HomeMy WebLinkAbout06/15/1998 RECORD OF PROCEEDINGS
Minutes of Meeting
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DAYTON LEGAL BL4NK CO.. FORM NO. 10148
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Mayor Kranstuber called the June 15, 1998 Council Meeting to order at 7:00 p.m.
Mr. Peterson led the Pledge of Allegiance.
Roll Call
Council members present were: Mayor Kranstuber, Mr. Adamek, Mr. McCash, Mr.
r Peterson, Ms. Hide Pittaluga, and Mr. Reiner. Mrs. Boring was absent (excused).
Staff members present were: Mr. Helwig, Ms. Grigsby, Ms. Kahle, Ms. Clarke, Mr.
Harding, Ms. Puskarcik, Ms.Heal, Mr. McDaniel, Mr. Lenz, and Ms. Bearden.
Aunroval of Minutes of Meeting of May 18, 1998
Mayor Kranstuber moved approval of the minutes of the meeting of May 18, 1998.
Mr. Adamek seconded the motion.
Vote on the motion - Mr. McCash, yes; Mr. Peterson, yes; Mr. Adamek, yes; Ms. Hide
Pittaluga, yes; Mayor Kranstuber, yes; Mr. Reiner, yes.
Annroval of Minutes of Meeting of June 1, 1998
Mayor Kranstuber moved approval of the minutes of the meeting of June 1, 1998.
Mr. McCash seconded the motion.
Vote on the motion - Mr. Peterson, yes; Mr. Adamek, yes; Ms. Hide Pittaluga, yes; Mr.
Reiner, yes; Mr. McCash, yes; Mayor Kranstuber, yes.
Correspondence
There was no correspondence requiring Council action.
Proclamations/S~ecial Recognition
" Mayor Kranstuber recognized the following Chapman Elementary students for their State
of Ohio award winning artwork for the U.S. Department of the Interior Junior Duck
Stamp contest: Francesca Pittaluga (first place), Cameron Martin, Molly Lockard, Emily
Lockard, Erika Smith, Mami Mitsumoto, Brianna Byers, Danielle Scoliere, and Ben
Hughes.
Mayor Kranstuber recognized the 20 members of the Dublin Scioto High School
cheerleading squad for their first place achievement at the Varsity :Cheerleading and
Dance National Championships in Orlando, Florida. A video was shown of their winning
performance.
Mayor Kranstuber also commended Jennifer Barr for her first place award in the
individual competition.
Mayor Kranstuber read a Proclamation honoring the Dublin varsity women's high school
rowing team, the Dublin Crew, for winning the gold medal at the 64th Annual Scholastic
Rowing Championships in Camden, N.J. in the Women's Junior Eight race. The winning
Dublin boat team members were: Christin Condit, Meredith Leach, Larissa Carleton,
Sara Zanjani, Stacey Kadela, Andrea Knock, Lindsay Sagar, Laura Drongowski, and
Kristen Gentry. A video was shown of their winning race.
Comments from Visitors
w Ted Saneholtz, 5775 Sells Mill Drive noted his concerns about speeding motorist on Sells
Mill drive. The crosswalk on the eastern edge of the school does not have clear visibility
and is dangerous for children. The City needs to address the situation immediately. He
suggests three courses of action: install stop signs to slow down traffic; remove the Tara
Hill stop signs as they encourage traffic to use Sells Mill as an alternate route; move the
crosswalk to increase its distance from the curve in the road. Another alternative is to use
speed bumps to slow down traffic.
Mayor Kranstuber asked that Mr. Helwig assign a staff member to investigate this matter
and provide some options.
Mr. Helwig responded that staff will report back to Council on this matter following
investigation.
RECORD OF PROCEEDINGS
Minutes of Meeting
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DAYTON LEGAL BLANK CO., FORM NO. 10148
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Staff Comments
Ms. Puskarcik reported that a request has been forwarded to Council in the packet
regarding permission to serve alcohol in Coffman Park during the Irish Festival. The
memo in the packet describes the training and procedures for servers for the event.
Mayor Kranstuber moved approval of this request.
: Mr. Reiner seconded the motion.
Vote on the motion - Ms. Hide Pittaluga, yes; Mr. Peterson, yes; Mr. McCash, yes; Mr.
Reiner, yes; Mayor Kranstuber, yes; Mr. Adamek, yes.
Ms. Hide Pittaluga commented that historically, the serving of alcohol has been permitted
in Coffman Park for this event only. It is not a waiver granted for other events at City
parks.
