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Home My WebLink AboutResolution 35-26RECORD OF RESOLUTIONS BARRETT BROTHERS - DAYTON, OHIO. Form 6301 Resolution No.35-26 Passed. DECLARING CERTAIN CITY-OWNED PROPERTY AS SURPLUS AND AUTHORIZING THE CITY MANAGER TO DISPOSE OF SAID PROPERTY IN ACCORDANCE WITH SECTION 37.07 OF THE DUBLIN CODIFIED ORDINANCES | WHEREAS, the City of Dublin possesses certain vehicle and equipment assets used | in the performance of its daily operations; and | WHEREAS, these vehicle and equipment assets have reached the end of their | useful life for City purposes; and WHEREAS, it has been determined that the City should maximize the return on investment by selling these assets; and WHEREAS, the City has chosen GovDeals as the vendor to implement an internet auction; and WHEREAS, the City may elect to use the trade-in for credit option for certain assets as stipulated in Article 37.07 of the Dublin Codified Ordinances provided that trade-in value is established separately from the purchase price of the replacement property, and can be verified to represent fair market value for the traded property. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, ] of its elected members concurring, that: Section 1. The City Manager is hereby authorized to dispose of personal property, vehicle and equipment assets that have been declared as surplus through the use of internet auction or for trade in for credit at the time of purchase of the replacement property. Section 2. This auction will be conducted using a third-party contractor, namely: GovDeals, www.GovDeals.com,The contract outlining the specifics of the terms and conditions under which this contractor will carry out this service to the City can be made available upon request to the Department of Finance. Section 3. If the trade in for credit at the time of purchase of replacement property is utilized, the City will establish the trade in value separately from the purchase price of the replacement property and verify that this value represents the fair market value for the traded property as required by Dublin Codified Ordinances Section 37.07(A)(5). Section 4. The Council of the City of Dublin here by declares the property listed in the attached Exhibit as surplus and authorizes the City Manager to dispose of said property in a manner consistent with Section 37.07 of the Dublin Codified Ordinances. Section 5. This Resolution shall take effect and be in force upon passage in accordance with Section 4.04(a) of the Revised Charter. Passed this__[Y¥“ day of Splenda _, 2024, Mayor — Presiding Officer ATTEST: of CPuncil ( To: Members of Dublin City Council From: Megan O’Callaghan, City Manager Date: September 8, 2026 Initiated By: Michael E. Barker, Deputy City Manager John Hyatt, Fleet Manager Re: Resolution 35-26 Declaring Certain City-Owned Property as Surplus and Authorizing the City Manager to Dispose of Said Property in Accordance with Section 37.07 of the Dublin Codified Ordinances Summary Section 37.07 of the Dublin Codified Ordinance requires City Council authorization for the disposal of all assets or other property valued at $5,000 or more. A replacement schedule for assets is identified as part of the Capital Improvements Program (CIP). The City utilizes FASTER fleet management software, which scores vehicles and equipment using factors such as age, mileage or operating hours, maintenance costs and history, condition, reliability, utilization, operational requirements, and parts availability. This scoring system provides a consistent, data-informed basis for prioritizing replacements, helps identify assets that can remain in service, supports reliable operations, and promotes the cost-effective use of City resources. Before an asset is taken out of service, its FASTER score is reviewed along with its current condition and maintenance history. If staff determines that