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HomeMy WebLinkAbout03/30/1998 RECORD OF PROCEEDINGS Minutes of Meeting age AYT N E AL BLANK CO.. FORM NO. 10148 Held March 30, 1998 19 Mayor Kranstuber called the March 30, 1998 Council Meeting to order at 7:15 p.m. Mr. Peterson led the Pledge of Allegiance. R 11 11 Council members present were: Mayor Kranstuber, Mr. Adamek, Mr. McCash, Mr. Peterson, Ms. Hide Pittaluga, and Mr. Reiner. Mrs. Boring was absent (excused). Staff members present were: Mr. Helwig, Ms. Grigsby, Ms. Kahle, Mr. Harding, Ms. Clarke, Mr. Kindra, Mr. McDaniel, Ms. Bearden, Chief Geis, Ms. Heal, Mr. Isom, Mr. Husenitza, and Mr. Hermann. Aunroval of Minutes of Meeting of March 16,1998 Mayor Kranstuber moved approval of the minutes. Mr. Adamek seconded the motion. Vote on the motion - Mr. Reiner, yes; Mr, McCash, yes; Mr. Peterson, yes; Mr. Adamek, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes. Correspondence There was no correspondence requiring Council action. Comments from Visitors Pat Johnston, 5511 Fawnbrook Lane stated she is present tonight to petition Council for a bike path tunnel at Brand Road to serve Bristol Commons. The Bristol Commons residents were made aware of the fact that a tunnel is scheduled to be built under Dublin Road to serve the Donegal Cliffs subdivision. In terms of criteria, the need for the Brand Road crossing far exceeds that of Donegal Cliffs. A large number of children would use a bike path tunnel to access the park, the fishing pond, baseball diamonds, and the municipal pool -all located south of Brand Road. She presented a petition to Council from the neighborhood together with pictures of the Brand Road crossing area. The residents of Bristol Commons believe that there is a more urgent need for this bike path crossing than the one to serve Donegal Cliffs. She asked that Council review the budget and the schedule of connections to give priority to this tunnel. Mr. Helwig provided a recap of plans for the Dublin Road/Brandonway tunnel, stating that a commitment was made to have it completed by the beginning of the fall 1998-99 school year. The project is currently in the final design stage and costs will soon be available. The estimate is close to $150,000, and staff will request a separate appropriation for this project over and above the $150,000 budgeted per year for bike path connections. Staff has also been requested to provide design costs for a similar tunnel on Dublin Road near Memorial Drive. He suggested that the request from the Bristol Commons residents be considered within the context of the Capital Improvements Program to be reviewed this summer. Ms. Johnston asked Council to comment on the justification for the urgency of the Donegal Cliffs tunnel connection. Mayor Kranstuber responded that there is an immediate safety concern for children who cross to Bailey Elementary school. There also is a high priority on Council's part of linking the bike path from Glick Road down to the Dublin Library. At the Donegal Cliffs location, there is a need for a tunnel due to the high speed and hilly terrain. He views the Donegal Cliffs tunnel and a tunnel to serve Bristol Commons as independent decisions, and supports the staff recommendation to analyze this further within the mix of projects considered by Council for funding in the CIP. The consensus of Council was to review the request from the residents of Bristol Commons within the context of the Capital Improvements Program. Mayor Kranstuber thanked Ms. Johnston for coming tonight and bringing this to Council's attention. RECORD OF PROCEEDINGS Minutes of Meeting AYE N E AL BLANK CO-..'-ORM N0. 10148 Held March 30, 1998 19 Nena Brown stated that her family moved to Dublin two years ago. Last October, a friend read an article in the newspaper about the Donegal Cliffs tunnel which stated that the tunnel was requested by the Donegal Cliffs residents in order to influence the redistricting of the Dublin Schools. She then read excerpts of minutes of a City Council meeting which took place on October 20, 1998 where Donegal Cliffs resident Lori Marchese presented the petition for the Donegal Cliffs tunnel, stating, "The Donegal Cliffs residents were informed they maybe moved from Bailey Elementary due to overcrowding and the need for busing. The pedestrian tunnel under the road is critical to prevent this student reassignment." At that time, federal funding was being sought for the bikepath along Dublin Road, including the tunnel. But now, the bike path and tunnel are to be paid out of City funds. Many areas of the city are equally in need of tunnel to ensure safe crossings on bike paths. She questions the priority of the Donegal Cliffs tunnel over all of the other areas of the City. She questions the funding of this tunnel which will provide more walkers to an already overcrowded school. Donegal Cliffs already has its own park and does not need