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Home My WebLink AboutResolution 42-26RECORD OF RESOLUTIONS BARRETT BROTHERS - DAYTON, OHIO Form 6301 Resolution No. 42-26 Passed. ‘. ACCEPTING THE LOWEST AND BEST BID FOR THE ANNUAL STORMWATER MANAGEMENT BASIN MAINTENANCE PROGRAM 2026 PROJECT | | | | | | | (25-024-CIP) WHEREAS, formal advertising and competitive bidding procedures have been conducted, pursuant to Section 8.04 of the Revised Dublin Charter and Chapter 37 of the Dublin Code, for the Annual Stormwater Management Basin | Maintenance Program 2026 Project, 25-024-CIP; and WHEREAS, Council has determined that the bid submitted by V3 Construction Group, Ltd on September 11, 2026, constitutes the lowest and best bid. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, ly of the elected members concurring, that: Section 1. The bid submitted by V3 Construction Group, Ltd in the total amount of $558,670.00 is hereby accepted. | Section 2. The City Manager is hereby authorized to enter into a contract with | V3 Construction Group, Ltd for the performance and completion of the Annual | Stormwater Management Basin Maintenance Program 2026 Project, 25-024-CIP, pursuant to the Advertisement, Proposal and Contract Documents for said Project | on file in the office of the City Engineer. Section 3. This Council further hereby authorizes and directs the City Manager, the Director of Law, the Director of Finance, the Clerk of Council, or other appropriate officers of the City to prepare and sign all other agreements and instruments and to take any other actions as may be necessary to implement this Resolution and complete the work for this Project. Section 4. This Resolution shall take effect upon passage in accordance with Section 4.04(a) of the Revised Dublin Charter. Passed this 28‘ day of September, 2026. i 4 D—~ \ Mayor - Presiding Officer A Liked yr (/ ATTEST: Clerk of Coyincil To: Members of Dublin City Council From: Megan D. O’Callaghan, P.E., City Manager Date: September 22, 2026 Initiated By: Michael E. Barker, Deputy City Manager Jeremy V. Hoyt, P.E., Director of Engineering/City Engineer Michael B. Hendershot, P.E., Director of Utilities and Stormwater Management Re: Resolution 42-26 – Accepting the Lowest and Best Bid for the Annual Stormwater Management Basin Maintenance Program 2026 Project, 25-024-CIP Background The Annual Stormwater Management Basin Maintenance Program (Program), as defined in the 2026-2030 Capital Improvements Program (CIP), provides for the maintenance of City of Dublin (City)-owned and maintained stormwater management basins, as identified in the Stormwater Master Plan. Maintenance activities include basin dredging and other necessary repairs to ensure continued functionality of the stormwater management system. Project locations are determined based on stormwater management basin inspections. These improvements preserve basin storage capacity, maintain effective stormwater control, and reduce the risk of localized flooding. The Program also supports the City’s compliance with National Pollutant Discharge Elimination System (NPDES) Phase II requirements by ensuring the stormwater management system remains in proper working condition and continues to support overall water quality objectives. The Annual Stormwater Management Basin Maintenance Program 2026 Project (Project) was identified as part of the Program and includes improvements to two (2) dry detention basins at the following locations and as shown on the Location Maps at the end of this memo: • City reserve area in the Riverside Woods neighborhood • 4410 May Apple Court within the City drainage easement in the Woodlands neighborhood The Project includes regrading, installation of storm sewer, placement of rock with underdrain, installation of an outlet control structure, and construction of a berm and emergency spillway to improve basin functionality and performance. Summary On September 11, 2026, one (1) bid was received and publicly opened for the Project. The 2026 budgeted funds for this Project in the 2026-2030 Capital Improvements Program (CIP) are $500,000 from account SW26M02, Annual Stormwater Management Basin Maintenance Program. The engineer’s estimate for this Project is $465,960. V3 Construction Group, Ltd submitted the lowest and best bid of $558,670.00, which is 19.9% above the engineer’s estimate. Staff has reviewed all bids, and a summary of the bids received is listed below. Office of the City Manager 5555 Perimeter Drive • Dublin, OH 43017 Phone: 614.410.4400 Memo Accepting the Lowest and Best Bid for the Annual Stormwater Management Basin Maintenance Program 2026 Project, 25-024-CIP September 22, 2026 Page 2 of 4 Bidder Bid as Read Bid as Read Responsive? Over (+) or Under (-) Engineer’s Estimate V3 Construction Group, Ltd $558,670.00 +19.9% Yes Upon review of the bid, staff determined that the unit prices for mobilization and excavation (hauled offsite) were significantly higher than estimated. Staff believes these increases are largely attributable to rising fuel costs and the resulting impacts on equipment operation. In addition, the unit prices for the outlet control structures were notably higher than anticipated due to the specialized nature of these structures and the complexity of the installation. Based on these market conditions and project specific factors, staff believes the submitted bid accurately reflects current construction costs and does not anticipate that re-bidding the Project would result in more favorable pricing. Staff anticipates being able to cover the additional Project cost using unencumbered funds from the Capital Improvements Tax Fund. The Project is expected to commence upon this bid acceptance and subsequent contract execution, and is scheduled to be completed by May 2027. The typical and customary communication methods will be used to convey construction information with the residents and impacted property owners throughout the duration of this Project. The City will assign a designated Engineering Project Inspector to the Project to provide coordination, answer questions, and manage access needs for adjacent residences throughout construction. Recommendation Staff has thoroughly reviewed the bid submitted by V3 Construction Group, Ltd. Previous experience with V3 Construction Group, Ltd has been favorable, including the recent Park Place Stormwater Basin Improvements Project and Waterways Maintenance Program 2025 Project. Staff is confident V3 Construction Group, Ltd has the capacity, capability and experience to perform well on this Project. Staff recommends Council approve this Resolution accepting as lowest and best the bid of V3 Construction Group, Ltd in the amount of $558,670.00 and authorizing the City Manager to enter into a contract with V3 Construction Group, Ltd for this Project. Accepting the Lowest and Best Bid for the Annual Stormwater Management Basin Maintenance Program 2026 Project, 25-024-CIP September 22, 2026 Page 3 of 4 Location Map Accepting the Lowest and Best Bid for the Annual Stormwater Management Basin Maintenance Program 2026 Project, 25-024-CIP September 22, 2026 Page 4 of 4 Location Map