LEGISLATION
SECOND READING & PUBLIC HEARINGS -ORDINANCES
Ordinance No. 62-98 - An Ordinance Amending the Annual Appropriations for the
Fiscal Year Ending December 31, 1998.
Ms. Grigsby stated that staff recommends approval.
Vote on the ordinance - Mr. Adamek, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga,
yes; Mr. Peterson, yes; Mr. Reiner, yes; Mr. McCash, yes.
INTRODUCTION & FIRST READING -ORDINANCES
Ordinance No. 68-98 - An Ordinance to Adopt the Proposed Tax Budget for Fiscal
Year 1999, and Declaring an Emergency.
Mayor Kranstuber introduced the ordinance.
Ms. Grigsby stated this annual legislation is required under the Ohio Revised Code. By
filing this in accordance with the ORC, the City is eligible to receive local government
n.. w funding. Staff will be asking for adoption by emergency at the public hearing.
There will be a second reading and public hearing at the July 6 meeting.
Ordinance No. 69-98 - An Ordinance Accepting the Lowest and Best Bid for Two
New Leaf Loaders and Authorizing the City Manager to Enter into a Contract for
Procurement of Said Equipment.
Mr. Adamek introduced the ordinance.
Mr. Helwig stated that staff is recommending the low bidder, as outlined in the memo.
There will be a second reading and public hearing at the July 6 meeting.
Ordinance No. 70-98 - An Ordinance Providing for a Change in Zoning for 104.475
Acres Located on the North Side of Brand Road, Approximately 2,400 Feet West of
Avery Road, From: R-1, Restricted Suburban Residential District, to: PLR, Planned
Low Density Residential District (HanseUShawnee Hills Land Company) (Applicant:
Shawnee Hills Land Company, 5131 Post Road, Suite 203, Dublin, Ohio 43017 c/o Ben
Hale, Jr., Smith & Hale, 37 W. Broad Street, Columbus, OH 43215)
Mayor Kranstuber introduced the ordinance and moved referral to the Planning and
Zoning Commission.
Ms. Hide Pittaluga seconded the motion.
Vote on the motion - Mr. Peterson, yes; Mr. McCash, yes; Mr. Reiner, yes; Mayor
Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. Adamek, yes.
Ordinance No. 71-98 - An Ordinance Providing for a Change in Zoning for 2.758
Acres Located on the North Side of Tuttle Crossing Boulevard, Approximately 450
Feet West of Frantz Road, from: PCD, Planned Commerce District (Tuttle Crossing
West), to: PCD, Planned Commerce District (Tuttle Crossing West -Homestead
Village). (Applicant: Ben W. Hale, Jr., c/o Smith & Hale, 37 W. Broad Street, Suite 725,
Columbus, OH 43215)
Mayor Kranstuber introduced the ordinance and moved referral to the Planning and
Zoning Commission.
Mr. Reiner seconded the motion.
Vote on the motion - Mr. Reiner, yes; Mr. Adamek, yes; Mr. Peterson, yes; Ms. Hide
RECORD OF PROCEEDINGS
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DAYTON LEGAL BLANK CO. FORM NO. 10148
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Pittaluga, yes; Mr. McCash, yes; Mayor Kranstuber, yes.
