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HomeMy WebLinkAbout05/18/1998 RECORD OF PROCEEDINGS Minutes of Meeting u' " ~i y -ounci - -ee ing age A NK FORM N 10148 ~ Held Mav 18, 1998 19 Mayor Kranstuber called the May 18, 1998 Council Meeting to order at 7:00 p.m. Mrs. Boring led the Pledge of Allegiance. R 11 11 Council members present were: Mayor Kranstuber, Vice Mayor Boring, Mr. Adamek, Mr. McCash, Mr. Peterson, and Mr. Reiner. Ms. Hide Pittaluga arrived at 8:50 p.m. Staff members present were: Mr. Hansley, Mr. Helwig, Ms. Grigsby, Ms. Kahle, Mr. McDaniel, Mr. Harding, Mr. Hahn, Mr. Lenz, Mr. Bowman, Chief Geis, Mr. Petty, Ms. Heal, Ms. Clarke, Mr. Kindra, Mr. Tennyson, Ms. Bearden, Mr. Husenitza and Ms. Puscarcik. Approval of Minutes of Meeting of May 4 1998 Mr. Adamek noted a correction on page 5, paragraph 10, line 4, where it states "multi- family land to the north," -this should be corrected to "in ri 1 land to the north." Mayor Kranstuber moved approval of the minutes as corrected. Ms. Boring seconded the motion. Vote on the motion - Mr. Adamek, yes; Mr. Peterson, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mayor Kranstuber, yes. Correspondence The Clerk reported that there were two notices sent to Council regarding applications for new liquor permits: C.H. Inc., Perimeter Mall, 6796 Perimeter Loop Road, and Dublin Hotel Co., dba Marriott Columbus NW, 5605 Paul G. Blazer Memorial Parkway. Council had no objection to the issuance of these permits. Proclamations/Recognitions Mayor Kranstuber recognized members of the teams from two Dublin schools who placed first in the Odyssey of the Mind competitions at the state and regional levels and have now advanced to the world competition to be held in Orlando, Florida, May 26-30. Winners are: Heidi DeBenedictis, Brittany Garber, Bo Johnson, Amy Lensenmayer, Mary Pischieri, Angie Rogers, Jon Simmons (Olde Sawmill Elementary) and Lauren Bachtel, Zane Beatty, Anne Lehman, Erin Lund, Mike Vail, Kelsey Warner, and Adam Wilke (Deer Run Elementary). Mayor Kranstuber recognized State Senator Gene Watts, who has relocated to Dublin, and invited him to comment. Senator Watts noted that our schools should be training all our students in problem solving and creativity as was represented by students of Dublin schools tonight. He noted that the General Assembly has worked through some critical school issues. In addition to more money allocated to school funding, important legislation was passed regarding academic standards and fiscal accountability. Senator Watts remarked that he was looking forward to looking with City Council and staff in the future. Mayor Kranstuber and Mr. Hansley thanked Senator Watts for the fair consideration he has always afforded Dublin in resolution of issues. Comments from Visitor Dave Scherpelz, 5200 Brandon Court., a student at Dublin Coffman High School, stated that he has been taking part in the Young Professionals Academy (YPA Program) the past fifteen weeks. He spent the last six weeks in the City's Division of Building Standards where he has observed the implementation of architectural standards on the city scene and the steps in approval of a building according to the City's code. He commented that the YPA Program is an excellent way Dublin schools have chosen to educate and prepare its students and leaders of tomorrow. Staff Comments Mr. Hansley reported that the City's homes on Jenmar Court have all been rented and the RECORD OF PROCEEDINGS Minutes of Meeting DAYT N E AL BLANK CO-. CORM NO. 10148 Held May 18, 1998 lg since Karrer Middle School will not open this year due to failure of the school levy. He suggested referring it to staff for further review. Mr. Hansley agreed that the emergency need no longer exists. He pointed out that this plan does confirm with current policy. However, current trend has been to handle street lighting on a case-by-case basis. It is not time-efficient to draft a plan according to City policy and bring it to this point when it is consistently changed. Perhaps the policy could be amended to allow for two or three options to be drafted. He suggested that Council either drop the emergency nature or make a motion for a reduced number of lights. The policy implication would be for fewer lights to be installed in front of future schools. Mr. McCash commented that the street light policy was referred to Community Development Committee, and that one discussion ended in an impasse on the proper amount of lighting for residential neighborhoods versus main roads. In addition, the City pays for these lights; in the long run, high intensity lighting may not be prudent. Safety is an important consideration; however, 10 events a year do not seem to mandate this type of year-round lighting. He suggested reducing the lights to both intersections where crosswalks are present. Mrs. Boring commented that she would have no issue with this lighting installation on a main street, but this is only a residential neighborhood. The homeowners could never have anticipated this possibility. Mr. Adamek pointed out that, sometime in the future, an elementary school is proposed adjacent to the middle school with a parking lot with lights overflowing to Tullymore. However, as the area is already under construction, it would seem wise to install some ' lighting for the safety of children and the neighborhood. He suggested revising the plan to two lights at the intersections to illuminate the crosswalks. Council consensus was that since time was not a factor, re-bidding the contract for less lights would be more cost-efficient. Mr. Adamek moved to defeat the ordinance. Mr. McCash seconded the motion. Vote on the motion -Mayor Kranstuber, yes; Mr. Adamek, yes; Mr. Peterson, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Reiner, yes. Mr. Adamek moved to direct staff to revise the plan to two lights, one at each intersection, preferably in locations #9 and #24. Mr. McCash seconded the motion. Mayor Kranstuber commented that the motion was too specific. Vote on the motion -Mayor Kranstuber, no; Mr. Adamek, yes; Mr. Peterson, yes; Mr. McCash, yes; Mrs. Boring, no; Mr. Reiner, no. Mr. Adamek amended his motion to direct staffto revise the plan eliminating most of the lights on the plan presented tonight, addressing instead the driveways entering and exiting the school in the safety zone. Mr. McCash seconded the motion. Mr. Peterson noted that this is an