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Home My WebLink About07/20/1998 RECORD OF PROCEEDINGS Minutes of ,Meeting e.._.~ .,w...v, o ,.,e,. _~ee . d, tie. ~ eema_ u~i~in pity council Meeting Page 1 DAYTON LEGAL BLANK CO., FORM NO. 1014 Held Jul; 2~1.~14Q8 19 Vice Mayor Boring called the July 20, 1998 Council Meeting to order at 7:00 p.m. Mr. Adamek led the Pledge of Allegiance. Roll Call Council members present were: Vice Mayor Boring, Mr. Adamek, Mr. McCash, and Ms. Hide Pittaluga. Mayor Kranstuber, Mr. Reiner, and Mr. Peterson were excused. Staff members present were: Mr. Helwig, Ms. Grigsby, Mr. Smith, Mr. McDaniel, Mr. Harding, Ms. Clarke, Chief Geis, Mr. Lenz, Mr. Hahn, Ms. Heal, Mr. Husenitza, Mr. Jones, Ms. Puskarcik and Ms. Crandall. A,~}~roval of Minute of my 6, 1998 Ms. Hide Pittaluga noted a correction on page 7 where she asked staff to provide a copy of the recent update on the sunshine law to all members o ouncil. Mrs. Boring noted a correction on page 4 regarding the motion to refer Ordinance 75-98 to Planning & Zoning Commission. Mr. Adamek seconded the motion. Mr. Adamek moved approval of the minutes as corrected. Ms. Hide Pittaluga seconded the motion. Vote on the motion - Mr. McCash, yes; Mr. Adamek, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes. Corres}~ondence There was no correspondence requiring Council action. Proclamations/S~ecial Recognition The members of the Dublin Scioto High School baseball team were recognized for their achievements during the 1997-1998 season. Vice Mayor Boring presented certificates and Dublin caps to Coach Kurt Smith who accepted the awards on their behalf. The members of the Dublin Coffman Boys Track Team and a member of the Dublin Coffman Girls Track Team were recognized for their achievements in the Ohio Capital Conference, the state meets and the national meets during the 1997-1998 season. Vice Mayor Boring presented certificates and Dublin caps to the team members and to the Coach, and Coach Alan Hostetler made brief comments. Agenda Modificationc Vice Mayor Boring noted that due to the absence of three members, any emergency legislation will be held over for second reading on August 10. Mr. Smith reported that the applicant for the Blazer Business Park concept plan has requested that this case be held over until August 10. Mr. Smith added that there has also been a request to table the discussion on the bait shop property until the September 8 meeting as their legal representative will be out of town on August 10. Mr. Adamek moved to table the concept plan of Blazer Business Park until August 10. Ms. Hide Pittaluga seconded the motion. Vote on the motion - Mr. Adamek, yes; Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mr. McCash, yes. Mr. Adamek moved to table the discussion regarding the Finkes property at Riverside Drive and Hard Road until September 8. Ms. Hide Pittaluga seconded the motion. Vote on the motion - Mr. McCash, yes; Mrs. Boring, yes; Mr. Adamek, yes; Ms. Hide Pittaluga, yes. Comment from Vi i or Wallace Ma ~rer, 7451 Dublin Road addressed Council regarding the public input process for the Dublin Road bike path project. He noted that in view of the absence of three members of Council, he, will postpone most of his comments until a later date. He stated, however, that he would like verification that all of the comments and input from the public will be reviewed by Council prior to any work being undertaken on the Dublin Road bike path. He asked whether, after a review of all of the input, it is conceivable that RECORD OF PROCEEDINGS Minutes of Meeting He..._seae~ee~ . .~e_. wa.. ..wa. ~e_, „_M Dublin City CouricillVleehrig"~"~ ...,__u. Page 2 DAYTON LEGAL BLANK CO.. FORM NO. 10148 Held. r„~. gyp, 199$ 19 Council would choose to suspend construction plans for the bike path. Mrs. Boring indicated that it is premature to make a judgment at this time. Council has directed staff to conduct an extensive public input process for this project, and the ~ information will then be presented to Council. Mr. Helwig commented that this bike path is along-standing objective of City Council and the project has been in the planning stages for years. Mr. Maurer noted that his concern is the potential that the bike path could be approved by Council and then turned down by the citizens in a referendum action. Staff Commentc Mrs reported that a news release was distributed to Council tonight regarding Ashland, Inc.'s decision to move their corporate headquarters from Ashland, Kentucky to Covington, Kentucky. Staff has been advised that there will be only minor impact on the Dublin operations of Ashland Chemical. The master plan for future buildings in Dublin will stay in place. Request for Updates from Staff Mrs. Boring asked about the status of several items: 1. Ms. Hide Pittaluga's request for an update on the interview process for the consultant for the southwest area plan update. Mr. Helwig responded that Ms. Clarke will interview firms immediately following the review of the proposals. Ms. Clarke added that staff is hopeful that the review will be completed this week, with interviews scheduled for the following two weeks. Mr. Helwig noted that staff will then present information to the Community Development Committee as previously directed by Council. 