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HomeMy WebLinkAboutOrdinance 41-25BARRETT BROTHERS - DAYTON, OHIO. RECORD OF ORDINANCES Form 6220S Ordinance No, ———___— Passed. 41-25 AMENDING THE ANNUAL APPROPRIATIONS FOR THE FISCAL YEAR ENDING DECEMBER 31, 2025 WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the annual appropriations ordinance be made in order that appropriations are not over expended; and WHEREAS, it is necessary to amend the annual appropriations ordinance to provide funding in certain budget accounts; and WHEREAS, at the beginning of each year, it is necessary to appropriate unencumbered balances in various funds to authorize those funds for debt payments, project-related expenditures and other miscellaneous expenses; and WHEREAS, if any funding is appropriated herein to provide for transfers or advances for debt service, the debt transfer is also authorized as a part of this ordinance. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, __ ‘7 __ of the elected members concurring, that: Section 1. There shall be appropriated in the unappropriated balance from the Law Enforcement Trust Fund in the total amount of $30,000: Police Operations 24250820-713005 Misc. Contract Services $ 30,000 Section 2. There shall be appropriated in the unappropriated balance from the Wireless 9-1-1 Fund in the total amount of $65,687: Police Communications 24480841-734001 — Police Capital Equipment $ 65,687 Section 3. There shall be appropriated in the unappropriated balance from the Safety Fund in the total amount of $40,000: Police Operations 24150820-701101 — Full Time Salaries $ 20,000 Police Communications 24150841-701101 Full Time Salaries $ 20,000 Section 4. There shall be appropriated from the unappropriated balance of the Capital Improvements Tax Fund in the total amount of $970,383: Capital Improvements Tax Fund 40180425-713004 Other Professional Services $ 970,383 Section 5. There shall be appropriated from the unappropriated balance of the General Fund in the total amount of $120,000: Community Planning & Development 10120720-712008 Planning Services $ 120,000 RECORD OF ORDINANCES BARRETT BROTHERS - DAYTON, OHIO Form 6220S Ordinance No. ee Pabsae 2 Section 6. There shall be appropriated from the unappropriated balance from the General Debt Service Fund in the total amount of $4,825,000: General Debt Service Fund 31090290-693500 = Proceeds from Notes $ (4,825,000) 31090290-762004 _—_—~ Principal — Land & Buildings $ 4,825,000 Section 7. This ordinance shall take effect and be in force in accordance with Section 4.04(a) of the Dublin Revised Charter. d Passed this 22 day of 2025. [LL E— Mayor — Presiding Officer ATTEST: fs, lerk of/Council To: Members of Dublin City Council From: Megan O’Callaghan, City Manager Date: September 2, 2025 Initiated By: Matt Rubino, Chief Financial Officer/Director of Finance Jaime L. Hoffman, Director of Finance Operations Meghan J. Murray, Budget Manager Douglas Urbancsik, Financial Analyst Kendel Blake, Assistant to the City Manager Grey Lattanzi, Deputy Chief of Police Jennifer M. Rauch, AICP, Director of Community Planning & Development Tammy Noble, Senior Planner Re: Ordinance No. 41-25 — Amending the Annual Appropriations for Fiscal Year Ending December 31, 2025 (Q3) Summary This Ordinance amends the annual appropriations for the fiscal year ending December 31, 2025, to provide supplemental funding in certain budget accounts. The following sections provide descriptions of the appropriations contained within each section of the Ordinance and the reason for the request. Section 1 — Requests $30,000 in appropriations for Police in the Law Enforcement Trust Fund, as part of the City’s recent Community Health Needs Assessment. A focus on youth behavioral health was determined as one of the four priority health needs of focus. According to the qualitative research, adult and youth residents are concerned about substance abuse amongst youth, pressure to succeed/social comparisons, and declining mental health. To address these concerns, the Youth Behavioral Health work group identified one key objective that requires sustained community collaboration and focus: To re-energize an existing collective-impact initiative to provide information to parents of Dublin youth. Staff is currently working with the Dublin ACT Coalition, Nationwide Children’s Hospital, and the Kids Mental