opportunity to establish a street light policy that provides for some flexibility. Council would then review only the exceptions to the policy in the future. Mr. Reiner commented that all of these issues should be addressed in the planning process. It is possible to deal effectively with safety issues without flooding residents with lights. Vote on the motion -Mayor Kranstuber, yes; Mr. Adamek, yes; Mr. Peterson, yes; Mr. RECORD OF PROCEEDINGS Minutes of Meeting DAYT N E AL BLANK CO.. CORM NO. 10148 Held May 18, 1998 19 McCash, yes; Mrs. Boring, yes; Mr. Reiner, yes. A resident who lives at 7135 Tullymore Drive then addressed Council regarding the lack of planning in this situation. According to the City Engineer's office, when the lighting is installed, the entire median between the sidewalk and the street will be torn out, all the trees removed, the gas line moved back, some sidewalks taken out, directional bores done under driveways, and electric lines installed. Many established lawns and trees will be destroyed to be replaced with no doubt smaller and inferior replacements. Pre-planning could have avoided 16 months of inconvenience to the residents. Mr. Hansley commented that some things cannot be pre-planned, and this is an example. When Tullymore Drive was constructed, the school site wasn't ready to be developed. It is difficult to provide for the constantly changing environment in the planning stages of projects. Staffwill revise the plan according to Council direction, and the Community Development Committee will work with staff on a street lighting policy. Ordinance No. 40-98 - An Ordinance to Establish Chapter 53 and to Amend Sections 152.002 and 152.050 of the Dublin Codified Ordinances with Respect to Stormwater Management. Mr. Helwig noted that following the May 4 Council meeting, the ordinance was revised per Council direction: it now includes a penalty section 53.999, as suggested by the Law Director; a typographical error was corrected on page 25; and emergency language has been added. Following discussion, Council directed staff to make the following changes: (1) On page 8, under "53.050 Authority" where it states that the City Engineer is authorized to update the Storm water Master Plan to reflect changes in technology and on page 9, C-1 & 2 under, "53.070 Exemptions," where it states that all requests for exemptions should be made to the City Engineer. Amend this language to ensure that all changes or exemptions must have approval of City Council. Mrs. Boring asked if the ordinance addresses the aesthetics of the open pipes that feed into retention areas and safety covers. Mr. Bowman responded that page 15, E-7 provides for head walls for open orifices and laminate coverings for visible head walls or end walls, which mimics existing technology. (2) Strike the provision in E-7 for stone laminate facades. Mr. Reiner commented that laminate facades on concrete blocks are not as structurally sound as stone and brick. He suggested removing the provision for veneer rock to be glued to masonry block. (3) Add a provision for safety coverings for large pipes to protect children and animals. (4) Detention basin designs should address aesthetic interests. (5) Where practical, attempt to ensure that culvert openings do not face major traffic areas. Where unavoidable, creation of a peninsula or other design and engineering efforts should be made to minimize visibility. (6) On page 10, F: strike the last five words, "unless approved by the City." (7) On page 10, 53.090 - A. General: In line 7, insert "The City Engineer may recommend to City Council amendments to..." and delete "amend or otherwise..." to make this sentence reflect the need for Council approval. Mayor Kranstuber moved to table the ordinance to June 1, 1998 Council meeting. Mr. Reiner seconded the motion. RECORD OF PROCEEDINGS Minutes of Meeting A E AL BLANK CO-. FORM NO. 10148 Held May 18, 1998 19 Vote on the motion - Mr. Adamek, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Peterson, yes. Ordinance No. 41-98 - An Ordinance to Accept the Stormwater Master Plan Study. Mayor Kranstuber moved to table the ordinance until the June 1 Council meeting. Mrs. Boring seconded the motion. Vote on the motion - Mr. Peterson, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Adamek, yes; Mr. McCash, yes. INTRODUCTION AND FIR T READIN - ORDINAN E Ordinance No. 34-98 -~An Ordinance to Appropriate a Fifty (50) Foot Wide Access Easement Through Property Owned by State Savings Bank, Located on the South Side of Village Parkway, and West of Dublin Center Drive, in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Mayor Kranstuber introduced the ordinance. Mr. Smith noted that staff is still working on some issues related to this ordinance and requested tabling for an'additional two weeks. It was the consensus of Council to treat this as emergency legislation at the June 1 Council meeting. Ordinance 36-98 - An Ordinance Vacating a Portion of David Road Right-of--Way Located Adjacent to Parcel No's. 13, 14, 15, 16, 17, 18, 19 and 20 of an Unrecorded Survey Made by C.F. Bowers and A.J. Friemoth, Registered Surveyors, Dated April, 1953, in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Mayor Kranstuber introduced the ordinance. Mr. Helwig explained that this legislation addresses some technical issues. The AEP substation will come on line early this summer, and staffrecommends passage as an emergency. Mayor Kranstuber moved to treat this as emergency legislation and dispense with the public hearing. Mr. McCash seconded the motion. Vote on the motion - Mr. McCash, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Peterson, yes; Mr. Adamek, yes. Vote on the ordinance - Mr. Peterson, yes; Mr. Adamek, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mr. McCash, yes. Ordinance 38-98 - An Ordinance Enacting and Adopting a Supplement to the Code of Ordinances of the City of Dublin, Ohio, and Declaring an Emergency. Mayor Kranstuber introduced the ordinance. Mr. Hansley explained this is the annual update of the City Code to reflect the new legislation adopted by City Council. Staffrecommends adoption by emergency. Mayor Kranstuber moved to treat this as emergency legislation and dispense with the public hearing. Mr. McCash seconded the motion. Vote on the motion -Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Peterson, yes; Mr. Adamek, yes; Mr. Reiner, yes; Mr. McCash, yes. Vote on