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HomeMy WebLinkAboutOrdinance 48-25RECORD OF ORDINANCES BARRETT BROTHERS - DAYTON, OHIO Form 6220S 48-25 (AMENDED) Ordinance No. Passed , AMENDING THE ANNUAL APPROPRIATIONS FOR THE FISCAL YEAR ENDING DECEMBER 31, 2025 WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the annual appropriations ordinance be made in order that appropriations are not over expended; and WHEREAS, it is necessary to amend the annual appropriations ordinance to provide funding in certain budget accounts; and WHEREAS, at the beginning of each year, it is necessary to appropriate unencumbered balances in various funds to authorize those funds for debt payments, project-related expenditures and other miscellaneous expenses; and WHEREAS, if any funding is appropriated herein to provide for transfers or advances for debt service, the debt transfer is also authorized as a part of this ordinance. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, (p of the elected members concurring, that: Section 1. There shall be reappropriated from the General Fund to the subsequently listed funds an amount of $3,564,100. City Manager 10110110-701101 Full Time Salaries $ (63,000) 10110110-701201 Employee Benefits $ (22,300) City Manager Miscellaneous 10110190-701101 Full Time Salaries $ (2,353,700) 10110190-701201 Employee Benefits $ (1,125,100) Human Resources 10110120-701101 Full Time Salaries $ 37,300 10110120-701201 Employee Benefits $ 38,400 70110120-701101 Full Time Salaries $ 6,700 70110120-701201 Employee Benefits $ 5,200 Communications and Marketing 10110130-701101 Full Time Salaries $ 55,100 10110130-701201 Employee Benefits $ 46,800 Court Services 10110150-701101 Full Time Salaries $ 21,000 10110150-701201 Employee Benefits $ 22,700 Records Management 10110160-701201 Employee Benefits $ 8,300 Information Technology 10110180-701101 — Full Time Salaries $ 91,200 10110180-701201 Employee Benefits $ 18,400 Finance Operations 10110210-701101 Full Time Salaries $ 36,900 10110210-701201 Employee Benefits $ 77,500 Taxation 10110220-701101 Full Time Salaries $ 25,500 RECORD OF ORDINANCES BARRETT BROTHERS - DAYTON, OHIO Form 6220S Ordinance No, 48-25 (Amended) Passed Facilities 10110350-701101 Full Time Salaries $ 31,500 22540350-701101 ~~ Full Time Salaries $ 59,600 22540350-701201 Employee Benefits $ 2,700 Fleet Management 10110370-701101 Full Time Salaries $ 57,100 10110370-701201 § Employee Benefits $ 31,200 Outreach & Engagement 10110420-701101 Full Time Salaries $ 25,200 10110420-701201 Employee Benefits $ 10,500 Legislative Affairs 10110510-701101 Full Time Salaries $ 39,700 10110510-701201 Employee Benefits $ 54,400 Boards & Commissions 10110520-701101 Full Time Salaries $ 400 10110520-701201 = Employee Benefits $ 200 Economic Development 10110740-701101 Full Time Salaries $ 60,100 Asset Management & Quality Assurance 10120311-701101 Full Time Salaries $ 45,300 10120311-701201 Employee Benefits $ 12,800 Engineering 10120320-701201 Employee Benefits $ 94,200 Planning 10120720-701101 Full Time Salaries $ 59,700 10120720-701201 = Employee Benefits $ 54,300 Building Standards 10120730-701101 Full Time Salaries $ 92,700 10120730-701201 Employee Benefits $ 48,500 Solid Waste 10130340-701101 Full Time Salaries $ 81,800 10130340-701201 Employee Benefits $ 24,600 Parks & Recreation Director 10140410-701101 Full Time Salaries $ 43,500 10140410-701201 Employee Benefits $ 21,500 23240410-701101 Full Time Salaries $ 2,200 23240410-701201 = Employee Benefits $ 1,900 Parks Operations 10140430-701101 Full Time Salaries $ 180,700 10140430-701201 Employee Benefits $ 78,600 Horticulture 10140433-701101 Full Time Salaries $ 45,900 10140433-701201 Employee Benefits $ 38,000 Transportation & Mobility 10170750-701101 Full Time Salaries $ 91,600 Streets & Utilities RECORD OF ORDINANCES BARRETT BROTHERS - DAYTON, OHIO Form 6220S Ordinance No. 48-25 (Amended) Passed 20170330-701101 — Full Time Salaries $ 124,800 20170330-701201 Employee Benefits $ 65,500 Recreation Services 22540440-701101 Full Time Salaries $ 102,200 22540440-701201 Employee Benefits $ 102,300 22640440-701101 — Full Time Salaries $ 40,800 22640440-701201 Employee Benefits $ 19,100 Community Recreation Center 22540441-701101 Full Time