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HomeMy WebLinkAbout02/02/1998 RECORD OF PROCEEDINGS Minutes of Meeting u m rty ounce Meeting Page 1 _ _ DAYTON LEGAL BLANK CO. '-ORM N0. 10148 Ill Hel 19 Mayor Kranstuber called the meeting to order at 7:00 p.m. 'C Mrs. Boring led the Pledge of Allegiance. Roll Call Council members present were: Mayor Kranstuber, Vice Mayor Boring, Mr. Adamek, Mr. McCash, Mr. Peterson, Ms. Hide Pittaluga, and Mr. Reiner. Staff members present were: Mr. Hansley, Mr. Helwig, Ms. Grigsby, Mr. Smith, Ms. i Fierce, Mr. Harding, Chief Geis, Ms. Heal, Mr. Kendra, Mr. McDaniel, Mr. Lenz, Ms. Crandall, Ms. Bearden, Mr. Husenitza and Ms. Puskarcik. I Approval of Minutes of January 20, 1998 Mrs. Boring moved approval of the minutes of January 20, 1998. Mr. Reiner seconded the motion. Vote on the motion - Mr. Reiner, yes; Mr. McCash, yes; Mr. Adamek, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. Peterson, yes. Correspondence The Clerk noted there was no correspondence requiring Council action. Comments from Visitors Carolyn Widener. 6592 David Road stated that she and her husband have lived on David Road for over 40 years. They were never informed about the AEP substation to be built on their road. David Road was a quiet, close knit family neighborhood but is now full of broken pavement and mud. The long-time residents on David Road have been wronged. She would like to have her faith renewed in the City of Dublin by being treated fairly in the future. Jayce Ashwill, 6580 David Road thanked Council for obtaining the services of Gary Smith to work on a plan. The meeting with the Planning Department and the residents was very positive, and everyone shares the goal of finding an acceptable solution for the rest of the street. The residents will bring additional input to their next meeting with the Planning Department on February 17, and they ask that the ideas be given serious consideration. He suggested that Council consider purchasing the remaining properties on David Road. It would be a great location for a park or for'picnic grounds. Mayor Kranstuber asked for an update from Mr. Helwig. Mr. Helwig stated that Ms. Clarke is very positive about the work being undertaken with the consultant in finding a solution, but the process will be lengthy. Staff Comments Mr. Hanslev reported that he has been invited to participate in the Metropolitan Club luncheon meeting on February 4 at the Wyndham regarding the soccer stadium issue. He will make closing remarks following the debate. Mr. Helwig reported that the traffic signal at Tara Hill and Coffman Road was activated today and will be on full cycle in one week. Mr. Smith stated that Ms. Hide Pittaluga has requested a memo on exclusionary zoning, and the City Manager has approved that request. The memo will be ready in the next couple of weeks. Ms. Grigsby stated that the Finance Department has experienced difficulty with the vendor supplying the individual tax returns. The forms should be in the mail very soon. LEGISLATION Second Reading & Public Hearing -Ordinances Ordinance No. 05-98 - An Ordinance Amending the Annual Appropriations for the Fiscal Year Ending December 31, 1998. RECORD OF PROCEEDINGS Minutes of Meeting u m ity ounce Meeting Page 2 DAN N AL BLANK O. .'-ORM NO. 10148 _ ~ Hel 19 !I Mr. Hansley stated that staffis recommending adoption at this time. Vote on the ordinance - Mr. Adamek, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Mr. Peterson, yes; Mr. McCash, yes; Mr. Reiner, yes. Introduction & First Reading -Ordinances Ordinance No. 07-98 - An Ordinance Amending the Functional Table of Organization for the City of Dublin. ~ Mayor Kranstuber introduced the ordinance. ~ Mr. Harding commented that this is an update of the table of organization to add the Division of Economic Development. This matter was discussed during the budget process. He noted that an additional position was authorized in the 1998 budget for a project coordinator. There will be a second reading and public hearing at the February 17 Council meeting. Ordinance No. 08-98 - An Ordinance Amending Certain Sections of Ordinance 98- 96 ("Compensation Plan"). Mayor Kranstuber introduced the ordinance. Mr. Harding stated that this ordinance establishes formal pay grades for the two positions in the Division of Economic Development -Director and Project Coordinator. Mr. Peterson asked how the placement within the pay range is determined, i.e., is it merit based or length of service based? Mr. Harding responded that the city uses a merit based pay system. After an individual is appointed, they are eligible for a merit increase on their anniversary date. It is a step system based upon performance. Introduction and Public Hearing -Resolutions Resolution No. 02-98 - A Resolution to Set Forth a Statement of Services to be Provided to the Area in a Proposed Annexation of 106.486+/- Acres from Washington Township, Franklin County to the City of Dublin, Ohio as Required by Section 709.031 of the Ohio Revised Code. Mr. Reiner introduced the resolution. Mr. Hansley explained this action is