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HomeMy WebLinkAboutResolution 39-26RECORD OF RESOLUTIONS BARRETT BROTHERS - DAYTON, OHIO 39-26 Resolution No. Passed. 5 AMENDING THE DUBLIN CITY COUNCIL RULES OF ORDER AND RULES AND REGULATIONS FOR PLANNING & ZONING COMMISSION, ARCHITECTURAL REVIEW BOARD AND BOARD OF ZONING APPEALS WHEREAS, the Administrative Committee reviewed the Rules of Order as part of the annual review process at its September 2, 2026 meeting; and WHEREAS, the review process revealed a desire to align the Rules with current practices and desired outcomes; and WHEREAS, the Administrative Committee also reviewed minor updates to the Rules and Regulations for Planning & Zoning Commission, Architectural Review Board and Board of Zoning Appeals; and WHEREAS, the Administrative Committee brings forward all proposed amendments for Council consideration. NOW, THEREFORE, BE IT RESOLVED BY THE Council of the City of Dublin, State of Ohio, _(y_ of the elected members concurring that: Section 1. The Council Rules of Order are hereby amended as attached in Exhibit A. Section 2. The Rules and Regulations are hereby amended as viewed in Exhibits B, C, and D. Section 3. This Resolution shall be effective upon passage, in accordance with Section 4.04(a) of the Revised Charter. ee Passed this 23 day of Splabe 2026. Mayor — Presiding Officer ATTEST: Clerk/of Coycil COUNCIL RULES OF ORDER 1. DEFINITION OF TERMS 1.01 Ad Hoc Committee – a temporary committee created by Council motion 1.02 Chair – the presiding officer of Council who is the Mayor under the Charter 1.03 Charter – the Revised Charter of Dublin, Ohio effective July 4, 1996, and its amendments, if any; 1.04 Clerk – the Clerk of Council; 1.05 Meeting – any regular meeting, special meeting, or work session of Council; 1.06 Member – a member of Council 1.07 Organizational Meeting – The first regular meeting in January in even numbered years where Council leadership and Committee assignments are determined by Council. 1.08 Quorum – a majority of the members of Council; 1.09 Standing Committee – a permanent committee created by Council resolution, usually composed of three members of Council; 1.10 Virtual – using video and audio to connect online, via livestreaming by means of the internet or other similar electronic technology that provides an opportunity for the meeting participants to both observe and participate in the meeting and be counted towards a quorum; and 1.11 Work Session – a meeting of Council called for the purposes of discussion on prearranged topics and/or training. 2. APPLICATION OF RULES 2.01 Except as otherwise provided by the Revised Charter, the Dublin Codified Ordinances or laws of the State of Ohio, the functioning and proceedings of Council shall be governed by these Council Rules of Order. 2.02 On matters involving parliamentary procedure not provided for in these Council Rules of Order, the Clerk’s latest revised edition of “Robert’s Rules of Order” shall be referenced by the Mayor as persuasive, rather than binding, and the Mayor’s determination shall be final. 2 2.03 The Law Director shall act as parliamentarian and, when applicable, shall interpret “Robert’s Rules of Order” for Council. 2.04 These Rules of Order shall not be altered except by a vote of a majority of all members of Council, and at a regular or special meeting. The proposition to make an amendment shall be in the form of a resolution. These Rules of Order may be suspended, when appropriate, by a majority vote of all Council members. 3. COUNCIL COMMITTEES 3.01 Ad hoc committees may be created by Council to review, study and make recommendations on specific matters. Council shall appoint each ad hoc committee, give it a charge, and establish the time frame within which the committee is to report to Council. When an ad hoc committee has completed its charge, the existence of the committee shall terminate. 3.02 Council, from time to time, may establish new standing committees, assign the functions of standing committees, add, combine, expand, contract or eliminate certain standing committees as it deems necessary for the proper functioning of Council. 3.03 At the Organizational Meeting, Membership and Chairship of each existing standing committee shall be determined by Council, taking into consideration the preferences, willingness, and experience of each Council member. 3.04 The Standing Committees of Council have been established as the Administrative Committee, Community Development Committee, Finance Committee, and Public Services Committee. The topic areas listed below identify the general areas of responsibility for each Committee and guide the assignment and review of matters when committee review is appropriate. A Committee may review matters within its identified areas of responsibility whether or not formally referred by Council. a. The Administrative Committee’s areas of responsibility include matters relating to Council employee hiring and evaluations; City personnel policies, compensation and benefits; board and commission appointments; strategic planning; Council goal setting; information technology; policy process; marketing and 3 communications; and Council procedures and operations including an annual review of these Rules of Order. b. The Community Development Committee’s areas of responsibility include matters relating to economic development, growth management and thoroughfare planning, right-of-way design and Beautify Your Neighborhood Grants. c. The Finance Committee’s areas of responsibility include matters relating to general financial and taxation policy; Hotel/Motel Tax Grants; operating budgets; capital improvement programs; and cost of services. d. The Public Services Committee’s areas of responsibility include matters relating to police, fire and emergency services; transportation and mobility matters; public health and human services; parks and recreation; public utilities, telecommunications and energy; engineering; and public art. City Council may determine and/or the City Manager may recommend to Council the appropriate committee for review of topics/issues not otherwise mentioned in this section. Nothing in this section requires a matter to be reviewed by a Standing Committee before consideration or action by City Council unless such review is otherwise required by these Rules, applicable law, or specifically directed by Council. Council may also refer matters to Standing Committees by motion. 3.05 Council Committees may take action in order to: approve meeting minutes, reach consensus on recommendations to bring forward to Council as a whole, or to adjourn to executive session for an allowable purpose. Public comment is not generally taken at Committee meetings. The Clerk of Council shall provide for the electronic recordings of all ad hoc and standing committee meetings and will prepare and maintain minutes of these meetings as the permanent record of these meetings. 4. COUNCIL MEETINGS 4.01 Regular Meetings: Regular meetings shall be held on the second and fourth Mondays of the month or on such dates as are otherwise approved on the yearly meeting calendar or by a majority vote of City Council. Regular meetings shall be convened in the Council Chambers 4 of the City of Dublin at 7:00 p.m., at an alternate time or alternate public place within the City of Dublin corporate limits, or virtually, if necessary, provided that a public notice shall be posted on the entrance doors of City Hall or on the City’s website 24 hours prior to the meeting time. If Council convenes an executive session before a regular meeting, the meeting start time shall be adjusted accordingly. In the event that a regular meeting date of the Council coincides with a legal holiday, or presents a conflict for a majority of members, Council may establish an alternate date, or cancel the regular meeting. The Clerk shall ensure that any cancellation, alternate date or alternate location is published on the City’s website or other generally accepted medium, as designated by Council. 