to access parks across the road as do residents of Bristol Commons. Whether or not the City intended to do so, the tunnel for Donegal Cliffs could influence the decision of the schools on redistricting. She requested that the City reconsider the Donegal Cliffs tunnel withinin the context of all of the other needs of the City for bike path tunnels. Mayor Kranstuber pointed out that Dublin is fortunate to have the ability to fund any bike path tunnels. Council made the commitment to fund the Donegal Cliffs bike path tunnel which is in the final design stage at this point. He emphasized that the Donegal Cliffs tunnel decision was based on Council's priority of completing links for the bike path from Glick Road to the Dublin library. Mayor Kranstuber moved to have staff perform some analysis on the need for a tunnel at Bristol Commons prior to the time of capital budget review and that it be reviewed in the CIP sessions. Ms. Hide Pittaluga seconded the motion. Vote on the motion - Mr. Adamek, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Peterson, yes; Ms. Hide Pittaluga, yes. Staff Comments Mr.Helwig noted that a response to Council's suggestions regarding the Rec Center expansion was included in the packets. Ms. Hide Pittaluga noted that she had sent a memo to Mr. McDaniel previously with some further considerations. These were not addressed in staff s response memo. Mr. McDaniel stated that he will follow up on this. Mr. Helwig stated they are on track in terms of the time table set by Council last summer. Mr. Adamek commented that he still has concerns about the stairway location on the outside of the building. Mayor Kranstuber asked what the percentage increase will be of the fitness space. Mr. McDaniel stated that the total square footage would be 45,000, but in terms of percentages, he would have to check and advise. Mr. Lenz added that he believes it is twice the size of the present space and will offer three times as much fitness equipment. Mr. Reiner stated that he believes the most heavily used space is the workout area, and perhaps the architects may want to consider designing it so that walls or partitions can be removable. Mr. McCash is still concerned about having both a large atrium space and a large floor area between the community hall and the theater, especially if dual use of the facilities is not anticipated. He suggests some of this space be utilized in programming space as opposed to open lobby space. Discussion followed. Mr. Lenz stated that the percentage of circulation space in this plan is substantially less RECORD OF PROCEEDINGS Minutes of Meeting age AYE N AL BLANK CO.. CORM NO. 70148 Held March 30 1998 19 than any of the other plans that were reviewed. Mr. Helwig added that the parking issue is being reviewed with the assumption that both the community hall and theater would be used at the same time. The overall program efficiency of the facility as measured by the architect is 84 percent. Mr.Helwie reported that the City has received a quality pavement award for the asphalt work on Glick Road. He also reported that Mr. Hansley was involved in an automobile accident earlier this evening and will not be in attendance at tonight's meeting. He was treated at the hospital and released, and is resting at home. Ms. Clarke indicated that Council was given an updated memo on the preliminary plat for Upper Metro Place. The drawing attached to that memo also relates to Resolutions 29- 98, 30-98 and 31-98 on tonight's agenda., LEGISLATION TABLED RESOLUTION Resolution No. 28-98 - A Resolution Appointing Members to the Planning & Zoning Commission and to the Board of Zoning Appeals. Mr. Reiner moved to take Resolution No. 28-98 from the table. Ms. Hide Pittaluga seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mr. Peterson, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Mr. McCash, yes; Mr. Adamek, yes. Mayor Kranstuber commented that this resolution provides for the appointment of Roger Eastep and Warren Fishman to Planning Commission, and for Amy Salay and Chester Porembski to Board of Zoning Appeals. He stated that he will vote against this resolution, noting that Mr. Eastep and Mr. Fishman are well qualified but he does not support removing the current members from Planning & Zoning Commission. Vote on the resolution - Mr. McCash, no; Ms. Hide Pittaluga, yes; Mr. Adamek, yes; Mayor Kranstuber, no; Mr. Reiner, yes; Mr. Peterson, yes. SECOND READING & PUBLIC HEARING -ORDINANCES Ordinance No. 15-98 - An Ordinance Authorizing the City Manager to Enter into an Agreement with the City of Columbus, Ohio for Prosecution of Dublin Cases in Franklin County Municipal Court, and Declaring an Emergency. Mayor Kranstuber moved to treat this as emergency legislation. Mr. Reiner seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Reiner, yes; Mr. Peterson, yes; Mr. Adamek, yes. Vote on the ordinance -Mayor