required under state statute. The City provides a statement of the services they will provide to an area, should the area be annexed by the City. Mayor Kranstuber asked staff about the location of this proposed annexation. Mr. Hansley stated this is the Bowman property located south of Shier Rings, and just to the west of Dublin's Service complex. The Community Plan policy statement calls for annexation of all land in Dublin's water and sewer service area. After the Franklin County Commissioners review this application, Council can make a determination of whether they want to approve the annexation. Mrs. Boring asked if the land is currently in the Dublin School district. Mr. Hansley stated that it lies within the Hilliard School district. Discussion followed about Council's discretion in terms of approving a statement of services for an application. Mr. Hansley stated that the state statute mandates that the municipality provide a statement of services to the county commissioners prior to their hearing on a proposed annexation. Discussion followed about the adopted Community Plan policy on annexations for this area. Mayor Kranstuber emphasized that Council's previous consensus was that they needed to give further review to the annexation policy portion of the Plan. Mr. Smith noted that an annexation bill is pending in the state legislature, and if Council desires to "protect" its borders, they should act now. The annexation bill as proposed by the townships will likely be approved in some form, and this will significantly affect the discretion Council has in these matters in the future. Vote on the resolution -Mrs. Boring, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. Adamek, yes; Mr. Peterson, yes; Mr. McCash, yes; Mr. Reiner, yes. RECORD OF PROCEEDINGS Minutes of Meeting u m ity ounce eetmg Page 3 DAVT N LE AL BLANK CO. CORM NO. 10148 l i Hel 19 - Community Recreation Center Expansion I' Mr.Helwig presented a brief summary of the process to date on the Community Recreation Center expansion.. During the Capital Improvement Budget work sessions, Council directed staff to have bid documents prepared by August 1, 1998. Based on that objective, a staffworking group was established to coordinate this effort. The participants are: Tame Bray, Jeff Card, Bobbie Clarke, Michelle Crandall, Marsha Grigsby, Fred Hahn, Kelly Heal, Peter Lenz and Mr. McDaniel. The architectural team selected is Wandel & Schnell. Mr. McDaniel and the architects are both present tonight to update Council on i this project Bob Wandel. Wandel & Schnell Architects, Inc. introduced members of the architectural team to Council. They are currently on schedule and within budget. The goal is to have the expansion area occupied by September of 1999. Three options exist for the expansion: 1) to consume all of the property available for the addition; 2) a two-story scheme which will leave room for future development; or 3) a three story option. The working group committee recommends the two story scheme and will present this to Council tonight. The two story expansion includes three major elements: a theater for 200 people plus; a community room which will accommodate 300 people for a dinner event; and an arts facility. An addition to the fitness area is also part of the expansion, including a glassed in area with a wooded view. This plan also reserves a quarter acre for future development. The main entrance will remain the same with an additional entrance from the north, plus an additional entrance near the existing entrance. This model will allow the administrative staff to move up to the second floor. It also allows for the expansion of the senior space, and provides a game room for teens. The same stone material as the existing building will be used to preserve the character of the building. Mr. Adamek asked why the expansion is angled. Mr. Wandel stated that the angling provides more of an opportunity to view the woods from the large hallway. It also allows for sharing of the existing hallway. In response to Ms. Hide Pittaluga, Mr. Wandel stated that the community hall would be used for events such as wedding receptions, business meetings, sports banquets, etc. Mrs. Boring asked about the expansion for the senior area and its proximity to the kitchen area. Mr. Wandel stated that the design allows the seniors to have their Tuesday lunch in a room that is directly connected to the kitchen. The kitchen is designed as a warming kitchen for food that is brought in - it is not a full scale kitchen facility. Mrs. Boring pointed out that a complaint about the current Rec Center is that a lot of space is wasted in the open areas. Enlarging the hallway space could potentially increase this problem. Mr. Wandel responded that the hallway would be a flexible area used for both of the meeting spaces. During peak times when both the meeting hall and the theater are in use, the extra hallway space will be needed. Mrs. Boring also noted that glassed-in areas can be uncomfortably warm with the sun on the glass. This may not be conducive to exercise. Mr. Wandel responded that the