HomeMy WebLinkAbout09-29-25 Work Session MinutesDUBLIN CITY COUNCIL
WORK SESSION
SEPTEMBER 29, 2025
Minutes
Mayor Amorose Groomes called the Monday, September 29, 2025 work session to order at 6:00
p.m.
Council members present: Vice Mayor Alutto, Mayor Amorose Groomes, Ms. De Rosa, Ms. Fox, Mr.
Keeler and Ms. Kramb. Mr. Reiner was absent.
Staff present: Ms. O'Callaghan, Mr. Hartmann, Mr. Barker, Chief Paez, Mr. Rubino, Ms. Willis, Ms.
Rauch, Ms. Murray, Mr. Urbancsik, Mr. Brown, Mr. Earman, Mr. Gracia, Ms. Wawszkiewicz, Ms. Blake,
Mr. Anderson, Mr. Ament, Ms. Hunter, Mr. Ashford, Mr. Hammersmith, Mr. Taylor, Ms. Lehnert, Ms.
Uhl, Mr. Connolly, Mr. Jiang, Ms. Nardecchia, Ms. LeRoy and Ms. Weisenauer.
Also Present: Jack Adams and Scott Rodgers, SportsOhio.
Ms. Fox led the Pledge of Allegiance.
2026 — 2030 CIP and Operating Budget
City Manager Megan O'Callaghan introduced the evening's discussion, explaining that this work
session would continue the budget process by reviewing how the City allocates its resources and
delivers services, focusing specifically on the 2026 operating budget. She emphasized that this
provides an opportunity to refine operations, ensure resources are used successfully across the
City, and align spending with Council's visionary goals and strategic framework.
Ms. O'Callaghan noted that by integrating the capital and operating budget schedules this year,
the connection between the two planning processes has been strengthened. She highlighted that
top priorities remain safety, infrastructure, best-in-class service delivery, maintenance, and
personnel—which represents the largest component of the operating budget.
Ms. O'Callaghan reported that the draft 2026 budget of $119,450,000 represents a 3.8% increase
over 2025. She acknowledged that achieving a balanced budget required significant effort and
collaboration, expressing appreciation for the team's contributions as they worked diligently to
prioritize requests and reduce initial proposals. Ms. O'Callaghan explained that staffing requests
were carefully evaluated, with the proposal including seven new full-time positions, all of which
have been on the City's radar for several years and are outward-facing positions that directly
provide services to residents.
She further outlined how the operating and capital budgets advance Council's visionary goals
through targeted investments, including supporting connectivity through mobility infrastructure
and the Dublin Wellness Alliance, revitalizing Metro Center with continued planning and design,
enhancing athletic facilities at SportsOhio and Darree Fields, expanding event safety infrastructure
at Riverside Crossing Park and Coffman Park, and accelerating economic development in the West
Innovation District by initiating the design of University Boulevard.
Council Work Session
September 29, 2025
Page 2 of 17
Chief Finance Officer Matt Rubino then presented an overview of the operating budget. He
explained that revenue estimates were based on current collection trends using a conservative
approach, noting that while the city budget tends to outperform revenue estimates, they prefer to
start budget development conservatively. The budget includes a 4% allocation for annual wage
adjustments and reduces the vacancy credit from 6% to 4% to align with current experience of
vacancy rates across city departments.
Mr. Rubino emphasized that the goal is to achieve at least 90% utilization of budgeted funds,
using this benchmark to help steer budget adjustment decisions. He noted that the draft operating
budget has a surplus of just under $14,000 when comparing anticipated revenue to planned
expenditures for 2026.
The total operating budget of $119.5 million represents a 4% increase over the 2025 approved
budget, with the general fund portion at $75.7 million, a 2% increase. Local taxes, primarily
income tax, constitute more than three-quarters of anticipated revenue. Income tax withholding
represents over 75% of expected income tax collections, and when combined with net profit tax,
90% of income tax revenue is attributable to employers in the City.
Ms. De Rosa questioned the conservative revenue projections, noting that projecting no growth
between the 2025 projection and 2026 budget seemed overly cautious. She asked why this budget
is projecting no growth. Mr. Rubino explained that they applied a 3.4% growth rate to the
approved budget rather than the current year projection, maintaining their conservative approach.
Ms. De Rosa suggested exploring that further.
Department Summaries of 2026 Operating Budget
Department directors presented their individual budgets.
Legislative Affairs and Boards and Commissions
2026 Operating Budget - Legislative Affairs
2025 Original
Budget
% Change from
2025-2026 General Fund 2023 /Actual 2024 Actual 2025,YTD) 2026 Budget
70 - Personal Services $ 734,388 728,533 698,455 561,257 548,310
71 - Contractual Services $ 12,409 17,295 68,500 26,654 71,500
72. - Supplies $ 5,184 13,722 25,000 8,866
Grand Total 751,981 759/550 791,955 596,777:
2026 Operating Budget - Boards & Commissions
2025 Original
Budget
% Change from General Fund 2023 Actual 2024 Actual 3025-2096 2025 YTD 2026 Budget
70 - Personal Services
71 - Contractual Services
72 - Supplies
Grand Total 20/405 | $) 12)}662
No noteworthy changes in the General Fund.
Ms. Delgado stated that there are no noteworthy changes to the Legislative Affairs or the Boards
and Commissions proposed 2026 budgets. Council had no questions or comments.
