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HomeMy WebLinkAbout01/20/1998 RECORD OF PROCEEDINGS Minutes of Meeting u m i y ounce ee mg age DAYTON LEGAL BLANK CO CORM NO. tOt48 ~I I I Held Tarn~~nT 2~gQg 19 Mayor Kranstuber called the meeting to order at 7:00 .m. P i ~ Mr. McCash led the Pledge of Allegiance. Roll all Council members present were: Mayor Kranstuber, Vice Mayor Boring, Mr. Adamek, Mr. McCash, Mr. Peterson, Ms. Hide Pittaluga, and Mr. Reiner. Staff members present were: Mr. Hansley, Mr. Helwig, Ms. Grigsby, Mr. Smith, Ms. Clarke, Mr. Kendra, Chief Geis, Mr. McDaniel, Mr. Lenz, Ms. Crandall, Ms. Bearden, Mr. ,i Husenitza and Ms. Puskarcik. i Anaroval of Minute of December 15 1997 ' Ms. Hide Pittaluga noted she has submitted her amendments to the minutes in writing, and they were included in the Council packet. Mayor Kranstuber moved approval of the December 15, 1997 minutes with Ms. Hide Pittaluga's amendments. Mr. Reiner seconded the motion. Vote on the motion - Mr. Reiner, yes; Mr. McCash, yes; Mr. Peterson, abstain; Mr. Adamek, abstain; Mrs. Boring, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes. Annroval of Minutes of anuarv 5 1997 Ms. Hide Pittaluga noted a correction to her comments on page 6, at the bottom of the page, where it should state, "Ms. Hide Pittaluga complimented Mr. Kass on a well conceived plan, noting that continuing to explore the proposed development merited consideration." On page 7, her comments should read, "Ms. Hide Pittaluga noted that 1,000 units of apartments have already been zoned behind the Schottenstein development on the east side, so the apartment needs have already been met for this area of Dublin." And on page 8, she suggested her comment be revised as follows: "She noted that Council needs to make a decision on the land use based on sound business data about the market place in order not to completely diminish the value of the property." Mayor Kranstuber moved approval as amended. Ms. Hide Pittaluga seconded the motion. Vote on the motion - Mr. McCash, yes; Mr. Peterson, yes; Mr. Adamek, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. Reiner, yes. Correspondence The Clerk reported there was no correspondence requiring Council action. Citizens Comment Mary Warner, 6595 David Road stated that she has lived on David Road for 25 years. She has read in the paper about "Dublinizing" the soccer stadium. She asked if David Road was "Dublinized" when the approval was given to build an unsightly substation at the end of the road. She has concerns about the huge trucks tearing up their roadway and transporting hazardous materials in their neighborhood. Their calls have gone unanswered for 9 months and promises of a meeting have been broken. The value of their homes is now "zilch" as no one wants to buy homes close to the substation. David Widener stated that he represents his mother, Carolyn Widener of 6592 David Road. They are long-time residents of David Road. Dublin has now ruined the property value and resale value of his parents' house and every other house on David Road. Dublin officials have lied to the residents. The residents were told that: either all of the properties would be rezoned or none would be rezoned; that Dublin would purchase the properties not bought by AEP; and that no large trucks would use David Road to demolish the Homes purchased by AEP. Because of the mud and ice on David Road over the weekend, his mother had a serious car accident. His trust of the City of Dublin staff and Dublin City Council was rrrisplaced. Jayce Ashwill, 6580 David Road stated that he has lived on David Road for 3 years. He read the last sentence of the City's mission statement to the audience, noting that the RECORD OF PROCEEDINGS Minutes of Meeting u m i y ounce eetmg age 2 DAYTON LEGAL BLANK CO CORM NO. 10148 I'~i Held Taxuia~20~1QQ~ 19 residents of David Road haves been served by the City. The decision to rezone a portion of David Road to house the substation was made without any input from the remaining residents of David Road. In fact, the site was offered to AEP by the officials of Dublin although AEP had other sites available. He noted that the City had promised that David Road would not be rezoned in portions, and this promise was broken. In May of 1997, the residents were promised a meeting the following month to discuss plans for the remainder of the roadway. That meeting never took place, and phone calls have not been returned. They were also told that David Road would not be used as a passageway for ~ construction traffic, and it has been used for the demolition process of the existing homes. ~ The City in fact approved the use of the roadway for this purpose. The water was turned off on their street recently and they were told that it was unrelated to the substation