4.02 The Order of Business of Regular Council Meetings: The Mayor shall commence the meeting at the hour appointed for the meeting. If a meeting is commenced at a physical space, the Mayor must be present in order to preside at the meeting. If the Mayor is not physically present, the Vice-Mayor shall preside at the meeting. If the Vice-Mayor is not physically present, the most senior member of Council shall preside at the meeting. The Chair shall call the meeting to order and direct the Clerk to call roll. If a quorum is present, the meeting shall continue. The order of business in any regular meeting shall be determined by the Mayor to ensure City business is addressed as efficiently as possible. Any regular meeting shall include the following items of business: Call to Order, Roll Call, Executive Session (if necessary), Pledge of Allegiance, Special Presentations/Recognition (if any), Citizen Comments (see Section 7.02), Consent Agenda, Legislation (First and Second Readings of Ordinances and Resolutions as required), Other Business, Staff Comments, Council Reports, Council Roundtable and Adjournment, in any order as deemed appropriate by the Mayor to conduct City business. Upon consensus that a meeting may become unduly lengthy due to the content and/or number of items on an agenda, the Mayor may divide the agenda and defer items to the following regular meeting, or call a special meeting. 4.03 Special Meetings: Special meetings are governed by the Revised Charter, Article III, Section 3.06(b). 4.04 Work Sessions: Work sessions may be held on dates established by Council on the yearly meeting calendar, or on such other dates as may 5 be determined by Council, provided there are topics for discussion on the agenda. Work Sessions shall be convened in the Council Chambers of the City of Dublin at 6:00 p.m., at an alternate time or alternate public place within the City of Dublin corporate limits, or virtually, if necessary, provided that a public notice shall be posted on the entrance doors of City Hall or on the City’s website 24 hours prior to the meeting time. The Clerk shall ensure that any cancellation, alternate date or alternate location is published on the City’s website or other generally accepted medium, as designated by Council. Work Sessions are for the purposes of discussion on prearranged topics and/or training. No action will be taken by the public body during a work session. While the public is welcome to attend and listen during a work session, public comments are not taken. 4.05 Attendance: Members shall be present during all regular and special meetings. Excused absences shall be granted by motion of Council when a member is ill, when the member is in quarantine or otherwise acting pursuant to a health care provider’s recommendation, there is sickness or death in a member’s family, when a member is absent from the City, when job requirements demand immediate attention, or on special leave. If possible, the member shall notify both the Mayor and the Clerk of Council of an absence in advance of the meeting the member will miss. 4.06 The Mayor may determine that any regular or special meeting shall be held virtually. Notice of the means of accessing and viewing the meeting shall be as prescribed by Section 4.01. 4.07 Council’s strong preference is that all members participate in-person at all regular and special meetings when Council is meeting at a physical location. The Mayor may permit a member to participate virtually in the event of an emergency. Members must request virtual participation prior to any meeting that the member would like to participate in virtually. If a member participates virtually, the member must participate in such a manner that the member is visible to the meeting participants, unless technology issues prevent such manner of participation. 4.08 It is Council’s expectation that if a meeting is held virtually, or individual members participate virtually, that technology mechanisms will be in place to ensure the public can observe and hear the meeting and that the instructions for participation in the meeting are detailed on the City’s website. 6 5. COUNCIL MEETING AGENDA 5.01 The Mayor and City Manager shall confer regularly regarding the agenda for Council meetings, after which the Mayor shall determine the agenda. 5.02 Any Council Member may request that a matter of business be placed on the agenda. Such requests must be delivered to the Mayor, City Manager and the Clerk of Council prior to the Clerk advertising the agenda. The Clerk of Council advertises the agenda seven days in advance of the meeting (see Section 6.03). 5.03 It is the responsibility of the Clerk to prepare and deliver the agenda and all supporting documentation under the general supervision and direction of the Mayor and the City Manager. All members of the City organization and members of the public are encouraged to cooperate with the Clerk in making the agenda complete and accurate. While nothing herein will prevent the introduction of new business not listed on the agenda, Council may require additional time to study any item not included on the agenda. 6. NOTICE AND PUBLICATION OF MEETINGS 6.01 Public Notice The Clerk shall cause to be published one time in at least one newspaper of general circulation in the City a statement of the dates, times, and places (whether a physical location or virtual) of the Council meetings regularly scheduled for the calendar year. Said publication shall occur no later than the day preceding the day of the first such regular meeting for the calendar year. The Clerk of Council may use any other medium appropriate for notice of public meetings. 6.02 Public Posting The Clerk shall also post a statement of the dates, times and places (whether a physical location or virtual) of each regular Council meeting for the calendar year at least one week prior to the first regular meeting of the calendar year. 6.03 Agenda Publication 7 The Clerk shall make arrangements to have the agenda for any Council or Committee meeting published on the City’s website. The agenda shall be that agenda which is prepared and published to the website no later than seven days preceding any Council or Committee meeting, or that agenda which is prepared in advance of a special meeting. 6.04 Agenda and Meeting Packets The Clerk shall make available a copy of the agenda for any regular or special meeting to any organization requesting it. The agenda and meeting packet shall be posted on the City website and shall include copies of legislation and all other matters to be considered by Council at the meeting. All agenda packets shall be made available on the City website by 5:00 p.m. five calendar days prior to regular meetings, work sessions and standing committee meetings and as soon as practicable prior to special meetings. Staff will make its best effort to provide presentations prior to the scheduled Council meeting. 7. REQUEST TO SPEAK 7.01 Members’ Right to Speak a. While each member has the right to speak, the member must be recognized by the Mayor. Upon being recognized, the member may proceed. b. No member may filibuster. No member may speak for more than five (5) minutes continuously, except by leave of the Mayor. The decision by the Mayor in this matter is final. Reference to personalities shall be avoided by all speakers. c. A member may speak a second time on any one opportunity to speak. d. The Mayor shall regulate debate in any other manner that she/he deems necessary, provided that the rights of all persons to express their views are respected. e. By a motion duly made, seconded, and passed by a majority of members present, the Council may overrule any limitation of debate by the presiding officer and allow a member to speak for an additional five (5) minutes. 