Inc., 3 Easton Oval, Columbus, OH 43219) Ms. Clarke stated Kendall Ridge is a single family subdivision to be developed on the west side of Avery Road. It lies just south of the Dan Sherri subdivision. This is the final plat for the first section. The Planning Commission recommended approval with 15 conditions on August 6, 1998: 1. That right-of--way along Avery Road (84.54 feet from current centerline at the north and 75.52 feet from current centerline at the south) which complies with the Woerner- Temple Road extension construction drawings and the MS Consultants' alignment study, be deeded to the City prior to recording of the final plat; 2. That the developer contribute at least 75 percent of the cost of the construction of a hammerhead turnaround on Dan-Sherri Avenue or $10,000, whichever is lower, by bond or letter of credit as part of the Kendall Ridge Section 2 public improvements, subject to the approval of the Law Director, to be used by January 1, 2000, or else refunded to the developer; 3. That bikepaths be constructed prior to building permit issuance; 4. That there be no construction traffic on existing Dan-Sherri Avenue as part of the subdivision construction; 5. That Reserve "A" be fine graded and seeded; 6. That a note be added to the plat stating drainage easements restrictions, subject to staff approval; 7. That Note "C" be revised to include "Nothing herein shall prohibit overlot grading and drainage facilities and utility lines and utility structures within said No Build Zones," and that the applicant work with staff to provide 25-foot no-build zones in the rear yards of as many lots as practicable; 8. That trees be planted along the western boundary line of Reserve "A", instead of a fence, to give a visual break between public and private property, subject to staff approval; 9. That Note "B" be revised to include the encroachment information from the preliminary plat, and that the rear yard setback be changed to " 25 percent or more of the lot depth but not to exceed 50 feet with a minimum of 30 feet."; 10. That Note "N" from the preliminary plat concerning access to Avery Road be included on the final plat; 11. That the subdivision entry feature within Reserve "A" be within a maintenance easement, and that a note be added to the plat stating that the entry feature will be maintained by the homeowners association; 12. That notes be added to the plat disclosing the existence of the City's maintenance facility along the north property line, and stating that all lots are within the Hilliard City School District; 13. That signs indicating future road extension be installed at all stubs; 14. That a revised final plat incorporating the above changes be submitted prior to scheduling for City Council review; and 15. That a forced and funded homeowners' association be established. Mr. Peterson asked for clarification about condition 2 in terms of the design process timing. Ms. Clarke responded that the timing first expected was earlier than the year 2000. The construction of section 2 will be needed to provide access to the Dan Sherri subdivision residents. This condition gives notice to the developer of this commitment prior to initiation of section 2. The language is acceptable to the developer, but what staff is seeking is the assurance that on section 2, the developer's offer will still be in place. The timing of section 2 will depend largely on the lot sales in section 1. RECORD OF PROCEEDINGS Minutes of Meeting e..,..._~. y .ed ~u m ity ouncil Meeting age DAYTON LEGAL BLANK CO., FORM NO. 10148 Held ~nvamhar 7 1 q9R i9 Mrs. Boring asked if the detention will be in Reserve A or will it be handled by piping. Bill Westbrook, r n i g M/T chottenstein Homes, Inc• stated that the first retention ~ basin has already been constructed in Reserve A. Mayor Kranstuber moved approval with the conditions of the Planning and Zoning Commission. Mr. Peterson seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mr. Adamek, yes; Mr. Peterson, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Reiner, yes. Hotel/Motel Tax Grant Annlications Mr. Adamek, Finance Committee Chair stated that the Committee met on October 15 to review the bed tax applications. On behalf of the Ohio Police Juvenile Officers Association, a request has been made for $2,000 for training and for costs associated with hosting the meeting. The focus of the meeting is training officers to deal with pornography issues and Internet access. Training will be provided for agencies and social workers throughout the State of Ohio by the FBI. The Committee endorses the Police Division's work on this project. Mr. Adamek moved to accept the Finance Committee recommendation to grant the request of $2,000 for the Ohio Police Juvenile Officers Association. Ms. Hide Pittaluga seconded the motion. Vote on