construction. The Columbus utilities representatives on site told them that it was turned offto install new valves on the water line to service the AEP substation. The residents finally received a phone call from the City scheduling a meeting in response to the residents' recent blockage of the roadway and truck traffic. He spoke with 3 realtors today who told him that the location of the substation will deter potential buyers and that the house values have diminished. The residents do not want to remain on David Road with the substation as their neighbor. The residents will meet with the Planning division tomorrow night. They request that the City "do the right thing" and consider purchasing the remaining property on David Road. It is no longer viable as a residential area. Margaret Ashwill, 6580 David Road stated that she, her husband and their 5 children moved to David Road three years ago from Medina, Ohio. While they knew that commercial rezoning was possible, the belief of the residents was that all would have to agree to any commercial rezoning. Their half of the street was not informed about the substation until after the "deal was done". She has no desire to live next to an electric substation. Dublin has treated people poorly, including the gas station owners in Old Dublin, the bait store owners on Hard Road, and now the David Road residents. Terry Moore, 6599 David Road stated that over the past 9 years, the residents were never asked about their desires. They had no choice in the matter with the electrical substation. He questioned why the City purchased all of Jenmar Court and not all of David Road. The David Road residents are not satisfied with the situation. The manner in which the older residents of the City have been treated is a disgrace. Mayor Kranstuber responded that the City had no desire to have the substation located anywhere in the City, but the City has no jurisdiction in utility matters such as this. In terms of the rezoning, the difficulty has been the conflicting interests of the residents of the street -some wanted intense commercial rezoning, some wanted residential. Mrs. Boring stated that the City met with the residents prior to the rezoning to inform them of the details and the City further hired a consultant to ensure that an objective party reviewed the necessity of the substation. The deal was not "done" without input from the residents. The City made every effort to keep the residents informed throughout the process. Mr. Hansley added that the City did retain an independent consultant to verify that there was an emergency need for this substation and therefore a quick rezoning was needed. The City made every effort to minimize the impact on the residents by purchasing additional property to buffer the substation from the remaining residents. He noted that under state statute, public utilities do not have to go through the rezoning process to locate these facilities. Mr. Smith confirmed that the City has received a right of entry from State Savings for the temporary construction roadway to service the substation construction traffic. Ms. Clarke noted that as of last year, only one resident wanted to stay on David Road in her residential property. There have been developers interested in developing the 161 RECORD OF PROCEEDINGS Minutes of Meeting u m rty ounce eetmg Page 3 DAYTON E AL BLANK CO ORM NO 10148 I I Hel 19 Ij frontage of the street over the years, but the problem has been the back portion of the site. ' She made the suggestion to AEP to investigate the possibility of using the David Road site since it would provide an alternative for those residents who could not market their homes as commercial property. To the best of her knowledge, the meetings regarding this topic were open, and there was no "done deal". Aland design consultant has been retained to work with the remaining owners on David Road beginning tomorrow evening to consider the commercial options for those remaining half-acre lots. There is still one remaining resident who wants residential zoning. In addition, the City has always indicated its willingness to vacate David Road to make the site larger. She is not familiar with any ~ re resentations made b the Cit re ardin p Y Y g g purchasing the entire street. Of the 18 lots on the street, 7 houses were taken plus an additional lot for the substation. It was the consensus of Council to have staff provide a memo to Council about the outcomes of the upcoming meetings regarding David Road. Buddv Laurent, 7641 Johntimm ourt stated that Council has requested that the Families Acting to Conserve Taxes (FACT) group not misrepresent information to the voters. He asked for clarification regarding several matters: 1. What is the status of the consultants to be retained by the City for this project? Mr. Helwig responded that the City has retained Tim O~ermatt of A.G. Edwards, St. Louis who is present this evening. He has worked on several other stadium projects throughout the country and has participated in recent negotiations with Hunt Sports Group. 