Salaries $ 40,100 Community Events 22540450-701101 Full Time Salaries $ 4,700 22540450-701201 Employee Benefits $ 2,800 23240450-701101 — Full Time Salaries $ 58,800 23240450-701201 Employee Benefits $ 36,900 Police Operations 24150820-701101 Full Time Salaries 394,500 24150820-701201 Employee Benefits 417,300 Communications Safety Security 24150841-701101 Full Time Salaries $ 251,700 24150841-701201 Employee Benefits $ 21,200 Section 2. There shall be appropriated from the unappropriated fund balance of multiple funds for County Auditor Deductions $63,250. Capital Improvements Tax Fund 40110290-711001 County Auditor Deductions $14,500 Perimeter West TIF Fund 43110290-711001 County Auditor Deductions $12,500 Shamrock Crossing TIF Fund 45110290-711001 County Auditor Deductions $5,500 Kroger TIF Fund 45410290-711001 County Auditor Deductions $3,500 Vrable TIF Fund 45810290-711001 County Auditor Deductions $500 Riviera TIF Fund 46510290-711001 County Auditor Deductions $1,500 Penzone TIF Fund 46610290-711001 County Auditor Deductions $250 Econ Dev PACE Agency Fund 81720740-711001 County Auditor Deductions $25,000 Section 3. There shall be appropriated from the unappropriated fund balance of the Visit Dublin Fund $165,000. Visit Dublin Fund RECORD OF ORDINANCES BARRETT BROTHERS - DAYTON, OHIO Form 6220S 48-25 (Amended) Passed Ordinance No. 80440210-751008 Visit Dublin $165,000 Section 4. There shall be appropriated from the unappropriated fund balance of the Hotel Motel Fund $47,000. Hotel Motel Fund 23240210-754004 Grants/VDO $47,000 Section 5. There shall be appropriated from the unappropriated fund balance of the $345,000 General Debt Service Fund 31090290-763005 Interest - Land and Buildings $106,000 Econ Dev Bond Retirement Fund 31190290-763005 Interest - Land and Buildings $222,000 Sewer Fund 62090290-763006 Interest - Sewer $17,000 Section 6. There shall be appropriated from the unappropriated fund balance of the Capital Improvement Construction Fund $5,275,000 Capital Improvement Construction Fund 40480750-735004 Capital New Street Construction ($5,000,000) 40480350-735002 Capital Improvement Buildings $5,000,000 40480750-735004 Capital New Street Construction ($275,000) 40480430-735005 Capital Improvement Parks $275,000 Section 7. There shall be appropriated from the unappropriated fund balance of the New Community Authority Fund $55,000 New Community Authority Fund 82310290-719006 Contractual Obligations $55,000 Section 8. There shall be appropriated from the unappropriated fund balance of the Perimeter Center TIF Fund $550,000 Perimeter Center TIF Fund 42580320-735004 New Street Construction $550,000 Section 9. There shall be re-appropriated from the Capital Improvements Tax Fund $336,000. Parks Capital Improvements 40180430-735005 Parks CIP $336,000 Section 10. There shall be appropriated from the unappropriated fund balance of the Kroger Center TIF Fund $1,769,200. Kroger Center TIF Fund 45480740-735001 Land and Land Improvements $1,769,200 RECORD OF ORDINANCES BARRETT BROTHERS - DAYTON, OHIO Form 6220S 48-25 (Amended) Passed Ordinance No. Section 11. This ordinance shall take effect and be in force in accordance with Section 4.04(a) of the Dublin Revised Charter. Passed this can day of De , 2025. AA. Ze Mayor — Presiding Officer ATTEST: Clark of Coup 4 To: Members of Dublin City Council From: Megan O’Callaghan, City Manager Date: December 2, 2025 Initiated By: Matt Rubino, Chief Financial Officer/Director of Finance Brian Gable, Director of Capital Projects Shawn Krawetzki, Landscape Architect Manager Emily Goliver, Operations Administrator Meghan J. Murray, Budget Manager Douglas Urbancsik, Financial Analyst Re: Ordinance No. 48-25 — Amending the Annual Appropriations for Fiscal Year Ending December 31, 2025 (Q4) Follow-up Information Summary This Ordinance amends the annual appropriations for the fiscal year ending December 31, 2025, to provide supplemental funding in certain budget accounts. The following sections provide additional information requested and one additional appropriation. Section 8 Additional Information Regarding the US 33/SR 161/Post Road Interchange Improvements Project, is this amount what was originally budgeted? Has there been any change in that number? Is this the final