HomeMy WebLinkAboutResolution 11-26RECORD OF RESOLUTIONS
BARRETT BROTHERS - DAYTON, OHIO Form 6301
Resolution No. 11-26 Passed :
ACCEPTING THE LOWEST AND BEST BID FOR THE ANNUAL SIDEWALK MAINTENANCE PROGRAM 2026, (26-004-CIP)
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Dublin Charter and Chapter
37 of the Dublin Code, for the Annual Sidewalk Maintenance Program 2026
(26-004-CIP); and
WHEREAS, Council has determined that the bid submitted by Coburn’s Concrete
L.L.C. on February 18, 2026, constitutes the lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, /__ of the elected members concurring, that:
Section i. The bid submitted by Coburn‘s Concrete L.L.C. in the total amount
of $317,443.96 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into a contract with
Coburn’s Concrete L.L.C. for the performance and completion of the Annual
Sidewalk Maintenance Program 2026 (26-004-CIP) pursuant to the
Advertisement, Proposal and Contract Documents for said Project on file in the
office of the City Engineer.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
other appropriate officers of the City to prepare and sign all other agreements
and instruments and to take any other actions as may be necessary to implement
this Resolution and complete the work for this Project.
Section 4. This Resolution shall take effect upon passage in accordance with
Section 4.04(a) of the Revised Dublin Charter.
Passed this 9 day of March, 2026.
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Mayor - Presiding Officer
ATTEST:
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To: Members of Dublin City Council
From: Megan D. O’Callaghan, P.E., City Manager
Date: March 3, 2026
Initiated By: Michael E. Barker, Deputy City Manager
Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Brian D. Gable, P.E., Director – Capital Projects
Joshua D. Miller, P.E., Senior Civil Engineer
Re: Resolution 11-26 – Accepting the Lowest and Best Bid for the Annual Sidewalk
Maintenance Program 2026 (26-004-CIP)
Summary
On February 18, 2026, five (5) bids were received and publicly opened for the Annual Sidewalk
Maintenance Program 2026, 26-004-CIP (Project). The scope of work for this Project includes the
removal and replacement of deficient concrete sidewalk sections throughout the City as depicted on
the included Location Map showing general work locations. The Program for 2026 includes work at
various locations in the City as staff looks to concentrate on locations of higher pedestrian traffic,
such as schools and parks, in addition to requests for repairs and replacements from residents.
The 2026 budgeted funds for this Project in the 2026-2030 Capital Improvements Program (CIP) are
$350,000 from account MB26M02, Annual Sidewalk Maintenance. The engineer’s estimate for this
Project is $365,000.
Coburn’s Concrete L.L.C. submitted the lowest and best bid of $317,443.96, which is 13.0% below
the engineer’s estimate. The remaining budgeted funds will be utilized for the sidewalk shaving
program. Since the low bid is only $32,556.04 under the budgeted funds, additional funding is
anticipated to be required for the sidewalk shaving program. These additional funds will be
available from other unencumbered budgeted funds in the CIP. Staff has reviewed all bids, and a
summary of the bids received is listed below.
Bidder Bid as Read Bid as Read Responsive? Over (+) or Under (-)
Engineer’s Estimate
Coburn’s Concrete L.L.C. $317,443.96 -13.0% Yes
TFR Construction, MBE/DBE/EDGE $355,041.59 -2.7% Yes
Strawser Paving Company $410,604.50 +12.5% Yes
Brennstuhl Construction, Inc. $436,092.87 +19.5% Yes
Decker Construction Company $451,421.32 +23.7% Yes
The work for this Project is expected to commence in May 2026 and be complete in September2026.
The typical and customary communication methods will be used to convey construction information
with the residents and impacted adjacent property owners throughout the duration of this work. The
City will have a designated Engineering Project Inspector assigned to the work for this Project who
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017
Phone: 614.410.4400 Memo
Resolution 11-26 – Accepting the Lowest and Best Bid for the Annual Sidewalk Maintenance Program 2026
(26-004-CIP)
March 3, 2026
Page 2 of 2
will provide coordination, be available to answer questions and manage access needs at adjacent
residences throughout the performance of the work.
As in the past, the majority of the sidewalk repair locations are caused by roots from mature street
trees heaving the sidewalks. As part of the repair process, these roots will be pruned, removed, and
a root barrier installed under the new sidewalk. Engineering works closely with the Dublin Forestry
staff on the sidewalk repair process to ensure impact to trees will be minimized where feasible. If
Forestry staff determines that a tree should be removed, Forestry staff will remove the tree, grind
the stump, and replace the tree following completion of the sidewalk replacement. Trees that have
larger roots removed in the sidewalk repair process could have their canopies thinned and trimmed
by Forestry staff. In 2025, eleven (11) street trees required removal as a result of the necessary
root pruning, while eleven (11) and four (4) trees were removed in 2024 and 2023, respectively.
In the event it is determined that the necessary root pruning could be detrimental to the adjacent
street tree, staff will pursue meandering the sidewalk around the tree. Typically, sidewalk
meandering requires an easement outside of right-of-way from the adjacent property owner. When
pursuing this approach, staff reviews and discusses the meandering with the property owner and
the easement must be donated to the City if the resident is agreeable to the meandering. Although
in 2021, sidewalks were meandered around street trees at three (3) separate locations, no
meandering occurred in 2022, 2023, 2024, or 2025. In most cases the meander would involve
multiple property owners and one of the owners was not in favor of the meandering.
Recommendation
Staff has thoroughly reviewed the bid submitted by Coburn’s Concrete L.L.C. Previous experience
with Coburn’s Concrete L.L.C. has been favorable, including the Annual Sidewalk Maintenance
Program 2025. Staff is confident Coburn’s Concrete L.L.C. has the capacity, capability and
experience to perform well on this Project.
Staff recommends Council approve Resolution 11-26 accepting as lowest and best the bid of
Coburn’s Concrete L.L.C. in the amount of $317,443.96 and authorizing the City Manager to enter
into a contract with Coburn’s Concrete L.L.C. for this Project.
Resolution 11-26 – Accepting the Lowest and Best Bid for the Annual Sidewalk Maintenance Program 2026
(26-004-CIP)
March 3, 2026
Page 3 of 2
Location Map