the ordinance - Mr. Peterson, yes; Mr. Adamek, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Mr. Reiner, yes. Ordinance 42-98 - An Ordinance Accepting an Annexation of 106.486+/- Acres in Washington Township, Franklin County to the City of Dublin, Ohio. (Dorothy RECORD OF PROCEEDINGS Minutes of Meeting e AYI N E AL BLANK CO.. CORM NO. 10148 Held May 18, 1998 lg Thomas, et al.) Mr. Adamek introduced the ordinance. Mr. Hansley pointed out that there is a detailed staffreport in Council packets. This annexation has been somewhat problematic in that it involves school district boundary issues and the timing of public utilities. The land use is projected to be residential. Mayor Kranstuber inquired about the significance of this acquisition for Dublin. Mr. Hansley responded that annexation of the property follows the policy set in the Community Plan. Acquiring this adjacent property will allow the City to retain control over the property and the future development. He added that under the Plan, residential development of this site in the southwest was not projected for a few years. The City will encourage development in other areas first. This annexation will not impact our school system now; however, as the City grows and development occurs, annexation of the land into the Dublin School system would be encouraged. Mrs. Boring expressed the following concerns: (1) the study of the southwest area was just recently commissioned, and results are not in yet; (2) the need for further clarification of the City's annexation policy was identified at Council goal-setting last month and that has yet to be completed; (3) bringing in an additional 100 acres of future residential development will impact the school system. Mr. Reiner inquired if it is possible to delay the annexation until the City's infrastructure is in place. Mr. Hansley responded that state statute provides that Union County is due an answer in a reasonable period of time -typically, within 90 days. City Council does have the option of ` tabling this for a reasonable period of time, pending an action, such as looking at a policy revision, or pending an outcome of a court case on school boundaries (a current case in Texas). Mrs. Boring asked how it was determined that this land is planned for residential development. Mrs. Clarke responded that the applicant has expressed repeatedly that there is no intent to develop at this time. The City's future land use map designates this area as preferred residential land use. Mr. McCash pointed out that Kendall Ridge lies just to the east of this property and brings to mind the recent debate over the connection of Dan Sherri into that area. This land runs from Woerner Temple to Shier Rings, with Dan Sherri right in the middle. If a connection is made to Kendall Ridge, and a residential development plan is brought forward, they will likely request 60-foot wide lots similar to Kendall Ridge. Mr. Reiner noted that NU. Helwig previously stated that this land was discussed as potentially to be developed at two units per acre. Density that low will not have an adverse impact on existing traffic. Ms. Clarke commented that the Community Plan identifies this land use as residential at one to two units per .acre. However, the fiscal analysis assumed that there would be no cost to the municipality between now and the year 2010. If it develops as residential substantially before that time, the fiscal analysis would be inaccurate. Mr. McCash asked if the fiscal analysis was based upon the northwest growing faster than the southwest area. Ms. Clarke agreed that it was. Mr. McCash said that he does not predict the development of the southwest to lag behind the northwest, particularly with the development going on at Tuttle Crossing. If someone comes in with a propos2..l to extend Tuttle Crossing, Columbus will wrap around that side and Dublin will lose control of all these areas. If Dublin rejects Avery Village Commons RECORD OF PROCEEDINGS Minutes of Meeting u m i y ounce ee mg age DAYT N LEGAL BLANK CO. CORM NO. 10148 I Held 11~a~, 1.8, 1948 19 - - j': ~ because of density issues, and the City cannot handle any growth in the southwest until the i' year 2010, it appears that Dublin needs to consider a moratorium on development in the southwest area until the new planner is hired. Re-analysis of the fiscal policy is also needed. Mr. Hansley pointed out that this particular site is in Dublin's exclusive annexation area; he does not know of another case in central Ohio where land proposed for annexation within the exclusive area has been turned down. If Council is considering a moratorium ~ ~ on development for this area, the easiest way to control development is not to annex the land. On the other hand, denial of the annexation petition will bring problems of its own. Ms. Hide Pittaluga arrived at this point. Ordinance 43-98 An Ordinance to Appropriate a 0.281 Acre, More or Less, Fee Simple Interest, a 0.150 Acre, More or Less, Permanent Utility Easement and a 0.023 Acre, More or Less, Temporary Construction Easement in Property Owned by Church of Christ on Martin Road, Located on the East Side of Dublin Center Drive and the South Side of Stoneridge Lane, in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Ordinance 44-98 - An Ordinance to Appropriate a 0.067 Acre, More or Less, Temporary Construction Easement in Property Owned by DMF of Ohio F/K/A Department of Medicine Foundation, Inc., Located on the West Side of Dublin Center Drive and the North Side of Stoneridge Lane, in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Ordinance 45-98 - An Ordinance to Appropriate a 0.069 Acre, More or Less, Fee Simple Interest in Property Owned by Raymond C. Davis and the Unknown Heirs, Legatees and Devisees of Ossa Geese, Located on the East Side of Dublin Center Drive, in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Ordinance 46-98 - An Ordinance to Appropriate a 0.340 Acre, More or Less, Fee Simple Interest and a Combined 0.739 Acre, More or Less, Temporary Construction Easement in Property Owned by Security Capital Atlantic, Inc., Located on the West Side of Krier Drive and the South Side of Martin Road, in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Mayor Kranstuber introduced the ordinances, moved to waive Council's Rules of Order, and to have the Clerk read the names of the property owners. Mr. Reiner seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mr. Adamek, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Peterson, yes; Mr. McCash, yes. Mr. Hansley stated that a staffmemo providing details on the Krier Drive project was included in the packet. Mayor Kranstuber moved to dispense with the public hearing and treat this as emergency legislation. Mrs. Boring seconded the motion. Vote on the motion - Mr. Adamek, yes; Mr. Peterson, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes. Vote on the ordinance - Mr. Reiner, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mr. Peterson, yes; Mr. Adamek, yes; Mr. McCash, yes; Mayor Kranstuber, yes. Ordinance 47-98 - An Ordinance to Appropriate a Combined 2.6289 Acre, More or Less, Fee Simple Interest, a Combined 0.7287 Acre, More or Less, Permanent Utility Easement, and a Combined 0.2243 Acre, More or Less, Temporary RECORD OF PROCEEDINGS Minutes of Meeting DAVT N LE AL BLANK CO.. CORM NO. 10148 Held May 18, 1998 19 Construction Easement in Property Owned by Joseph A. Bee and Venus M. Bee, Located on the East Side of Avery Road, in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Ordinance 50-98 - An Ordinance to Appropriate a Combined 0.9145 Acre, More or Less, Fee Simple Interest, and a 0.0148 Acre, More or Less, Temporary Construction Easement in Property Owned by Mid-States Development Corp., Located on the East Side of Avery Road, in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Ordinance 51-98 - An Ordinance to Appropriate a Combined 0.0083 Acre, More or Less, Permanent Utility Easement in Property Owned by Louise E. Mock, Located on the East Side of Wilcox Road, in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Ordinance 52-98 - An Ordinance to Appropriate a 0.1007 Acre, More or Less, Fee Simple Interest, in Property Owned by Blanche M. Norris, Located on the West Side of Avery Road, in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Ordinance 53-98 - An Ordinance to Appropriate a 0.1694 Acre, More or Less, Fee Simple Interest, and a Combined 0.0196 Acre, More or Less, Temporary. Construction Easement in Property Owned by Parmet Co., Inc., Located on the West Side of Avery Road, in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Ordinance 54-98 - An Ordinance to Appropriate a 0.2136 Acre, More or Less, Fee Simple Interest, and a 0.0532 Acre, More or Less, Temporary Construction Easement in Property Owned by S-One Properties Company, Located on the West Side of Avery Road, in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Ordinance 55-98 - An Ordinance to Appropriate a 0.2613 Acre, More or Less, Fee Simple Interest, and a 0.0229 Acre, More or Less, Temporary Construction Easement in Property Owned by Shamrock Lane Development Co., Located on the West Side of Avery Road, in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Ordinance 56-98 - An Ordinance to Appropriate a 0.1277 Acre, More or Less, Fee Simple Interest, and a 0.0092 Acre, More or Less, Temporary Construction Easement in Property Owned by Luther Edward Shrader, Located on the East Side of Avery Road, irn the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Ordinance 57-98 - An Ordinance to Appropriate a 1.0293 Acre, More or Less, Fee Simple Interest, and a 0.1534 Acre, More or Less, Permanent Utility Easement and a Combined 0.1229 Acre, More or Less, Temporary Construction Easement in Property Owned by Swickard Enterprises, Inc., Located on the West Side of Avery Road, in the City of Dublin, County of Franklin, State of Ohio, and Declaring an Emergency. Ms. Kahle noted that the cases relating to Ordinances 48-98 and 49-98 have been resolved and, therefore, those ordinances have been removed from the agenda. Mayor Kranstuber introduced the ordinances, moved to waive Council's Rules of Order, and to have the Clerk read the names of the property owners. Mr. Reiner seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mr. Adamek, yes; Mr. Reiner, yes; Mrs. RECORD OF PROCEEDINGS Minutes of Meeting DAYT N E AL BLANK CO-. CORM NO. 10148 Held May 18, 1998 lg Boring, yes; Mayor Kranstuber, yes; Mr. Peterson, yes; Mr. McCash, yes. Mr. Reiner moved to dispense with the public hearing and treat this as emergency legislation. Mayor Kranstuber seconded the motion. Vote on the motion - Mr. Peterson, yes; Mr. Adamek, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes. Vote on the ordinance - Mr. Reiner, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mr. Adamek, yes, Ms. Hide Pittaluga, yes; Mr. Peterson, yes. Ordinance 58-98 - An Ordinance Providing for the Issuance and Sale of Not to Exceed $7,000,000 Notes, in Anticipation of the Issuance of Bonds, for the Purpose of Paying Costs of Improving the Vehicular Transportation System in the City by Constructing, Reconstructing, Extending, Opening, Improving, Widening, Grading, Draining, Curbing and Changing the Lines of Municipal Roads, Highways, Streets, Bridges, Sidewalks, Bikeways and Viaducts, Acquiring Real Estate and Interests in Real Estate Therefor, and Providing Lighting Systems and All Other Necessary Appurtenances, and Declaring an Emergency. Mr. Peterson introduced the ordinance. Mr. Helwig explained that this ordinance provides the financing mechanism for the Woerner Temple improvements. Ms. Grigsby noted that the City will accept bids on June 3. Final engineering estimates aze still being studied, and the $7 million figure could be reduced before the June 1 Council meeting. There will be a second reading and public hearing at the June 1 Council meeting. Ordinance 59-98 - An Ordinance Accepting the Lowest and Best Bid for the 1998 Street Maintenance Program, and Declaring an Emergency. Mr. Adamek introduced the ordinance. Mr. Kindra noted that Council received a memo in Mazch regarding the details of the 1998 Infrastructure Maintenance Program. Seven bids were received on March 13, 1998, and staff recommends the contract be awazded to the lowest, responsible bidder, Shelly and Sands. Staff requests the ordinance be approved as an emergency so that construction may begin as soon as possible. Mr. Tennyson, Engineering Department, discussed the schedule for street maintenance. Ms. Boring reported that she has received very positive comments from residents in the azea of Trails End regazding his interaction with them. She asked that Mr. Tennyson relay the schedule for street repair in that azea to the residential contact. Mr. McCash noted that in an eazlier conversation the City Engineer