HomeMy WebLinkAboutResolution 09-26RECORD OF RESOLUTIONS
BARRETT BROTHERS - DAYTON, OHIO Form 6301
Resolution No. 09-26 Passed P
ACCEPTING THE LOWEST AND BEST BID FOR THE 2026
STREET SWEEPING CONTRACT AND AUTHORIZING THE
CITY MANAGER TO ENTER INTO A CONTRACT FOR THE
PROJECT
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Charter, for the 2026
Street Sweeping Contract
WHEREAS, Council has determined that the base bid in the amount of
$148,800.00 submitted by SCA of OH, LLC is the lowest and best bid; and
WHEREAS, this project was programmed in the 2026 operating budget; and
WHEREAS, funding will be available in the Operating Budget Fund.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, __“/ of the elected members concurring, that:
Section 1. The base bid in the amount of $148,800.00 submitted by SCA of
OH, LLC is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into a contract for
Said project as specified within the bid proposal and the City’s bid documents
on file in the Division of Public Service.
Section 3. This Resolution shall take effect and be in force upon passage in
accordance with Section 4.04(a) of the Revised Charter.
— Passed this 232 day of __ Lebn Uae. , 2026
Ne hs
Mayor — Presiding Officer
Attest:
Ge of Coyncil ()
To: Members of Dublin City Council
From: Megan D. O’Callaghan, City Manager
Date: February 17, 2026
Initiated By: Jay R. Anderson, Director of Public Service
Michael Darling, Operations Administrator
Re: Resolution 09-26 – Accepting the Lowest and Best Bid for the 2026 Street
Sweeping Contract and Authorizing the City Manager to Enter into a Contract for
the Project
Summary
The 2026 Operating Budget includes $165,000.00 for the City’s street sweeping program. The City
contracts this service with a third-party provider. The scope of this contract includes street
sweeping of 620 City lane miles five times a year. See attached map for reference. This bid also
includes unit cost for additional garage sweeping and pressure washing at the City-maintained
Library Garage. The complete contract technical specifications are attached to this report for
reference.
Bids for this contract were opened on February 3, 2026. The City received one (1) bid from SCA of
OH, LLC in the amount of $148,800, which was 9.82% below the budgeted amount. Staff
thoroughly reviewed this bid, particularly as only one bid was received for this contract. SCA of OH
has successfully provided street sweeping services for the City over the past 24 years. SCA of OH,
who is a subsidiary of Sweeping Corp of America, is the largest power sweeping service provider in
the United States. Sweeping Corp of America provides municipal service throughout the Midwest,
eastern, and southern United States.
Staff’s experience with SCA of OH, LLC has been positive, and staff is confident that SCA of OH,
LLC can successfully meet the requirements of this contract. There are sufficient funds in the
operating budget to cover the cost of this bid.
Bidder Bid Amount
SCA of OH, LLC $148,800.00
Recommendation
Staff recommends adoption of Resolution 09-26, accepting the bid by SCA of OH, LLC for the
street sweeping program in the amount of $148,800.00.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490 Memo
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SPECIFICATIONS
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STREET SWEEPING SPECIFICATIONS
Genera l Specifications
1. Street sweeping will be completed on designated roadways in commercial districts.
In addition, some parking lot, parking garage and Historic Dublin sweeping may be
necessary.
2. Street sweeping shall consist of cleaning the roadways from curb to curb including
center lanes, inside curbs, outside curbs, and turn lanes. Intersections and places
in the roadways where debris is deposited due to traffic patterns will also be
cleaned. Water shall be used in all street sweeping operations to wet the road prior
to cleaning. Prices will be based on a unit cost of one lane mile. For example, a
two lane road that is one mile-long will be two lane miles. A four lane road that is
two miles long will be considered eight lane miles.
3. The equipment utilized to sweep the roads and parking lots must be equipped with
curb brushes as well as main brushes or other systems/devices to insure debris is
removed from all paved surfaces. The equipment must have legal markings to warn
other roadway users of a slow moving vehicle. Strobes, beacons, and flashing
lights must be visible from all directions. An arrow board must be utilized when
required by traffic control standards and/or the City of Dublin traffic control policies.
Safety Considerations
1. The Contractor shall be responsible at all times to conduct the work and keep the
work site in compliance with federal, state and local safety laws and regulations,
including, but not limited to Occupational Safety and Health Administration (OSHA)
requirements.
2. The Contractor shall adhere to the requirements for maintaining traffic as indicated
in the "Ohio Manual of Uniform Traffic Control Devices for Streets and Highways,"
and the City of Dublin Work Zone Traffic Control Program, latest revision(s). In
addition, all personnel must have appropriate clothing such as orange safety vests
or shirts with safety reflective materials.
3. Barricades and Warning Signs: The Contractor will be required to provide, erect,
maintain (in proper position, clean, legible and good working condition) and
remove all lights, signs, barricades and all other traffic control devices necessary to
the maintenance of traffic. All traffic control devices shall conform to Part 7 of the
OMUTCD for Streets and Highways as amended, as required under Ohio Revised
Code Section 4511.09.