glassed-in area is intended to break the monotony of looking at walls, but they will take the morning sun angles into consideration. Mr. Reiner stated that the complaints he has received about the current Center relate to the amount of exercise space. He asked for assurance that the expansion will provide enough volume for the future users of the center. Mr. Wandel responded that the fitness expansion will be dedicated to cardiovascular equipment and will add more free weight equipment. They believe it will meet the needs of the anticipated users. RECORD OF PROCEEDINGS Minutes of Meeting u m rty ounce Meeting Page 4 DAYTON LEGAL BLANK CO.. -ORM NO. 10148 ~i it Hel 19 Mr. Adamek stated that the stairs to the right of the community room are not attractive. I' Mr. Wandel responded that the stairs are required by building code in that location. They will aid in evacuation of the lobby space upstairs in an emergency situation. Mr. Adamek suggested that they consider reorienting the stairs by 180 degrees to improve the aesthetics. Mr. McCash stated that his concerns are the excess dead space and the fact that the game room for teens is located far away from the main part of the facility. He would prefer to see more of a joint use of the open lobby and theater space to reduce the amount of dead space. He does not believe that the wooded view at the end of the hallway created with this design will have much of a visual impact. Mr. Wandel responded that the theater requires a separate entrance in view of the late hours for certain programs held there. The design allows for two uses to take place simultaneously, i.e., theater and reception without mixing the participants. Mr. McCash noted that he has concerns about the available parking space on the site to accommodate the users plus the events. Mr. Wandel responded that staff assured them that the original parking lot was designed to meet the programming needs for both phases. They consulted with teens on the location of the game room, and they prefer it be located at the top of the steps. Mr. Wandel stated that the working group will review the parking needs for the various programming of the facility to ensure that it is adequate. Mr. McCash added that the ceramics area seems too small for the number of future users. Mr. Wandel stated that for this reason, they saved 1/8 acre to accommodate unforeseen ~ demands for certain types of programming. Mr. McCash suggested that it would be more economical to expand this area now rather " than later. Mr. Wandel responded that they were instructed to stay within the $4.5 million budget for this phase, but agreed that it would be more economical to expand the area at this stage. Mr. McCash noted that perhaps the lobby space could be configured more efficiently. Mrs. Boring agreed that there is too much dead space in the design, especially in terms of the circulation space on the second floor. This space could be devoted to rooms instead of lobby. Ms. Hide Pittaluga suggested that the theater area be architecturally enhanced. She agrees that the expansion is heavy on meeting space and light on recreating space. Mr. Helwig noted that staff s understanding was that the mission for the expansion addition to the Center was the addition of a community gathering place for all ages and all types of functions, and enhancements to the arts area. Mayor Kranstuber summarized that his four concerns are that the next phase address the need for community meeting space, for arts programming, for additional fitness space, and for a teen center. He would also like to add video games or game tables to the teen area. Mr. McCash noted that the owner review sign off for the plan is at the end of March. He asked if Council would like to have further review of the design development at the March 16 Council meeting. Mr. Hansley responded that this deadline is aself-imposed deadline set by Council, and Council can opt to adjust the previously established time line. Mr. McCash responded that he prefers to stay with the previously established time line. However, several Council members have expressed concerns which should be addressed prior to the sign off Mr. Helwig noted that many members of the working group are present tonight, the architectural team is present, and they now have a good sense of the items which need RECORD OF PROCEEDINGS Minutes of Meeting Dublin City Council Meeting Page 5 OAYiON LEGAL BLANK CO.. FORM NO. 10148 - III I: Hel 19 - - ~ further refinement. Mr. Reiner commented that the circulation looks good for the various uses. He likes the window idea. He would like to have more space in the arts area, but not at the expense of affecting the architectural integrity of the new courtyard and reducing the space for the high use areas. The architects have done an excellent job with this design. He is not in favor of slowing down the process at this time. Mr. McCash emphasized that his concern is with the amount of circulation space versus the functional space. Mr. Helwig commented that in terms of square footage, the community hall has been increased from the original vision in 1993 by 1,500 square feet, and the storage space has been increased as well. The atrium space has been reduced by 500 square feet. They have received good feedback from Council tonight and will take these comments into consideration. Mrs. Boring noted that the restroom facilities for females in the theater and community hall areas are not adequate. Ms. Hide Pittaluga suggested adding sinks in the dressing rooms of the rehearsal space in the theater. Mr. Wandel summarized the comments made by Council: 1. Review and recalculate the parking space available to ensure it will meet the function of the building. ' 2. Review the outside stairway for possible modification. 