2. Ms. Hide Pittaluga had requested a copy of the recent sunshine law update. Mr. Smith agreed to forward these copies to Council. 3. Council is expecting a report on the condition of Avery/Muirfield Road in regard to its weight capacity and truck traffic. Mr. Helwig responded that a report regarding the truck traffic on Avery/Muirfield will be finalized this week for presentation to Council on August 10. The study regarding the structural strength of the roadway has been funded in this year's CIP. This analysis will be initiated shortly. I.. I .ATION SF~'OND READING & P B I H A TN - O INANC'F ~ Ordinance No. 72-98 - An Ordinance Modifying and Adopting the BOCA National Property Maintenance Code and Amending Portions of the Dublin Codified Ordinances. There was no one present to testify on this ordinance. Mr. McCash noted that this ordinance was considered by a previous Council and defeated by a tie vote of 3-3. In view of the absence of three members tonight, he suggests that this item be tabled until the August 10 meeting. Mr. McCash moved to table the ordinance until August 10. Mr. Adamek seconded the motion. Mrs. Boring asked staff what other communities are doing in terms of legislating property 4 maintenance. Mr. Jones responded that Columbus and Westerville have adopted this property maintenance code; Grove City has adopted the 1993 version of the code. He is not aware of what Worthington and Upper Arlington have done in this regard. Mr. Helwig stated that this information will be provided to Council prior to the next meeting. Vote on the mo ion -Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mr. Adamek, yes; Mr. McCash, yes. INTRODUCTION & FIR T RFADIN O INANCF~ Ordinance 79-98 - An Ordinance Accepting the Lowest/Best Bid for the Post Road Water Tower Interior Painting, and Declaring an Emergency. Mr. Adamek introduced the ordinance. RECORD OF PROCEEDINGS Minutes of Meeting e .......~aa wa..d,~ ,eoa.. ti~~hd. ,.de~ ..e~e ~~~~~"~~~~~u~G~ri ~fy CouncillVheefirig~`~` ~.e... page 3 DAYTON LEGAL BLANK CO., FORM NO. 1014 Held Jul, 20, 1 x.98 19 Mr. Helwig noted that the staff report recommends acceptance of the low bid for this project. There will be a second reading and public hearing at the August 10 Council meeting. , Ordinance 80-98 - An Ordinance Accepting the Lowest and Best Bid for the Coffman Road Park Phase II Project, and Declaring an Emergency. Ms. Hide Pittaluga introduced the ordinance. There will be a second reading and public hearing at the August 10 Council meeting. Ordinance 51-98 - An Ordinance Accepting the Lowest and Best Bid for Llewellyn Farms Park & Monterey Park Tennis Court Resurfacing, and Declaring an Emergency. Mr. McCash introduced the ordinance. There will be a second reading and public hearing at the August 10 Council meeting. Ordinance 82-98 - An Ordinance Authorizing the Purchase of a .972 Acre Lot Along Post Road for Recreation Purposes, Appropriating Funds, and Declaring an Emergency. Mr. McCash introduced the ordinance. Mr. Smith noted that staff will work with the landowner to revise the closing date until after August 10. Staff will be requesting emergency action on August 10. There will be a second reading and public hearing at the August 10 Council meeting. Ordinance 83-98 - An Ordinance to Adopt the 1999-2003 Capital Improvements Program. Mr. Adamek introduced the ordinance. Mrs. Boring acknowledged Mr. Adamek's hard work in chairing the review meetings on ~ the CIP and facilitating the process in a timely manner. Mr. Smith noted that staff will provide additional information on the status of the Indian Mounds site, including the history, prior to the next meeting. Ms. Hide Pittaluga asked that any discussion of the Indian Mounds site be held over until September 8 when she is present. There will be a second reading and public hearing of the ordinance at the August 10 Council meeting. Ordinance 84-98 - An Ordinance Authorizing the City Manager to Enter into a Contract for the Rehabilitation of the Artwork known as "Out of Bounds" without Formal Competitive Bidding, Appropriating the Funds Therefor, and Declaring an Emergency. Mr. McCash introduced the ordinance. There will be a second reading and public hearing at the August 10 Council meeting. INTRODUCTION AND P B I H ARiN - RF O TITTON~ Resolution 42-98 -A Resolution Adopting Goals for 1999. Mrs. Boring suggested that this be tabled until September 8 so that all Council members are present for the adoption. Ms. Hide Pittaluga moved to table the resolution until September 8. Mr. Adamek seconded the motion. Vote on the mo ion -Mrs. Boring, yes; Mr. Adamek, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes. QTHE$ Presentation by Franklin County ADAMH Board Pr siden Dr. Phili Cas ,ADAMH stated that he had committed previously to come back to communities periodically to give them an update on activities as well as to express thanks for the financial support given to ADAMH with passage of the levy in 1996. He noted that ADAMH benefits agencies such as the Dublin Counseling Center. The Franklin County ADAMH Board is the planning and funding body in the community that assures there are alcohol, drug and mental health services available to everyone, regardless of their ability to pay. Their resources are used to fund 52 agencies throughout the RECORD OF PROCEEDINGS Minutes of Meetmg_...e,.e. _.e,~e e..~ va..ee ..dtie. ..dea vaeu_. a,..__.. ~e~ Dublin City Council Meeting ~ ,_.._a.~, Fage 4 DAYTON LEGAL BLANK CO.. FORM NO. 10148 Held Ju1T29~199$ 19 actually increased - in 1996, the system served 34,000 people; as of July, 1997, they had served 38,500 people with virtually no increase in resources. This has been done through streamlining, consolidating services, and having a central access phone system for users of 276-CARE. Due to the better access to the system, the services are more available to the public and seem to reflect apent-up demand in the community. They are = implementing a new payment system creating more efficiencies and maximize the amount of revenues available to the system. He thanked Council for allowing him to give them this update. Ms. Hide Pittaluga asked about the method of allocating services and funding for various communities. Dr. Cass responded that the level of funding has been built off of years of funding decisions and allocating increases to cover inflation. With the new payment system, they will be able to track the volume of services provided, creating a different base of information for future funding decisions. An evaluation system will also be implemented to measure the outcomes being achieved by agencies as well as their own cost efficiency. Final Plat -Wyndham Villages, ~er.t;nn ~ (Applicant: M/I Homes, c/o Bill Westbrook, 3 Easton Oval, Suite 540, Columbus, OH 43219; represented by Ben Hale, Jr., Smith & Hale, 37 W. Broad Street, Suite 725, Columbus, OH 43215) Mr. Adamek noted that there seem to be very few no build zones in this section compared to other phases of Wyndham Village. Ms. Clarke responded that staff reviewed the final plat to ensure that it conforms with the preliminary plat, and a determination was made that it does. She added that there are two standard areas where no build zones are applied: adjacent to a public park or other public land; or where there is a stand of trees or other natural feature which requires protection. No build zones are negotiated in the rezoning process -there is no codified ordinance which governs this. Mr. Adamek indicated he advocates more utilization of no build zones in the future to discourage an unmatched fence row along rear property lines. Council members present agreed with this policy. Mr. McCash asked for clarification in regard to Note H where it states, "shall not alter the as built grade." The P&Z condition this is tied to stated that the developer shall not alter the g grades." His concern is: 1) whether the grades have already been altered; and 2) does "as built" refer to after the house is built on the land. Planning & Zoning Commission's concern was that alteration of the grade during construction could create a drainage problem. Ms. Clarke responded that this is an engineering issue. Tlen D gg~~ 37 W road street stated that he represents the applicant. He recalls this discussion, but cannot address the specific engineering issues which may have driven this change. The Planning Commission discussion was related to concern about a drainage Swale that was constructed on the property, and this condition would prohibit the homeowner from filling that in. Mrs. Boring asked if this notation is a change from the preliminary plat. Mr. Smith suggested that perhaps this item could be delayed until the engineering issues are resolved. Ms. Clarke stated that there are two occasions when an as built of a subdivision maybe done: when the improvements are done by the developer and as the final plat is being recorded before any house construction begins; or after all the houses are built. Her interpretation of the notation is that it would be after the developer's improvements are in the ground but before the