THER
Final Plat - Muirfield Village 44, Section 3 (Applicant: 44 Associates, c/o Gary Gitlitz,
Kegler, Brown, Hill and Ritter, 65 E. State Street, Suite 1800, Columbus, OH 43215)
Ms. Clarke stated this final plat was approved by Planning & Zoning Commission on
November 6, 1997 with 18 conditions contained in the Record of Action of that date:
1. That a street tree plan be submitted subject to staff approval;
2. That further definition and location of tree preservation zones be indicated on all
plats and construction drawings, that tree preservation areas be established subject to staff
approval and shown on engineering improvement drawings and then shown later on
building permit drawings, and that a tree preservation plan be submitted;
3. That the bike path bridge be designed and built to meet minimum FEMA standards
and that the bike path easements be provided along the north side of Lots #2160, 2161,
2169, and 2170; that all bike path easements be shown on the plats; and that the bike paths
be installed at the time of construction of that section;
4. That "no-parking" signs be installed along one side of new streets, and that all
proposed cul-de-sacs be properly designed, subject to approval by the City Engineer;
5. That floodway, floodway plus 20 feet area, and the 100-year flood plain be shown
on all plans and plats;
6. That the storm water management for the development conform to Dublin City
standards, including the grading of the ponds at Brand Road, and that easements are
provide for utilities and storm water management areas outside right-of--way;
7. That blasting be permitted on a lot by lot basis for the construction of utilities or
home construction, subject to approval of the City Engineer, Chief Building Official, and
Washington Township Fire Chief;
# 8. That Note "A" on the final plat for Section 3 be revised to include Reserve
"KKKKK", and that the open space and common areas be deeded to the Muirfield
Association, Inc. and that deeds for the open space be in the possession of staffprior to
recording the final plat;
9. That the Indian Run stream bed be cleared of debris to the satisfaction of the City
Engineer;
10. That the ditch along Brand Road and Avery Road be improved to the satisfaction
of the City Engineer;
11. That sidewalks be installed except as waived by City Council;
12. That street lighting and proposed fixtures at the entrances be subject to staff
approval;
13. That the Headlee well be replaced if damaged within one year after the streets and
utilities are accepted by the City;
14. That "No Trespassing" signs, acceptable to Muirfield Association, Inc., be
provided by the developer and installed by the Muirfield Association, Inc. along the
Headlee property line;
15. That continuous landscaping along the Headlee's west property line be installed as
agreeable with the property owner;
16. That landscape easements be indicated on the plat for those areas between the
development and contiguous property owners (Headlee and Paglieri);
17. That the developer submit a final landscape plan that meets the agreement of
November 6, 1997 between Bruce Massa and Ralph Paglieri, subject to staff approval; and
18. That new building permits will not be issued until landscape screening is in place
and approved by the City's Landscape Planner.
The applicant is present tonight and has now requested consideration of a sidewalk and
street tree waiver; however, a staff report has not been prepared regarding these waivers,
and staff therefore recommends approval of the final plat with the 18 conditions as listed.
Staffwill bring the waiver requests back at a later date.
Mr. Adamek moved to approve the final plat of Muirfield Village Phase 44, Section 3 with
the 18 conditions of the Planning and Zoning Commission.
RECORD OF PROCEEDINGS
Minutes of Meeting
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DAYTON LEGAL BLANK CO., FORM NO. 1014
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Mr. Peterson seconded the motion.
Vote on the motion - Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mr. Adamek, yes; Mr.
Peterson, yes; Mr. McCash, yes; Mayor Kranstuber, yes.
Update on Community Recreation Center Expansion
Mr. Helwig stated that Bob Wandel and Dave Pontia from Wandel & Schnell Architects
are present to respond to questions. Mr. Helwig then presented a report on each of the
issues raised by Council at their last review of the expansion plans.
1. Exterior of Theater
The renderings reflect Council's direction to better integrate the exterior with the existing
structure. There is now a common roof line, and the use of stone and stucco on the
existing west side. He noted that columns have been incorporated in order to enhance the
pedestrian walkway. All elevations are otherwise the same as previously presented.
2. Accenting the Entrance
Staff recommends extending the entrance feature all the way to the curb line, covering the
entire portion, and adding a covered entry over the driveway.
Ms. Hide Pittaluga suggested softening the columns as their appearance is rather stark.
Mr. Wandel responded that the columns were designed to reflect the pilasters on the
existing building and on the existing canopy.
3 . Expansion of the Fitness Area
The fitness area has been dramatically increased from its present size. The addition is now
6,490 square feet. The roof area can be used for senior activities, shui~le board, or for
~ receptions.
Ms. Hide Pittaluga pointed out that the locker room needs to be sized to accommodate
the increased fitness area.
Mr. McDaniel stated that staff is aware of this concern and will work to address this as the
needs are assessed.
4. Greater Space forleens
Per Council's direction, the teen space has been relocated to the first floor in the former
senior area. They will have three rooms to allow for a variety of activities.
5. Potluck Capabilities in the Kitchen
The policy direction was to enhance the kitchen capabilities and therefore they have
included greater counter space, a range, dishwasher, refrigerator, and an unfinished shaft
to accommodate future needs.
6. Shift Arts and Crafts Area to Offices Area
The goal is to minimize the office space and relocate it out of the programmable area on
the first floor and up to the second floor. With a new City Hall at some point in the
M future, some administrative staffwill be shifted out of the Rec Center.
7. Food Service Variety
The policy direction was to provide juices and sandwiches for theater events and for swim
meets. Stafl's research indicated that carts will work more effectively than a concession
area and will have more flexibility. Staff will incorporate this policy direction in their
planning for food service.