8 7.02 Residents/Interested Parties’ Duties Citizen Comments are remarks limited to items not on the meeting agenda. Any resident or interested party desiring to address the Council is requested to sign-in or make their desire to speak known. Speakers will be recognized by the Mayor to provide their comments at the appropriate time.The speaker shall first state their name and address in an audible tone for the Clerk’s record. The forum is not designed to be a question-and-answer session, therefore speakers should not expect answers or comments from Council or staff during the citizen comment session. Council Meetings are to be a safe place for everyone involved, therefore all speakers are asked to adhere to Expected Meeting Procedures, as follows: • Speakers may only speak once on each issue. • All comments will be limited to 3 minutes. • No clapping, cheering, or holding up of signs. • No swearing, name calling and/or derogatory comments. Not following the Expected Meeting Procedures above may result in the Mayor requesting the speaker’s removal from the meeting. Residents/Interested Parties may also have the opportunity to speak regarding scheduled agenda items as the items are considered by Council. These comments will follow the same process as Citizen Comments noted above. The Mayor may permit any person to participate in the meeting virtually at the Mayor’s discretion. The Mayor may alter the time allowed per speaker at their discretion in order to efficiently conduct City business. Public comment received via the City’s website prior to the day of the meeting will be provided to Council prior to the start of the meeting. Comments electronically received on the day of the meeting or after will be provided to Council after the meeting. 7.03 City Employee The City Manager, in accordance with Section 5.04 of the Charter, shall be afforded the right to participate in discussions but not to vote. The City Manager is responsible for and shall be afforded the opportunity to seek clarity of direction from Council, when needed, to insure a majority consensus on an issue. Any other appointed, administrative level official shall be entitled at all times to speak upon 9 any questions that pertain to their duties, responsibilities and authority. 8. VOTING PROCEDURES 8.01 Every member present, when a question is put, shall vote unless the member has an ethical conflict of interest. Any member requesting permission to abstain may make a brief statement of the reason for making such a request. The question shall then be immediately taken without further debate. 8.02 Voting on all legislation shall be oral and in open Council. No proxy votes are permitted. When the Clerk calls roll, each member shall respond “yes,” “no,” or “abstain.” No other comment is permitted during voting. The order of voting shall rotate in a random manner. 8.03 An affirmative vote of four (4) members shall be necessary to pass any question, unless otherwise provided by the Charter. 8.04 No vote of a member shall be questioned. Any member so desiring may briefly comment upon the vote personally cast after the roll call. The Mayor shall decide upon the propriety of the comments and monitor the length of same. 9. LEGISLATION PROCEDURE 9.01 The introduction, passage and amendment of ordinances and resolutions shall be governed by Article IV of the Charter and these Rules of Order. A consent agenda may be used where minutes and correspondence items and excused absences are organized apart from the rest of the agenda and approved as a group. The Mayor may propose items for the consent agenda as part of his/her duties relative to Section 4.02. Upon request of any Council Member, an item will be removed from the consent agenda and considered under the regular order of business. The introduction, passage and amendment of ordinances and resolutions shall be governed by Article IV of the Charter. 9.02 A member may speak on any legislation; call for questions; and question the City Manager. 9.03 Any member may introduce such legislation as the member deems appropriate. Legislation can be prepared and recommended by the 10 Administration, a Standing Committee of Council, an ad hoc committee of Council, or a City Board or Commission; all such legislation must be introduced by a Council member. 9.04 Any member may ask for verbal or written clarification of any motion. 9.05 Ordinances and resolutions shall be read by title only unless there is an objection from one of the Council members at which time the Council shall meet the requirements of Article 4.03 of the Revised Charter. 9.06 Form of Ordinances/Resolutions a. All ordinances and resolutions shall continue to be written in the same format and style as was in use at the time these rules were enacted by Council. All such legislation shall be assigned according to a system that reflects the sequential order and year, e.g., 01- 97. b. Each ordinance/resolution shall contain not more than one subject, which shall be fully described in the caption in easily understood terms. 9.07 Second Readings/Public Hearings - No motion is required on second readings. After debate has closed, the Mayor shall direct the Clerk to call the roll. 9.08 Motion to Reconsider – Any member who voted on the prevailing side may move a reconsideration of any action of the Council, provided that the motion be made not later than the next regular meeting after such action was taken. A motion to reconsider shall be in order at any time, except when a motion on some other subject is pending. A motion to reconsider being laid upon the table may be taken up and acted upon at any time. No motion to reconsider shall be made more than once on any matter or subject. 9.09 Order of Consideration of Questions – All questions shall be considered in the order in which they are made. 9.10 Motion Made – Additional Proper Motions – When a question is before Council or under debate, or a motion has been made, no other motion shall be proper, except the following and these take precedence according to the order listed: 1. to adjourn 11 2. to postpone until future stated time 3. to request cessation of debate and that a vote be taken 4. to refer to a standing or ad hoc committee 5. to amend the matter under discussion 6. to table action for an indefinite time 9.11 Motion to Take from the Table – Any matter removed from the table shall not be considered or acted upon until the next or a subsequent meeting. 9.12 Call to Order – If any member, in speaking or otherwise, violates the rules of Council, the Chair or any member may call her/him to order and the member so called shall cease speaking until the question of order is decided. 10. MISCELLANEOUS 10.01 Council Courtesies No member shall privately confer while Council is in session with anyone other than a Council colleague, the City Manager, the Clerk, or Law Director. Such discussions as are permitted shall be brief and shall be conducted in the tone and manner so as not to disturb the proceedings. 10.02 Confidentiality a. On matters where public knowledge of same could be detrimental to the City’s position on legal, fiscal, property acquisition, personnel or other matters deemed by Council or the City Manager to require confidentiality, all members shall limit and/or restrict discussion and/or dissemination of the confidential information unless and until Council or the City Manager decides such matters may be discussed publicly. b. No member may speak for the Council as a body unless specifically authorized to do so by Council. 10.03 Council Liaisons to City Boards and Commissions a. Council may assign a member as a liaison to any of the City’s boards and commissions. b. Liaisons are not members of the assigned board or commission and shall not have voting rights, except as otherwise provided by 12 Revised Charter Section 7.03(a), which pertains to the Planning and Zoning Commission. c. The primary role of a liaison is that of facilitator of communications between the board or commission and Council. The liaison shall serve as the designated channel of communication between the board or commission and Council and help identify training and planning opportunities, such as coordinating joint work sessions to address topics of interest. The liaison shall work to ensure that Council is regularly updated on the work of the board or commission. d. Liaisons act as a representative of the full Council and, as such, can only provide guidance that clearly represents the guidance of the full Council. e. Members who serve as liaisons shall not unduly influence any decision of the board or commission including any active cases. The liaison may, however, assist and provide information regarding Council goals, vision, policy and legislative history. f. The liaison should regularly meet with the chair and vice-chair of the board or commission, Planning staff and Legal staff in agenda meetings as the workload requires. However, the liaison should generally not regularly attend board and commission meetings. g. Council shall appoint liaisons at the first regular meeting of Council in each even-numbered year (the organizational meeting). h. If a Council Member's service ends before the expiration of their liaison appointment term, the liaison appointment shall automatically end when the Council Member's service concludes and the vacancy shall be filled at Council’s discretion. 