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Home My WebLink AboutResolution 33-26RECORD OF RESOLUTIONS BARRETT BROTHERS - DAYTON, OHIO Form 6301 Resolution No.__33-26 Passed. , ACCEPTING THE LOWEST AND BEST BID FOR THE DUBLIN COMMUNITY RECREATION CENTER PHASE II RENOVATION PROJECT WHEREAS, formal advertising and competitive bidding procedures have been conducted, pursuant to Section 8.04 of the Revised Charter, for the Dublin Community Recreation Center Phase IIT Renovation Project WHEREAS, Council has determined the base bid in the amount of $1,543,896.00 submitted by Miles-McClellan Construction to be the lowest and best bid. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, *]__ of the elected members concurring, that: Section 1. The base bid in the amount of $1,543,896.00 submitted by Miles- McClellan Construction is hereby accepted. Section 2. The City Manager is hereby authorized to enter into contracts with Miles-McClellan Construction for the performance and completion of the Dublin Community Recreation Center Phase II Renovation Project pursuant to the Advertisement, Proposal and Contract Documents for said Project on file in the Department of Parks and Recreation. Section 3. This Council further hereby authorizes and directs the City Manager, the Director of Law, the Director of Finance, the Clerk of Council, or other appropriate officers of the City to prepare and sign all other agreements and instruments and to take any other actions as may be necessary to implement this Resolution and complete the work for this Project. Section 4. This Resolution shall take effect and be in force upon passage in accordance with Section 4.04(a) of the Revised Charter. Passed this_24_ day of Frusact , 2026 De BA. Bo Mayor — Presiding Officer (10! 4) Attest: am amie Coupféi To: Members of Dublin City Council From: Megan D. O’Callaghan, P.E., City Manager Date: August 18, 2026 Initiated By: Michael E. Barker, Deputy City Manager Matt Earman, Director of Parks and Recreation Tracey Gee, Director of Recreation Services Kelly Rigano, Recreation Administrator Re: Resolution 33-26 - Accepting the Lowest and Best Bid for the Dublin Community Recreation Center Phase II Renovation Project Summary On August 5, 2026, six bids were received and publicly opened for the Phase II Renovation Project. This phase focuses on renovating the existing Tallas, Main Hallway Restrooms and Abbey Theater Lobby areas. Attached are renderings of the proposed designs for each area. The improvements are intended to enhance both the functionality and appearance of these well-used spaces while improving accessibility, circulation and overall user experience. Once completed, the renovated areas will provide a more welcoming, modern, and accessible environment for the community and better support the ongoing use of these popular amenities. Although this phase of the renovation focuses on the three identified areas, planning for future improvements and phasing continues. Following a thorough review of all bids received, staff determined that Miles-McClellen Construction’s bid of $1,543,896.00 is the lowest and best bid, approximately 36 percent under the original project cost estimation of $2,400,000. The following is a summary of the bids evaluated: Bidder Bid as Read Bid as Read Over (+) or Under (-) Engineer's Estimate Responsive Miles-McClellen $1,543,896.00 -36% Yes Elford $1,719,000.00 -28% Yes Pepper $1,812,849.00 -24% Yes GHM $1,972,730.00 -18% Yes Setterlin $2,030,600.00 -15% Yes Trimble $2,080,500.00 -13% Yes Office of the City Manager 5555 Perimeter Drive • Dublin, OH 43017-1090 Phone: 614-410-4400 • Fax: 614-410-4490 Memo Memo re. Resolution 33-26 – Accepting the Lowest and Best Bid for the Dublin Community Recreation Center Phase II Renovation Project August 18, 2026 Page 2 of 2 The project requires completion of all three renovation areas by April 30, 2027, with the proposed schedule coordinated to accommodate the facility’s operational needs. Specifically, the proposed schedule provides for completion of the Abbey Theater Lobby by February 12, 2027, the Main Restrooms by March 16, 2027, and the Tallas Meeting Rooms by March 22, 2027. Recommendation Staff has thoroughly reviewed Miles-McClellan Construction’s bid and determined it to be the lowest and best bid for this project. Staff recommends approval of Resolution 33-26 — Accepting the Lowest and Best Bid for the Dublin Community Recreation Center Phase II Renovation Project and authorizing the City Manager to enter into a contract with Miles-McClellan Construction for this project. CENTER 24, 2026 DUBLIN COMMUNITY RECREATION CENTER IMPROVEMENTS PHASE II August 24, 2026 FIRST FLOOR PLAN 1 2 3 COMPLETED PROJECTS PHASE 2 1.THE TALLAS 2.MAIN HALL RESTROOMS 3.ABBEY THEATER LOBBY 2026 PROJECTS 2026 PROJECTS •LARGELY UNCHANGED SINCE OPENING IN 2000 •OUTDATED INTERIOR FINISHES •INADEQUATE LIGHTING •POOR ACOUSTICS •MISSED OPPORTUNITIES FOR HIGH-END RENTALS •INCONSISTENT FLOORING FROM PATCHWORK CARPET TILE REPLACEMENT •WALL DAMAGE FROM USERS ATTACHING MATERIALS DIRECTLY TO SURFACES THE TALLAS THE TALLAS ASSESSMENT •UPDATED INTERIOR FINISHES •ENHANCED LIGHTING AND CONTROLS TO SUPPORT FLEXIBLE PROGRAMMING •IMPROVED ACOUSTICS THROUGH WALL PANELS AND UPDATED CEILING TREATMENTS •TIMELESS, NEUTRAL MATERIAL PALETTE •DURABLE, EASY-TO- MAINTAIN FINISHES. •FUNCTIONAL FOR A VARIETY OF SETTINGS AND EVENTS THE TALLAS THE TALLAS GOALS Banquet Seating for 250 Training setup for 56 Banquet Seating for 234 with head table Speaker Seating for 240 LAYOUTS THE TALLAS THE TALLAS RENDERING THE TALLAS THE TALLAS RENDERING THE TALLAS THE TALLAS RENDERING THE TALLAS THE TALLAS RENDERING THE TALLAS THE TALLAS STORAGE79 LOST AND FOUND80 MENS RR82 WOMENSRR 83 EXISTING WOMEN'S83 MEN'S82 PROPOSED RENOVATION LAYOUT MAIN HALLWAY RESTROOMS MAIN HALLWAY RESTROOMS RENDERING RESTROOMS RESTROOMS Room EXISTING THEATER THEATER STORAGE SOUND BOOTH RENDERING THEATER THEATER Bid Results Bidder Bid as Read Bid as Read Over (+) or Under (-) Engineer's Estimate Responsive Miles-McClellen $1,543,896.00 -36%Yes Elford $1,719,000.00 -28% Yes Pepper $1,812,849.00 -24%Yes GHM $1,972,730.00 -18%Yes Setterlin $2,030,600.00 -15%Yes Trimble $2,080,500.00 -13%Yes Recommendation Recommendation Staff recommends approval of Resolution 33-26, Accepting the Lowest and Best Bid for the Dublin Community Recreation Center Phase II Renovation Project and authorizing the City Manager to enter into a contract with Miles-McClellan Construction for this project.