2. They would like more information on the tax increment financing agreement. Mr. Smith responded that the draft agreement has been given to Council. The TIF will be tied to the guarantee, and the debt payment is secured by the letter of credit as are the TIF payments. The City is completely protected from financial liability. 3. Has the ticket price been discussed? Mr. Helwig responded that this has not been reviewed at this point, but financial pro formas have been reviewed and confidentiality documents have been executed regarding those. It is estimated that the stadium will not be profitable in the first few years. 4. Will the City purchase any of the bonds for the financing? Mr. Smith responded that the financing will be independent of any relationship with the City. The City will not buy the bonds, invest in the project or guarantee the notes. 5. They are concerned about unspecified costs, i. e., sound consultant for events to be paid for by the City, City paid parking for events -what are these hidden costs? Mr. Reiner responded that the sound consultant provision was added in response to the citizens' concerns about this issue. He is surprised that this would now be categorized as a "hidden" cost. Mr. Hansley added that some questions will remain unanswered at the time of the vote and are still subject to negotiation. The sound consultant will be used if needed. Mr. Laurent asked that the City's information releases refrain from stating that "only" $5 million will be spent on this project. Marilee Chinnici-Zuercher, 5060 Donegal Cliffs Drive brought to Council's attention two opportunities for community participation: 1. The Columbus Metropolitan Club will host its first suburban luncheon at the Wyndham Hotel on Wednesday, February 4 and the topic is the soccer stadium. Featured speakers are Joel Campbell and Don Beckman. She invited Council members to support this venture and to encourage citizens to attend this informational session. 2. The Coalition for Public Deliberation will host, "Columbus Talks About Governing America: Our Choices, Our Challenge" at the Dublin branch of the Columbus library. This particular subject is part of the National Issues Forum of the Kettering Foundation. She encouraged Council and citizens to attend, and provided brochures with the dates/times. Don Beckman FACT stated that he has several questions about the stadium project: 1. Regarding the general obligation bonds for the roads, are they considered a fiscal RECORD OF PROCEEDINGS Minutes of Meeting u m rty ounce eetmg age 4 DAYTON LEGAL BLANK CO. FORM NO. 10148 I Hel 19 'I ~ ~ liability for the City, and what would the normal terms of these types of bonds be? i' Ms. Grigsby responded that the general obligation bonds for the infrastructure will be a City liability. The City has issued bonds in the range of 7 to 8 years to 20 to 25 years. For roads, it is generally in the range of 20 years. 2. Mr. Beckman stated that the City information indicated that the revenue from the TIF is approximately $275,000. Ms. Grigsby responded that figure is the estimated payments which would go to the school district if a TIF were not entered into, based upon improvements for the entire ~ project which would generate about $517,000 in property taxes. Of that, $275,000 would ~ go to the school district from their treillage. 3. Mr. Beckman asked about the status of the agreement with Jonathan Alder. Ms. Grigsby responded that preliminary discussions have been held with them and the meetings have been very positive to date. 4. Mr. Beckman indicated that if the TIF for the project is for a period of 20 years and if the stadium is given back to the City after 25 years, Jonathan Alder would then have the benefit of that real estate tax for only 5 years. 5. Mr. Beckman asked if there is a shortfall in the TIF and the real estate taxes generated are not adequate to cover the debt service on the general obligation bonds, would Dublin be responsible for those payments? Ms. Grigsby responded that the agreement will be structured so that the amortization on the debt issued will be met by the service payments received. 