Kranstuber, yes; Mr. Peterson, yes; Mr. Reiner, yes; Mr. Adamek, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes. Ordinance No. 17-98 - An Ordinance Declaring Improvements to a Certain Parcel of Real Property to be a Public Purpose, Describing the Public Infrastructure Improvements to be Made to Benefit that Parcel, Requiring the Owners Thereof to Make Service Payments in Lieu of Tages, and to Subject that Parcel and Related Parcels to Certain Covenants and Restrictions Enforceable by the City, Providing for Payment of a Portion of Those Service Payments to the Dublin City School District and Establishing a Municipal Public Improvements Tag Increment Equivalent Fund for the Deposit of the Balance of Those Service Payments. (Daimler Project at Frantz Road/SR 161- 1.842 acre Tract at Southwest Corner) Mr. Helwig stated that staff is recommending tabling this ordinance until Apri120 in order to comply with the 30 day notice to the school district. Mayor Kranstuber moved to table this ordinance until April 20. Mr. Reiner seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mr. Peterson, yes; Mr. McCash, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. Adamek, yes. RECORD OF PROCEEDINGS Minutes of Meeting 4YT N E AL BLANK CO.. CORM NO. 10148 Hela March 30,,1998 19 Ordinance No. 18-98 - An Ordinance Accepting the Lowest and Best Bid for Floor Maintenance Services, and Declaring an Emergency. Mr. Helwig stated that this is the lowest and best bid, and staff is recommending this be adopted by emergency. Ms. Hide Pittaluga moved to treat this as emergency legislation. Mr. Peterson seconded the motion. Vote on the motion - Mr. McCash, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. Adamek, yes; Mr. Peterson, yes. Vote on the ordinance - Mr. Adamek, yes; Mr. Peterson, yes; Mr. McCash, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes. Ordinance No. 19-98 - An Ordinance Amending the Annual Appropriations for the Fiscal Year Ending December 31,1998. Ms. Grigsby stated this involves a request for additional funds for commercial plan review and architectural review and for the design of the Rings Road improvements. Vote on the ordinance - Mr. McCash, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. Adamek, yes; Ms. Hide Pittaluga, yes; Mr. Peterson, yes. Ordinance No. 20-98 - An Ordinance Accepting the Lowest and Best Bid for a Utility Van and Related Equipment. Mr. Helwig stated that there is a single bid on this item. Staff is present to respond to any questions. Vote on the ordinance - Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. Peterson, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mr. Adamek, yes. INTRODUCTION & FIItST READING -ORDINANCES Ordinance No. 21-98 - An Ordinance Accepting the Lowest and Best Bid for a Single Azle Dump Truck. Mayor Kranstuber introduced the ordinance. There will be a second reading and public hearing at the Apri120 Council meeting. Ordinance No. 22-98 - An Ordinance Accepting the Lowest and Best Bid for the Emerald Parkway Phase 3 and Phase 4 Landscaping Project, Appropriating Funds Therefor, and Declaring an Emergency. Mayor Kranstuber introduced the ordinance. Mr. Helwig stated that staff is requesting emergency action to take advantage of the spring landscaping season. A memo has been provided by Mr. Kinds. This project is consistent with Council's earlier policy decisions and the bid is well below the estimate. Mr. McCash noted that the City is installing the street trees for this project, and these are ordinarily installed by the developer. Is the City being reimbursed for these costs? Mr. Helwig stated that the City is putting additional trees in Phases One and Two, and some TIF monies are being utilized for this purpose. Mr. McCash noted that all other developers are required to install street trees, and questioned why this developer should be the exception to the policy. Mr. Kinds responded that the TIF agreement did not require the developer to install trees in the City's rights-of--way. Mr. Reiner moved to treat this as emergency legislation. Ms. Hide Pittaluga seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mr. Adamek, yes; Mr. Peterson, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. McCash, yes. Vote on the ordinance -Mayor Kranstuber, yes; Mr. Peterson, yes; Mr. Adamek, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mr. Reiner, yes. Ordinance No. 23-98 - An Ordinance Authorizing the City Manager to Sign an Agreement Between the Ohio Department of Transportation and the City of Dublin, RECORD OF PROCEEDINGS Minutes of Meeting DAYT N LE AL BLANK CO-. CORM NO. 10148 Held March 30, 1998 19 Ohio to Facilitate the Addition of Enhancement Elements to the Widening of the I- 270 Bridge Over the Scioto River in Dublin, Ohio. Mayor Kranstuber introduced the ordinance. Mr. Helwig stated that staff is following through on policy direction from Council to have the I-270 bridge widening project reflect