HomeMy WebLinkAboutResolution 45-25RECORD OF RESOLUTIONS
BARRETT BROTHERS - DAYTON, OHIO Form 6301
ACCEPTING THE LOWEST AND BEST BID FOR THE
WATERWAYS MAINTENANCE PROGRAM 2025 PROJECT
(24-016-CIP)
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| Resolution No. 45-25 Passed. >
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WHEREAS, formal advertising and competitive bidding procedures have been
conducted, pursuant to Section 8.04 of the Revised Dublin Charter and Chapter
37 of the Dublin Code, for the Waterways Maintenance Program 2025 Project
(24-016-CIP); and
WHEREAS, Council has determined that the bid submitted by Brennstuhl
| Construction, Inc. on August 6, 2025 constitutes the lowest and best bid.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dublin,
State of Ohio, _.5 _ of the elected members concurring, that:
Section 1. The bid submitted by Brennstuhl Construction, Inc. in the total
amount of $1,060,205.94 is hereby accepted.
Section 2. The City Manager is hereby authorized to enter into a contract with
Brennstuhl Construction, Inc. for the performance and completion of the
Waterways Maintenance Program 2025 Project (24-016-CIP) pursuant to the
Advertisement, Proposal and Contract Documents for said work on file in the
office of the City Engineer.
Section 3. This Council further hereby authorizes and directs the City
Manager, the Director of Law, the Director of Finance, the Clerk of Council, or
appropriate officers of the City to prepare and sign all other agreements and
instruments and to take any other actions as may be necessary to implement this
Resolution and complete the work for this Project.
Section 4. This Resolution shall take effect upon passage in accordance with
Section 4.04(a) of the Revised Dublin Charter.
Passed this 8" day of September, 2025.
Vice Mayor — Presiding Officer
ATTEST:
ams OR
To: Members of Dublin City Council
From: Megan D. O’Callaghan, P.E., City Manager
Date: September 2, 2025
Initiated By: Michael E. Barker, Deputy City Manager
Paul A. Hammersmith, P.E., Director of Engineering/City Engineer
Michael B. Hendershot, P.E., Director of Utilities and Stormwater Management
Thomas E. Fuqua, Civil Engineer I
Re: Resolution 45-25 – Accepting the Lowest and Best Bid for the Waterways
Maintenance Program 2025 Project (24-016-CIP)
Background
The Waterways Maintenance Program (Program) provides for the maintenance of waterways, open
channels, and streams located within City of Dublin (City)-owned properties or properties where the
City has maintenance responsibility through an established easement. The Program preserves and
improves the stability and flood carrying capacity of the waterways, addresses areas of erosion, and
protects riparian corridors and infrastructure. The proper operation of waterways is critical to ensuring
the conveyance of stormwater runoff and reducing the occurrence of flooding and damage to
infrastructure due to channel erosion. Reducing areas of erosion will decrease the sediment loading in
a waterway, improve the aquatic habitat and reduce turbidity in the water.
On July 1, 2025, City Council adopted Ordinances 24-25 through 27-25, authorizing the City Manager
to execute and accept necessary conveyance documents and contracts to acquire temporary
easements from four (4) properties for construction operations for the Waterways Maintenance
Program 2025 Project (24-016-CIP) (Project): 6810 Avery-Muirfield Drive, 7777 Lanham Court, 7771
Boylston Court, and 7772 Boylston Court.
Summary
On August 6, 2025, three (3) bids were received and publicly opened for the Project. The Project
identified within the Program includes improving bank stabilization for the following eight (8) stream
sites across the City, as shown on the Project Location Maps at the end of this memo:
• Site 3: Located along Tamarisk Creek, north of Tonti Drive, east of Red Bay Court
• Site 18: Located along South Fork Indian Run, within Darree Fields
• Site 22: Located along South Fork Indian Run, north of Post Road, east of Avery-Muirfield
Drive
• Site 24: Located along Bait Shop Creek, south of Tonti Drive
• Site 25, 27, and 28: Located along Tonti Creek, south of Wyandotte Woods Boulevard, west of
Lanham Court
• Site 44: Located along North Fork Indian Run, north of Brand Road, west of Shannon Glen
Boulevard
The stream sites included in the Project were prioritized based on the severity of erosion and other
relevant factors. The Project consists of clearing and grading activities, stream bank reshaping and
Office of the City Manager
5555 Perimeter Drive • Dublin, OH 43017
Phone: 614.410.4400 Memo
Resolution 45-25 – Accepting the Lowest and Best Bid for the Waterways Maintenance Program 2025 Project
(24-016-CIP)
September 2, 2025
Page 2 of 5
stabilization, and riprap, native material, and erosion protection matting installation. The Project also
includes the installation of temporary sediment controls, permanent stabilization of disturbed areas,
and riparian buffer zone plantings to enhance channel stability.
The budgeted funds for this Project in the 2025-2029 Capital Improvements Program (CIP) are
$1,600,000.00 from the Waterways Maintenance Program (SW25M04). The engineer’s estimate for
the Project is $1,220,000.00.
Brennstuhl Construction, Inc. submitted the lowest and best bid of $1,060,205.94, which is 13.10%
below the engineer’s estimate. Staff has reviewed all bids, and a summary of the bids received is
listed below.
Bidder Bid as Read Bid as Read Responsive? Over (+) or Under (-)
Engineer’s Estimate
Brennstuhl Construction, Inc. $1,060,205.94 -13.10% Yes
V3 Construction Group, Ltd. $1,186,595.00 -2.74% Yes
Ironsite, Inc. $1,249,025.92 +2.38% Yes
The Project is expected to commence upon this bid acceptance and subsequent contract execution,
and is scheduled to be complete by the end of April 2026.
The typical and customary communication methods will be used to convey construction information
with the residents and impacted property owners throughout the duration of this Project. The City will
have a designated Engineering Project Inspector assigned to the work for this Project who will
provide coordination, be available to answer questions, and manage access needs at adjacent
residences throughout the performance of the work.
Recommendation
Staff has thoroughly reviewed the bid submitted by Brennstuhl Construction, Inc.. Previous
experience with Brennstuhl Construction, Inc. has been favorable, including these projects: Annual
Shared Use Path & Parking Lot Maintenance Program 2023 Project and the Brown-Harris Cemetery
Improvements Project. Additionally, Staff made inquiries with references of Brennstuhl Construction,
Inc. and received positive feedback regarding their work with owners of projects involving stream
bank stabilization. Staff is confident Brennstuhl Construction, Inc. has the capacity, capability and
experience to perform well on this Project.
Staff recommends Council approve Resolution 45-25 accepting as lowest and best the bid of
Brennstuhl Construction, Inc. in the amount of $1,060,205.94 and authorizing the City Manager to
enter into a contract with Brennstuhl Construction, Inc. for this Project.
Resolution 45-25 – Accepting the Lowest and Best Bid for the Waterways Maintenance Program 2025 Project
(24-016-CIP)
September 2, 2025
Page 3 of 5
Location Maps
Resolution 45-25 – Accepting the Lowest and Best Bid for the Waterways Maintenance Program 2025 Project
(24-016-CIP)
September 2, 2025
Page 4 of 5
Resolution 45-25 – Accepting the Lowest and Best Bid for the Waterways Maintenance Program 2025 Project
(24-016-CIP)
September 2, 2025
Page 5 of 5