6. Is the SDC bond financing considered a "low floater", in other words, will the Letter of Credit be secured with the real estate and leasehold improvements? Tim OfI}ermatt, A.G. Edwards responded that whether or not there is a Letter of Credit to the guarantee does not have anything to do with whether the bonds are structured as a lower floater or as fixed rate, long-term bonds. Those decisions will be made based upon the cash flows as presented for the facility by Mr. Hunt and the market at the time. Whatever the structure of the debt, it will be guaranteed by the Hunt guarantee, and backed up by the Letter of Credit. There will be no recourse to the City. Staff Comments MrMr. Helwi~ stated that staff requests that Council schedule for their February 2 meeting an update from Wandell & Schnell regarding the Community Recreation Center expansion. Three schematic alternatives have been developed, including a preferred alternative. Following discussion, it was the consensus of Council to schedule this presentation under the "Other" portion of the February 2 Council meeting agenda. hief ei reported that Officer Randy Louks had successful surgery recently and is recuperating at home. He will have a second surgery in the spring and hopes to be back teaching DARE next school year. Officer Mark Matmiller, who was injured while on duty at a 270 intersection, will return to duty by the end of the month. LEGISLATION Second Reading & Public Hearing Ordinance Ordinance No. 01-98 - An Ordinance Directing the Engineering Division to Make a Notation on the Original Plat of Brandon Subdivision, Section 4, Dublin, Ohio Referencing the Preliminary Plat of Bellepoint Place Subdivision, Dublin, Ohio. Vote on the ordinance - Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Mr. Adamek, yes; Mr. Peterson, yes; Mr. McCash, yes; Mr. Reiner, yes. Ordinance No. 02-98 - An Ordinance Authorizing the City Manager to Enter into a Contract with the Franklin County Board of Health for Health Services. Vote on the ordinance - Mr. McCash, yes; Mr. Adamek, yes; Mayor Kranstuber, yes; Mrs. Boring, yes; Mr. Peterson, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes. Introduction & First Reading -Ordinances Ordinance 04-98 - An Ordinance Directing the Law Director of the City of Dublin to Petition the County Commissioners of Franklin County, Ohio for Annexation of RECORD OF PROCEEDINGS Minutes of Meeting u m rty ounce Meeting Page 5 DAITON LE AL BLANK CO ORM NO 10148 I I'' Hel 19 Approximately 157.339 Acres of Land to the City of Dublin, and to Consolidate this Petition with the Previous Petition Authorized by Ordinance No. 165-97, and ~ I Declaring an Emergency. ~ Mayor Kranstuber introduced the ordinance. Mr. Smith stated that this involves the large piece of land now owned by the City. The County Commissioners have set a hearing date on February 4 and have asked that the previous petition be consolidated with this one. Mayor Kranstuber invited those present to testify on the emergency legislation. stated that in view of the stadium vote scheduled ~ on February 10, he hopes that the emergency legislation being considered is not ' intended as an "end around" to the people of Dublin who vote against the stadium. He will challenge any such action taken by Council. Mr. Smith responded that if the voters do not approve the stadium, the City will have this land as parkland in the City. Mayor Kranstuber added that Council has not committed that this entire tract will be parkland if the stadium is defeated by the voters. Mr. Laurent asked whether this property would be sold to Hunt Sports Group if the stadium issue is defeated. Mayor Kranstuber acknowledged that the land could be sold to any potential buyer for commercial or residential development, Mr. McCash noted that the emergency action is being requested so that the Commissioners can review both petitions at the same time. Mr. Hansley added that land annexed to the City will have a higher value if Council chooses to sell it at a later date. Ms. Hide Pittaluga added that if the stadium issue fails, Council would have to struggle with any decision to proceed with the sale of the property to develop a soccer stadium. She would not support moving forward with a project that failed at the polls. Mr. Reiner added that it is a win/win situation for Dublin in any case. Joel amnbell, 5565 Brand Road, renre en ing Dublin C'iti~enc fnr ~hP c+~,~;, commented that the group believes a positive vote will happen on February 10. There is no risk in tonight's action of proceeding with the annexation of this parcel to the City. The bottom line is a decision by the citizens on February 10 of whether they want a stadium in Dublin at that location or do they not. On behalf of the Dublin Citizens for the Stadium, he urged Council to take action on this ordinance. Mayor Kranstuber moved to dispense with the public hearing and to treat this as emergency legislation. Mr. Adamek seconded the motion. Vote on the motion - Mr. Reiner, yes; Mr. McCash, yes; Mr. Peterson, yes; Mr. Adamek, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes. Vote on the ordinance -Mrs. Boring, yes; Mr. Peterson, yes; Mr. Reiner, yes; Ms. Hide Pittaluga, yes; Mayor