more of Dublin's standards. Mr. Kinds has indicated in the staff report the three items related to Dublin's standards for which reimbursement will be given to the State. The total cost of the additions is approximately $270,000, and this has already been budgeted. There will be a second reading and public hearing at the Apri120 Council meeting. INTRnD><T('TION & PUBLIC HEARING -RESOLUTIONS Resolution No. 29-98 - A Resolution to Appropriate a 0.123 acre, More or Less, Temporary Construction Easement in Property Owned by the Arlington Company, Located on the North Side of Metro Place South, in the City of Dublin, County of Franklin, State of Ohio. Mayor Kranstuber introduced the resolution. Mr.Helwig stated that Resolution Nos. 29, 30 and 31-98 all relate to the TIF funded improvements at Metro Place South and Frantz Road and the median cut to service a left turn at the Millenium. These resolutions declare the City's intent to appropriate the property. These are related to the TIF that was discussed and negotiated regarding the Pizzuti development in Metro Place. Mayor Kranstuber asked for more information about the median cut at Millenium. Mr. Kinds responded that this was included in the Pizzuti traffic study. Much of the traffic going to the Millenium is currently making a u-turn at Metro Place South. Mr. Helwig stated that Ms. Grigsby has confirmed that this was included in the public improvements descriptions for the Pizzuti TIF. Vote on the resolution - Mr. Adamek, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Mr. Peterson, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes. Resolution No. 30-98 - A Resolution to Appropriate a 0.065 Acre, More or Less, Temporary Construction Easement in Property Owned by HPTRI Corporation, Located on the South Side of Metro Place South, in the City of Dublin, County of Franklin, Statc of Ohio. Mayor Kranstuber introduced the resolution. Vote on the resolution - Mr. McCash, yes; Mr. Adamek, yes; Mr. Reiner, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. Peterson, yes. Resolution No. 31-98 - A Resolution to Appropriate a 0.179 Acre, More or Less, Fee Simple Interest, a Combined 0.304 Acre, More or Less, Permanent Bike Path and Utility Easement and a Combined 0.320 Acre, More or Less, Temporary Construction Easement in Property Owned by Metro Center Owners Association, Located on the North and South Sides of Metro Place South and the West Side of Frantz Road, in the City of Dublin, County of Franklin, State of Ohio. Mayor Kranstuber introduced the resolution. Vote on the resolution - Mr. Reiner, yes; Mr. Peterson, yes; Mayor Kranstuber, yes; Mr. Adamek, yes; Ms. Hide Pittaluga, yes; Mr. McCash, yes. Resolution No. 32-98 - A Resolution Authorizing the Regulation of Traffic on Muirfield Drive and Other Roads in Muirfield Village and Waiving Certain Provisions of the Dublin Sign Code During the Annual Memorial Tournament and the Solheim Cup. Mr. Adamek introduced the resolution. Chief Geis stated that this is the standard traffic control legislation done each year to accommodate the Tournament traffic. The resolution also applies to the Solheim Cup in September. RECORD OF PROCEEDINGS Minutes of Meeting DAYT N E AL BLANK CO-. .'-ORM NO. 10148 Held March 30, 1998 19 Vote on the resolution - Mr. Peterson, yes; Ms. Hide Pittaluga, yes; Mr. Reiner, yes; Mr. Adamek, yes; Mr. McCash, yes; Mayor Kranstuber, yes. OTHER Interim Plan for Old Dublin Town Square Mr. Helwig stated that staff has prepared some slides for presentation tonight. The Union 76 site has been acquired and now demolished. In December, the City paved and striped the northern portion of this property to meet the number one priority in Old Dublin which is provision of more public parking. That project was done on a cost sharing basis with the owners of Tucci's Restaurant. Planning staffwas asked to prepare some conceptual work for the corner property. Ms. Clarke explained this is an interim concept, based on the assumption that there will be a long-range redevelopment plan for this site and for the southern gas station that has not yet been acquired. Ms. Newcomb of the Planning division has prepared the plan which calls for development of the area at Bridge Street and High Street. The plan would reorient the parking lot and require access from the existing alleys. There would be no curb cuts on Bridge Street or High Street. The number of parking places would be increased from 29 to 36. For the present, the area nearest the corner would be left as an open lawn. This would afford the opportunity to do some type of community sign board, similar to the concept used by Worthington in its central square. The plan proposed calls for brick pavers to match the existing sidewalk, providing an open gathering space plus added parking. The Farmers Market procured by the Old Dublin Association would be a potential user for this site. To that end, a conditional