payment for this project? The project funding agreement for the US 33/SR 161/Post Road Interchange Improvements Project (Project) was approved by Resolution 04-22. This resolution provides that the City will pay its share of the initial estimated costs of the project and any additional costs at the end of the Project. The current project budget is nearly $2.5 million above the initial estimated project costs. However, the Ohio Department of Transportation (ODOT) estimates the final project cost to be an increase of approximately $1.7 million as it proceeds through finalization. ODOT has requested payment from the City for its final estimated cost and has agreed to accommodate a partial payment in 2025. The remaining amount will be paid from funds allocated in the 2026 Capital Improvements Budget for this purpose. The payments will bring the project close to a final balance, though during finalization, there remains a possibility that ODOT’s estimated final amounts could be slightly higher or lower, resulting in a residual balance due or a credit to the City. Section 9 Request $336,000 to be reappropriated from the Capital Improvements Tax fund from available funds originally allocated to the Parks Capital Improvements Program to advance the design for Riverside Crossing Park perimeter security enhancements. The requested funding reallocation corresponds with the expected project cost of $2.8 million that was included in the approved 2026 capital improvements budget for safety improvements at Riverside Crossing Park. Office of the City Manager 5555 Perimeter Drive • Dublin, OH 43017 Phone: 614.410.4400 Memo Ordinance No. 48-25 – Amending the Annual Appropriations for Fiscal Year Ending December 31, 2025 (Q4) December 2, 2025 Page 2 of 2 Specifically, the funding will support the design of additional safety features along the East Promenade to improve user protection and meet identified public safety priorities. The funds will also include electrical infrastructure design to accommodate seasonal programming, such as Christkindlmarkt in Dublin, Ohio, aligning with the Parks & Recreation Master Plan recommendations. This request will utilize unspent capital appropriations and is a budget neutral adjustment to the 2025 budget. Section 10 Request to appropriate an additional $1,769,200 in the Kroger Center TIF Fund to fund a payment pursuant to a Development and Land Transfer Agreement between the City of Dublin, SKS Bright Road LLC, and Stephen T Newcomb. This Agreement was authorized by Ordinance 37- 25 on August 25, 2025. The appropriation request includes the agreed upon payment equal to the difference in appraised property values ($1,739,200) and an estimate for the City’s share of the closing costs and unpaid real property taxes per the Agreement. The requested budget adjustment is necessary as it is anticipated that the required contingencies will be satisfied to allow for closing of the land transfer before the end of the 2025 fiscal year. Recommendation Staff recommends City Council approval of Ordinance 48-25, amending the Annual Appropriations for the Fiscal Year Ending December 31, 2025, at the Ordinance’s second reading and public hearing of the Ordinance on December 8, 2025. To: Members of Dublin City Council From: Megan O’Callaghan, City Manager Date: November 12, 2025 Initiated By: Matt Rubino, Chief Financial Officer/Director of Finance Brian Gable, Director of Capital Projects Meghan J. Murray, Budget Manager Douglas Urbancsik, Financial Analyst Re: Ordinance No. 48-25 — Amending the Annual Appropriations for Fiscal Year Ending December 31, 2025 (Q4) Summary This Ordinance amends the annual appropriations for the fiscal year ending December 31, 2025, to provide supplemental funding in certain budget accounts. The following sections provide descriptions of the appropriations contained within each section of the Ordinance and the reason for the request. Section 1 requests the appropriations necessary to fulfill the 2025 Operating Budget vacancy credit appropriation. Section 1 of the Ordinance, which executes the vacancy credit, lists multiple appropriation requests from the General Fund to other funds. These appropriation requests have a budget-neutral impact on the 2025 Operating