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HomeMy WebLinkAboutResolution 29-26RECORD OF RESOLUTIONS BARRETT BROTHERS - DAYTON. OHIO. Form 6301 29-26 Resolution No. Passed. , ACCEPTING THE LOWEST AND BEST BID FOR THE COFFMAN PARK STONE WALLS PROJECT WHEREAS, formal advertising and competitive bidding procedures have been conducted, pursuant to Section 8.04 of the Revised Charter, for the Coffman Park Stone Walls Project WHEREAS, Council has determined the base bid in the amount of $624,000.00 submitted by Quality Masonry Company, Inc. to be the lowest and best bid. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of Ohio, 71__ of the elected members concurring, that: Section 1. The base bid in the amount of $624,000.00 submitted by Quality Masonry Company, Inc. is hereby accepted. Section 2. The City Manager is hereby authorized to enter into contracts with Quality Masonry Company, Inc. for the performance and completion of the Coffman Park Stone Walls Project pursuant to the Advertisement, Proposal and Contract Documents for said Project on file in the Department of Parks and Recreation. Section 3. This Council further hereby authorizes and directs the City Manager, the Director of Law, the Director of Finance, the Clerk of Council, or other appropriate officers of the City to prepare and sign all other agreements and instruments and to take any other actions as may be necessary to implement this Resolution and complete the work for this Project. Section 4. This Resolution shall take effect and be in force upon passage in accordance with Section 4.04(a) of the Revised Charter. wd Passed this _22= day of IN hace , 2026 CL 4 ZA Mayor — Presiding Officer Attest: a Clerk of Coyncil To: Members of Dublin City Council From: Megan O’ Callaghan, City Manager Date: June 16, 2026 Initiated By: Matt Earman, Director of Parks and Recreation Shawn Krawetzki, Landscape Architect Manager Re: Resolution 29-26 – Accepting the Lowest and Best Bid for the Coffman Park Stone Walls Project Summary The Coffman Park Safety Infrastructure Improvements is a coordinated initiative intended to replace the temporary concrete barrier wall system installed annually for the Dublin Irish Festival with permanent infrastructure that enhances public safety, supports event operations, and improves the overall character of the park frontage along Emerald Parkway. The project is being planned and delivered as a unified strategy but implemented through three separate components: 1. Permanent Stone Walls – construction of reinforced limestone-clad safety walls along Emerald Parkway. 2. Trees and Boulders Installation – strategically placed landscape and natural barrier elements between wall segments to strengthen the overall protective perimeter. 3. Park Entry Improvements – future enhancements to the primary Coffman Park entrance intended to improve site definition, operational flexibility, and address ongoing parking concerns. This resolution pertains only to the Stone Walls Contract. The tree plantings and boulder installations are being procured separately and will be completed in advance of the 2026 Dublin Irish Festival. Construction of the permanent stone walls is anticipated to begin following the festival based on contractor availability. As a result, the 2026 festival will utilize a combination of newly installed permanent improvements and temporary concrete barriers to maintain the required level of vehicular protection. The temporary concrete barriers will be reduced where feasible but will remain necessary until the permanent stone wall system is completed. On June 3, 2026, one (1) bid was received and opened for the Coffman Park Stone Walls Contract. The project includes furnishing all labor, materials, and equipment necessary to construct approximately 740 linear feet of steel-reinforced walls in four sections along Emerald Parkway. The walls will be clad in “Dublin Style” limestone and include the installation of vertical capstones. As part of the project, the existing wall at the corner of Emerald Parkway and Perimeter Drive will be reconstructed to meet current traffic-rated standards and provide enhanced screening of adjacent utility infrastructure. The project also includes bid alternates with unit pricing to allow staff to adjust wall lengths as needed based on field conditions while maintaining appropriate Office of the City Manager 5555 Perimeter Drive • Dublin, OH 43017-1090 Phone: 614.410.4400 • Fax: 614.410.4490 Memo Memo re. Resolution 29-26 – Accepting the Lowest and Best Bid for the Coffman Park Stone Walls Project June 16, 2026 Page 2 of 2 spacing and safety performance. The four wall segments will extend from the intersection of Emerald Parkway and Perimeter Drive north to the intersection of Emerald Parkway and Post Road. Staff reviewed the bid and determined that the lowest and best bid was submitted by Quality Masonry Company, Inc. in the amount of $624,000.00, approximately 11 percent below the engineer's estimate of $700,000.00. Bidder Bid Amount Bid as Read Over (+) or Under (-) Budget Quality Masonry Company, Inc. $624,000.00 (-)11% The trees and boulders installation will be implemented as a complementary component of the overall safety strategy. These improvements will be located at intermittent areas between the wall segments along Emerald Parkway and are designed to function cohesively with the permanent walls to provide passive vehicle mitigation, reinforce the protective perimeter, and enhance the visual character of the corridor. This work is scheduled for completion prior to this year's Dublin Irish Festival. Staff is also advancing concepts for future improvements to the primary Coffman Park entrance along Emerald Parkway. These concepts are intended to strengthen the park access, improve site definition, and address illegal parking concerns during non-event conditions while maintaining operational flexibility for major events. Implementation is anticipated to align with the planned repaving of Emerald Parkway following the 2026 Dublin Irish Festival. The total estimated cost for all three components of the Coffman Park Safety Infrastructure Improvements remains within the approved 2026 Capital Improvement Program budget of $909,400. Based on the bid results and current cost projections, staff anticipates completing the overall project within the approved funding allocation. Recommendation Quality Masonry Company, Inc. has successfully completed similar projects for the City and has demonstrated a high level of craftsmanship and reliability, particularly in the construction of "Dublin Style" limestone walls. Based on the firm's experience and past performance, staff is confident in the contractor's ability to complete the project in accordance with the project specifications and the City's quality standards. Staff recommends adoption of Resolution 29-26, accepting the lowest and best bid submitted by Quality Masonry Company, Inc. in the amount of $624,000.00 for construction of the Coffman Park Stone Walls Project.