Health Foundation to revise and update the “Know More. Do More” campaign (aimed at preventing substance abuse) and to include mental health information. To lead the strategy and rebranding, adapt and refine messaging, and develop campaign materials, assistance from an outside marketing firm will be needed. The goals of the campaign will include: • To enact a comprehensive education program targeting youth, parents, community authorities and school officials. • Reduce substance abuse among youth in Dublin by addressing the issues in our community that increase the risk of substance abuse and promote the factors that minimize the risk. • Provide free, expert resources to educate and empower parents and adults to support children's emotional well-being and mental health. To meet these goals, staff is seeking approval of the use of the City's Law Enforcement Trust Fund to be used for the development and marketing of campaign resources. These funds are authorized Office of the City Manager 5555 Perimeter Drive • Dublin, OH 43017 Phone: 614.410.4400 Memo Ordinance No. 41-25 – Amending the Annual Appropriations for Fiscal Year Ending December 31, 2025 (Q3) September 2, 2025 Page 2 of 3 by the Ohio Revised Code (ORC) in section 2981.13(D) and Dublin Police Department Policy 507.06 which directs at least 20% of proceeds exceeding $100,000 to be used for community prevention education programs. Section 2 — Requests $65,687 in appropriations for Police/NRECC from the unencumbered fund balance of the 9-1-1 Governmental Assistance Fund for the maintenance and support of the Motorola VESTA PSAP phone equipment. The VESTA phone system received a hardware refresh in November 2023 that was necessary for Next Generation 9-1-1 technology preparedness. This hardware refresh included one year of service/maintenance. At the conclusion of this one year of service, Motorola and their service provider, B & C Communications, were responsible for monitoring and maintaining the VESTA system. This service includes Data Center & Side A Server monitoring and support, 24/7 on-site support from B & C Communications for the equipment. The contract for maintenance and support was to begin May 2024 – one year from the purchase of the hardware refresh. The vendor delayed the contract, not presenting it to NRECC until April 2025. Year 2 of the maintenance contract is May 1, 2025 – April 30, 2026; however, staff did not receive this contract until after the budgeting process. Staff is requesting the funding from the Wireless 911 fund allocation to keep this maintenance contract current. Wireless 9-1-1 Governmental Assistance Fund must be used in accordance with Ohio Revised Code §128.571, which includes those costs incurred in designing, upgrading, purchasing, leasing, programming, installing, testing, or maintaining the necessary data, hardware, software, and trunking required for the public safety answering point or points of the 9- 1-1 system to provide wireless, enhanced, or next generation 9-1-1 service. Section 3 — Requests $40,000 for Police from the unencumbered fund balance of the Safety Fund to hire one (1) position above their currently authorized staffing levels for the positions of Police Officer and Communications Technician. Council has previously approved hiring above authorized staffing levels requests for both Police Officer and Communications Technician (CT) positions in anticipation of retirements and staffing attrition throughout the year due to the extensive training periods required before new hires can operate independently. Communications Technicians must complete approximately six (6) months of training before they are qualified to work independently. Police Officers require approximately twelve (12) months of training, including time at the academy and in field training, before they are fully operational. The Police Department is currently one officer short of full staffing and anticipates two confirmed retirements in the third quarter of 2025. The current hiring process includes nine (9) candidates for hiring consideration in the background investigation phase. Additionally, the department expects at least one retirement in 2026. By hiring in advance of the departure, the department can ensure that an incoming officer begins their training prior to the retirement, enabling a seamless transition and maintaining consistent staffing levels. Should