use application for outdoor sales has been submitted and will~be reviewed by Planning Commission on Thursday. This use has been considered by the Old Dublin Association, the Historical Society, and staff as a good way to draw the public on a regular basis. She noted that one of the infrastructure deficiencies of Old Dublin is the lack of a centralized storm drainage system. The issue is whether this interim plan will be short enough in duration to avoid the additional expense of putting in underground storm drainage, or if that should also be incorporated into the plan. As proposed tonight, the key elements of the plan are: community signage, a grass area, a paved gathering space, and reorientation of the parking lot. Cost estimation of this proposal is $150,000 to $200,000. Mr. Peterson asked if Tucci's was aware of the development of this concept when they contributed 50 percent of the cost of resurfacing the shared parking lot. Mr. Helwig responded that Tucci's was made aware that any future plan of the City for a town center in that area could preempt any other use. Staff believes it will be difficult to create this town center and that the interim plan could exist for quite some time while discussion continues about the final plan. Mr. Peterson added that one objective should be to attract the farmers market shoppers to the other businesses in Old Dublin. Ms. Hide Pittaluga noted that a traffic management plan should be in place for the planned activities; the interim plan should be entirely flexible, allowing staff to discontinue the uses if they pose unforeseen problems; and the plan must be aesthetically pleasing, ensuring that the area is kept clean in the market area. The plan appears to be a useful and healthy application for the site, and will encourage pedestrian traffic in Old Dublin. She supports the plan. Mayor Kranstuber asked if the City will solicit RFP's for the ultimate use of this site. Mr. Helwig responded that staff has not started that process. The court trial for acquisition of the Marathon station is tentatively scheduled in August; staffwants to complete the property acquisition before proceeding further. Mr. Reiner suggested that the plan stipulate a double box pattern for the brickwork in the plaza area. Ms. Clarke agreed to do so. RECORD OF PROCEEDINGS Minutes of Meeting u m rty ounce eetmg age DAYTON LEGAL BLANK CO.. CORM NO. X0148 - I, Held ~9, Moog 19 j Mr. Adamek noted that given the fact that the City has not established a definitive plan for I'' the future for this site, he is concerned with spending $200,000 on an interim plan which will likely be demolished in a few years. Amore prudent action would be to incorporate only the paved area in the back and not to add pavers in view of their cost. Grass could then be planted in areas which have been torn up. Mayor Kranstuber agreed, noting that perhaps the City could perform some of the work to j save money. 'i Ms. Clarke commented that the landscaping in the plan meets the City's screening requirements for a parking area. She believes it may be difficult to establish a lawn in that area. Planting the brick~pavers might be easier than planting grass on that site. Mayor Kranstuber noted that the duration of the plan is the issue. According to the Community Plan, the City ultimately wants development on this site that will bring traffic to downtown. Mr. McCash stated that he shares the concern about spending $200,000 on a short term project. He asked about the purpose of all of the hard surface - is it to accommodate the farmers market, or will the market be set up over the larger Old Dublin area? Ms. Clarke stated that even if this plan is executed and the farmers market is installed in the suggested area, it may later be determined that a linear setup over the entire Old Dublin area is a better approach. Mr. Peterson asked if there is a price breakdown for the project, i.e., what are fixed costs and what are the options? Ms. Clarke suggested bringing back more detailed costs, if Council desires. Mr. Peterson asked if the decision about pavers versus grass would affect the farmers market viability on that site. Ms. Clarke said it would not. Although it has not been discussed with the merchants at this point, the parking lot could be used for that activity. She summarized that the goal of the interim plan is to accommodate a use for this corner that is: aesthetically pleasing, fosters Council's goals, and does this in a cost efficient manner. Ms. Hide Pittaluga suggested having a police officer on duty during the three hours of the farmers market for traffic control assistance. Mayor Kranstuber asked if tonight's focus is on an interim landscape plan or to approve plans for a farmers market as well. Ms. Clarke responded that the interim plan addresses only the grass, the pavers, and the parking. Staff has made the assumption that a farmers market is a good idea, and has