10.04 Council Liaisons to Another Public Entity or An Organization a. Council may assign a member as a liaison to another public entity or an organization. b. Liaisons act as a representative of the full Council and, as such, can only provide guidance that clearly represents the guidance of the full Council. c. The liaison shall serve as the designated channel of communication and facilitate collaboration and coordination between the organization and Council. d. The liaison shall work to ensure that Council is regularly updated on the work of the organization. e. If a Council Member's service ends before the expiration of their liaison appointment term, the liaison appointment shall 13 automatically end when the Council Member's service concludes and the vacancy shall be filled at Council’s discretion. 10.05 Enforcement of Rules The Mayor shall conduct all Council meetings in accordance with these rules and shall preserve order at all meetings, and shall enforce the rules of Council, either by private or public reprimand. 10.06 Violation of Rules If any member, in speaking or otherwise, shall violate any rule of Council, the Mayor shall call the member to order. If such member is speaking when called to order, the member immediately cease speaking unless permitted to explain. The question of order shall be decided without debate, at the Mayor’s discretion. 10.07 Council Expectations Council is committed to fostering a diverse and inclusive environment and expects its members to be committed to the highest ideals, quality service and proper conduct. Council welcomes the involvement of citizens in the decision-making process and welcomes diverse experiences, perspectives and viewpoints. Council respects the rights, dignity and worth of all citizens, public officials, peers, applicants and employees and its members’ actions will reflect these standards. Adopted: Res. 09-96 – 6/9/97 Amended: Res. 87-08 – 1/20/09 Amended: Res. 47-09 – 10/5/09 Amended: Res. 44-11 – 9/12/11 Amended: Res. 66-14 – 8/25/14 Amended: Res. 65-21 – 11/8/21 Amended: Res. 45-22 – 10/27/22 Amended: Res. 38-24 – 08/12/24 Amended: Res. 47-25 – 09/22/25 Amended: Res. 39-26 – 09/28/26 CITY OF DUBLIN PLANNING AND ZONING COMMISSION RULES AND REGULATIONS I. POWERS AND DUTIES OF COMMISSION Detailed information regarding the powers and duties of the Planning and Zoning Commission is contained within the Dublin City Charter §7.02 and §7.03 and the Dublin Codified Ordinances Section 153.232. II. COMMISSION MEMBERS (Dublin City Charter §7.03) A. Membership Detailed information regarding the Planning and Zoning Commission members is contained within the Dublin City Charter §7.02 and §7.03 and the Dublin Codified Ordinances Section 153.232 (A). B. Officers 1. At the first meeting as practicable after Council appointments, the Commission shall elect a Chair and Vice-Chair. Officers shall be entitled to vote and shall each hold office for one (1) year or until a successor is elected. 2. Should the office of Chair or Vice-Chair become vacant, the Commission shall elect a successor from its membership within the next two (2) regular meetings. 3. The Commission may elect an interim officer, if necessary, if both the Chair and Vice-Chair are not available for a meeting. C. Attendance of Members 1. Attendance is a responsibility of each member of the Commission. Regular attendance is expected for all members. Absences totaling more than 20% of meetings within one (1) year may result in a member’s removal from the Commission by City Council. For example, if the Commission meets twice per month, then that would result in four (4) total allowable absences. 2. Each member shall be responsible for notifying the Chair and the Director or designee as soon as possible before any Commission meeting if unable to attend. Dublin Planning and Zoning Commission Rules and Regulations Page 2 of 7 D. Resignation Any member intending to resign prior to the expiration of their term shall notify the Clerk of Council in writing. The resignation of a member of the Commission shall become effective upon filing with the Clerk of Council or upon the date requested by the member. III. MEETINGS A. Public Meetings 1. All those who wish to speak on administrative cases will be sworn in. 2. Any resident or interested party desiring to address the Commission is requested to sign-in or make their desire to speak known. 3. In all administrative hearings, the applicants or the applicants’ representative(s) are entitled to cross-examine all witnesses. Questioning may be limited if, in the judgment of the Chair, the questioning is either irrelevant or inappropriate. 4. All meetings shall be open to the public per O.R.C. §121. The Commission may meet in executive session in accordance with O.R.C. §121.22 (Open Meetings Act). B. Regular Meetings Regular meetings of the Commission shall be held in Council Chambers, City Hall, at 6:30 p.m. on the first and third Thursday of the month or as approved on the yearly meeting calendar unless otherwise specified. When necessary to accomplish the work of the Commission, another meeting may be held at the same place and hour as set forth above. C. Special Meetings Special meetings may be held at any time upon call of the Chair, by a majority of the voting members of the Commission or upon request by City Council with at least a twenty-four (24) hour notice communicated to each member of the Commission. Notice and conduct of all special meetings shall be in accordance with Subsection C herein, the Dublin City Charter, Dublin Codified Ordinances and O.R.C. Chapter 121. D. Quorum Dublin Planning and Zoning Commission Rules and Regulations Page 3 of 7 A majority of the members of the Commission shall constitute a quorum for the transaction of business (four [4] members). E. Parliamentary Procedure: Robert’s Rules of Order, Revised, are to be used as a guide in the governance of this Commission and for all cases not otherwise provided for in these rules. Technical violations of these rules or parliamentary procedure provisions shall not invalidate Commission actions. IV. APPLICATIONS (Dublin Codified Ordinances Sections 152 and 153) Applications shall be submitted to Community Planning and Development in accordance with the Zoning Code and the administrative provisions of Community Planning and Development. To ensure that materials for consideration at an upcoming meeting are available for public review and inspection and are fully reviewed by the staff prior to the public meeting, no additional or supplemental plans, amendments, documentation, or changes to an application shall be accepted less than fifteen (15) calendar days prior to the meeting date. V. AGENDA A. Community Planning and Development shall prepare and distribute an agenda to the Commission and to all applicants prior to the meeting listing all applications pending for the meeting. B. Applications previously postponed may be scheduled first. C. The Chair of the Commission may alter the agenda order at the meeting. D. No new agenda items shall be taken up after 10:30 p.m. VI. APPLICATION MATERIALS AND REPORT OF COMMUNITY PLANNING AND DEVELOPMENT A. Prior to the scheduled meeting Community Planning and Development shall prepare and distribute its Planning Report and other supporting application materials and related documents to the Commission, with a copy for the applicant. A copy shall also be kept