HomeMy WebLinkAboutOrdinance 49-25RECORD OF ORDINANCES
BARRETT BROTHERS - DAYTON, OHIO Form 6220S
49-25 Ordinance No. Passed
AMENDING THE LOCATION AND AMOUNT OF CASH ON
HAND FOR CHANGE FUNDS
WHEREAS, business transactions occur in a variety of locations that require cash on
hand to complete the transaction and minimize the inconvenience to the public, and
WHEREAS, Ordinance 45-24 previously established the authorized locations and
amounts for change funds, and
WHEREAS, the Police Department is no longer accepting cash payments for
general fees and the change drawer for the Police Department is no longer needed,
and
WHEREAS, the change drawer used by the Community Events Administration
Division is no longer needed due to the use of online and cashless payments for
City events, and
WHEREAS, due to an increase in reimbursements being processed through
payroll, the petty cash fund in the Finance Department is no longer needed, and
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State
of Ohio, _[ p__ of its elected members concurring, that:
Section 1. Change funds for conducting City business be maintained in the following
locations for the purposes indicated:
Court Services Court fees/costs 200.00
Police General fees—+_#——— 406-00
After hours collection for
Court Services 75.00
Recreation Services Recreation programs 650.00
North Outdoor pool 800.00
South Outdoor pool 800.00 Events Admainistratl : LE 290.06
Section 2. Temporary change funds needed for special event activities may be
established throughout the year. These change funds will only be maintained during
the event and the monies will be re-deposited upon its conclusion.
Section 3. The Director or designee will be responsible for maintaining and
reconciling the change funds on a daily basis. Receipts collected shall be deposited
intact daily with the Finance Department or the City depository.
Section 4. The change funds are to be used to make change only and not for
payment of petty cash items.
Section 5. The petty cash fund in the amount of $100.00, that was established by
the Finance Department for the purpose of reimbursing employees for out-of-pocket
expenses up to $20.00 per Administrative Order is hereby eliminated.
Section 6. This ordinance shall take effect and be in force in accordance with
Section 4.04(b) of the Revised Charter.
RECORD OF ORDINANCES
BARRETT BROTHERS - DAYTON, OHIO Form 6220S
49-25 Page 2 of 2 Ordinance No. Passed
Passed this__X_day of Decorcber , 2025.
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Mayor — Presiding Officer
ATTEST:
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To: Members of Dublin City Council
From: Megan O’Callaghan, City Manager
Date: November 11, 2025
Initiated By: Matt Rubino, Chief Financial Officer/Director of Finance
Meghan Murray, Budget Manager
Ryan Reichley, Accounting Manager
Douglas Urbancsik, Financial Analyst
Re: Ordinance 49-25 Establishing The Location and Amount of Cash on Hand for
Change Funds
Summary
As part of the City’s ongoing efforts to modernize financial operations and reduce reliance on cash,
staff is recommending the removal of several underutilized departmental change funds. Specifically,
the $100 fund for Police, the $200 fund for Events Administration, and the $100 petty cash fund for
Finance, which have not been used since 2023, will be eliminated.
These changes reflect a broader initiative to transition more City functions towards cashless payment
processes, aligning with current best payment practices. The continued shift towards online
electronic payments supports operational efficiency and enhances security while keeping pace with
how residents and staff increasingly prefer to transact.
Recommendation
Staff recommends passage of Ordinance 49-25 at the second reading/public hearing on December
8, 2025.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017-1090
Phone: 614.410.4400 • Fax: 614.410.4490 Memo