Council Work Session
September 29, 2025
Page 3 of 17
Office of the City Manager _
2026 Operating Budget - City Manager
2025 Original
Budget
% Change from General Fund 2023)Actual 2024 Actual 2025-2026 2025 YTD 2026 Budget
70 - Personal Services 1,336,861 1,067,640 1,640,815 1,066,450 1,657,040
71 - Contractual Services 386,101 318,447 303,600 131,250 240,900
72 - Supplies 2,775 10,716 15,150 9,824 17,150
75 - Other Charges and Ex 101,015 78,921 135,000 43,728 179,500
Grand Total 2,826;752 1,475,724 2,094,565 1/251,/252 2,094,590
2026 Operating) Budget - City Manager Misc
igi 9 2025 Original 2025 YTD ¥o Change from General Fund 2023 Actual 2024 Actual Budget 2025-2026
70 - Personal Services e = 3,485,620 = 2,112,250
71 - Contractual Services 645,354 223,157 469,906 338,621 363,606
73 - Capital Outlay 563,360 - - - -
75 - Other Charges and Ex 712,931 515,499 582,050 432,848 600,850
Grand Total 1,921,645 738/656 4,537,576 77A,A69 3,076,706
Ms. Blake presented a 0% overall increase, though this reflected several offsetting changes.
Contractual services decreased primarily due to reduced funding for the Beta District Director
position. Other charges and expenses increased by 33% to implement recommendations from the
Community Events Roadmap, including establishing a citywide sponsorship strategy, and
centralizing sustainability efforts under the sustainability administrator position created last year.
Mayor Amorose Groomes inquired about the true nature of the 0% increase, noting that a
purchasing manager position had been moved out of the office. Ms. Blake confirmed that while the
position moved to Finance, several expenses were removed from the budget, including conference
and training funds, memberships, and RFP/RFQ consultant work that was budgeted for 2025 but
not needed for 2026.
Ms. Kramb asked about the Beta District funding, specifically questioning the return on investment
for the $300,000 annual contribution. Ms. O'Callaghan explained that each COG (Council of
Governments) partner contributes equally and that they are having strategic discussions about
capitalizing on the fiber asset to generate revenue that would reduce partner contributions. Ms.
Kramb expressed interest in receiving annual updates about Beta District activities and outcomes.
The City Manager Miscellaneous account showed a 32% overall decrease, primarily due to
reducing the vacancy contingency from 4% to 2%. Ms. Blake noted that the budget includes
$20,000 to support the Dublin Wellness Alliance's recommendation to implement a community
health worker through Syntero's scope of services as a one-year pilot program.
Legal Services
Council Work Session
September 29, 2025
Page 4 of 17
2026 Operating Budget - Legal/Services
2025 Original % Change from
Budget 2025-2026
71 - Contractual Services | s 1,722,850 | $ 1,972,009 | $ 2,160,000 | $1,356,030 | $ 2,160,000
Grand Total $1,722,850 | $1 1,972,009 || $_ 2,160,000)||'$ 1,456,030) | $ 2,160,000 0%
General Fund 2023) Actual 2024)Actual 2025 YID 2026 Budget
Ms. O'Callaghan stated that there are no changes to the budget for legal services for 2026.
Economic Development
2026 Operating Budget - Economic Development
2025 Original
Budget
% Change from General Fund 2023/Actual 2024 Actual 2025-2026 2025 YTD 2026 Budget
70 - Personal Services 366,704 558,896 697,490 530,949 714,200
71 - Contractual Services 506,884 592,514 778,420 157,137 937,720
900 4,422 12,000 7,334 12,000
1,308,369 1,127,013 1,327,000 940,130 1,567,000
Grand Total 2)182,858 2,282,845 2,814,910 1,635,550 3)230,920
Mr. Gracia presented his budget, noting increases in contractual services related to commitments
for the Kohler Riverview Village project ($195,000 annually for 10 years) and separate line items
for print and digital marketing ad placements. The increase in other charges and expenditures was
directly tied to economic development agreements, showing a difference of approximately
$410,000 from 2025.
Court Services/Records Management
2026 Operating Budget - Court Services
2025 Original
Budget
%> Change from General Fund 2023 Actual 2024 Actual 2025-2026 2025,YTD) 2026 Budget
70 - Personal Services 323,985 316,368 287,945 238,714 347,235 $ $
71 - Contractual Services 92,698 | $ 101,862 124,695 | $ 74,899 104,920
72 - Supplies 11,649 | $ 13,097 11,100 | $ 5,963 14,800
Grand Total 428/332) $ 431,327 423,740 || $ 319)575 466,955
2026 Operating Budget - Records Management aC: =
General Fund 2023 Actual | 2024 Actual | 2022 0R9inal | 5025. vTp %o Change from Budget 2025-2026
70 - Personal Services 142,026 146,769 137,610 105,420 148,240
71 - Contractual Services 15,587 41,074 33,500 8,018 28,500
72 - Supplies 4,232 4,208 4,800 1,498 4,300
Grand Total 161,845 192;051 AY) 114/936 181,040
Mr. Rubino presented the budget on behalf of Court Services. He stated that it has an increase due
to position reclassification, decreased contractual services from reduced prisoner boarding due to
Council Work Session
September 29, 2025
Page 5 of 17
legislative changes, and increased supplies for higher case volumes. Ms. De Rosa questioned the
significant increase from reclassification, and Mr. Rubino agreed to provide detailed breakdown.