had informed him that Glick Road scored 66-67 in the City's scoring system. He inquired if there was a list of street scores available, and a description of the City's policy of addressing the various street conditions. Mr. Tennyson distributed a copy of the City's rating system to Council and explained that streets aze addressed according to seriousness of need, extent of need, in the most cost effective manner. Mrs. Boring moved to dispense with the public hearing and treat this as emergency legislation. Mr. Adamek seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. RECORD OF PROCEEDINGS Minutes of Meeting A NK CO. FORM NO. 10148 n- ~ Held Mav 18, 1998 19 II I Adamek, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. Peterson, yes. Vote on the ordinance -Mr. McCash, yes; Mr. Adamek, yes; Mr. Reiner, yes; Mr. Peterson, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes. Ordinance 60-98 - An Ordinance Accepting the Lowest and Best Bid for Pavement Marking Services. Mayor Kranstuber introduced the ordinance. Ms. Boring asked if the City has the equipment in house to perform this work. Mr. McDaniel reported that last year the City implemented this program in an attempt to have the shoulder and center lines painted in a timely manner. A cost analysis study demonstrates it is more cost efficient to bid out the larger projects. Last year, the cost savings was in the range of $15,000 to $20,000. There will be a second reading and public hearing at the June 1 Council meeting. Ordinance 61-98 - An Ordinance Implementing Interim Retail Development Controls as to Regional Retail Centers in the City of Dublin, Ohio, and Declaring an Emergency. Mrs. Boring introduced the ordinance. Mr. Helwig noted that this ordinance was prepared in response to Council's discussion at goal-setting regarding consideration of a 90-day moratorium on regional retail development while staff: (1) studies the impact of regional retail development and (2) prepares a list of recommendations to control such development through the use of planning tools and architectural standards for development. The legislation prepared by the Law Director does not affect any applications already submitted. Mrs. Boring moved to dispense with the public hearing and treat this as emergency legislation. Mayor Kranstuber seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Adamek, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. Peterson, yes. Mr. McCash commented that he knows of two cases being evaluated which are in the final development stages and a third one which has been filed with the City and referred to Planning and Zoning Commission. Following discussion, the consensus of City Council was to amend the ordinance by striking the reference to rezoning and leave in place the exemptions for pending final development plans. Mayor Kranstuber moved to amend the ordinance as noted. Mrs. Boring seconded the motion. Vote on the amendment- Mr. Reiner, yes; Mr. Adamek, yes; Ms. Hide Pittaluga, yes; Mr. Peterson, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Mr. McCash, yes. Mrs. Boring inquired about stafFs time table for the study. Mr. Helwig responded that he expects completion well in advance of the 90 days to allow Council time for review. Mrs. Boring requested that staffprovide Council with a time table indicating the order of topic review. She suggested that, in addition to the Community Plan, staffrely on the Mt. Auburn study when addressing this issue. Vote on the ordinance- Mr. Reiner, yes; Mr. Peterson, yes; Ms. Hide Pittaluga, yes; Mr. Adamek, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mrs. Boring, yes. INTRODU TION & P BLIC HEARING RE OLUTION RECORD OF PROCEED[NGS Minutes of Meeting AYT E AL BLANK CO.. FORM NO. 10148 Held May 18, 1998 19 Resolution No. 35-98 - a Resolution of Intent to Appropriate a Fifty (50) Foot Wide Access Easement across Property Owned by State Savings Bank, Located on the South Side of Village Parkway, and West of Dublin Center Drive, in the City of Dublin, County of Franklin, State of Ohio. Mayor Kranstuber introduced the resolution. Mr. Hansley noted that this is a companion piece to Ordinance 34-98, tabled by Council until June 1. Staff recommends approval of this resolution of intent regarding the land for the AEP substation. Vote on the resolute n - Mr. Adamek, yes; Mr. Peterson, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Mr. Reiner, yes. THER Revised Final Plat -Hawk' Ne t Section 2, Phase 1 Ms. Clarke noted that this item was tabled at the May 4 Council meeting. She updated Council on recent developments, noting that in the previous discussion, concern was expressed regarding the bikepath easement. That has been resolved by adding a condition which maximizes the sideyard on that type of lot. Mr. McCash commented that he has spoken with Mr. Kelley about this plat. He has agreed to increase the minimum sideyard setback on certain lots affected by the bikepath from 8 feet to 10 feet, with additional language that states that any excess sideyard between easements would go on the bikepath side. That language will go on the plat. James Gabriel, ivil En ineering Associates, noted that they have already added that language to the plat and provided copies to Council. Mr. McCash read the added language into the record: "Paragraph D: A minimum side yard building setback shall apply to the following lots: As to Lot #17, 10 feet from the northerly lot line. As to Lot #129, 10 feet from the southerly lot line. As to Lot #134, 10 feet from the southerly lot line. In addition to the lots, any excess sideyard beyond the minimum established zoning in the foregoing restrictions should be placed to create as much distance as possible between the bikepath and said homes." Mr. Kranstuber moved to approve the revised plat with the exhibit provided tonight, with the conditions as noted in the Record of Action of the Planning & Zoning Commission, and with the language as read into the record tonight. Mr. Peterson seconded the motion. Vote on the motion- Ms. Hide Pittaluga, yes; Mr. Adamek, yes; Mr. Reiner, no; Mr. Peterson, yes; Mr. McCash, yes; Mayor Kranstuber, yes. Final Plat -Heather Glen outh Ms. Clarke explained that this is a single family subdivision of 16 lots with just over an acre of parkland. This is a residual piece of land next to the Woerner Temple alignment, about 400 feet west of Wilcox Road. The City retained a consultant to