submitted a conditional use application in the City's name to the Planning Commission for the market. Mr. McCash asked if the estimate of $200,000 includes monies for drainage improvements. Ms. Clarke responded that the $200,000 figure would include the drainage improvements. Mr. McCash commented that replacing the asphalt with grass may eliminate the need for storm water improvements. Mr. Reiner summarized that Council seems supportive of eliminating the brick area, installing the lawn and proceeding with the rest of the landscaping to meet both the City's code and the understanding with the owner of Tucci's. Ms. Hide Pittaluga agreed. Joan Eggspuehler, Old Dublin Association stated that the business owners in Old Dublin support the enhancement of the corner. It is currently very unsightly. RECORD OF PROCEEDINGS Minutes of Meeting u ~in i y 'ounce ee mg age DAYTON LEGAL BLANK CO. CORM NO. 10148 i Held ~flarrh ~(1 1 g~Q 19 III ~I Mr. Reiner suggested adding additional trees to the plan along the back of the parking lot 'I~ to screen the view of the adjacent veterinarian building on Old Darby Street. Tarry Frimerman, Archi ectural Review Board Chair and resident of Old Dublin, informed Council that the Board has approved the initial landscape plan for the site, as presented tonight. ARB has recommended approval to P&Z of the conditional use of the site for a farmers market. The plan is both consistent with the defined needs of the community and the requirements of the City. Upgrading that corner is essential to encourage any further development in Old Dublin. He urged Council to approve the plan as presented tonight. I Mayor Kranstuber asked Ms. Clarke to bring a revised plan to Council on April 20, incorporating the additional landscaping suggested by Mr. Reiner, and including a cost comparison of brick pavers versus grassland and an estimated cost of a drainage plan. Preliminary Plat -Upper Metro Place: (Applicant: Capital Square Limited, represented by Paul Ghidotti, Daimler Group, 1533 Lake Shore Drive, Columbus, Ohio 43204) Ms. Clarke explained that this is a preliminary plat for 23.704 acres located on the southeast corner of SR 161 and Frantz Road, with an existing zoning of CC (Community Commercial Development). The proposed use is for afive-lot subdivision with office, hotel and restaurant uses, and includes dedication of a new road. The new L-shaped road, Upper Metro Place, will connect Frantz Road with Metro Place North within Metro Center. Ms. Clarke added that of the five new lots, two will lie to the south of the new road and three will lie to the north with I-270/State Route 161 frontage. Ms. Clarke added that the preliminary plat was approved by Planning Commission on March 5 by a 7- 0vote with the following 13 conditions: 1. That the following be indicated on the plat: the proposed uses, lot numbers, new right-of--way and related easements on Frantz Road, the Extended Stay Hotel footprint, and existing significant trees; 2. That the pavement cross section of Upper Metro Place be changed to reflect 36 feet, measured back-to-back of curb; 3. That all access, traffic and parking restrictions be reflected on the plat and the construction plans; 4. That curb cuts for all proposed lots and cross access areas be indicated on the plat, subject to staff approval; 5. That the developer provide documentation that the lots to the south of the new road can be developed in accordance with Code requirements without the need for variances, or that the plat be amended accordingly; 6. That all requirements be met on the design of public roads, private drives, and public and private utilities; 7. That stormwater management meet the requirements of the City Engineer; 8. That a soil and erosion control plan be submitted with the construction plans, and indicate that the controls be maintained during all phases of construction and seeding; 9. That a tree preservation plan, subject to staff approval, be submitted and that tree preservation me~isures be undertaken and maintained during all phases of construction including public and private improvements; 10. That the plan be revised to better protect the trees along the south property line, subject to staff approval; 11. That a street tree plan showing red oaks be submitted, subject to staff approval; 12. That a "gateway" landscape feature be installed on the northeast corner of the site, subject to staff approval; and 13 . That a preliminary plat incorporating all of the changes required above be submitted within two weeks. Ms. Clarke noted that a memo has been provided to Council tonight with an update on all of the conditions and the~ status of implementation. The Planning Commission recommends approval. RECORD OF PROCEEDINGS Minutes of Meeting u m rty ounce eetmg age 9 DAYTON LEGAL BLANK CO.. ="ORM NO. 10148 Held ~j~rrh Z(~ i ooQ 19 'i I Mayor Kranstuber moved to approve the preliminary plat for Upper Metro Place