Facilities Management/Fleet
2026 Operating Budget - Facilities Management
2025 Original
Budget
% Change from General Fund 2023 Actual 2024 Actual 2025-2026 2025 YTD 2026 Budget
70 - Personal Services 1,434,966 1,549,946 1,588,805 1,172,031 1,640,975
71 - Contractual Services 981,363 971,104 1,161,368 903,996 1,213,950
340,909 371,328 390,915 349,857 390,930
10,988 39,148 31,500 5,198 31,500
Grand Total 2/768,225) 3,172,588 2/431,083 3/277,355
2026 Operating Budget - Facilities Management
2025 Original
Budget
% Change from Recreation Fund 2023 Actual 2024 Actual 2025-2026 2025 YTD 2026 Budget
70 - Personal Services 749,165 724,704 706,070 549,010
302,038 319,114 398,654 305,068 403,982
72 - Supplies 172,854 213,806 202,000 119,856 203,300
73 - Capital Outla 34 - 1,000 - 1,000
Grand Total 1,224,091 1,257,624 1,307,724 973/934) 1,376,952
768,670 9%
1%
1%
71 - Contractual Services
6 Operating Budget - Fleet Management
2025 Original
Budget
% Change from General Fund 2023 Actual 2024 Actual 2025-2026 2025 Y1D. 2026 Budget
70 - Personal Services 877,841 888,289 918,896 696,992 925,911
71 - Contractual Services 162,706 188,809 206,879 184,261 217,943
72 - Supplies 2,186,779 1,786,030 2,063,625 1,324,520 2,063,625
73 - Capital Outla 8,310 5,110 18,100 5,495 18,100
Grand Total 3,235,636 2,868)23B 3,207,500 2,211,268 3/225,579
Facilities Management, presented by Mr. Ashford, included an increase in contracted services for
additional servicing of over 40 parks restrooms to ensure coverage on Tuesdays and Wednesdays,
supplementing current Thursday through Monday coverage.
Human Resources
2026 Operating Budget - Human Resources
2025 Original
Budget
$ 1,324,970
$ 1,464,117
$ 6,700
129,575
2}925)362
% Change from General Fund 2023 Actual 2024 Actual 2025-2026 2025 YTD) 2026 Budget
70 - Personal Services
71 - Contractual Services
1,380,153
$ 804,725
$ 5,840
129,260
2)319,979
1,290,450
$ 1,196,848
$ 3,716
100,310
2)591,324
1,001,325
$ 1,127,965
$ 2,316
86,551
2,218,157.
$ 1,405,420
$ 1,533,595
$ 6,700
140,575
$_3}086,290
72 - Supplies
75 - Other Charges and Ex
Grand Total
Council Work Session
September 29, 2025
Page 6 of 17
2026 Operating Budget - Human Resources
Self-Insurance = Employee 2025 Original % Change from 2023 Actual 2024 Actual 2025 YTD) 2026 Budget Benefits Budget 2025-2026
71 - Contractual Services 10,062,035 10,590,570 | $ 11,994,759 | $_ 7,956,538 | $ 11,979,080 0%
Grand Total $10,177,049 | $ 10,707,121 | $ 12)104,779)| $8,044,281 | $ 12,104,410 0%
Ms. O'Callaghan presented the Human Resources Department's budget which reflected a 6%
overall increase due to increased costs for hiring new staff and insurance/bonding in risk
management. The budget also introduces a new program allowing employees to obtain job-related
professional certifications through the tuition reimbursement program. Mayor Amorose Groomes
confirmed that employees receiving tuition reimbursement have a two-year commitment to the
City, though police have a three-year commitment.
Information Technology
2026 Operating Budget - Information Technology
2025 Original
Budget
% Change from General Fund 2023)Actual 2024 Actual 2025-2026 2025 YTD) 2026 Budget
70 - Personal Services 1,742,359 1,738,504 1,854,950 1,426,078 2,187,730
71 - Contractual Services 2,259,578 845,692 944,820 593,318 1,028,520
72 - Supplies 1,136,408 2,997,412 3,720,128 3,193,963 4,379,572
Grand Total 5,138,345 5,581,608 6,519,898 5,213,358 7,595,822
2026 Operating Budget - Data Analytics
2025 Orginal 2025 YID Oo Change from General/ Fund 2023 Actual) || 2024 Actual Budget 2025-2026
70 - Personal Services 611,822 624,466 771,605 407,829 611,560
71 - Contractual Services $ 100,905 78,444 299,500 97,404 357,500
72 - Supplies 168,335 226,619 268,050 176,553 258,550
75 - Other Charges and Ex 5,516 779 4,000 130 4,000
Grand Total 886,578 930,307. 1/343;155 681,916 1,231,610
Mr. Brown presented increases due to maintenance costs for solutions implemented through CIP
now transitioning to operating budgets, and centralizing technology solution budgeting previously
spread across departments. Ms. Fox questioned the $553,000 spent on office and mobile phone
usage, Internet service, GPS, and pay phones. Mr. Brown confirmed the City still maintains pay
phones at parks and other locations for safety purposes but is exploring newer technology. He also
mentioned ongoing analysis to potentially recover 20-40% of wireless costs.
Mayor Amorose Groomes suggested exploring alternatives to pay phones, such as blue light
emergency systems similar to those on college campuses. Ms. De Rosa raised concerns about IT's
historically low utilization rates and questioned whether projects can actually be implemented with
the budgeted funds. Mr. Brown acknowledged variability but indicated improved tracking and
philosophy changes should tighten variance.