on record at the offices of Community Planning and Development for viewing or duplication by the public. B. The Planning Report may include statements from the Law Director’s office, Engineering, Parks and Open Space, the Washington Township Fire Dublin Planning and Zoning Commission Rules and Regulations Page 4 of 7 Department and any other appropriate personnel regarding their opinions, recommendations, and suggested conditions of approval for any particular application. VII. ATTENDANCE OF APPLICANT The applicant or their representative shall attend all meetings at which the case is under consideration. The Commission may postpone, with or without a hearing, an application if the applicant or applicant’s representative is not present when the matter is called at the meeting. VIII. POSTPONEMENT AND WITHDRAWAL Requests to postpone or withdraw a case, together with the reason for the request, shall be made in writing by the applicant to Community Planning and Development prior to the meeting or verbally by the applicant or his/her representative at the meeting. Requests shall require approval by a majority of the Commission members in attendance. A postponed case may be rescheduled for the next available meeting, or at such other time as specified by the Commission, or the next available meeting after the reason for the postponement has been resolved, as determined by Community Planning and Development. IX. MEETING PROCEDURE A. The Chair calls the meeting to order and introduces administrative items (roll call, Pledge of Allegiance, and other administrative items), gives a brief overview of the meeting procedure, and makes any other comments necessary to the appropriate conduct of the meeting. B. The applicants and/or their representative(s) have the opportunity to present their case and shall also be available to answer questions. A time limit may be established at the discretion of the Chair. C. As necessary, Community Planning and Development presents an overview of the application and states its recommendation. The presentation will generally include such items as the relationship of the application to the Community Plan, visual representations of the site, and other supporting material and information. The recommendation of Community Planning and Development is for the information of the Commission only and is not binding on the action of the Planning and Zoning Commission. D. The Commission may request additional clarification or ask questions regarding any aspect of the presentation by Community Planning and Development and/or the applicant. Dublin Planning and Zoning Commission Rules and Regulations Page 5 of 7 E. Interested citizens may make comments to the Commission. All persons presenting evidence or speaking before the Commission shall identify themselves by name and address. There will be a three (3) minute limit for each citizen comment. The Chair may request that interested citizens keep their comments brief and limit their comments to information that has not been provided by other citizens, in order to facilitate an efficient meeting. The Commission may permit applicants or their representatives the opportunity to respond to any issues raised before the Commission by the staff or the public. F. The Chair shall then close the public comment portion of the meeting and the Commission shall begin its deliberation of the matter. The Commission may request any additional information or comment from staff, applicant, or the public. G. The Commission votes, by roll call. H. The Chair announces the result of the vote and directs the official recording of the decision, together with the reasons for the decision, if not included within the Commission’s motion. I. Community Planning and Development shall report the actions of the Planning and Zoning Commission to Council as soon as practicable. X. RECONSIDERATION A. All actions by the Commission shall be final subject to the provisions of this section. Actions may be reconsidered by the Commission upon its own motion or for good cause shown. B. Any member who voted on the prevailing side of a motion may move to reconsider any action of the Commission, provided that such motion must be made no later than the second regular meeting after the original action from which reconsideration is being requested. Only one motion to reconsider shall be made upon any application. C. Reconsideration shall be granted by a majority vote of the members in attendance after a determination that there are new facts or a change in circumstances from the original decision. The reasons for granting reconsideration shall be included within the Commission’s decision. XI. EX-PARTE CONTACT A. The Commission members should avoid ex-parte contact with the applicant or their representative(s) on an application on file with Community Planning and Development. If any contact is made by an applicant, the member should refer Dublin Planning and Zoning Commission Rules and Regulations Page 6 of 7 the applicant to Community Planning and Development. If material is received, Community Planning and Development should be notified to ensure that all of the members have received the same information. B. Commission members should disclose any substantive discussions with resident(s) and/or the general public regarding a pending application at the next public meeting. This should include all relevant information provided by the resident(s) and/or general public in order to ensure that all Commission members are considering the same information, prior to rendering a decision. XII. CONFLICT OF INTEREST (Dublin City Charter §10.01) A. Any member of the Commission who feels that they have a conflict of interest on any matter that is on the Commission agenda, shall voluntarily excuse him/herself and refrain from discussions on that application. Commission members are encouraged to seek advice from the City Law Director as may be necessary to determine whether a conflict of interest may exist. B. Conflict of Interest Procedure: Once it is determined that a conflict of interest exists, the following procedure shall be used: 1. After being recognized by the Chair, the member will note he/she will not be participating or voting on the application due to a conflict of interest. The member may state his/her reason why a conflict of interest exists. 2. The member shall then be excused by the Chair and leave the room. Once the matter is concluded, the member may rejoin the meeting. XIII. DISTRIBUTION OF RULES Upon request, a copy of these rules shall be provided to anyone. Copies of these rules will also be made available at the meeting. A summary of the descriptions of the various types of proceedings conducted before the Commission will also be available at each meeting. XIV. SUSPENSION OF RULES The Commission, by affirmative vote of a majority of the members in attendance, shall have the authority to suspend or modify its rules and regulations at the meeting for good cause. Further, failure to comply with any of the rules and regulations set forth herein, or technical procedural deficiencies does not invalidate actions taken by this Commission. Dublin Planning and Zoning Commission Rules and Regulations Page 7 of 7 Amended by Planning and Zoning Commission June 11, 2009. Amended and adopted by Council January 11, 2010. Amended and adopted by City Council October 23, 2023. Amended and adopted by City Council September 28, 2026. CITY OF DUBLIN ARCHITECTURAL REVIEW BOARD RULES AND REGULATIONS I. PURPOSE A. The purpose of the Board shall be to promote the educational, cultural and economic well being of the community through the preservation and maintenance of the Historic District and historic sites as landmarks and tangible reminders of early architecture in Dublin; and to prevent the deterioration of the District and historic sites. B. The purposes of the Board shall be accomplished through the review of construction, alteration, maintenance and demolition within the District and individual sites subject to Architectural Review Board review; to preserve their architectural features and characteristics; to make recommendations as to land use within the District and historic sites; to restore and maintain their basic character together with other uses appropriate to the District or an historic site’s unique nature; and to recommend legislation designed to promote these purposes. II. POWERS AND DUTIES OF BOARD 1. Detailed information regarding the powers and duties of the Architectural Review Board is contained within the Dublin Codified Ordinances §153.175. III. BOARD MEMBERS A. Membership 1. Membership is determined by Dublin City Council as outlined in the Dublin City Charter in §7.01 and §7.02 and Dublin Codified Ordinances §153.173. B. Officers 1. At the first meeting as practicable after Council appointments, the Board shall elect a Chair and Vice-Chair. Officers shall be entitled to vote and shall each hold office for one year or until a successor is elected. 