the asset continues to provide value to the City, it will be maintained as part of the fleet and the replacement schedule will be modified. Resolution 35-26 authorizes the City Manager to dispose of certain assets that are no longer in service. The assets, which Fleet has identified for replacement, are detailed in Exhibit A on the following page. This information will be posted on the City of Dublin website, along with a link to take customers directly to the auction website at www.GovDeals.com. In certain instances where an asset may have a high trade-in value, the Fleet Manager may obtain a written trade-in quote, which will form the basis of the minimum asking price for the auction. If the auction fails to yield bids that meet the minimum asking price, the asset will be traded for credit toward the replacement asset, as stipulated in Article 37.07 of the Dublin Codified Ordinances. Under the terms of the City’s agreement with GovDeals, the City will pay a commission of 7.5% of sale proceeds; however, the City will incur no cost unless the items are sold. The GovDeals site is well known among public entities and will provide a broad pool of prospective buyers for City surplus items. Recommendation Staff recommends approval of Resolution 35-26 authorizing the City Manager to dispose of surplus Office of the City Manager 5555 Perimeter Drive • Dublin, OH 43017 Phone: 614.410.4400 Memo September 8, 2026 Page 2 of 3 property in a manner consistent with Section 37.07 of the Dublin Codified Ordinances. EXHIBIT A September 8, 2026 Page 3 of 3 Vehicles UNIT#YEAR MAKE/MODEL Serial Number Mileage PTS.REASON FOR DISPOSAL 11778 2017 Ford Police interceptor 1FMCU02Z05KC43473 105,665 10 Replaced due to age and high maintenance cost 11423 2014 Ford Police interceptor 1FM5K8AT9EGC26877 125,402 15 Replaced due to age and mileage 11634 2016 Ford Police interceptor 1FM5K8AT9GGA04634 130,372 15 Replace due to mileage and points 11891 2018 Ford Police interceptor 1FM5K8AT9JGA83391 105,247 15 Replace due to mileage and points 11319 2013 Ford Police interceptor 1FM5K8AR7DGC63607 112,195 15 Replaced due to age and mileage 11779 2017 Ford Police interceptor 1FM5K8ATXHGC63179 133,569 10 Replace due to mileage 12051 2020 Ford Police interceptor 1FM5K8AW8LGA71651 104,539 10 Replace due to mileage 40475 2004 Chevrolet 2500 1GCGG29V841218241 33,219 12.3 Replaced due to age and high maintenance cost 31144 2011 Ford F150 1FTNF1CF8BKE10644 79,373 13.2 Replaced due to age and high maintenance cost 21556 2015 Ford F550 1FD0W5HY5FEC03656 85,276 15 Replace due to mileage and points 41178 2011 Ford F150 1FTVX1CF3BKD97878 100,257 15 Replaced due to age and mileage 21027 2010 Plow International 1HTWDAZR7AJ292427 48,503 15 Replaced due to age and points 4386 2003 Chevrolet 2500 1GCHK29U23E263824 88,364 11.7 Replaced due to age and mileage 21146 2011 Ford F150 1FTNF1EF5BKE10646 72,673 14.5 Replaced due to age and points 11194 2011 Ford Lowboy Cargo NM0LS6AN2BT055794 44,460 12.5 Replaced due to age and condition 21463 2014 Ford Police interceptor 1FM5K8B81EGC26463 132,284 15 Replace due to mileage and points 11389 2013 Ford Taurus 1FAHP2M83DG150889 83,385 15 Replaced due to age and points 11390 2013 Ford Taurus 1FAHP2M8XDG150890 53,127 15 Replaced due to age and points 11826 2018 Ford Police interceptor 1FM5K8AT1JGB47326 120,893 10 Replace due to mileage 11823 2018 Ford Police interceptor 1FM5K8AT6JGB47323 103,296 10 Replace due to mileage 12152 2021 Ford Police interceptor 1FM5K8AW9MNA09852 96,345 9.4 Replace due to mileage 11824 2018 Ford Police interceptor 1FM5K8AT8JGB47324 84,128 10 Replaced due to mileage and high maintenance cost 11825 2018 Ford Police interceptor 1FM5K8ATXJGB47325 115,280 10 Replace due to mileage 11332 2013 Ford Taurus 1FAHP2M84DG148732 81,995 13 Replaced due to age and points 21539 2015 Ford F250 1FT7W2B67FEC98939 111,822 15 Replace due to mileage and points 31539 