Communications & Marketing, Community Events and Outreach & Engagement
Council Work Session
September 29, 2025
Page 7 of 17
2026 Operating Budget - Communications & Marketing
2025 Original
Budget
% Change from General Fund 2023 Actual 2024 Actual 2025-2026 2025,YTD 2026 Budget
70 - Personal Services 1,069,887 1,113,516 1,078,820 847,923 1,213,750
71 - Contractual Services 617,615 757,654 673,610 476,159 736,440
72 - Supplies 2,820 4,749 5,400 2,B12 5,300
73 - Capital Outlay 794 1,308 1,000 633 500
75 - Other Charges and Ex 343,762 381,610 424,888 399,989 541,888
Grand Total 2,034)827 2)258,837 2)183)718 1,727,515 2)497,878
2026 Operating Budget - Community Events
2025 Onginal
Budget
% Change from Hotel/Motel Fund 2023 Actual || 2024 Actual 2025-2026 2025 YTD 2026 Budget
70 - Personal Services 910,236
2,653,039
940,153 | $ 938,470 754,583
2,692,009 | $ 2,791,500 2,459,934
997,955
71 - Contractual Services 2,713,610
75 - Other Charges and Ex
Grand Total
41,067
3/982)609
54,896 | $ 41,216
4,084,935 | § 4,258,370 3)554,125
2025 Original
Biidget:
110,550
4,201,240 Bt)
$ $ $
$ $ $
72 - Supplies $ 378,266 |$ 397,877|$ 422,050 298,392 | $ 379,125
$ $ $
$ = $
% Change from Recreation Fund 2023 Actual) || 2024 Actual 2025-2026 2025 YTD 2026 Budget
70 - Personal Services 150,116 143,730 112,301 167,870
71 - Contractual Services 1,260 1,260 1,260 1,500
72 - Supplies 1,900
73 - Capital Outlay 1,000
75 - Other Charges and Ex 5,000
Grand Total 152)197 145/307 113/686 177,270
2026 Operating Budget - Outreach & Engagement
2025 Onginal
Budget
0; Change from General Fund 2023 Actual 2024 Actual 2025-2026 2025 YTD: 2026 Budget
70 - Personal Services 431,576 443,647 345,830 278,558 367,420
71 - Contractual Services 58,737 78,534 104,350 77,809 61,800
72 - Supplies 8,603 5,405 8,500 4,265 8,500
75 - Other Charges and Ex 61,108 62,345 122,500 24,960 83,000
Grand Total 560,025 589,931 581/180 385/591 520/720
Ms. Weisenauer presented a 14% increase overall, largely due to transferring the public relations
support contract from the Office of the City Manager, a one-time increase for enhanced Memorial
Tournament sponsorship activation for the 50th anniversary, and increased catering costs.
Community Events showed a 1% decrease overall, with updates aligning with community events
roadmap recommendations and increases for America 250 celebration costs. Outreach and
Engagement showed a 10% decrease due to one-time 2025 budget items not recurring.
Ms. Kramb questioned the 13% increase in personal services for Communications and Marketing.
Ms. O'Callaghan explained this was due to hiring a senior public information officer at a higher pay
grade, less vacancy credit, wage increases, and assumptions about family health coverage for
budgeting purposes.
Council Work Session
September 29, 2025
Page 8 of 17
Police
2026 Operating Budget - Police Operations
2025 Original
Budget
% Change from 2025.Y1TD 2026 Budget 3025-2026 Safety Fund 2023 Actual 2024 Actual
70 - Personal Services $ 13,743,911
240,420
$ 13,872,431
427,768
$ 13,913,450
$ 495,845
$ 10,614,616
373,013
$ 14,856,660
$ 592,707
72 - Supplies 154,759 166,812 | $ 207,400 140,868 198,500
73 - Capital Outlay 19,121 13,660 | $ 10,800 11,913 9,500
75 - Other Charges and Ex 3,850 4,327 | $ 5,500 5,320 5,500
20%
-4%
-12%
71 - Contractual Services
Grand Total $ 14,162,062 | $14,484,997 || $ 14/632/995 |) $:11/1457729
2026 Operating Budget - Communications
2025 Original
Budget
% Change from 2025 YTD 2026 Budget 2025-2026 Safety Fund 2023 Actual 2024 Actual
70 - Personal Services 4,548,359 | $ 4,868,857 4,860,160 3,560,359 | $ 5,894,435 21%
71 - Contractual Services 44,052 80,406 165,900 113,761 | $ 97,500 -41%
72 - Supplies 102,444 94,114 137,706 109,234 | $ 182,806 33%
73 - Capital Outla 1,589 977 2,000 1,711 | $ 5,400 170%
Grand Total 4,696,444 || $ 5,044,453 5,165,766 3,785,065 || $ 6/180)141 20%
2026 Operating Budget - Police
2025 Original % Change from Law Enforcement 2023 Actual 2024 Actual Budget 2025 YTD 2026 Budget 3025-2026
73 - Capital Outlay ame orn 38,897 | $ 1s00/$ 120 | $ 8,000 344%
Grand Total 41209 38/897/|$4)s00|/'$-21)023|/'§ 8/000 34400
5 2025 Original °% Change from Enforcement and Education 2023 Actual 2024 Actual Budget 2025,YTD 2026 Budget 2025-3026
70 - Personal Services $s saan fs s__aase | os
Grand Total $ 2,280 || $ $ 2,290 0.4%
a rf 2025 Original % Change from Opioid Relief Fund 2023/Actual 2024 Actual Budget 2025,YTD 2026 Budget 2025-2026
Grand Total $ 35,000 =
Police Chief Justin Paez presented the police operations budget with a 7% overall increase,
primarily attributable to three additional police officer positions for the patrol division. He proposed
offsetting this by not funding the third deputy chief position in 2026. Contractual services showed
a 20% increase due to operational costs of Flock Safety LPR cameras moving from IT's capital
budget to police operating costs.
Mayor Amorose Groomes inquired about the deployment of the three new officers, asking whether
they would be assigned to specific districts. Chief Paez explained that the officers would be patrol
officers intended to ensure coverage across all six districts, moving toward the goal of having an
officer dedicated to each district 24/7/365. Currently, officers sometimes must cover more than
one district, particularly during late evening and overnight shifts.
Council Work Session
September 29, 2025
Page 9 of 17
Mayor Amorose Groomes asked about tracking expenditures by district to understand the long-
term costs of different types of development. Chief Paez acknowledged this would be challenging
but potentially doable with their existing call data. Mr. Keeler suggested also looking at the
revenue and noted that denser areas will require more police resources.
Ms. Fox suggested using existing data to identify patterns and prevent crime in new developments,
citing lessons learned from Bridge Park about the need for parking garage cameras. Ms.
O'Callaghan confirmed that police have already been meeting with planning staff about lessons
learned for Metro Center planning.
