HomeMy WebLinkAboutResolution 20-26RECORD OF RESOLUTIONS
BARRETT BROTHERS - DAYTON, OHIO Form 6301
Resolution No. 20-26 Passed. ;
AUTHORIZING THE CITY MANAGER TO ENTER INTO A LETTER OF
AGREEMENT WITH THE OHIO POWER COMPANY TO RELOCATE
FACILITIES FOR THE CONSTRUCTION OF THE AVERY ROAD
SHARED USE PATH PROJECT, 24-018-CIP
WHEREAS, the City of Dublin (“City”) and Ohio Power Company (“AEP”) have
coordinated the relocation of certain electric facilities to allow the construction of the
Avery Road Shared Use Path Project, 24-018-CIP (“Project”); and
WHEREAS, the total construction cost associated with the AEP relocation, as currently
estimated, is $20,983.13, for which the City will reimburse AEP;
WHEREAS, the City hereby agrees to continue coordination of the Project with AEP
during construction.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin, State of
Ohio, “1_ of the elected members concurring that:
Section 1. The City Manager is hereby authorized to execute and accept all necessary
documents to enter into a Letter of Agreement with the Ohio Power Company to
reimburse the estimated cost of their portion of the Project in the amount of $20,983.13.
Section 2. This Council further hereby authorizes and directs the City Manager, the
Director of Law, the Director of Finance, the Clerk of Council, or other appropriate officers
of the City to prepare and sign all other agreements and instruments and to take any
other actions as may be necessary to implement this Resolution and complete the work
for this Project.
Section 3. This Resolution shall take effect upon passage in accordance with Section
4.04(a) of the Dublin Revised Charter.
Passed this 27" day of April, 2026. UL A-F—
Mayor - Presiding Officer
Attest:
Cleyk of CourCil
To: Members of Dublin City Council
From: Megan D. O’Callaghan, P.E., City Manager
Date: April 21, 2026
Initiated By: Michael E. Barker, Deputy City Manager
Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Brian D. Gable, P.E., Director – Capital Projects
Jared A. Groves, P.E., Civil Engineer II
Re: Resolution 20-26 – Authorizing the City Manager to Enter into a Letter of
Agreement with the Ohio Power Company to Relocate Facilities for the
Construction of the Avery Road Shared Use Path Project, 24-018-CIP
Background
The Avery Road Shared Use Path Project (Project) provides for approximately 1,300 feet of shared
use path along the west side of Avery Road from Cramers Crossing Drive extending north to the
existing path at 5745 Avery Road, approximately 460 feet south of Woerner Temple Road. The
Project also includes associated drainage, lighting, and American with Disabilities Act (ADA)
improvements for public safety and visibility.
This Project, as defined and funded in the 2026-2030 Capital Improvements Program (CIP), is part of
the Mobility Infrastructure Improvements Program which provides for the planning and
implementation of mobility connections throughout the City. These improvements are reviewed,
scored, and prioritized by an internal staff-led committee. This Project provides a vital safety
connection to the shared use path network along Avery Road and fills in one of the last gaps of the
shared use path network along this portion of Avery Road. Design was completed for this Project in
2025 and construction of this Project is programmed in 2026.
Summary
Staff has worked closely with the Ohio Power Company (AEP) on a Letter of Agreement
(Agreement), as attached for Council’s reference and information, to relocate AEP facilities along
Avery Road in order to construct the Project. The shared use path alignment necessitates the
relocation of one aerial utility pole, guy wires, and associated infrastructure that is in conflict with
the Project. The AEP Ohio electric facilities are currently located in an existing private easement,
wholly owned by AEP outside of the public right-of-way. Relocation of the planned path alignment is
not feasible due to the presence of another AEP pole, existing drainage structures in close proximity,
and the offset from the roadway. An exhibit showing the location of the conflicting pole in relation to
the planned improvements is attached to this memo for reference.
The City of Dublin is responsible to reimburse AEP for relocating their facilities on this project due to
existing private easement. The estimated cost to the City to perform this work is $20,983.13. AEP
requires advance deposit of these funds prior to scheduling and performing their work. Due to this,
staff desires to execute this agreement prior to the Project advertisement to avoid potential schedule
impacts for construction in 2026.
Once the relocation is complete, AEP will verify and review the actual construction cost with the City.
If the actual cost of the relocation is more than the amount deposited, AEP will be responsible for
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017
Phone: 614.410.4400 Memo
Resolution 20-26 – Authorizing the City Manager to Enter into a Letter of Agreement with the Ohio Power
Company to Relocate Facilities for the Construction of the Avery Road Shared Use Path Project, 24-018-CIP
April 21, 2026
Page 2 of 2
cost overruns. The proposed Agreement has been reviewed and approved by the City’s Legal staff
and has already been executed by AEP.
Recommendation
Staff recommends approval of Resolution 20-26, authorizing the City Manager to enter into a Letter of
Agreement with the Ohio Power Company to advance and complete the necessary utility relocation
for the Project, as this resolution will allow the Project to remain on schedule and proceed to
construction.
LEGEND
DATE: 6/16/2025
AVERY ROAD SHARED-USE PATH
(24-018-CIP)
LOCATION MAP - PARCEL 1, 2, AND 3
N0
20050
SCALE IN FEET
PROPOSED
RIGHT-OF-WAY
GURPAL KAUR
1-WD 0.042 AC
SCIOTO PROPERTIES
2-WD 0.116 AC
OHIO VENTURE
PROPERTIES
3-WD 0.076 AC
PID:274-000098
GURPAL KAUR
INST. NO.
202105100082943
1.329 ACRES
5611 AVERY ROAD
274-000122
OHIO VENTURE
PROPERTIES, LLC
INST. NO.
201912310176044
PART OF LOT 1
5695 AVERY ROAD
10
11
12
13
14
15
16
17
18
19
20
21
22 23
274-000146
274-000159
274-000015
274-000236
274-000068
274-000129
274-000747
274-000128
274-000123
273-010593
SCIOTO PROPERTIES SP-17 LLC
INST. NO. 202305250050640
1.615 ACRES
5689 AVERY ROAD
100
2
2
WD
1
AVERY RD
3
WD
3
1
WD
BLUNDEN RDCORPORATE CENTER DRRINGS RDCRAMERSCROSSI
NG DRLOCATION MAP - AEP POLE RELOCATION
LEGEND
Planned Shared Use Path
Existing Pole to be Relocated