HomeMy WebLinkAboutResolution 46-25BARRETT BROTHERS - DAYTON, OHIO
RECORD OF RESOLUTIONS
Form 6301
Resolution No._46-25 Passed. ‘
ACCEPTING THE LOWEST AND BEST BID FOR THE
EARLINGTON PARK DRAINAGE BASIN IMPROVEMENTS
PROJECT (24-023-CIP)
WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Dublin Charter and Chapter
37 of the Dublin Code, for the Earlington Park Drainage Basin Improvements
Project (24-023-CIP); and
WHEREAS, Council has determined that the bid submitted by Mr. Excavator on
August 6, 2025 constitutes the lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, 5 _ of the elected members concurring, that:
Section 1. The bid submitted by Mr. Excavator in the total amount of
$594,911.50 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into a contract with
Mr. Excavator for the performance and completion of the Earlington Park
Drainage Basin Improvements Project (24-023-CIP) pursuant to the
Advertisement, Proposal and Contract Documents for said work on file in the
office of the City Engineer.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
appropriate officers of the City to prepare and sign all other agreements and
instruments and to take any other actions as may be necessary to implement this
Resolution and complete the work for this Project.
Section 4. This Resolution shall take effect upon passage in accordance with
Section 4.04(a) of the Revised Dublin Charter.
Passed this 8" day of September, 2025. | |
Vice Mayor — Presiding Officer
ATTEST:
To: Members of Dublin City Council
From: Megan D. O’Callaghan, P.E., City Manager
Date: September 2, 2025
Initiated By: Michael E. Barker, Deputy City Manager
Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Michael B. Hendershot, P.E., Director of Utilities and Stormwater Management
Thomas E. Fuqua, Civil Engineer I
Re: Resolution 46-25 – Accepting the Lowest and Best Bid for the Earlington Park
Drainage Basin Improvements Project (24-023-CIP)
Background
The Brand Road pedestrian tunnel, located east of the Brand Road and Bristol Parkway intersection,
has experienced repeated stormwater flooding over the past several years. The City of Dublin (City)
has concerns with this frequent flooding condition and its impacts on public health and safety. In
2023, the City contracted with EMH&T to perform an investigation and determine the cause of this
frequent flooding condition. As a result of this investigation, the City identified the Earlington Park
Drainage Basin Improvements Project (Project) to improve public health and safety by decreasing the
frequency with which the Brand Road pedestrian tunnel floods. In 2024, the City of Dublin was
awarded $468,000 in grant funding for the Project through the One Time Strategic Community
Investment Fund from the State of Ohio.
On July 1, 2025, City Council adopted Ordinances 28-25 and 29-25, authorizing the City Manager to
execute and accept necessary conveyance documents and contracts to acquire a permanent drainage
easement from the property at 5584 Brand Road for the construction, operation, and maintenance of
public utilities and to acquire a temporary easement from the property at 5584 Brand Road for
construction operations for the Project.
Summary
On August 6, 2025, five (5) bids were received and publicly opened for the Earlington Park Drainage
Basin Improvements Project (24-023-CIP). The Earlington Park drainage basin was constructed in
1987 as a stormwater detention basin for Earlington Park and the surrounding watershed tributary
area. This Project will adjust the flood routing of the drainage basin in Earlington Park, located south
of the Brand Road pedestrian tunnel and shown on the Project Location Map at the end of this memo,
away from the pedestrian tunnel. It will also raise the embankment on the north end of the basin to
provide more storage capacity, which will increase the threshold at which the basin overtops from a
2-year storm event to a 100-year storm event. A 2-year storm event is a storm event when there is a
50% chance of a storm event of equal or greater magnitude happening in any given year. A 100-year
storm event is a storm event when there is a 1% chance of a storm event of equal or greater
magnitude happening in any given year.
The Project will also reconstruct the pedestrian trail in the immediate Project area and increase the
storm pipe outlet for the basin from a 24-inch to 36-inch pipe. Additionally, the Project will create a
berm on the north side of Brand Road to reduce the frequency the Brand Road pedestrian tunnel
floods from North Fork Indian Run.
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017
Phone: 614.410.4400 Memo
Resolution 46-25 – Accepting the Lowest and Best Bid for the Earlington Park Drainage Basin Improvements
Project (24-023-CIP)
September 2, 2025
Page 2 of 3
The budgeted funds for this Project in the 2025-2029 Capital Improvements Program (CIP) are
$570,000.00 from the Earlington Park Drainage Basin Improvements Project (SW24C03). The
engineer’s estimate for the Project is $595,000.00. Staff anticipates being able to cover the additional
Project cost using other unencumbered budgeted funds in the CIP.
Mr. Excavator submitted the lowest and best bid of $594,911.50, which is 0.01% below the
engineer’s estimate. Staff has reviewed all bids, and a summary of the bids received is listed below.
Bidder Bid as Read Bid as Read Responsive? Over (+) or Under (-)
Engineer’s Estimate
Mr. Excavator $594,911.50 -0.01% Yes
Danbert, Inc. $715,065.72 +20.18% Yes
Elite Excavating Co. of Ohio, Inc. $737,815.00 +24.00% Yes
Driven Excavating LLC $763,135.00 +28.26% Yes
George J. Igel & Co., Inc. $874,367.00 +46.95% Yes
The Project is expected to commence upon this bid acceptance and subsequent contract execution,
and is scheduled to be complete by the end of April 2026.
The typical and customary communication methods will be used to convey construction information
with the residents and impacted property owners throughout the duration of this Project. The City will
have a designated Engineering Project Inspector assigned to the work for this Project who will
provide coordination, be available to answer questions, and manage access needs at adjacent
residences throughout the performance of the work.
Recommendation
Staff has thoroughly reviewed the bid submitted by Mr. Excavator. This contractor has not previously
performed work for the City of Dublin; therefore, Staff made inquiries with references of Mr.
Excavator and received positive feedback regarding their work with owners of projects involving
drainage basin improvements. Staff is confident Mr. Excavator has the capacity, capability and
experience to perform well on this Project.
Staff recommends Council approve Resolution 46-25 accepting as lowest and best the bid of Mr.
Excavator in the amount of $594,911.50 and authorizing the City Manager to enter into a contract
with Mr. Excavator for this Project.
Resolution 46-25 – Accepting the Lowest and Best Bid for the Earlington Park Drainage Basin Improvements
Project (24-023-CIP)
September 2, 2025
Page 3 of 3
Location Map