Council approve this funding, the Police Department would expect to hire in early November. NRECC is currently fully staffed at the Communications Technician position. However, four (4) of these Technicians are still in training and are expected to be fully operational by October. NRECC anticipates two retirements in the first quarter of 2026. In preparation, NRECC is requesting approval to hire in advance of these retirements so that a newly hired Communications Technician can begin training and be fully prepared to step into the role as vacancies occur. The current Communications Technician hiring process has identified one lateral candidate who could begin training in October, Ordinance No. 41-25 – Amending the Annual Appropriations for Fiscal Year Ending December 31, 2025 (Q3) September 2, 2025 Page 3 of 3 given Council approval for funding. Section 4 — Requests $970,383 in appropriations from the unencumbered fund balance of the Capital Improvements Tax Fund for the following items related to SportsOhio: • $770,000 for the design and installation of HVAC system upgrades at Soccer First. • $200,383 for security camera equipment and technology improvements. Section 5 — Requests $120,000 in appropriations from the unencumbered fund balance of the General Fund for the West Bridge Street Corridor Study. Speck Dempsey will support the City’s ongoing efforts to enhance the walkability, safety, and overall vitality of the Bridge Street Corridor. Through targeted consultation, strategic design, and expert communication, the project aims to strengthen the corridor’s sense of place while fostering connectivity and preserving its identity as one of Dublin’s most essential streets. Speck Dempsey will collaborate with our local consultants, EMHT and MKSK, to provide a broader perspective on walkable design, conduct site visits and stakeholder interviews, and produce a final report with specific recommendations, including design renderings, for the proposed corridor. Several alternative options will be developed for Council’s consideration along with specific implementation strategies. Section 6 — Requests $4,825,000 in appropriations from the unencumbered fund balance of the General Debt Service fund for payment of principal and interest on short-term notes related to the acquisition of SportsOhio, Carter Farms, and Shepherd Excavating. A short-term note totaling $12.705 million was issued as part of the financing plan. This note was paid on August 28, 2025. The payment includes a partial principal payment of $7,880,000 from cash, appropriated in the Q2 supplemental, and $4,825,000 from a refinance of the note issued in August 2025. The original issuance was approved by Ordinance 16-24 at the July 1, 2024 Council meeting and the refinance was approved by Ordinance 17-25 at the June 23, 2025 Council meeting. Recommendation Staff recommends City Council approval of Ordinance 41-25, amending the Annual Appropriations for the Fiscal Year Ending December 31, 2025, at the Ordinance’s second reading and public hearing of the Ordinance on September 22, 2025. (1) (1) (2) (2) (3)Ord. Section Q3 Fund Fund DescriptionBeginning Cash Balance as of 1/1/2025Supplemental Appropriations Request (Q1) Supplemental Appropriations Request (Q2) Supplemental Appropriations Request (Q3) Budgeted Appropriations Encumbrances as of 1/1/2025 Budgeted Revenues Increases/ Reduction of Budgeted RevenuesEnding Cash Balance After Supplemental Appropriations as of 10/1/20251 242 Law Enforcement Trust Fund $85,442 $36,000 $0 $30,000 $1,800 $120 $1,800 $0 $19,322 2 244 Wireless 9-1-1 Fund $807,987 $0 $0 $65,687 $0 $120 $125,000 $0 $867,180 3 241 Safety Fund $1,838,679 $0 $0 $40,000 $0 $155,576 $22,354,762 $0 $23,997,866 4 401 Capital Improvements Tax Fund $42,328,739 $4,508,358 $0 $970,383 $42,538,037 $18,324,778 $34,879,615 $0 $10,866,799 5 101 General Fund $69,917,343 $305,000 $9,181,537 $120,000 $99,250,175 $6,184,323 $95,394,906 $0 $50,271,214 6 310 General Debt Service Fund $2,651,047 $0 $8,388,200 $4,825,000 $14,605,148 $2,102 $23,940,546 $4,825,000 $3,596,143 Total Supplemental Appropriations Requested$6,051,070 (3) - Estimates ending cash balance without further adjustments in expenditures or revenues for 2025.Exhibit ANOTES:(1) - Assumes all budgeted appropriations/encumbrances for 2025 are expended.(2) - Assumes all budgeted revenues for 2025 are collected.