2. Should the office of Chair or Vice-Chair become vacant, the Board shall elect a successor from its membership within the next two regular meetings. 3. The Board may elect an interim officer, if necessary, if both the Chair and Vice-Chair are not available for a meeting. C. Attendance of Members 1. Attendance is a responsibility of each member of the Board. Regular attendance is encouraged for all members. Absences totaling more than 20% of meetings within one (1) year may result in a member’s removal Dublin Architectural Review Board Rules and Regulations Page 2 of 6 from the Board by City Council. For example, if the Board meets once per month, then that would result in two (2) total allowable absences. 2. Each member shall be responsible for notifying the Chair and the Director or designee as soon as possible before any Board meeting if unable to attend. D. Resignation Any member intending to resign prior to the expiration of their term shall notify the Clerk of Council in writing. The resignation of a member of the Board shall become effective upon filing with the Clerk of Council or upon the date requested by the member. IV. MEETINGS A. Public Meetings 1. All those who wish to speak on cases will be sworn in. Any resident or interested party desiring to address the Board is requested to sign-in or make their desire to speak known. 2. In all administrative hearings, the applicants or the applicants’ representative(s) are entitled to cross-examine all witnesses. Questioning may be limited if, in the judgment of the Chair, the questioning is either irrelevant or inappropriate. 3. All meetings shall be open to the public per O.R.C. §121. The Board may meet in executive session in accordance with O.R.C. §121.22 (Open Meetings Act). B. Regular Meetings 1. Regular meetings of the Board shall be held in Council Chambers, Municipal Building, at 6:30 p.m. on the fourth Wednesday of the month or as approved on the yearly meeting calendar unless otherwise specified. 2. Whenever there is no business for the Board, Community Planning and Development may dispense with a regular meeting by giving notice to all the members not less than 24 hours prior to the time set for the meeting. C. Special Meetings Special meetings may be held at any time upon call of the Chair, by a majority of the voting members of the Board or upon request by City Council with at least a 24-hour notice communicated to each member of the Board. Notice and conduct of all special meetings shall be in accordance with Subsection C herein, the Dublin City Charter, Dublin Codified Ordinances and O.R.C. Chapter 121. D. Quorum Dublin Architectural Review Board Rules and Regulations Page 3 of 6 A majority of the members of the Board shall constitute a quorum for the transaction of business. E. Parliamentary Procedure: Robert’s Rules of Order, Revised, are to be used as a guide in the governance of this Board and for all cases not otherwise provided for in these rules. Technical violations of these rules or parliamentary procedure provisions shall not invalidate Board actions. V. APPLICATIONS (Dublin Codified Ordinances Chapter 153) A. Applications shall be submitted to Community Planning and Development in accordance with the Dublin Zoning Code and the administrative provisions of Community Planning and Development. B. To ensure that materials for consideration at an upcoming meeting are available for public review and inspection and are fully reviewed by the staff prior to the public meeting, no additional or supplemental plans, amendments, documentation, or changes to an application shall be accepted less than 15 calendar days prior to the meeting date or as otherwise specified. VI. AGENDA A. Community Planning and Development shall prepare and distribute an agenda to the Board and all applicants prior to the meeting listing all applications pending for the meeting. B. Applications previously postponed may be scheduled first. C. The Chair of the Board may alter the agenda order at the meeting. D. No new agenda items shall be taken up after 10:30 p.m. VII. APPLICATION MATERIALS AND REPORT OF LAND USE AND LONG RANGE PLANNING A. Prior to the scheduled meeting, Community Planning and Development shall prepare and distribute its Planning Report and other supporting application materials and related documents to the Board, with a copy for the applicant. A copy shall also be kept on record at the offices of Community Planning and Development for viewing or duplication by the public. B. The Planning Report may include statements from the Law Director’s office, Engineering, Parks and Open Space, the Washington Township Fire Department and any other appropriate personnel regarding their opinions, recommendations, and suggested conditions of approval for any particular application. Dublin Architectural Review Board Rules and Regulations Page 4 of 6 VIII. ATTENDANCE OF APPLICANT The applicant or their representative shall attend all meetings at which the case is under consideration. The Board may postpone, with or without a hearing, an application if the applicant or applicant’s representative is not present when the matter is called at the meeting. IX. POSTPONEMENT AND WITHDRAWAL Requests to postpone or withdraw a case, together with the reason for the request, shall be made in writing by the applicant to Community Planning and Development prior to the meeting or verbally by the applicant or his/her representative at the meeting. Requests shall require approval by a majority of the Board members in attendance. A postponed case may be rescheduled for the next available meeting, or at such other time as specified by the Board, or the next available meeting after the reason for the postponement has been resolved, as determined by Community Planning and Development. X. MEETING PROCEDURE A. The Chair calls the meeting to order and introduces administrative items (roll call and other administrative items), gives a brief overview of the meeting procedure, and makes any other comments necessary to the appropriate conduct of the meeting. B. As directed by the Board, Community Planning and Development presents an overview of the application and states its recommendation. The presentation will generally include such items as the relationship of the application to the Historic Dublin Design Guidelines, visual representations of the site, and other supporting material and information. The recommendation of Community Planning and Development is for information only and is not binding on the action of the Architectural Review Board. C. The applicants and/or their representative(s) have the opportunity to clarify their case and shall also be available to answer questions. A time limit may be established at the discretion of the Chair. D. Interested citizens may make comments to the Board. All persons presenting evidence or speaking before the Board shall identify themselves by name and address. There will be a three (3) minute limit for each citizen. The Chair may request that interested citizens keep their comments brief and limit their comments to information that has not been provided by other citizens in order to facilitate an efficient meeting. The Board may permit applicants or their representatives the opportunity to respond to any issues raised before the Board, by the staff, or the public. E. The