review the development; however, the layout was left as submitted by the developer since the consultant felt the layout could not be improved beyond the submittal. The Planning Commission recommends approval with twelve conditions. Following discussion, Mr. Peterson moved to approve the final plat with the twelve conditions as recorded in the Planning and Zoning Commission's Record of Action. The motion was seconded by Ms. Hide Pittaluga. Vote on the motion- Mr. McCash, yes; Mr. Adamek, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. Reiner, yes; Mr. Peterson, yes. Presentation regarding Comm ni y Recre~ ion nter xn ncion Mr. Helwig welcomed Bob Wandel, of Wandel & Schnell Architects, who was present to provide an update, to focus on exterior elevations as well as some of the discussions RECORD OF PROCEEDINGS Minutes of Meeting DAYT E AL BLANK CO.. CORM NO. 10148 Held May 18 1998 19 with representatives of the Dublin senior citizens. Mr. Wandel presented an overview of the proposed expansion, showing slides addressing specific elements of the proposed additions as they would fit into the existing structure. He explained that the planning process has involved intense bi- weekly meetings with his office and City staff. His office and the staff committee hav had good communication with all parties involved, and have received positive response to the proposal. What is shown tonight has been endorsed unanimously by the Committee. The project is on budget and on schedule. Mr. Wandel discussed the overall appearance of the Rec Center with the new addition. Stucco, stone, dark glass, teal mullions, the sloping roof, the medallions and the stucco band will all match the existing structure. The main entrance tower is reflected in the addition. Mr. Helwig said Council's direction last summer was to put this on a fast track to be out to bid by August, 1998. Staff has provided periodic briefings, and the project is now at a critical juncture. Staff seeks Council's review, reaction, refinements, comments or concerns about the exterior elevations. The senior citizen space relocatio is the only adjustment from what was reviewed by City Council in early April. Mr. Adamek stated that he did not expect the theater to literally be a "black.box." It does not match the character of the building. He would prefer that the exterior of the theater area be of the same materials as the other parts of the building so that it looks like one continuous building. He does not feel the theater frames the entranceway but Y instead obscures it. In the existing building, the stone and stucco material is 50-60 percent of the facade. In this addition, glass is predominant at 90-95 percent. Mr. Wandel responded that the theater is a bold program for the City to undertake. The committee visited a number of theaters and what they observed were buildings that looked like the backs of buildings. Their thought was that if this was to be the beginning of a positive cultural arts program in the City, that this facility should stand on its own, and not appear as the back entrance. Mayor Kranstuber said that he sees no justification for the usage of all the black glass. The glass is not functional. Mr. Peterson agreed that the building appears to be cut in half and the black box theater dropped into the middle. He doesn't feel the interior use must necessarily dictate the exterior design. Ms. Hide Pittaluga responded that she liked the idea of making a statement but agrees that announcing the presence of a theater does not have to be done so dramatically. It actually detracts from the beauty of the rest of the building. She encouraged Mr. Wandel to go back to the drawing board and come up with something that can blend in and make a more subtle statement. Mr. Reiner said that he appreciates the design attempt. However, he, too, feels that it renders the present architecture of the building as insignificant. It would be better to re-design it and attempt to tie it all in, enhancing the architecture of the existing building. Mr. McCash stated that the Rec Center was to be a holistic center providing for the mind, the body and the soul. The theater should not appear to be a separate, divided function. The black gl;~ss box appears large, ominous and blocks the entrance. Mrs. Boring stated that she believes the residents prefer a more classic design. RECORD OF PROCEEDINGS Minutes of Meeting DA N AL BLANK CO.. 'OftM MO. 10148 Held Mav 18 1998 19 She inquired about location of the Art in Public Places piece. Mr. Wandel responded that they are working with the Dublin Arts Council director an the artist to identify the proper location. The two locations under consideration aze: (1 the outside wall of the Community Room and (2) to integrate it with and as part of the decoration of the Community Room. Mrs. Boring inquired about space for a concession stand. Mr. Wandel responded that a survey was done of all the organizations that may use this facility and results indicated there was no need for afull-service kitchen, but a catering kitchen was preferred. Mayor Kranstuber said the one element missing is adequate space/facilities for children ages 10 up to 17. The plan provides for only a 400 square foot game. room tucked away in the back. Ceramics is double or triple the size of this, and the theater is 4 to 6 times as much. There aze other venues in this town for theater, but we do need greater space for the teens. The need study identified the need for a teen azea, a vending area, and expansion of the fitness area, yet there seems to be little effort to satisfy those needs. Ms. Hide Pittaluga stated that the teens basically need a gathering space and a place to eat. She suggested that the vendor on site have a menu with the typical teen preferences supplemented with a few adult selections. Mr. Hansley stated that creativity is hampered by only two constraints: budget and time frame. The budget does not include equipment; staff will return to Council for final budget approval of the equipment for the facility. Adding a full service kitchen and fully-equipped teen room will increase the equipment budget. The time frame allows for limited public input due to the fast tracking. It is generally preferable to relax the time frame in order to do the project in the right way. Some issues aze yet to be resolved in terms of fitness and teen azeas. Mayor Kranstuber agreed, adding that perhaps bed tax funds could