Ms. De Rosa thanked the Chief for requesting the additional officers.
For Police Communications, Chief Paez presented a 20% increase primarily due to three additional
communications technicians, noting these are shared costs across NRECC partners totaling $4.7
million. He highlighted reductions in contractual services as the external consultant analysis from
last year is being finalized.
Finance & Taxation
2026 Operating Budget - Finance
2025 Original
Budget
% Change from General Fund 2023/Actual 2024 Actual 2025-2026 2025 YTD 2026 Budget
70 - Personal Services $ 1,616,008 | ¢$ 1,519,744] $ 1,451,980 | $ 1,119,774 | $ 1,702,905
71 - Contractual Services $ 295,745|$ 289,258 |$ 315,730/$ 192,946|$ 367,830
72 - Supplies $ 38,542|$ 33,191|$ 44,550 $ 47,450
$ 1/950,295 || $ 1,842,193 | $ 1)812,260 | $ 1,242/526 | $ 2;118/185 17%
2025 Original % Change from
Budget 2025-2026
71 - Contractual Services $ 105,000 | $ 1,500 | $ 5,000 | $ 138,550 | $ 5,000 0%
75 - Other Charges and Ex $ 1,224,935 | $ 1,687,043 | $ 1,874,000 | $ 1,402,364 |$ 2,046,500 9%
Grand Total $ 1,329,935 | § 1,688,543 | § 1,879,000 | $ 1,540,914 || $2,051,500 9%
Hotel/Motel Fund 2023 Actual 2024 Actual 2025 YTD 2026 Budget
2026 Operating Budget - Taxation
2025 Original
Budget
% Change from General Fund 2023 Actual 2024 Actual 2025-2026 2025 YTD 2026 Budget
70 - Personal Services 748,146 802,295 587,147 806,545
71 - Contractual Services 20,845 42,835 8,098 20,045
2,105 4,600 1,363 3,900
3,227,565 3,900,000 2,304,532 3,300,000
Grand Total $ 4)680,859 3,998,660 4,749,730 2,901,139 4,130,490 =13%
2026 Operating Budget - Finance Misc
2025 Onginal % Change from
Budget 2025-2026
71 - Contractual Services $ 715,569 | $ 1,115,845 | $ 1,168,360 | $ 863,627 1,808,560 55%
75 - Other Charges and Ex $ 455 | $ 223 | $ 1,000 | $ 13|$ 1,000 0%
$ Grand Total 716,024 |$ 1,116,068) | $ 1,169)360| $ 863/640 || $ 1,809,560 55%
General Fund 2023) Actual 2024 Actual 2025 YTD 2026 Budget:
Council Work Session
September 29, 2025
Page 10 of 17
Mr. Rubino presented his department's 17% increase, mostly attributable to moving the
purchasing manager position from City Manager to Finance, and increases in professional services
for municipal advisory services related to planned debt issuance and bank service fees. The
Hotel/Motel Tax Fund showed percentage increases corresponding with anticipated revenue
increases.
Taxation Director Tammy Lehnert presented a 13% overall decrease in her division's budget,
highlighting a 53% decrease in contractual services due to being fully staffed (eliminating
temporary services needs) and contracting to rebuild their e-filing platform. She noted savings
from switching collections from Weltman (charging 30%) to the Ohio Attorney General's office (no
charge). Refunds have decreased as employers are returning to pre-COVID withholding accuracy.
Community Planning & Development and Building Standards
2026 Operating Budget - Community Planning & Development
2025 Original °%; Change from Budget 2025, YTD 2026 Budget General Fund 2023 Actual 2024 Actual 3025-2026
|70 - Personal Services 1,705,821 1,991,185 1,945,080 | $ 1,450,447 2,131,680
bt - Contractual Services 343,591 1,688,301 1,048,620 | $ 468,580 799,620
72 - Supplies 7,012 9,808 13,500 | $ 7,475 13,000
75 - Other Charges and Ex 7,841 3,404 11,500 1,458 11,500
Grand Total 2,064,265 3,692,699 3,018;/700 ||'$_1,927,960 2,955,800
2026 Operating Budget - Building Standards
2025 Original General Fund 2023 Actual 2024 Actual Budget
% Change from 2025 YTD 2026 Budget 5025-2026
70 - Personal Services 1,430,140 1,480,749 1,427,385 | $ 1,114,385 1,522,695
71 - Contractual Services 344,075 319,510 405,500 | $ 266,358 455,500
72 - Supplies 5,660 7,342 9,100 | $ 1,229 9,100
75 - Other Charges and Ex 1,192 1,150 2,500 = 2,500
Grand Total 1,781,067 1,808,751 1,844,485 || $1,381,973 1,989,795
Ms. Rauch presented a budget reflecting continued work on significant multi-year projects
including Metro Center and WID-related projects. New initiatives include Phase 2 of the zoning
code update, a mixed-use district project, and digitizing record keeping. Council members
questioned the low year-to-date spending, with Ms. Rauch explaining that several projects are
under contract but not yet billed, including the zoning code Phase 1 project starting next week.