Kranstuber, yes; Mr. Adamek, yes; Mr. McCash, yes. Ordinance 05-98 - An Ordinance Amending the Annual Appropriations for the Fiscal Year Ending December 31, 1998. Mayor Kranstuber introduced the ordinance. Mr. Hansley noted that a memo was forwarded in the packet describing the amendments. Staff is requesting this be held over for second reading on February 2. There will be a second reading and public hearing at the February 2 Council meeting. Ordinance 06-98 - An Ordinance Providing for a Change in Zoning for 197 Acres of Land Located on the Southeast Corner of Post Road/S.R.161 and Houchard RECORD OF PROCEEDINGS Minutes of Meeting u m rty ounce eetmg Pa e 6 DAYTON LE AL BLANK CO.. CORM NO. 10148 Hel 19 Road, from: R-SR, Suburban Residential District and LI, Limited Industrial District (Washington Township Zoning Districts) to: PCD, Planned Commerce District. (Soccer Stadium) (Applicant: City of Dublin, c/o Timothy Hansley, City Manager, 5200 Emerald Parkway, Dublin, OH 43017) Mayor Kranstuber introduced the ordinance. Mr. Helwig stated that staff is recommending that the ordinance be formally referred to Planning & Zoning Commission. The matter was reviewed by Planning Commission last Thursday evening and was approved by a 6-1 vote. A formal report will be ~ forwarded to Council for the public hearing. Mayor Kranstuber moved to refer the ordinance to Planning & Zoning Commission. Mr. Reiner seconded the motion. Vote on the mo inn - Mr. McCash, yes; Mr. Peterson, yes; Mr. Adamek, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes; Mr. Reiner, yes. There will be a public hearing and second reading at the February 17 Council meeting. 9R Prelimina-rv~lat - Kendall Ridgy (Applicant: Anna and Oddo Galli, 6470 Post Road, Apartment 223, Dublin, OH 43017; M/I Homes, Inc., c/o Bill Westbrook, 41 S. High Street, Columbus, OH 43215, represented by Jackson B. Reynolds III, Smith and Hale, 37 W. Broad Street, Columbus, OH 43215) Mr. Smith stated that the plat was presented at the October 6, 1997 Council meeting and was tabled indefinitely. He has forwarded a memo to Council outlining the legal issues involved in this matter. Ben Hale;,~r , 37 W Broad ~trPPr~ Coles stated that he has reviewed the minutes of the October 6 meeting and notes two items he would like to respond to: 1. They have submitted a drawing to the City regarding the entry feature. 2. In regard to the types of trees, they have agreed to incorporate the tree types suggested by Mr. Reiner. They also agree to the 14 conditions appended by Planning & Zoning Commission, and ask for approval by Council at this time. Phyllis Diamon , Da_n Sherri Av nue stated that the residents of Dan Sherri would like to have Dan Shem Avenue become a part of this new subdivision versus having access to Dan Shem from Avery Road. Ms. Clarke explained that the text indicates that the developer will cooperate in the City's creating a cul-de-sac on Dan Sherri at a future date. Mr. Hale stated that their street actually stubs in to Dan Shem and once the cul de sac is made, they will likely complete it this summer or by next summer, depending on the construction schedule. In response to Mayor Kranstuber, Ms. Clarke stated that after this subdivision is complete, staff will bring a request to Council for funding of a cul de lacing of Dan Sherri. A preferred option was identified in a study done for Kendall Ridge subdivision. A remaining but separate issue is what depth along Avery Road should not be connected to this subdivision, i.e., the depth for which an alternative use would be appropriate? Mr. Hale indicated that the residents' desire is to become a part of this subdivision, and their plan accommodates this desire. Mr. McCash expressed concern that Dan Sherri would be used as an access for construction traffic if a connection is made prior to the cul-de-sating of Dan Shem. Mr. Hale committed that he agrees to an additional condition that they will delay building that portion of the street connecting to Dan Shem until after the cul-de-sating is completed. Mr. McCash moved an additional condition that there be no construction traffic on existing Dan Sherri as part of the subdivision construction. Mayor Kranstuber seconded the motion. Vote on the mo inn - Mr. Reiner, abstain; Mr. McCash, yes; Mr. Peterson, yes; Mr. RECORD OF PROCEEDINGS Minutes of Meeting u m ity ounce eetmg Page 7 DAYTON LEGAL BLANK CO CORM NO. IOI48 lil Hel l g Adamek, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; Ms. Hide Pittaluga, yes. Mayor Kranstuber moved approval of the preliminary plat with the 14 conditions of ' Planning Commission of August 7, 1997 plus the additional condition appended tonight. Mr. McCash seconded the motion. Vote on the motion - Mr. Adamek, yes; Mrs. Boring, yes; Mayor Kranstuber, yes; ~ Ms. Hide