be dedicated to the theater portion of the project. Mayor Kranstuber asked if other members of Council aze concerned about the size of the fitness azea. Mr. Adamek responded that he believes additional space should be added to the current proposal to allow for future growth. Perhaps the teens could be given the space that currently houses the senior lounge. Mayor Kranstuber summarized that the main concerns aze: (1) expanding the look of the theater; (2) expanding the proposal for the fitness area; (3) redistribution of space to the teens. The equipment needs can be determined at a later date. Mr. Helwig reviewed the three primary tasks given to staff: (1) to meet the growing needs of seniors; (2) to provide a hall where the women's club and other groups could meet; (3) to fulfill the unmet need of a theater; and (4) to analyze present usage and determine expansion needs. The proposal presented tonight could go out to bid within the $4.5 million, with the understanding that the furnishings, equipment, etc. will be included in a supplemental CIP appropriation in July. Mr. Helwig summarized Council's feedback: (1) the kitchen should have greater capability than a catered kitchen; (2) increase teen space; (3) versatility, not only in the upstairs but in the potential for the downstairs, the existing senior area, and in the programming; (4) integrate the theater space along the west elevation in a way that respects the integrity of the entire complex and highlights the entryway as a gateway. He added that the staff committee meets tomorrow and will incorporate this input and report back to City RECORD OF PROCEEDINGS Minutes of Meeting DAYT N GAL BLANK CO.. FORM NO. 10148 Held NIa~8, 1998 19 Council. Ms. Hide Pittaluga inquired if this would involve only reconfiguring and re-distributing, or would it require adding onto the plans. Mr. Helwig responded that some limited redistribution could be done. The only major ne " addition to the plans will be the space for the fitness area. This proposal took it from 12 to 50 workout stations. Council's direction tonight is to increase it to 100 stations and return to Council with the additional figures. Ms. Hide-Pittaluga asked if the planner could make some allowance for avendor/vendors. Mr. Helwig responded that it would be an administrative decision. Tonight's concern is to provide space to potentially house it. In response to Mayor Kranstuber's question regarding office space, Mr. Helwig explained that even with a new City Hall, the Recreation staffwould continue to be housed on site at the Rec Center, and plans for staff space were determined accordingly. Although an attempt was made to keep the office space to a minimum, it is evident that if service is to be expanded, staffmust also increase. The committee will work on all these new directions at tomorrow's meeting. council Ro nd Table/~nmmittee Rep01'tg Mr. Peterson 1. Inquired about t;~e St. John's Lutheran Church situation regarding permit delays for their new addition. Mr. Helwig responded that the parties have met and resolved the issues. 2. Informed Council of current legal discussions on establishing requirements that bait containers be biodegradable so that fishing debris is not left on the banks of the river. Mr. McDaniel said he would appreciate any information on those requirements, and he will then share them with "Keep Franklin County Beautiful" Committee. Ms. Hide Pittah~ua• 1. Noted that she will attend the luncheon at the Adams Mark tomorrow. 2. Suggested that Council members schedule some time with their State representatives to discuss issues that might affect Dublin, if nothing more than to achieve the recognition of one another by face and by name. The importance of this became evident to her when she was recently in Washington. 3. Reported that someone has approached her about the possibility of the City purchasing additional cemetery land adjacent to the existing City cemetery in Old Dublin. She asked that staff investigate this. Mr. Hansley responded that staffhas been in negotiation several times in the past with the landowners and Council, has rejected the purchase due to the high land prices. There are some active discussions; when appropriate, staffwill bring the information back to Council. 4. Complimented Mr. Husenitza, Information Technology Director, on the progress he has made with the computerization. She suggested that perhaps Council should make an opportunity as a group to sit down and discuss plans with Mr. Husenitza before the CIP meetings in the summer. Mr. Hansley responded that Mr. Husenitza had included a report with color charts in Council's packets. Presentations will be provided to Council on a regular basis, and a proposal will come to Council in July related to computerization. MrMr. McCa~h asked why'the light poles in Old Dublin are continually broken. There also appears to be a long lag time in having them repaired, and he suspects that there may be a considerable amount of money expended in repair/replacement. He asked if staffhas considered a different method of hanging banners as he suspects this is part of the cause of the damage. RECORD OF PROCEEDINGS Minutes of Meeting b...,..,.bm e._e~ „~e~ee vti_~. _.w„ .e~~_e~ _ e, _ti...e 6„ u iii Gify Council`IVleetmg T'age 1 ~ _ DAYTON LEGAL BLANK CO., FORM NO. 10148 Held. Nta~, 1 R ,~A9$ lg Mr. Hansley responded that the lag time is caused by the lack of a stockpile of poles. To date, they have been ordered on an as needed basis. Mr. Kindra added that another issue is that the poles are too close to the curb. Outside of the historic district, the newer lights are placed five feet further back. Mr. Hansley responded that this matter will be addressed as a budget issue for 1999. Mr. Adamek: 1. Reported a safety hazard exists at Gorden Farms where flags hang on fences that overlook the bike paths. Mr. Helwig responded that those have been confiscated by the City, since the apartment manager did not respond by removing them. The City may need to remove the flag holders as well if they continue to violate the code. 2. Inquired how often fee review is conducted. Ms. Grigsby responded that it is a yearly procedure. In the future, it may be done every two years. 3. Reported that at the intersection of Emerald Parkway and Perimeter Drive, there is no stop sign or visible notification that the road is closed. A barrier with a "Road Closed" sign is toppled on its side. This needs attention. 