Engineering
Council Work Session
September 29, 2025
Page 11 of 17
2026 Operating Budget - Engineering
2025 Original
Budget
% Change from General Fund 2023 Actual 2024 Actual 2025-2026 2025 YID 2026 Budget
70 - Personal Services $ 2,024,567 | $ 2,092,802 | $ 2,564,540 | $ 1,875,328 | $ 2,779,960 8%
71 - Contractual Services $ 818,046 | $ 1,122,919 | $ 2,167,120 | $ 792,152 | $ 1,373,220 -37%
72 - Supplies $ 5,429 | $ 4,312 | $ 7,960 | $ 4,789 | $ 18,860 137%
73 - Capital Outla 5,868 | $ - |$ - |$ 5 - 0%
Grand Total 2,853/909 || $3,220,032 || $ 4,739,620 | $__2,672)268 4,172,040
2025 Original
Budget
% Change from Water Fund 2023 Actual 2024 Actual 2025-2026 2025 YTD) 2026 Budget
'70 - Personal Services $ 266,777 | $ 302,870 | $ 317,245 | $ 210,148 | $ 321,960 1%
71 - Contractual Services $ [Swedtoredrve|$ 527,242] $ 830,400] $ 324,708 | $ 655,890 -21%
72 - Supplies $ 5,941 | $ 14,049 | $ 34,000 | $ 11,681 | $ 31,200 “8%
'73 - Capital Outlay $ 53,487 | $ 169,786 | $ 7 $ 16,110 | $ é 0%
75 - Other Charges and Ex $ 5,670 | $ - $ - $ - $ -
Grand Total $796,383 || $1,013,948 || $| 1,181,645 ||'$ 562/648)|| $1,009,050
2025 Original % Change from Sewer Fund 2023 Actual Budget 2025 YTD. 2026 Budget 2025-2026
70 - Personal Services $ 825,884 | $ 846,651 | $ 833,820 | $ 583,359 | $ 915,295 10%
71 - Contractual Services $ 506,582 | $ 672,042 | $ 1,226,940 | $ 475,678 | $ 868,380 -29%
72. - Supplies $ 14,680 | $ 20,670 | $ 33,450 | $ 5,804 | $ 39,450 18%
73 - Capital Outlay $ 130,005 | $ 494,291 | $ 110,000 | $ 279,516 | $ 110,000 0%
75 - Other Charges and Ex $ 4,420 | $ - $ 5,500 | $ : $ 5,500 0%
Grand Total $1,481,570) | $2,033,654 || $2,209,710) || $_1,344/358 || $ _1/938/625
Mr. Hammersmith presented Engineering budgets showing overall reductions across funds due to
completing Envision Dublin recommendations in 2025. The general fund showed a 12% reduction,
water fund 15% reduction, and similar patterns for sewer funds.
Transportation & Mobility
2026 Operating Budget - Transportation & Mobility
2025 Original
Budget
% Change from General Fund 2023/Actual || 2024’Actual posst2076 2025 YTD 2026 Budget
70 - Personal Services $ 1,414,635 1,489,668 | $ 1,515,645 | $ 1,144,144 1,569,060
71 - Contractual Services $ 1,261,659 1,585,116 | $ 1,841,800 | $ 1,208,955 1,635,600
72 - Supplies $ 348,148 247,856 |$ 540,280|$ 171,027 498,000
Grand Total $3,024,441 3,322,641 | $ 3,897,725 || $ 2,524,125 3,702,660
2025 Original
Budget
% Change from
2025-2026
‘Street Maintenance and Repair 2023 Actual 2024 Actual Fund 2025 YTD 2026 Budget
71 - Contractual Services 40,805 | $ 41,707 | $ 45,000 32,993 | $ 45,000 0%
72 - Supplies 186,845 | $ 285,106 | $ 295,500 136,341 | $ 275,500 -7%
73 - Capital Outla 897 | $ 2,803 | $ 10,000 3,830 | $ 10,000 0%
Grand Total 228/547 || $ 329/617) $ 173,165 || $ 330/500 =6%
Council Work Session
September 29, 2025
Page 12 of 17
2025 Original % Change from State Highway Fund 2023 Actual 2024 Actual Budget 2025 YID 2026 Budget 0025-2026
71 -contracualsenices |g 29,462 ¢_a7si0|¢_33,000/ 5 17to6| ¢ 93,000| ome
Grand Total $ 29)462. | § 27,910) || $ 23/000) | $ 17,106)| $ 33,000 0%
Ms. Willis presented a 5% reduction in the general fund budget, with decreases primarily due to
completing Envision Dublin initiatives in 2025. Key highlights included plans to replace one
outdated emergency warning siren annually for four years, continued Dublin Connector funding,
beginning the Cosgray Road study for street typology and railroad crossing evaluation, and a
parking ticket decriminalization study.
Ms. Kramb questioned the need for a decriminalization study, thinking they would simply change
the Code. Ms. Willis explained the study would examine enforcement practices, staffing needs,
equipment requirements, and determine which department should house the function.
Ms. De Rosa suggested expediting the emergency warning siren replacements rather than
spreading over four years, though MS. Willis explained they remain operational and the phased
approach allows for manageable budget planning.
The Street Maintenance and Repair Fund showed a 6% reduction, with new speed management
equipment including pedestrian system upgrades and driver feedback signs. Ms. De Rosa
advocated for purchasing more speed management equipment.
Asset Management & Quality Assurance
2026 Operating Budget - Asset Management & Quality Assurance
2025 Original
Budget
> Change from General Fund 2023 Actual 2024 Actual 2025-2026 2025 YID 2026 Budget
70 - Personal Services 917,691 860,980 311,270 252,015 328,885
71 - Contractual Services 94,849 90,415 123,300 102,900 358,015
72 - Supplies 4,306 5,248 5,950 2,249
Grand) Total 1,016,846 357,164 688/850
Mr. Taylor presented a 56% increase due to several initiatives: $35,000 for a pavement
management system, $5,000 for additional pavement testing, $5,000 for structural inspections by
licensed engineers, $40,000 for a bike path pavement management system, and $150,000 for
roadway and sidewalk paver sanding contracts.
Mayor Amorose Groomes expressed concerns about continued paver degradation despite sanding
efforts, particularly at Riverside Drive and Bridge Park intersections. Mr. Taylor confirmed an
expert will examine the complete paver system over winter to provide recommendations before
further sanding investments. Ms. Kramb noted significant sinking at John Shields Parkway and
Riverside Drive intersection, with repairs planned for fall while awaiting expert analysis.