Pittaluga, yes; Mr. McCash, yes; Mr. Peterson, yes; Mr. Reiner, abstain. ~ Final Plat - W ndham Villa P ~e~rion 6 ~P Y g ~ Pha l1 (Applicant: M/I Homes, c/o Bill Westbrook, 3 Easton Oval, Suite 540, Columbus, OH 43219) ~j Ms. Clarke stated that this single family subdivision of 301ots was reviewed by Planning Commission on December 11, 1997. A memo was provided to Council with the status of all conditions appended by Planning Commission. The final plat conforms to the preliminary plat, and Planning Commission recommended approval on December 11 with 7 conditions. Mr. Reiner moved approval with the 7 conditions of Planning Commission. Mr. McCash seconded the motion. Vote on the motion - Mr. Reiner, yes; Mr. McCash, yes; Mr. Peterson, yes; Mr. Adamek, yes; Mrs. Boring, yes; Ms. Hide Pittaluga, yes. Council Round Table/Committee Reports Mr. Peterson stated that he has observed that at night, and especially under rainy conditions, reflectors would be very helpful for the traffic exiting 33/161 onto northbound Avery/Muirfield. Many citizens have noted that it is difficult to identify the lane striping. Mr. Helwig responded that staff will investigate this and report back. Ms Hide Pi a1nQa Stated: 1. Thanks to Mr. Husenitza for his comprehensive yet easy to understand report on the status of informational technology implementation. He will keep Council apprised of the benefits of technology to the residents of the City. 2. She attended atwo-day networking seminar recently which will help her to serve as Council's liaison to the Information Technology division. 3. As Council is aware, she was recently appointed to the Public Safety Committee for the National League of Cities and therefore must attend the NLC Congress of Cities meeting. She noted that her required attendance at the Committee meetings for NLC may result in exceeding the budgeted amount for individual Council member travel. Mr. Adamek commented that he appreciates her willingness to represent the City at NLC and would support the expenditure. There was no further discussion. 4. There is an excessive amount of mud on Emerald Parkway and she asked that staff contact the construction companies involved to notify them of her concerns. 5. The Public Services Committee meeting scheduled for January 26 may be postponed to allow for the evening team building session. Mr. McCach noted the following: 1. Thanks to Mr. Peterson for suggesting the lane reflectors on Avery/Muirfield. There are at least four members who support installation of the lane markers. 2. He asked that staff check on coordinating the timing of the signals at Perimeter Center in view of the close proximity of the three. 3. He has discussed with Mr. Helwig a "no left turn" sign on Avery/Muirfield south at the Post Road intersection to force traffic to make the turn at Perimeter Drive so that traffic moves more smoothly. 4. He received a call from a Columbus resident who is working on the Columbus portion of the Frantz Road lighting. The Columbus Engineering department has RECORD OF PROCEED[NGS Minutes of Meeting u m rty ounce eetmg Page 8 DAYTON LE AL BLANK CO 'ORM NO 10148 Hel 19 , been refemn this resident to h g t e Dublin Engmeenng drvision regarding Dublin's proposal for light styles and lighting on Frantz Road. He also referred this resident to the Dublin Engineering division. Mr. Kendra stated that he has not been contacted by a Columbus resident to date. % 5. In the last packet, a memo was forwarded to Council regarding the North Outerbelt Widening. He has some concerns with proposed sound bamers and the aesthetics of barriers which were installed along I-71. Will there be an ~ opportunity for input on this matter? i Mr. Kendra stated that he will check and report back on this. 6. A tragedy occurred at the Recreation Center on Saturday evening where the father of his daughter's friend died as a result of a massive heart attack. Mr. McDaniel provided details on staff's efforts to resuscitate the victim, the quick response of the Washington Township medics, and the assistance of other medical personnel using the facility. It was the consensus of Council to send appropriate condolences to the family. Mr. Adamek commented as follows: 1. Thanks to Mr. McDaniel for his prompt response to Mr. Maurer regarding the nuisance control issue. 2. He hopes that staff will represent Council at the Solid Waste Authority meeting with the Solid Waste Rate Advisory Board. Mr. McDaniel confirmed that he will attend this meeting and has been appointed by the Authority to that Board. 