3. Review the amount of open or unused space and circulation space. Mr. Reiner also asked that they look at the exercise space to ensure it is adequate. Ms. Hide Pittaluga added that she encourages them to be more creative, to make the "boxes" more interesting. Mr. McCash asked that they review the arts portion with Christy Rosenthal to ensure the arts and crafts area is adequate. Mr. Hansley asked for assurance that the mechanicals are sized to support this expansion. Mr. Wandel responded that the major portion of the mechanicals were sized for the expansion. Mr. Helwig added that the expansion can be undertaken with minimal disruption to the current customers. They will use afive-foot curtain around the construction area. Mr. McDaniel gave a brief presentation on the operational pro-forma for the expansion in terms of revenue and expenditures. The information was outlined in the report provided to Council in the packet. Brief discussion followed regarding the need for policy guidelines from Council about waiving fees for certain groups. Mayor Kranstuber asked if the kitchen was adequate for a pancake breakfast or similar event by a local group. Mr. McDaniel stated that the kitchen is primarily set up for catering or warming of food prepared elsewhere. Mayor Kranstuber asked for additional information about the costs of adding a full service kitchen for such events. Mr. McDaniel responded that he will survey some community groups about their needs for such a facility. RECORD OF PROCEEDINGS Minutes of Meeting ing age DAYTON LEGAL BLANK CO.. CORM NO. 10148 ~ ' ' Held February 2, 1998 19 ~ ~ Ms. Hide Pittaluga commented that staff should also consider adding video games and/or movie screens for the teen room. i Mrs. Boring asked that staff survey other rec centers regarding how they handle the serving of alcohol at their facilities. Council Round Table/Committee Reports Mr. Adamek: i~ 1. Noted that residents have contacted him regarding the Tara Hill/Coffman f intersection and the prohibition against turning right on red onto Coffman from Tara Hill. Other than peak traffic times, there seems to be no reason for this prohibition. Mr. Kindra responded that it is difficult to enforce apart-time no turn on red, and the primary reason for the no turn on red is to ensure the safety of the pedestrians. Following discussion, Mr. Kindra stated that the signs can be removed on a temporary basis. If a safety issue arises, staff can review the situation again. 2. Stated that it may be more prudent to repaint the Avery Road area with reflective paint than to install pavement markers which will have to be removed for construction. Mr. McDaniel responded that he checked with Mr. Johnson on this issue. The lines were repainted to improve the reflectivity. But on dark, rainy nights, it does not seem to help. Mr. Johnson supports the engineer's recommendation to install pavement markers. Discussion followed about the budget implications and the time line for such installation. Mr. Adamek moved that staff install the pavement markers on Avery-Muirfield Road as outlined in the Engineer's memo. Mr. McCash seconded the motion. Vote on the motion - Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. Reiner, yes; Mr. McCash, yes; Mr. Peterson, yes; Mr. Adamek, yes; Mrs. Boring, yes. 3. Moved to appoint Mr. McDaniel as the City representative to the Rate Advisory Board of the Solid Waste Authority of Central Ohio. Mr. McCash seconded the motion. Vote on the motion - Mr. Adamek, yes; Mr. Peterson, yes; Mr. McCash, yes; Mr. Reiner, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes. Mr. Reiner: 1. Complimented City Council and the news media about the handling of the stadium issue. Council previously agreed to let the citizens decide this issue based on the facts, and this process has worked. 2. Noted that in terms of township zonings adjacent to Dublin, he would encourage Council to look for ways to assist the townships in promoting quality development. Mrs. Boring: 1. Commented that she is frustrated with the David Road residents' complaints about lack of meeting notification or involvement in rezoning meetings. She has researched the records and believes that they were informed and involved in all of the meetings which took place. Staff has worked very diligently with the residents on these issues. 