construction of the single family homes begins. Mr. McCash stated that removing the words "as built" would eliminate any potential interpretation differences. Removing these words further supports the first interpretation that it refers to the grades at the time that the subdivision improvements were installed. Mr. McCash moved to approve the final plat of Wyndham Village 6, Section 3 with the RECORD OF PROCEEDINGS Minutes of Meeting u m i y ounce ee mg age DAYTON LEGAL BLANK CO CORM NO. 10148 li' Held Tnly?Q, 1998 19 I ~ conditions of Planning & Zoning Commission, and with the additional condition that the words "as built" be eliminated from Note H. Ms. Hide Pittaluga seconded the motion. Vote on the mo ion -Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mr. Adamek, yes; Mr. McCash, yes. Council Ro end Tabl / ommitt R ~or~t M~ Hide Pittaluga• !i 1. Noted that she received information regarding an upcoming technology conference, and encouraged a staff member or Council member to attend. 2. Commented that a recent issue of NLC Weekly featured a story about traffic calming devices. Some ideas included narrowing entrances to residential streets that have excessive traffic, and installing planted islands in the center of some residential intersections. These ideas could be considered in planning residential developments. The issue also includes an article about the shift in city planning and the importance of taking a bold approach at times. 3. Noted that a letter about drainage problems sent to Michael Kenny from Mr. McDaniel was included in the packet, and wondered if there is any similarity in the situation in the Bright Road area in terms of ponds and mosquitoes. 4. Commented on the letter regarding speed hump installation on Tara Hill and asked if this should be referred to a Committee. Mr. McCash stated that the Transportation Task Force is completing their draft policy on traffic calming which will be brought to Council. 5. Noted that the OML Legislative Bulletin included information about the ODOT abandonment of state routes. She would like a summary of the financial impact of this action on cities. Mr. Adamek• 1. Spoke with Mr. Kenny at the Community Development Committee meeting regarding the detention basin in his yard. Mr. Kenny spoke very complimentary of Mr. McDaniel and Mr. Hahn in their handling of these concerns. 2. Attended the Dublin Road bike path meeting. In his view, the residents seemed positive in their responses about the proposal. 3. Received the update on the North Outerbelt widening project and is very concerned about the staging of the ramp closures in conjunction with other City projects. The main concern is the closing of all 4 ramps to 33/161 for 25 days. Mr. Helwig stated that staff is working with ODOT to address this concern. . Mr. McCaah 1. Complimented Mr. McDaniel on his rapid response to Mr. Kenny's concerns. 2. Shares Mr. Adamek's concerns about the I-270 widening impact on Dublin's traffic. The City needs to work to keep some of those lanes open or to stagger the closing of some of the roads. 3. Noted that Council does need to review traffic calming policies. The TTF focused on a policy to implement speed humps as opposed to using traffic chokers or other traffic calming devices. 4. Noted that he will represent the City at the installation of officers of the Dublin Chamber of Commerce at the Marriott at 6:15 p.m. Mrs. Boring invited Ms. Puskarcik to come forward and update Council on special events coming up in Dublin. Ms. Puskarcik commented that key dates for the Irish Festival are: the opening ceremonies on Friday evening; on Saturday, a golf clinic, soccer clinic and ceili will take place; on Sunday, there will be a breakfast served and two Masses offered. The grand finale ceremonies will close the event. She added that the City has produced a CD of the 1997 Irish Festival music and complimentary copies were given to Council tonight. The Solheim Cup will take place on September 14 through the 20th. A welcome fest has been proposed for Monday night, possibly at the Avery Road Kroger. On Wednesday RECORD OF PROCEEDINGS Minutes of Meeting u m i y ounce ee mg age DAYTON LEGAL BLANK CO CORM NO. 10148 Iii Held July~Q, 1998 19 - j j evening of that week, a gala dinner has been scheduled. Corporate tables m the ,j hospitality tent area will be provided to the City as part of the sponsorship package. ' " Mr .Boren noted: 1. The CABA kickoff dinner will take place on July 30. 2 ~ 2. The Administrative Committee will review the draft ethics policy at an upcoming meeting, most likely in September. i 3. Welcome back to Mr. McDaniel who has returned from service with the National Guard. I 4. Happy Birthday to Chief Geis! Mrs. Boren adjourned the meeting at 8:30 p.m. ice Mayor -Presiding Officer Clerk of Council