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Street Specifications
1. The roadways to be swept equal approximately six hundred and twenty (620)
lane miles per sweeping session. In the event the contractor requires exact
measurements, the Contractor is responsible for measuring the streets. The lane
miles listed were derived from Dublin's GIS system.
2. There may be some small areas to be cleaned that are not included. These areas will
be added based on the unit per lane-mile cost. The addition of these areas will not
significantly change the scope of work listed above.
3. Designated streets will be cleaned five times during 2026. Some streets may need
to be cleaned more than five times to prepare for special events that occur in
Dublin. All cost proposals shall be based on cleaning the streets five
times during 2026, based on six hundred and twenty (620) lane miles
each sweep. Additional work will be based on per unit lane mile costs and added
to the scope of work on an as-needed basis.
4. Street sweeping debris shall be dumped at the Dublin Fleet Center (6351 Shier Rings
Road, see dumpster location map). The City will be responsible for the removal of
debris at no cost to the Contractor.
5. Water shall be provided at no cost to the Contractor. There are four hydrants
City-wide that can be utilized for water (listed below). The Contractor must obtain
permits from the City of Dublin and the City of Columbus. There are fees associated
with these permits, which will not be waived; therefore, the fees shall be included in
the lump sum proposal. Current fees for City of Dublin hydrant permits are $170.00
for 30 days. The City of Columbus permit includes a $30.00 fee and an additional
$50.00 per day water usage fee.
• #1174 1st. hydrant south of Woerner-Temple Rd. on Norn St. (Winter Hydrant)
• #3036 1st. hydrant west of Vista Ridge Dr. on Memorial Dr.
• #5272 3rd. hydrant east of Hyland Croy Rd. on Corazon Dr.
• #6178 1st. hydrant east of Shamrock Blvd. on Stoneridge Ln.
6. All street cleaning shall be completed between 7:00 am and 7:00 pm Monday
through Friday.
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7. Street sweeping schedule (five times per contract) dates are as listed:
a. Sweep #1 – March 9th. – March 20th.
b. Sweep #2 – May 18th. – June 1st.
c. Sweep #3 – June 22nd. – July 3rd.
d. Sweep #4 – July 20th. – July 31st.
e. Sweep #5 – October 19th. – October 30th.
Parking Lot Specifications
1. Parking lot cleaning may occur following and/or prior to City-sponsored special events
such as the Fourth of July celebration and the Dublin Irish Festival. Examples could
include: Dublin Coffman High School, Dublin Municipal pools, Cardinal Health, etc...
These parking lots may be cleaned when necessary and upon the City's request.
Cost will be based on a per-unit basis of 1,000 square feet. The size of parking lots
will be determined using the City's GIS mapping system. Parking lot cleaning shall
consist of a sweep of the entire parking lot, including all inside curb corners, around
light poles (and any obstructions), and entrances/exits. The expectation is that all
paved surfaces will be cleaned. In the event there is space between parking blocks
and the edge of pavement, the expectation is that the paved surface will be cleaned
to the parking blocks.
Parking Garage Specifications
1. The City of Dublin may request that the parking garage located near the Dublin Library,
in the Historic District, be swept and power-washed (including pre-sweep) two (2) times
during the calendar year. The City requests that the contractor include the pricing for
each of these services to be submitted in the rate to determine lane miles.
General Conditions and Payment Information
1. At the conclusion of work, the Contractor shall notify the City that the work has been
completed. Within 72 hours, the City shall inspect completed work and communicate
by email and phone any unsatisfactory work. Within 48 hours of sending the email,
the contractor must return and correct the problem. Failure to do so within 48 hours
(excluding Sunday) will result in no payment for that area of work. Unit costs will be
utilized to determine the value of work, resulting in no payment by the City of Dublin
2. The successful bidder shall be fully and directly responsible for any and all damages
caused by the Contractor, its employees, or subcontractors. The bidder shall complete
all work in a thoroughly professional manner in strict accordance with the Contract
Documents.
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3. The Contractor shall invoice the City of Dublin for work performed five times during
2026 season for each cleaning of all areas listed above. Additional billing may be
necessary for parking lots, depending on the timing of the cleaning. Payment shall
be issued for all satisfactorily completed work within 30 days of receiving the
invoice.
4. The Contractor's proposal shall include a complete experience record and
professional references for prior work completed with similar scopes of work.
Documentation Required of the Contractor:
1. The contractor is required to complete forms documenting work
completed each day. These forms include the name of the street, date,
time-in, time-out, and comments. At the close of each day's work,
contractor shall email the completed forms to the City.
Contract Period
1 This contract will last for one year from the date of award, with options to extend
for a maximum of three years, in one-year increments. The option to extend this
contract will not exceed December 31, 2029.
Emergency Sweeping Services
1. The contractor agrees to perform emergency street sweeping services on an "as-
needed" basis. Emergency sweeping services can occur any time, day, night,
weekend, and/or holiday. The contractor will provide a cost for emergency
services based on an "hourly" rate in the appropriate area on the proposal form.
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6351 Shier Rings Rd. Dumpster Location Map