as i III submitted with the conditions of Planning & Zoning Commission. Mr. McCash seconded the motion. Vote on the motion - Mr. Reiner, yes; Mr. Adamek, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Peterson, yes. Standardized Signage Proposal for City-Owned Prop~/Parks Mr. Hahn presented the proposal, explaining that a concept design has been developed for standardized signage for all City buildings and parks. The proposal was presented to the ~ Public Service Committee on March 23. Following that committee's recommendations, revisions were made which have now been incorporated in the artwork distributed tonight. Ms. Hide Pittaluga noted that the committee has reviewed the signage design concept only, and recommends approval of the proposal presented tonight; however, subsequent to approval of the design, sign materials will also be studied and a separate recommendation will be presented to Council. Brief discussion followed. The consensus of Council was to approve the signage proposal as presented tonight and to direct staff to proceed with the study of signage materials, attempting to steer away from metal or commercial-type of materials and leaning toward softer material, such as wood. Council Round Table/Committee Reports Ms. Hide Pittaluga requested that she be excused at this time due to a prior commitment. Mr. Adamek: 1. Presented the report of the Finance Committee, which met Tuesday, March 23, 1998. The committee reviewed the bed tax application from Team Columbus for their annual bike race. The committee had previously requested that staff meet with Team Columbus, the Old Dublin Association and Kiwanis to discuss the possibility of coordinating their events and sharing the day. Results of the discussion indicated that Kiwanis did not favor sharing the day due to logistic concerns. The Committee consequently recommends upholding the decision of last year's Finance Committee to deny bed tax funding for the Team Columbus bike race, and the Committee further discourages Team Columbus from applying for a special event permit for the same day that Kiwanis has designated for their annual frog jump. Ms. Cmgsby clarified that following the Finance Committee's recommendation last year to deny the Team Columbus bed tax application, Council tabled action on the funding pending further discussion. She requested formal Council action at this time. Mayor Kranstuber moved to deny the Team Columbus bed tax application. Mr. Reiner seconded the motion Vote on the motion - Mr. Reiner, yes; Mr. Adamek, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Peterson, yes.. 2. Presented a request on behalf of Ms. Puscarcik, director of Community Relations. He explained that as a result of City staffs discussions with the Old Dublin Association, the Community Relations staff has developed an Old Dublin Promotion Plan. Mr. Adamek noted that there would be no special City funding needed for this event. The plan for "Summer Days in Old Dublin" proposes community activities for Old Dublin on three Saturdays -May 30, June 27 and July 25. Ms. Puskarcik suggests that the City's Community Relations division act as the umbrella organization in the pilot year and hand the promotional packet over to the Old Dublin Association to run in subsequent years. Any expenses the City incurs will come from that division's budget. Ms. Puscarcik seeks Council's RECORD OF PROCEEDINGS Minutes of Meeting u m i y ounce eetmg age DAYTON LEGAL BLANK CO.. CORM NO. 10148 _ I',~'~ Held A~farrh ~ ~ gqg 19 - approval or guidance. i'' Council consensus was that Ms. Puscarcik may proceed with the plan as presented. 3. Reported that the Dublin Scioto Cheerleading Squad won the national competition in Orlando this past weekend. 4. Drew Council's attention to a recent memo from the Planning & Zoning Commission regarding Wyndham Village, Section 6, Phase II. Mr. Adamek commented that some subdivisions have forced homeowners associations, while others do not. Consequently, some subdivision entry features are taken care of by ~i the homeowners association, and others by the City. He suggested that Council ~ review the situation and develop a policy that new subdivisions have required homeowners associations, thereby eliminating the need for the City to maintain subdivision entryways. He further suggested reviewing the development standards for these neighborhoods to ensure that they all have similar standards as to setbacks, fencing, etc. Mr. McCash agreed with the need for development standards for residential neighborhoods. Planning Commission has given direction to staff that any future residential developments should be required to have a homeowners association to maintain the common areas. The request referred to tonight involves a single cul-de-sac of only five or six homes with an interior landscaped island that requires upkeep. Since in this case there is no homeowners association, it makes sense