the motion - Mr. McCash, yes; Mr. Peterson, yes; Mr. Adamek, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. Reiner, yes; Mrs. Boring, yes. Mr. Adamek stated that the second request was by Dublin Youth Athletics. Funding for fencing, dugouts and field improvements has been requested in the amount of $17,600. Funding is also being requested of $7,000 or actual cost of City services for the CABA World Series event. Third, a funding request for Darree Fields has been made for $35,000 - half of the $70,000 this will require over 2 years. The Committee is recommending approval of a grant in the amount of $59,600 for these items. Tim T,ink, DYA volunteered to respond to any questions. Mr. Adamek confirmed that Fred Hahn has worked closely with Jim Link and Bob Morris in regard to adult and youth softball team needs for field space and the timing of field improvements. Mr. Adamek moved to accept the recommendation from the Finance Comittee to grant $59,600 to DYA designated for the improvements at the various fields and the actual cost of City services. Mrs. Boring seconded the motion. Vote on the motion - Mr. Reiner, yes; Mr. McCash, yes; Mr. Peterson, yes; Mr. Adamek, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes. City Council 1999 Meeting Schedule r Mrs. Boring, Administrative Committee Chair, outlined the proposed schedule for meetings along with the need to move the meetings scheduled on Monday holidays to w Tuesdays. She suggested that Council include a break during the summer by scheduling one meeting in August on Monday, August 9. She also suggested having one regularly scheduled meeting in December on Monday, December 13 with the understanding that a special meeting could be called if necessary. Mrs. Boring then moved adoption of the schedule as proposed. Mr. Adamek seconded the motion. Vote on the motion -Mrs. Boring, yes; Mr. McCash, yes; Mr. Adamek, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. Peterson, yes; Ms. Hide Pittaluga, yes. Mrs. Boring stated that Council has also discussed possible cancellation of the Monday, December 21 meeting this year. Again, if there are any critical issues to be addressed, a special meeting could be scheduled for that purpose. RECORD OF PROCEEDINGS Minutes of Meeting _..~..e. ,e.e,.~,eve,, e„_.e . ..,Dublin City Council 1Vleeling Page DAYTON LEGAL BLANK GO. FORM NO. 10148 Held NnyemhPr ~ 199R 19 Brief discussion followed with staff about pending items. It was the consensus of Council to cancel the Monday, December 21, 1998 Council meeting. , Council RoLnd Table/Committee Reports Mr. Adamek reminded Council that the first budget hearing is set for Wednesday, November 4 at 6:30 p.m. in Council Chambers. He will fax out the schedule of departments/divisions to be reviewed. The second budget hearing is scheduled for Wednesday, November 18 at 6:30 p.m. MrsMrs. Boring stated that she had forwarded information to Council in the packet regarding the restructuring of some boards and commissions. The Administrative Committee will meet on Tuesday, November 17 at 7 p.m. for this discussion. She asked that Council members provide any input to her prior to that meeting. Mr. McCash asked about the status of the historical development district ordinance he drafted and forwarded to staff. It was referred to the Old Dublin working group in the Community Plan process, but that group has now disbanded. Ms. Clarke will check and report back on this. Mr. Peterson commented: 1. Thanks to Ms. Grigsby for her work on the refunding of the bonds and the savings which resulted for the City. This effort has resulted in a savings of nearly $750,000 for the City. 2. He attended the MORPC meeting in regard to the Morse/Bethel connector and noted that areas outside of Dublin have major traffic issues as well. 3. Figures provided by MORPC indicate that since 1985, Dublin's population has grown by 325 percent which exceeds every other City in the list and most of the villages. 4. He encouraged everyone to vote tomorrow and take part in the democratic process. Mayor Kranstuber: 1. Congratulated Mr. Helwig on his engagement. 2. Noted that Mr. Hansley is due back on Wednesday and asked Mr. Helwig for an estimated date for his departure. Mr. Helwig noted that the decision is Council's, but at this point, Mr. Hansley has indicated that he plans to continue working in Dublin until mid-January. Mayor Kranstuber moved to adjourn to executive sesson for discussion of personnel matters. Mr. Adamek seconded the motion. Vote on the motion -Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mr. Peterson, yes; Mr. Adamek, yes. Mayor Kranstuber announced that the meeting will not be reconvened following the executive session. meeting was.adjaurned at 8:37 .m. ~t M o residing Officer ~~Giyliyt~_ ~ C.~ Clerk of Council S:\DATA\COUNCIL\MIN9 8\MIN98.N 02