3. He spoke with Mr. Halloran recently in regard to the Community Plan and the 200 foot setbacks along Post Road. He advised Mr. Halloran that this was a guideline and not an ordinance. He asked that staff send a letter to Mr. Halloran to reassure him of the City's intent in this regard. Mr. Peterson noted that he spoke with Mrs. Halloran recently on the same issue, and she agreed to outline their concerns in a letter to him. Mr. Hansley confirmed that upon receipt of Mrs. Halloran's letter, staff will respond to the concerns. Mr. Reiner commented: 1. He agrees with the suggestion to install reflectors on Avery/Muirfield for the portion northbound from the 33/161 intersection. 2. Regarding the walls, ODOT has been receptive to communities planting on ODOT's right-of--ways in order to provide screening for I-270. Mrs. Boring noted: 1. She believes reflectors are needed in other areas of the City aside from Avery/Muirfield north of 33/161. Mr. Kendra responded that typically, reflectors are installed in locations where there are no street lights. With the new traffic signals near Perimeter, street lights have either been added or are budgeted to be added. The design work for the Avery/33/161 interchange will begin within weeks, so installing reflectors now will result in them having to be removed in the near future. Secondly, they will not be needed because of the lights to be installed. He will memo Council on this matter. Mrs. Boring suggested that Council be given the options and the costs. 2. In terms of upcoming dates, the team building/organizational session is now scheduled for Monday, January 26 at 5:30 p.m., facilitated by Sue Catana. The location will be determined shortly, and dinner will be provided. The agenda is being prepared at this time. 3. The Ashland breakfast is scheduled for Tuesday, January 27, so please RSVP to Anne. 4. On Tuesday, March 3 at 6:30 p. m. , the joint leadership session with Upper Arlington City Council is scheduled at their facility. Council is also invited to stay to observe their work session which begins at 8:30 p. m. RECORD OF PROCEEDINGS Minutes of Meeting u m rty ounce eetmg Page 9 DAYTON LEGAL BLANK CO-. CORM NO. 10148 _ _ I ~I Held Januar~29, 1QQ8 19 - - ~ i 5. The Ohio Municipal League will host a luncheon on February 24 honoring the members of the Legislative Assembly. If Council members would like to attend, please contact Anne. 6. In regard to the St. Patrick's Day parade, transportation will be arranged for Council by Anne. A memo will be forthcoming. 7. She asked that Council members check their calendars in order to schedule a goal setting date in March. 8. Happy Birthday to Peter Husenitza on January 23! i Mayor Kranstuber commented: 1. The Employee Banquet is scheduled for Saturday, January 31. He will be in Washington, D.C. for the U.S. Conference of Mayors and will return that evening. Mrs. Boring may fill in if he returns late in the evening. 2, He asked about the status of the discussion with the soccer leagues regarding scheduling of Avery Park. Mr. McDaniel responded that he has followed up with Mr. Cline, and staff will continue that discussion with the parties. 3. He asked Mr. Kendra about the status of the Emerald Parkway extension over 161. Mr. Kendra stated that this project is not included in the current 5-year CIP. He has suggested to Mr. Helwig that preliminary work be undertaken in view of the negotiations needed with AEP and the ODOT process. Mayor Kranstuber indicated that he believes the extension of Emerald Parkway is a critical factor in meeting the transportation needs for the City in future years. Mr. Reiner agreed that the City needs to focus on this as well as the breakdown of the 33/161 interchange. The development is overloading the existing infrastructure. Until Avery/Muirfield is widened and infrastructure needs met, there should be more control over rezonings. Mayor Kranstuber added that a second issue is the aesthetics of the gateway area at Avery/Muirfield. Perhaps some boulevarding could be considered. Mr. Kendra stated that staff has given direction to the consultants that this interchange is to be a "signature" interchange within the City. Mr. Reiner suggested that Council consider berming Avery/Muirfield at Brand and seeding it to improve the visual impact of the corridor. Ms. Hide Pittaluga acknowledged Mr. Helwig and staff's efforts in providing the draft stadium lease agreements to Council. In the event she has some concerns or questions, to whom should they be directed? Mr. Helwig invited any members of Council to contact him in this regard. Mayor Kranstuber moved to adjourn to executive session for discussion of personnel matters. Mr. Reiner seconded the motion. Yote on the motion -Mayor Kranstuber, yes; Mr. Adamek, yes; Mr. Peterson, yes; Mr. McCash, yes; Ms. Hide Pittaluga, yes; Mr. Reiner, yes; Mrs. Boring, yes. Mayor Kranstuber announced that the meeting will not be reconvened following the executive session. The me g was adjourned to executive session at 9:10 p. m. M r -Presiding Officer Clerk of Council