8. Location of Public Art
The goal is to continue to highlight the three large heritage pieces depicting the growth of
Dublin, and Christy Rosenthal and the artist recommend that they be located in the same
area and spaced chronologically along the exterior of the Community Hall.
RECORD OF PROCEEDINGS
Minutes of Meeting
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DAYTON LEGAL BL4NK CO., FORM NO. 10148
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9. Enclosure of the North Entrance
This area will be covered by columns, and staff recommends enclosing the area which will
make it easier for the public access and for staff access to the upstairs.
10. Financiallmpact
G The CIP to be reviewed on July 1 will include $6.045 million for the CRC expansion, $4
million of which debt has already been voted and approved in 1990 to fund this expansion.
The original estimate for the expansion cost was $ 4.5 million which has now been
increased by $700,000 for furniture and equipment and by $845,000 for construction costs
of the larger fitness area and new entrance amenities.
11. Timetable
With approval by Council tonight, the bid documents can be prepared for August. Mr.
Helwig noted that there will be additional architectural fees. The debt will be sold in
September together with the debt for the Emerald Parkway bridge project. If Council
approves the items presented tonight, the project will be reviewed by the Planning and
Zoning Commission on Thursday, June 18.
Mr. McCash asked about access to the roof garden.
Mr. Helwig stated this is still work in progress, but he shares the concern about disrupting
those running on the track.
Mr. Helwig stated that staff is requesting a motion from Council tonight affirming that
staff has responded to the previous policy direction in their presentation tonight.
Mayor Kranstuber moved that Council approve conceptually the outline given in the June
15, 1998 packet and presented tonight regarding the Community Recreation Center
expansion.
Ms. Hide Pittaluga seconded the motion.
Vote on the motion - Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. Peterson, yes; Ms.
Hide Pittaluga, yes; Mr. Adamek, yes; Mr. McCash, yes.
Proclamation for Judi Stillwell
Mayor Kranstuber read a proclamation which honored and thanked former Council
Member Judi Stillwell for her many contributions to the City of Dublin. Judi and her
husband, Jim will relocate to California next month.
MORPC Appointment
It was the consensus of Council that Mr. Hansley replace Mrs. Stillwell as one of the two
City representatives to the Mid Ohio Regional Planning Commission.
Council Round Table/Committee Reports
Mr. Reiner:
1. Set a meeting for the Community Development Committee meeting for Monday,
June 29 at 7:00 p.m. at City Hall.
-p 2. Praised Ms. Clarke for her efforts in regard to securing the desired 200-foot
setback throughout the City. The green space maintenance is a quality of life issue
and the space should be preserved wherever possible.
Mr. Adamek reminded Council members that the first CIP review session is set for
Wednesday, July 1 at 6:30 p.m. at City Hall.
Mr. Peterson:
1. Received a call from a property owner on Rings Road regarding public notice
about the Rings Road widening. He asked that the Law Department check on this
and report back.
2. Invited everyone to attend the annual Dublin Kiwanis Frog Jump on Saturday,
June 27 from 10 a.m. to 4 p.m. in Old Dublin.
RECORD OF PROCEEDINGS
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DAYTON LEGAL BLANK CO.. FORM NO. 10148
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Ms. Hide Pittaluga:
1. Noted that she has heard some positive feedback about the mosquito control in
Dublin, as other communities are experiencing increased mosquito population.
2. Commented that she will not attend the July 1 CIP meeting due to an out of town
family commitment.
~ 3. Noted that she will forward an ordinance to the Law Department for their
information. It is related to indecent materials and control through the zoning law.
4. Asked for a status report on the Indian mounds which was previously coordinated
by staff member Janet Jordan.
5. Passed along information to staff about the MORPC Greenways publication and
urged staff to retain this on file for reference purposes.
6. Noted that she has materials from the City of Centerville related to architectural
controls and materials. Centerville also has design review criteria and an
architectural preservation district. She passed this information along to staff.
Mr. McCash noted that he has some Engineering related issues, however there is no one
present from that division tonight.
Mayor Kranstuber noted that at least one Council member is unable to attend the July 6
meeting. He asked if all other members will be present for that meeting or if they are
interested in rescheduling it to another date.
Mr. McCash and Ms. Hide Pittaluga stated that they will not be present for the August 3
meeting.
Following discussion, it was the consensus of Council to reschedule the August 3 meeting
to Monday, August 10. The July 6 meeting will take place as scheduled.
Mayor Kranstuber adjourned the meeting at 8:30 p.m.
/j
V / i~~
Mayor -Presiding Officer
Clerk of Council
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