2015 Ford Explorer 1FM5K8B8XFGA57139 60,303 14.3 Replace due to points Equipment UNIT#YEAR MAKE/MODEL Serial Number Hours PTS.REASON FOR DISPOSAL 81557 2014 Friesen Trailer 4WFHH1218C1012157 N/A 10 Replaced due to age 71729 2017 Friesen Trailer 4WFSH1623H1014429 N/A 10 Replaced due to age 8057 1990 Starbrite Trailer 1STAR2001TR001160 N/A 15 Replaced due to age and points 81063 2010 Truax Trailer 2863 N/A 5.6 Replaced due to age 8644 2006 Liberty Trailer 5M49E16226F004244 N/A 10 Replaced due to age 81151 2011 John Deere Gator 1M0625GSLBM013151 2,304 15 Replaced due to age and points 8697 1996 Trailer 4K8AX1011T1A10997 N/A 10 Replaced due to age 81160 2011 Landpride Seeder 670460 N/A 5 Replaced due to age 8570 2005 Landpride Seeder 461770 N/A 10 Replaced due to age 1551 2007 Speed Monitor 1M9US11107D597031 N/A 12 Replaced due to age 81137 2007 American Signal Message Board 1A9AS46577228637 N/A 9 Replaced due to age 81879 2018 Snowrator SR4320-18479 444 10 Replaced due to age 81884 2018 Snowrator SR4320-18484 411 10 Replaced due to age 8312 2003 Kubota Tractor 53926 1,168 9.9 Replaced due to age 2026 Vehicles and Equipment Disposal List Vehicles UNIT#YEAR MAKE/MODEL Serial Number Mileage PTS.REASON FOR DISPOSAL 11778 2017 Ford Police interceptor 1FMCU02Z05KC43473 105,665 10 Replaced due to age and high maintenance cost 11423 2014 Ford Police interceptor 1FM5K8AT9EGC26877 125,402 15 Replaced due to age and mileage 11634 2016 Ford Police interceptor 1FM5K8AT9GGA04634 130,372 15 Replace due to mileage and points 11891 2018 Ford Police interceptor 1FM5K8AT9JGA83391 105,247 15 Replace due to mileage and points 11319 2013 Ford Police interceptor 1FM5K8AR7DGC63607 112,195 15 Replaced due to age and mileage 11779 2017 Ford Police interceptor 1FM5K8ATXHGC63179 133,569 10 Replace due to mileage 12051 2020 Ford Police interceptor 1FM5K8AW8LGA71651 104,539 10 Replace due to mileage 40475 2004 Chevrolet 2500 1GCGG29V841218241 33,219 12.3 Replaced due to age and high maintenance cost 31144 2011 Ford F150 1FTNF1CF8BKE10644 79,373 13.2 Replaced due to age and high maintenance cost 21556 2015 Ford F550 1FD0W5HY5FEC03656 85,276 15 Replace due to mileage and points 41178 2011 Ford F150 1FTVX1CF3BKD97878 100,257 15 Replaced due to age and mileage 21027 2010 Plow International 1HTWDAZR7AJ292427 48,503 15 Replaced due to age and points 4386 2003 Chevrolet 2500 1GCHK29U23E263824 88,364 11.7 Replaced due to age and mileage 21146 2011 Ford F150 1FTNF1EF5BKE10646 72,673 14.5 Replaced due to age and points 11194 2011 Ford Lowboy Cargo NM0LS6AN2BT055794 44,460 12.5 Replaced due to age and condition 21463 2014 Ford Police interceptor 1FM5K8B81EGC26463 132,284 15 Replace due to mileage and points 11389 2013 Ford Taurus 1FAHP2M83DG150889 83,385 15 Replaced due to age and points 11390 2013 Ford Taurus 1FAHP2M8XDG150890 53,127 15 Replaced due to age and points 11826 2018 Ford Police interceptor 1FM5K8AT1JGB47326 120,893 10 Replace due to mileage 11823 2018 Ford Police interceptor 1FM5K8AT6JGB47323 103,296 10 Replace due to mileage 12152 2021 Ford Police interceptor 1FM5K8AW9MNA09852 96,345 9.4 Replace due to mileage 11824 2018 Ford Police interceptor 1FM5K8AT8JGB47324 84,128 10 Replaced due to mileage and high maintenance cost 11825 2018 Ford Police interceptor 1FM5K8ATXJGB47325 115,280 10 Replace due to mileage 11332 2013 Ford Taurus 1FAHP2M84DG148732 81,995 13 Replaced due to age and points 21539 2015 Ford F250 1FT7W2B67FEC98939 111,822 15 Replace due to mileage and points 31539 2015 Ford Explorer 1FM5K8B8XFGA57139 60,303 14.3 Replace due to points Equipment UNIT#YEAR MAKE/MODEL Serial Number Hours PTS.REASON FOR DISPOSAL 81557 2014 Friesen Trailer 4WFHH1218C1012157 N/A 10 Replaced due to age 71729 2017 Friesen Trailer 4WFSH1623H1014429 N/A 10 Replaced due to age 8057 1990 Starbrite Trailer 1STAR2001TR001160 N/A 15 Replaced due to age and points 2026 Vehicles and Equipment Disposal List