Parks & Recreation Director
Council Work Session
September 29, 2025
Page 13 of 17
2026 Operating Budget - Parks & Recreation Director
2025 Original
Budget
°% Change from General Fund 2023 /Actual 2024 Actual 2025-2026 2025 YTD. 2026 Budget
70 - Personal Services 632,518 662,939 613,670 487,116 663,235 8%
71 - Contractual Services 1,622,118 1,891,849 2,034,000 1,228,157 2,176,460 7%
818 1,179 1,675 591 1,675 0%
6,203 8,598 5,679
721,544
15,000
2}856,370 Grand Total
2025 Original
Budget
9/5 Change from Hotel/Motel Fund 2025-2026 2025 YTD) 2026 Budget
70 - Personal Services
71 - Contractual Services 6,214 44,036 107,200 - 55,000 -49%
200 0%
73 - Capital Outlay 15,000 15,000 0%
75 - Other Charges and Ex
Grand Total
22,500 0%
155,125
$ $ $ $
$ $ $ $
72 - Supplies $ 130 | $ 161 | $ 200 | $ 117
$ $ $ $
$ $ $ $
$ $ $ $ ' Pea a Aa a tA 149,062 180/320
Mr. Earman presented a 7% increase, primarily for contractual services for right-of-way landscape
maintenance in newly inherited western areas and targeted projects for roundabouts. He
confirmed that two contracts expire this year (facilities and Muirfield) with anticipated increases.
Ms. Fox inquired about irrigation systems, learning that right-of-way areas typically lack irrigation
except at the US33/I-270 intersection, making manual watering necessary during droughts.
Recreation Services & Community Recreation Center
2026 Operating Budget - Recreation Services
2025 Original
Budget
% Change from Recreation Fund 2023 Actual 2024 Actual 2025-2026 2025 YTD 2026 Budget
70 - Personal Services 1,963,770 2,148,630 2,268,116 1,904,285 2,359,283
71 - Contractual Services 491,427 572,997 717,829 466,969 684,574
72 - Supplies 95,257 75,703 121,405 55,510 124,120
73 - Capital Outlay 49,231 42 3,500 331 3,500
75 - Other Charges and Ex 118,134 56,070 74,199 16,631 78,963
Grand) Total 2,717,820 2,853,443 3/185,049 2,443)727 3,250)440.
2026 Operating Budget - Community Recreation Center
2025 Original
Budget
°% Change from Recreation Fund 2023)Actual | 2024 Actual 2025-2026 2025 YTD 2026 Budget
70 - Personal Services 2,975,287 3,130,516 3,526,428 2,476,393 3,665,237
71 - Contractual Services 820,731 713,008 975,770 604,632 895,321
72. - Supplies 140,923 201,128 221,495 134,219 262,231
73 - Capital Outlay 79,810 140,872 148,595 28,979 226,668
75 - Other Charges and Ex 2,950 2,046 5,000 198 5,000
Grand Total 4,019)702) 4,187,569. 4,877,288 3,244,421 5,054,457
Council Work Session
September 29, 2025
Page 14 of 17
2026 Operating Budget - Recreation Services
2025 Original
Budget
% Change from Pool Fund 2023 Actual 2024 Actual 2025-2026 2025 YTD 2026 Budget
70 - Personal Services 752,153 775,381 903,362 773,420 1,099,787 22%
71 - Contractual Services 273,491 290,755 336,128 255,816 371,934 11%
72 - Supplies 99,634 202,275 114,185 94,600 144,534 27%
73 - Capital Outlay 72,780 59,937 146,420 42,743 86,360 -41%
75 - Other Charges and Ex : - 800 1,600 1,600 100%
Grand Total 1,198,058 1,328,348 1,500,896 1,168/177 1,704,213)
Ms. Uhl presented a 2% overall increase, with reductions in contractual services to reflect 2025
actuals and increases for food costs and operational hours for the new lounge. Ms. De Rosa
suggested centralizing the planned check-in areas at the Dublin Community Recreation Center
(DCRC). The Community Recreation Center budget showed a 4% increase for repairs to aging
aquatic equipment, DCRC's 30th anniversary programming, and America 250 theater performance.
The outdoor pools budget increased 14% due to the added aquatics coordinator position,
increased pool licensing fees, new radios, and equipment repairs.