for the City to maintain this particular one. He added that there were several issues referred to the Community Development Committee at the time the Community Plan was being finalized last year. Those issues, one of which was standardized fencing, need to be brought back to Council for discussion. Mr. Adamek moved to refer the study of development standards for residential communities to the Community Development Committee. Mr. Reiner seconded the motion Vote on the motion - Mr. Reiner, yes; Mr. Adamek, yes; Mayor Kranstuber, yes; Mr. McCash, yes. Mr. Peterson, yes. Mr. Reiner noted that a letter was sent from the Dublin Women's Club proposing that they pay for the construction of a stained glass window in the new addition to the Recreation Center. They are seeking Council's support of this offer. Mr. Reiner moved to accept the stained glass window gift for the Rec Center pledged by the Dublin Women's Club. Mr. Adamek seconded the motion. Mayor Kranstuber noted that the architect needs to be made aware of this offer to avoid the cost of revisions at a later date. Vote on the motion - Mr. Reiner, yes; Mr. Adamek, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Peterson, yes. Mr. Peterson: 1. Asked about the status of installation of pavement markers on Avery-Muirfield south of Post. Mr. Helwig responded that installation will begin next week. 2. Brought up the issue of traffic on Wilcox Road. He, Mr. McCash, and Mr. Kendra have had recent discussions with the residents of that area. Currently, the plan for the new intersection at Wilcox and Woerner-Temple is to install alert-turn lane on northbound Wilcox to turn west on Woerner-Temple and alert-turn lane on southbound Wilcox to turn east on Woerner-Temple. Mr. McCash has studied this intersection intensively, including possible plans to de-emphasize the intersection. Mr. Peterson discussed this issue earlier with Mr. Helwig, Ms. Clarke and Mr. Hermann. Mr. Peterson suggests eliminating those two left-turn lanes from that intersection for the following reasons: (1) widening Wilcox to accommodate the lanes will take half of the front yards of those homes located right at the intersection; (2) adding the lane to facilitate the flow will bring more traffic to the area rather than discourage traffic. RECORD OF PROCEEDINGS Minutes of Meeting u m i y ounce eetmg age DAYTON LEGAL BLANK CO.. CORM NO. 10148 Held Tl~arrh '2(1~ i ooQ 19 flll n arlier Council meetin . ~ Mr. Helvv~g commented that this issue had been discussed at a e g He has studied the history and earlier expectations regarding this road. The intent was to retain it as a rural, two-lane road. With the advent of Emerald Parkway as a major north- south over 161 and Rt. 33 and the Avery comdor being upgraded to another major north- south route, the expectations were to leave this residential areawithout anorth-south connector. The City has also been asked to study the possibility of a cut-off south of this intersection, and to eliminate the ability to use Wilcox as a through street. The Southwest i Area Plan included a note about this. ~ j Mr. Helwig added that in view of the expectations of the residents based on past commitments of the City, he proposes that the project be initiated without the left turns. He cautioned that the City Engineer has recommended installation of left turns until such time as Emerald Parkway is extended over 161. But if the need for left turn lanes becomes evident in the future, Council can take further action at that point. Mr. Peterson moved to eliminate the two left turn lanes in the plans for this intersection. Mr. McCash seconded the motion. Vote on the motion - Mr. Reiner, yes; Mr. Adamek, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Peterson, yes. Mr. Kendra noted that in view of this decision, the acquisition of the right-of--way at the Woerner-Temple intersection needs to be reconsidered. Brief discussion followed about whether to proceed with right-of--way acquisition in case the need for the turn lanes is established at a future date. Mayor Kranstuber moved not to proceed with the right-of--way acquisition to accommodate the Wilcox Road turn lanes. Mr. McCash seconded the motion. Vote on the motion - Mr. Reiner, yes; Mr. Adamek, yes; Mayor Kranstuber, yes; Mr. McCash, yes; Mr. Peterson, yes. Mr. McCash commented that he was visiting Wilmington, Delaware this past weekend, wearing a "Definitely Dublin" shirt and he was approached by a restaurant patron who not only knew of Dublin, Oluo but has visited Dublin several times for the Memorial Tournament. He was surprised at the national recognition Dublin now has. Mayor Kranstuber asked that City staff check the Muirfield Drive and DublinshirP Drive area, between Muirfield and the pool, to assess compliance with the required plu:~ting materials. The meeting was adjourned at 9:25 p.m. ayor -Presiding Officer Clerk of Council S:\DATA\COUNCIL\MIN98\MII~i98.M30