Budget. Initiating Department: Finance Section 2 requests $63,250 in funding appropriation authority for Franklin County Auditor’s Deductions (fees) for funds as listed in Section 2 of the corresponding Ordinance. This request will cover the fees collected by the County Auditor to cover their administrative costs in distributing the City’s real estate tax appropriation sheet. In several cases, the increase in County Auditor deductions was related to the property owner remitting their real estate tax payments past the Auditor’s due date. In these funds, service payments were higher than anticipated due to multiple Franklin County Board of Revision decisions and property value increases, resulting in related Auditor deductions exceeding the budgeted amounts. Initiating Department: Finance Section 3 requests $165,000 in additional funding appropriations in the Visit Dublin Fund. Section 4 requests $47,000 in additional funding appropriations in the Hotel Motel Fund. These appropriations result from Hotel Motel Tax revenues exceeding the original 2025 budget estimate. As hotel motel tax revenues increased in 2025, the remittances to organizations including Visit Dublin and Dublin Arts Council increased proportionally. The increase in appropriations requested will enable the City to distribute tax revenue pursuant to Council adopted policies for Hotel Motel Tax revenue distributions. Office of the City Manager 5555 Perimeter Drive • Dublin, OH 43017 Phone: 614.410.4400 Memo Ordinance No. 48-25 – Amending the Annual Appropriations for Fiscal Year Ending December 31, 2025 (Q4) November 12, 2025 Page 2 of 2 Initiating Department: Finance Section 5 requests $345,000 in additional appropriations from the unencumbered fund balance of the General Debt Service Fund, Economic Development Bond Retirement Fund and Sewer Debt Fund for interest payments related to the 2025 bond refunding transactions (Ord. No. 21-25 and 22-25) that closed during the third quarter. The interest payments are inclusive of refunding transactions that generated net present value savings compared to the previous bond debt service. The City’s policy is consistent with the Government Finance Officers Association's (GFOA) best practice on debt refinancing. Initiating Department: Finance Section 6 requests $5,275,000 from the unencumbered fund balance of the Capital Improvement Construction Fund and serves as a technical correction, not an appropriation of new project funding. This budget adjustment reallocates previously budgeted funds to the appropriate project account, ensuring that expenditures associated with the Dublin Community Recreation Center improvements, Bridge Park Event infrastructure, and shared-use path connections are properly reflected in CIP reporting. This adjustment ensures accurate financial reporting and alignment with the City’s capital priorities. Initiating Department: Finance Section 7 requests $55,000 in appropriations from the unencumbered fund balance of the New Community Authority Fund to cover additional Bridge Park NCA contractual obligations to direct payments received from Franklin County. This appropriation will ensure the fund remains within budget and supports continued compliance with contractual obligations for debt service payments related to infrastructure improvements. Initiating Department: Finance Section 8 requests $550,000 in appropriations from the unencumbered fund balance of the Perimeter Center TIF for the US 33/SR 161/Eiterman Road Interchange. The project construction is being finalized, and the Ohio Department of Transportation (ODOT), which is performing construction administration of the project, has submitted to the City the estimated final construction invoice for the project. ODOT has agreed to split the final payment, with a portion paid in 2025 and the remainder paid with funds budgeted in the Perimeter Center TIF Fund for 2026. Initiating Department: Engineering Please note that additional updates may be provided for the second reading of the Ordinance. Recommendation Staff recommends City Council approval of Ordinance 48-25, amending the Annual Appropriations for the Fiscal Year Ending December 31, 2025, at the Ordinance’s second reading and public hearing of the Ordinance on December 8, 2025.