2. Reminded Council about upcoming dates: the Metropolitan Club luncheon on Wednesday at the Wyndham; joint session with Upper Arlington Council on March 3 at Upper Arlington; Ohio Municipal League New Council member training on March 21. Council also needs to set a date for goal setting, and she asked that Council contact her with their preferred weekend. 3. Reminded everyone to vote on Tuesday, February 10. Mr. Peterson: 1. Requested that staff provide a summary of the steps needed to undertake the Tuttle Crossing extension to Avery Road in cooperation with Columbus. 2. Thanked staff for their quick response on the pavement markers for Avery- RECORD OF PROCEEDINGS Minutes of Meeting u m ity ounce eetmg age 7 DAYTON LEGAL BLANK CO.. CORM NO. 10148 - I , Helr~ Fahn>Ian~ ~ ~ oQg 19 II Muirfield. 3. Noted that the Kiwanis Club is coordinating a fundraiser with Krogers for a police dog to replace Nando who is retiring. Kroger gift certificates purchased between now and Easter will earn 5 percent donations to the fund. He will provide information to anyone interested in participating. Ms. Hide Pittaluga noted that she will be out of town from February 18 until March 2 and will therefore not be able to hold the Public Services meeting on February 23. Mayor Kranstuber asked about the agenda items for this meeting. Ms. Hide Pittaluga responded that they include review of a bike path issue for Brighton Park, an overview on the telecommunications issue and the City sign standardization program. Discussion followed about how to handle the bike path issue -whether this should be a Committee item or a Council agenda item. Mayor Kranstuber and Mr. McCash indicated they are not supportive of removing this bike path portion as it is the only connection from Brighton Park to the bike path system. Mrs. Boring asked that all Council members be given a summary of this issue, including the pros and cons of the removal of this portion. Following discussion, it was the consensus of Council to have staff copy the information on this request to all of Council for a decision at the next meeting of whether to send this to Committee. ` Ms. Hide Pittaluga also noted that the current issue of CEO Magazine contains an article about the stadium, and she wanted to clarify that she is neutral on the stadium issue -her concerns relate to the economics of the project. The article inferred that she has taken a position on the issue. Mr. McCash: 1. Noted that he appreciates Mr. Refiner's positive comments about the conduct of Council members throughout the stadium issue. 2. Commented that he and Mr. Campbell attended the Brandon Homeowners Association meeting to discuss the issue of the stadium. It is now up to the voters to decide the direction for the City on this matter. 3. Noted that Council Round table discussion over the last several months has involved traffic issues on Avery-Muirfield and on Post Road. He would like to have this topic scheduled as an agenda item for an upcoming Council meeting for further discussion. Following brief consultation with staff, Mayor Kranstuber asked that the Clerk put this item on the "Other" portion of the February 17 Council agenda. Mayor Kranstuber: 1. Wished Ms. Grigsby a Happy Birthday today! 2. Noted that he has received a letter from the Old Dublin Association in regard to several issues which they would like referred to the Finance Committee. These include: the bike race, summer programs, City support for planned programs, and various other ideas. Following discussion, Mayor Kranstuber moved to refer these issues to the Finance Committee. Mr. Adamek seconded the motion. Vote on the motion - Mr. Reiner, yes; Mr. McCash, yes; Mr. Peterson, yes; Mr. Adamek, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes. 3. Reminded Council that plans have been set to host Leadership Dublin on Wednesday, February 18. The agenda was distributed tonight, and the program will be held from 6 to 9 p.m. 4. Reminded everyone to vote on February 10. He added that the vote on February 3 for Delaware County relates to children's services. There has been some RECORD OF PROCEEDINGS Minutes of Meetin Du m ity Council Meeting Page 8 DAYTON LEGAL BLANK CO.. CORM NO. 10148 Hel ~ confusion about the date for the stadium vote. S. Thanked everyone for the food sent to his home during his wife's illness. 6. Reported that he attended the U. S. Conference of Mayors in Washington last week and talked with Mayor Lashutka of Columbus. Mayor Lashutka commented that he appreciates the good relationship they have with Dublin Council and staff. Mayor Kranstuber noted that an executive session is needed for two land acquisition matters, a legal matter and a personnel matter. He moved to adjourn to executive session at 9:15 p.m. for this purpose. Mr. Adamek seconded the motion. Vote on the motion - Mr. Reiner, yes; Mr. McCash, yes; Mr. Peterson, yes; Mr. Adamek, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes. The meeting was reconvened at 11:00 p.m. It was the consensus of Council to establish goal setting dates of April 17 and 18 with facilitation by Sue Catana. The meeting was adjourned at 11:05 p.m. yor -Presiding Officer Clerk of Council