Chair shall then close the public comment portion of the meeting and the Board shall begin its deliberation of the matter. The Board may request any additional information or comment from the staff, applicant, or the public. Dublin Architectural Review Board Rules and Regulations Page 5 of 6 R. The Board votes, by roll call. G. The Chair announces the result of the vote and directs the official recording of the decision, together with the reasons for the decision, if not included within the Board’s motion. H. Community Planning and Development shall report the actions of the Architectural Review Board to Council as soon as practicable. XI. RECONSIDERATION A. All actions by the Board shall be final, subject to the provisions of this section. Actions may be reconsidered by the Board upon its own motion or for good cause shown. B. Any member who voted on the prevailing side of a motion may move to reconsider any action of the Board, provided that such motion must be made no later than the second regular meeting after the original action from which reconsideration is being requested. Only one motion to reconsider shall be made upon any application. C. Reconsideration shall be granted by a majority vote of the members in attendance after a determination that there are new facts or a change in circumstances from the original decision. The reasons for granting reconsideration shall be included within the Board’s decision. XII. EX-PARTE CONTACT A. The Board members should avoid ex-parte contact with any applicant or their representative(s) on an application on file with Community Planning and Development. If any Board member is contacted by an applicant, the member should refer the applicant to Community Planning and Development. If mailed material is received, Community Planning and Development should be notified to ensure that all of the members have received the same information. B. Board members should disclose any substantive discussions with resident(s) and/or the general public regarding a pending application at the next public meeting. This should include all relevant information provided by the resident(s) and/or general public in order to ensure that all Board members are considering the same information, prior to rendering a decision. XIII. CONFLICT OF INTEREST (Dublin City Charter §10.01) A. Any member of the Board who feels that they have a conflict of interest on any matter that is on the Board agenda, shall voluntarily excuse him/herself and refrain from discussions on that application. Board members are encouraged to seek advice from the City Law Director as may be necessary to determine whether a conflict of interest may exist. Dublin Architectural Review Board Rules and Regulations Page 6 of 6 B. Conflict of Interest Procedure: Once it is determined that a conflict of interest exists, the following procedure shall be used: 1. After being recognized by the Chair, the member will note he/she will not be participating or voting on the application due to a conflict of interest. The member may state his/her reason why a conflict of interest exists. 2. The member shall then be excused by the Chair and leave the room. Once the matter is concluded, the member may rejoin the meeting. XIV. DISTRIBUTION OF RULES Upon request, a copy of these rules shall be provided to anyone. Copies of these rules will also be made available at the meeting. A summary of the descriptions of the various types of proceedings conducted before the Board will also be available at each meeting. XV. SUSPENSION OF RULES The Board, by affirmative vote of a majority of the members in attendance, shall have the authority to suspend or modify its rules of procedure and guidelines at the meeting for good cause. Further, failure to comply with any of the rules and regulations set forth herein, or technical procedural deficiencies does not invalidate actions taken by this Board. Passed by the Architectural Review Board on August 26, 2009 Amended and adopted by City Council on January 11, 2010 Amended and adopted by City Council on October 23, 2023 Amended and adopted by City Council on September 28, 2026 RULES AND REGULATIONS DUBLIN BOARD OF ZONING APPEALS DUBLIN, OHIO I. POWERS AND DUTIES OF BOARD Detailed information regarding the powers and duties of the Board of Zoning Appeals is contained within the Dublin City Charter §7.02 and §7.04 and the Dublin Codified Ordinances §153.231. II. BOARD MEMBERS A. Membership 1. The Board shall have five (5) members appointed by City Council. 2. The term of a Board member shall be three (3) years unless otherwise specified by City Council. B. Officers 1. At the first meeting as practicable after Council appointments, the Commission shall elect a Chair and Vice-Chair. Officers shall be entitled to vote and shall each hold office for one (1) year or until a successor is elected. 2. Should the office of chairperson or vice-chairperson become vacant, the Board shall elect a successor from its membership within the next two regular meetings. 3. The Board may elect an interim officer, if necessary, if both the Chair and Vice-Chair are not available for a meeting. C. Attendance of Members 1. Attendance is a responsibility of each member of the Board. Regular attendance is encouraged for all members. Absences totaling more than 20% of meetings within one (1) year may result in a member’s removal from the Board by City Council. For example, if the Board meets once per month, then that would result in two (2) total allowable absences. 2. Each member shall be responsible for notifying the Chair and the Director or designee as soon as possible before any Board meeting if unable to attend. D. Resignation Any member intending to resign prior to the expiration of their term shall notify the Clerk of Council in writing. The resignation of a member of the Board shall become effective upon filing with the Clerk of Council or upon the date requested by the member. III. MEETINGS A. Public Meetings 1. All those who wish to speak on administrative cases will be sworn in. Any resident or interested party desiring to address the Board is requested to sign-in or make their desire to speak known. 2. In all administrative hearings, the applicants or the applicants’ representative(s) are entitled to cross-examine all witnesses. Questioning may be limited if, in the judgment of the Chair, the question is either irrelevant or inappropriate. 3. All meeting shall be open to the public per O.R.C. §121. The Commission may meet in executive session in accordance with O.R.C. §121.22 (Open Meetings Act). B. Regular Meetings 1. Regular meetings of the Board shall be held in Council Chambers, City Hall, at 6:30 p.m. on the fourth Thursday of the month or as approved on the yearly meeting calendar unless otherwise specified. When necessary to accomplish the work of the Board, another meeting may be held at the same place and hour as set forth above. 2. Whenever there is no business for the BZA, the Chairperson may dispense with a regular meeting by giving notice to all the members not less than 24 hours prior to the time set for the meeting. C. Special Meetings Special meetings may be held at any time upon call of the Chair, by a majority of the voting members of the Board or upon request by City Council with at least a twenty-four (24) hour notice communicated to each member of the Board. Notice and conduct of all special meetings shall be in accordance with Subsection C herein, the Dublin City Charter, Dublin Codified Ordinances and O.R.C. Chapter 121. D. Quorum A majority of the members of the Board shall constitute a quorum for the transaction of business (three [3] members). E. Parliamentary Procedure: Robert’s Rules of Order, Revised, are to be used as a guide in the governance of this Board and for all cases not otherwise provided for in these rules. Technical violations of these rules or parliamentary procedure provisions shall not invalidate Board actions. IV. APPLICATIONS (Dublin Codified Ordinances Sections 152 and 153) A. Applications shall be submitted to Community Planning and Development in accordance with the Zoning Code and the administrative provisions of