Public Service - Parks
2026 Operating Budget - Parks Maintenance
2025 Original
Budget
% Change from General Fund 2023 Actual 2024 Actual 2025-2026 2025 YTD 2026 Budget
70 - Personal Services 3,533,344 3,564,710 3,887,845 | $ 2,970,713 4,046,575
71 - Contractual Services 673,752 594,858 658,923 | $ 443,575 683,123
72 - Supplies 376,981 371,764 363,150|$ 214,902 381,700
73 - Capital Outlay 45,151 47,362 147,500|$ 111,644 108,000
75 - Other Charges and Ex 475 1,042 4,000 | $ 450 4,000
Grand Total 4,629,702 || $__4)579,737 5,061,418 | $ 5/223/398
2025 Original % Change from Hotel/Motel Fund 2023 Actual 2024 Actual Budget 2025 YTD. 2026 Budget 2025-2026
72 - Supplies 26,277 17,444 3%
73 - Capital Outla 6,215 0%
Grand Total 32)492 || $ 39)543)|| $ 337250) 17,444 || $ 34/250 3%
2026 Operating Budget - Cemetery
2025 Original
Budget
%> Change from Cemetery Fund 2023)Actual || 2024 Actual 2025-2026 2025,YTD 2026 Budget
70 - Personal Services 186,486 163,063 161,575 103,382 167,240
71 - Contractual Services 35,681 36,362 49,675 14,698 51,175
72 - Supplies 8,501 4,801 10,400 5,665 10,400
73 - Capital Outla} 1,000 1,984 2,000 1,189 2,000
Grand Total 231,669 206/210 223/650 124,935 230,815
Council Work Session
September 29, 2025
Page 15 of 17
2026 Operating Budget - Street Maintenance
2025 Original
Budget
Street Maintenance and Repair
Fund
% Change from 2023 Actual 2024 Actual 2025-2026 2025 YTD 2026 Budget
70 - Personal Services 2,275,312 2,310,533 2,277,799 1,788,525 2,378,483
71 - Contractual Services 7,606 19,986 54,200 9,375 56,240
72 - Supplies 396,433 351,078 605,500 491,021 751,140
73 - Capital Outla' 6,381 6,613 10,000 9,743 10,000
Grand Total 2,685,732 2,688,210 2;947,499 2;298/664 37195,863 8%
2025 Original % ‘Change from
Budget 2025-2026
2-suppies ga zon ls 26514] ¢ 200001 $ i265 20,000
Grand Total 5 4,700)| $26,514) $ 20,000) $ 126 |$ 20,000 0%
Hotel/Motel Fund 2023 Actual 2024 Actual 2025 YTD) 2026 Budget
2026 Operating Budget - Solid Waste Management
2025 Original
Budget
% Change from General Fund 2023 Actual 2024 Actual 3025-2026 2025 YTD 2026 Budget
70 - Personal Services 783,962 812,455 912,206 739,829
217,295 190,975 248,825 147,301 191,168
72 - Supplies 11,325 23,842 21,940 17,562 21,940
75 - Other Charges and Ex 4,124,473 3,934,112 4,589,303 2,685,941 4,774,737
958,015
71 - Contractual Services
Grand Total 5/137/055 4,961,386 5)772;274 3/590)632 5/945/860
2026 Operating) Budget - Horticulture
2025 Original 2025 YTD % Change from General Fund 2023 Actual 2024 Actual Budget 2025-2026
70 - Personal Services 1,013,375 1,064,332 1,048,070 809,710 1,106,270
71 - Contractual Services 313,797 247,130 350,190 290,301 325,725
72 - Supplies 74,871 40,826 78,000 24,671 78,000
73 - Capital Outlay 119,745 119,771 142,500 82,973 152,500
75 - Other Charges and Ex 26,577 29,839 33,500 11,936 33,500
Grand Total 1,548,365 1,501,898 1,652/260 1,219,591 1,695,995
2026 Operating) Budget - Forestry
2025 Original
Budget
°% Change from General Fund 2023 Actual 2024 Actual 2025-2026 2025 YTD. 2026 Budget
70 - Personal Services 766,112 718,915 879,200 618,746 871,310
71 - Contractual Services 164,642 491,644 665,666 231,528 428,883
72 - Supplies 54,632 59,349 63,900 15,335 64,700
73 - Capital Outlay 67,279 81,259 104,900 45,796 109,400
75 - Other Charges and Ex 491 1,001 2,000 1,260 2,100
Grand Total 1,053,156 1,352,167 1,715,666 912,666 1,476,393 =14%
Mr. Anderson presented various funds with modest increases. Parks Maintenance showed a 3%
increase with reductions from robotic mower purchases completed earlier. Street Maintenance
showed an 8% increase due to contract price increases. Forestry showed a 14% decrease as the
street tree pruning program transitions to the desired 3-year cycle, with competitive pricing
allowing 3,000-3,500 trees for 2026 at around $48 per tree.
Council Work Session
September 29, 2025
Page 16 of 17
Mayor Amorose Groomes expressed concern that the City is not close to having only a third of
trees left to prune and supported continuing to play catch-up. Ms. De Rosa requested educational
materials to help residents understand why and how trees are pruned.
SportsOhio
2026 Operating Budget - SportsOhio
2025 Original
Budget
% Change from General Fund 2023)Actual) || 2024 Actual 2025-2026 2025 YTD 2026 Budget
71 - Contractual Senices ar 2,500,000 | $1,411,440 | ¢ 3,620,000
Grand Total $ 177,841 || $2,500,000) || $) 1,411,440 || $ 3,620,000 45%
The SportsOhio budget was presented by SFC representatives Scott Rogers and Jack Adams, who
took over management July 1st. They projected $3.6 million in revenue, with golf and soccer as
the highest revenue generators. They plan to expand offerings including adult soccer leagues,
community outreach programs, camps, clinics, birthday parties, and corporate events. Expenses
total $3.43 million, with salaries/payroll (including SFC management fee) as the largest expense,
followed by maintenance for the 30-year-old facility. They project a $170,000 surplus in the first
year.
The team is actively hiring, having retained all existing staff while recruiting for general manager,
maintenance manager, and operations team positions. They expressed enthusiasm about
integrating the facility back into the City and partnering with Visit Dublin for tournament
opportunities.
Council Work Session
September 29, 2025
Page 17 of 17
2026-2030 Proposed CIP
Mr. Rubino concluded with capital budget updates, noting the current plan is $72.1 million for 2026
with a total 5-year plan of $375 million. He highlighted that 32% of the 5-year total is for
maintenance and noted potential debt funding of $12.9 million for 2026 capital needs.
Council members requested additional information including more detail on revenue projections
with supporting rationale, historical trends on expense mix changes (personnel vs. contractual
services), and clarification on specific capital projects. Ms. De Rosa expressed appreciation for the
balanced budget and improved utilization tracking.
Ms. Fox requested future discussion about the Lewis Center Road property and potential reuse or
sale given the extensive work needed. Ms. O'Callaghan confirmed they are waiting on proposals
from Kemper and will provide a comprehensive update before taking next steps.
There being no further business for discussion, the meeting was adjourned at 8:33 p.m.
ih Zi 2s
Presiding Officer - Mayor
4,
1 k of Cotincil