HomeMy WebLinkAboutResolution 25-26RECORD OF RESOLUTIONS
BARRETT BROTHERS - DAYTON, OHIO Form 6301
Resolution No._25-26 Passed .
ACCEPTING THE LOWEST AND BEST BID FOR THE SHIER
RINGS ROAD, EITERMAN TO COSGRAY SHARED USE
PATH PROJECT (23-008-CIP)
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Dublin Charter and Chapter
37 of the Dublin Code, for the Shier Rings Road: Eiterman to Cosgray Shared Use
Path Project, 23-008-CIP; and
WHEREAS, Council has determined that the bid submitted by J & J Schlaegel,
Inc. on May 7, 2026, constitutes the lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, ]__ of the elected members concurring, that:
Section 1. The bid submitted by ] & J Schlaegel, Inc. in the total amount of
$467,884.53 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into a contract with
J &J Schlaegel, Inc. for the performance and completion of the Shier Rings Road:
Eiterman Road to Cosgray Road Shared Use Path Project, 23-008-CIP pursuant to
the Advertisement, Proposal and Contract Documents for said Project on file in
the office of the City Engineer.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
other appropriate officers of the City to prepare and sign all other agreements
and instruments and to take any other actions as may be necessary to implement
this Resolution and complete the work for this Project.
Section 4. This Resolution shall take effect upon passage in accordance with
Section 4.04(a) of the Revised Dublin Charter.
Passed this 26" day of May, 2026. “ia. 43
Mayor - Presiding Officer
| ATTEST: avd ds
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To: Members of Dublin City Council
From: Megan D. O’Callaghan, P.E., City Manager
Date: May 20, 2026
Initiated By: Michael E. Barker, Deputy City Manager
Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Brian D. Gable, P.E., Director – Capital Projects
Jared A. Groves, P.E., Civil Engineer II
Re: Resolution 25-26 – Accepting the Lowest and Best Bid for the Shier Rings
Road: Eiterman to Cosgray Shared Use Path Project, 23-008-CIP
Summary
On May 7, 2026, five (5) bids were received and publicly opened for the Shier Rings Road:
Eiterman to Cosgray Shared Use Path Project, 23-008-CIP (Project). The Project includes the
construction of a shared use path along the south side of Shier Rings Road, drainage
improvements to accommodate the shared use path, and reconstruction of driveway aprons. The
east limit of the Project connects to the existing shared use path east of Shier Lane and the west
limit connects to existing shared use path east of Lockroy Drive constructed as part of the Ayrshire
Farms residential development located at the southeast corner of the intersection of Shier Rings
Road and Cosgray Road.
The City of Dublin (City) and Washington Township (Township) are working cooperatively on this
Project. Due to the collaborative nature of this Project, the City and Township entered into an
Intergovernmental Agreement (Agreement) in 2024, as approved by Council Resolution 67-24.
This Agreement outlines responsibilities and proportion of funding for the design, acquisition,
construction, and maintenance of the shared use path for the Project.
In 2025, the Township, in coordination with the City, submitted the Project for LinkUS funding and
the Project was approved for $544,300 in 2026 grant funding from LinkUS. This grant funding will
be applied and distributed in accordance with the Agreement, and the funds will be dispersed
retroactively. The City, per the Agreement, is responsible for 30% of the costs associated with the
construction of this Project. City staff is working with Township representatives to submit
necessary documentation, including invoices and/or purchase agreements.
Design was substantially complete for this Project in 2025, acquisitions completed in 2026 and
extensive coordination with the Township and the affected residents has occurred. The 2026
budgeted funds for this Project in the 2026-2030 Capital Improvements Program (CIP) are
$460,000 from account MB23C07, Shier Rings Road: Eiterman to Cosgray Shared-Use Path. The
engineer’s estimate for this Project is $486,000.
J & J Schlaegel, Inc. submitted the lowest and best bid of $467,884.53, which is 3.7% below the
engineer’s estimate, and $7,884.53 more than the budgeted funds for construction. Engineering
has consulted with Finance, and staff anticipates being able to cover the additional Project costs
using other unencumbered budgeted funds in the CIP before the Project costs are reimbursed
through LinkUS funding. Staff has reviewed all bids, and a summary of the bids received is listed
below.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017
Phone: 614.410.4400 Memo
Resolution 25-26 – Accepting the Lowest and Best Bid for the Shier Rings Road: Eiterman to Cosgray Shared
Use Path Project, 23-008-CIP
May 20, 2026
Page 2 of 3
Bidder Bid as Read Bid as Read Responsive? Over (+) or Under (-)
Engineer’s Estimate
J & J Schlaegel, Inc. $467,884.53 -3.7% Yes
Strawser Paving Company $495,690.25 +2.0% Yes
CAP-STONE & Associates, Inc. $502,167.50 +3.3% Yes
Boss Excavating and Grading, Inc. $515,411.00 +6.1% Yes
Decker Construction Company $565,835.08 +16.4% Yes
The work for this Project is expected to commence in June and be complete in October.
The typical and customary communication methods will be used to convey construction
information with the residents and impacted property owners throughout the duration of this work.
The City will have a designated Engineering Project Inspector assigned to the work for this Project
who will provide coordination, be available to answer questions and manage access needs at
adjacent residences throughout the performance of the work.
Recommendation
Staff has thoroughly reviewed the bid submitted by J & J Schlaegel, Inc. J & J Schlaegel, Inc. has
not previously performed work for the City of Dublin, and staff made inquiries to references
provided by the contractor. This reference check was performed in March of this year as part of
the bid acceptance for the Avery Road Sidewalk Connections project, for which J & J Schlaegel,
Inc. was also the lowest and best bidder. Feedback on J & J Schlaegel, Inc.’s quality of work was
positive, and each responding reference recommending to work with this contractor. Staff is
confident J & J Schlaegel, Inc. has the capability and experience to perform well on this project.
Staff recommends Council approve Resolution 25-26 accepting as lowest and best the bid of J & J
Schlaegel, Inc. in the amount of $467,884.53 and authorizing the City Manager to enter into a
contract with J & J Schlaegel, Inc. for this Project.
Resolution 25-26 – Accepting the Lowest and Best Bid for the Shier Rings Road: Eiterman to Cosgray Shared
Use Path Project, 23-008-CIP
May 20, 2026
Page 3 of 3
Location Map