Community Planning and Development. B. To ensure that materials for consideration at an upcoming meeting are available for public review and inspection and are fully reviewed by the City prior to the public meeting, no additional or supplemental plans, amendments, documentation, or changes to an application shall be accepted less than fifteen (15) calendar days prior to the meeting date. V. AGENDA A. Community Planning and Development shall prepare and distribute an agenda to the Board prior to the meeting listing all applications pending for the meeting to all applicants. B. Applications previously postponed may be scheduled first. C. The Chair of the Board may alter the agenda order at the meeting. D. No new agenda items shall be taken up after 10:30 p.m. VI. APPLICATION MATERIALS AND REPORT OF COMMUNITY PLANNING AND DEVELOPMENT A. Prior to the scheduled meeting Community Planning and Development shall prepare and distribute its Planning Report and other supporting application materials and related documents to the Board, with a copy for the applicant. A copy shall also be kept on record at the offices of Community Planning and Development for viewing or duplication by the public. B. The Planning Report may include statements from the Law Director’s office, Engineering, Parks and Open Space, the Washington Township Fire Department and any other appropriate personnel regarding their opinions, recommendations, and suggested conditions of approval for any particular application. C. An application for a hearing before the Board of Zoning Appeals of a variance to the Building Code or Stream Corridor Protection Zone shall be submitted to the Planning Division on the required application deadlines established by City Council. The applicant shall supply such information, documents, drawings, photographs, and other material to rebut any decision made by the City of Dublin. VII. ATTENDANCE OF APPLICANT The applicant or their representative shall attend all meetings at which the case is under consideration. The Board may postpone, with or without a hearing, an application if the applicant or applicant’s representative is not present when the matter is called at the meeting. VIII. POSTPONEMENT AND WITHDRAWAL Requests to postpone or withdraw a case, together with the reason for the request, shall be made in writing by the applicant to Community Planning and Development prior to the meeting or verbally by the applicant or his/her representative at the meeting. Requests may require approval by a majority of the Board members in attendance. A postponed case may be rescheduled for the next available meeting, or at such other time as specified by the Board, or the next available meeting after the reason for the postponement has been resolved, as determined by Community Planning and Development. IX. MEETING PROCEDURE A. The Chair calls the meeting to order and introduces administrative items (roll call and other administrative items), gives a brief overview of the meeting procedure, and makes any other comments necessary to the appropriate conduct of the meeting. B. As necessary, Land Use and Long Range Planning presents an overview of the application and states its recommendation. The presentation will generally include visual representations of the site and other supporting material and information. The recommendation of Community Planning and Development is for the information of the Board only and is not binding on the action of the Board of Zoning Appeals. C. Applicants/appellants and/or their representative(s) have the opportunity to present clarification of their case and shall also be available to answer questions. D. Interested citizens may make comments to the Board. All persons presenting evidence or speaking before the Board shall identify themselves by name and address. There will be a three (3) minute limit for each citizen comment. The Chair has the authority to limit thenumber of persons making comments on any case or limit the number of times a single person may speak. The Board may permit applicants or their representatives the opportunity to respond to any issues raised before the Board by the City or the public. E. The Chairperson shall then close the public comment portion of the meeting and the Board shall begin its deliberation of the matter. The Board may request any additional information or comment from the City, applicant, or the public. F. The Board votes, by roll call. G. The Chair announces the result of the vote and directs the official recording of the decision, together with the reasons for the decision, if not included within the Board’s motion. H. Community Planning and Development shall report the actions of the Board of Zoning Appeals to Council as soon as practicable. X. RECONSIDERATION A. All actions by the Board shall be final subject to the provisions of this section. Actions may be reconsidered by the Board upon it own motion or for good cause shown. B. Any member who voted on the prevailing side of a motion may move to reconsider any action of the Board, provided that such motion must be made no later than the next regular meeting after the original action from which reconsideration is being requested was taken. Only one motion to reconsider shall be made upon any application. C. Reconsideration shall be granted by a majority vote of the members in attendance after a determination that there are new facts or a change in circumstances from the original decision. The reasons for granting reconsideration shall be included within the Board’s decision. XI. EX-PARTE CONTACT A. The Board members should avoid ex-parte contact with any interested party on an application on-file with Community Planning and Development. Members should not engage in conversations with interested parties or with each other except for that which takes place at a scheduled Board of Zoning Appeals meeting. This also applies to other contacts, such as phone calls, chance meetings, or other occasions. If any contact is made by an applicant, the member should refer the applicant to Community Planning and Development. If mailed material is received, Community Planning and Development should be notified to ensure that all of the members have received the same information.. B. The Board member should report any attempted contact at the meeting and may refuse to participate in the deliberation and decision of the case. XII. CONFLICT OF INTEREST (Dublin City Charter §10.01) A. Any member of the Board who feels that they have a conflict of interest on any matter that is on the Board agenda, shall voluntarily excuse themselves and refrain from discussions on that application. Board members are encouraged to seek advice from the City Law Director as may be necessary to determine whether a conflict of interest may exist. B. Conflict of Interest Procedure: Once it is determined that a conflict of interest exists, the following procedure shall be used: 1. After being recognized by the Chair, the member will note he/she will not be participating or voting on the application due to a conflict of interest. The member may state his/her why a conflict of interest exists. 2. The member shall then be excused by the Chair and leave the room. Once the matter is concluded, the member may rejoin the meeting. XIII. DISTRIBUTION OF RULES Upon request, a copy of these rules shall be provided to anyone. Copies of these rules will also be made available at the meeting. A summary of the descriptions of the various types of proceedings conducted before the Board will also be available at each meeting. XIV. SUSPENSION OF RULES The Board, by affirmative vote of a majority of the members in attendance, shall have the authority to suspend or modify its rules and regulations at the meeting for good cause. Further, failure to comply with any of the rules and regulations set forth herein, or technical procedural deficiencies does not invalidate actions taken by this Board. Passed by the Board of Zoning Appeals on August 27, 2009 Amended and adopted by City Council on January 11, 2010 Amended and adopted by City Council on October 23, 2023 Amended and adopted by City Council on September 28, 2026