4. Noted in his recent travels and conversation with out-of--town folks that the City is receiving phenomenal press coverage on the Solheim Cup. 5. Inquired about the status of the mound of soil at the intersection of Brand and Muirfield. He does not understand why landscaping cannot be done in this median strip. Mr. Kindra responded that the statue of Jack Nicklaus will be placed on that median and Ms. Rosenthal, Dublin Arts Council, and the artist, advised the City Engineer not to install any landscaping as it would interfere with the location of the statue. He added that the soil there was inadequate to do any meaningful mounding. The upcoming CIP includes funding for decorative landscaping. 6. Inquired about the City's participation in the All America City process. Council received notification of an upcoming meeting, and it was recommended someone from staff or Council attend. Mr. Hansley explained that it is a two-year process. It involves a major time investment to achieve that status, and Dublin did not attain the designation this year. It was suggested that the City attend this meeting to gain a better understanding of what qualities are in the applications that are being selected. It was recommended in the letter that a staff member attend and a member of the City Committee. Discussion followed about which representatives to send. It was the consensus of Council that further discussion about this will take place at the June 1 Council meeting as reservations are due by June 3 for the All-America City meeting. Mrs. Boring moved to direct staff to send Judi Stillwell and a staff member from the Community Relations Department to this meeting. Mayor Kranstuber seconded the motion. Vote on the mo ion- Mr. Adamek, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Reiner, no; Mr. Peterson, yes. Mayor Kranstuber moved to authorize City funding for Ms. Stillwell's expenses for the trip. Ms. Boring seconded the motion. Vote on the mo ion- Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mr. Peterson, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. Adamek, yes. Mr. Reiner stated that he serves on the Nicklaus sculpture committee with Ms. Hide Pittaluga and Mrs. Nicklaus. The statue should not be used as an excuse not to access the soil on the site. He also commented that he has received a drawing of the base of the statue and suggests that the base be poured as one solid mass of limestone in order to preclude periodic repair to the mortar joints in the base. Mrs. Borin~• RECORD OF PROCEEDINGS Minutes of Meeting A N AL BLANK CO.. CORM NO. 10148 Held May 18, 1998 19 1. Congratulated Ms. Kahle on her new baby daughter. 2. Asked about trash removal at Post and Emerald Parkway in terms of how often that is done. Mr. Hansley will check on this. 3. Asked Mr. Kindra to ensure that the design for Krier Drive conforms with what was shown to the residents. 4. Noted that she likes Westerville's policy of posting signs for land rezoriings. 5. Inquired what the construction project schedule is for Summitview and Riverside Drive and whether there will be public discussion of the traffic signal design. Mr. Helwig responded that the goal is to maintain a rural look, not to widen the intersection to the point that it looks urban. Mr. Kindra noted that there will be significant property acquisition, and there will be significant impact on the trees, because of the nature of this location. Mr. Hansley indicated that staffwill bring the proposal back to Council in the next couple of weeks for action. 6. Reported that the Administrative Committee met to discuss an ethics policy and brings several recommendations to Council: (1) to adopt the Phoenix ethics policy as a working model and send it to the Law Director for review; (2) following their review, the Committee will redline the draft with their recommendations for change and forward this to all of Council. Mrs. Boring moved to refer the Phoenix ethics policy as a model to the Law Director for an initial review, incorporating Ohio Ethics Commission and O.R.C. provisions in appropriate sections and to return the document to the Administrative Committee for review on June 10, 1998. Mr. McCash seconded the motion. Vote on the motion- Mr. McCash, yes; Mr. Adamek, yes; Mayor Kranstuber, yes; Ms. Hide Pittalu a es' Mr. Reiner no• Mr. Peterson g ~ Y ,yes. 7. The Committee also discussed campaign reform, specifically contribution regulations and disclosure time frames. It was the consensus of the Committee that this should not be addressed in the ethics policy, as the ethics policy deals with all City employees, members of boards and commissions, and Council, while a campaign reform law would apply to candidates seeking elected office in the City of Dublin. Ms. Boring moved to refer campaign reform issues to the Legal Department for an opinion of what Council can legally do in this regard. Mayor Kranstuber seconded the motion. Vote on the motion- Mayor Kranstuber, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mr. Peterson, yes; Mr. Adamek, yes; Mr. Reiner, yes; Mrs. Boring, yes:' Mayor Kranstuber• 1. Complimented Ms. Puscarcik on excellent preparation for the Memorial Tournament and Mr. Kindra for the appearance of Emerald Parkway, now that the landscaping has gone in. 2. Announced that the City pool opens this weekend. 3. Thanked Ms. Boring for covering quite a few ceremonial functions recently due to his scheduling conflicts. 4. Asked Ms. Kahle if she is aware of the recent decision regarding the Village of Granville vs. M/I Schottenstein. Mr. Hansley commented that it was a victory for the City of Newark, but a loss for the Village of Granville. The ruling determined that school issues are not related to City annexations, so it is a win for a city that still has land available for annexation. Mrs. Boring moved to adjourn to executive session for discussion of personnel matters Mr. Peterson seconded the motion. Vote on the motion - Mr. Adamek, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Reiner, yes; Mr. Peterson, yes; Ms. Hide Pittaluga, yes. Mayor Kranstuber announced that the meeting will not be reconvened following the executive session. RECORD OF PROCEED[NGS Minutes of Meeting AYr E AL BLANK CO-, FORM NO. 10148 Held May 18~, 1998 19 The meeting was adjourned to executive session at 11:20 p.m. / ~ yor - residing Officer Acting rk of Council S: \DATA\COUNCIL\MI1~T98\MAY 18MIN