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HomeMy WebLinkAbout07-01-2025 Council MinutesMinutes of RECORD OF PROCEEDINGS Dublin City Council its tian GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO, 10748 Held July I, 2025 CALL TO ORDER Mayor Amorose Groomes called the Tuesday, July 1, 2025 Regular Council Meeting of Dublin City Council to order at 5:30 p.m. ROLL CALL Members present were Vice Mayor Alutto, Mayor Amorose Groomes, Ms. De Rosa, Ms. Fox, Mr. Keeler and Mr. Reiner. Ms. Kramb arrived after the start of the executive session. Staff members present were Ms. O'Callaghan, Mr. Ashrawi, Chief Paez, Ms. Weisenauer, Ms. Rauch, Ms. Singh, Ms. Miglietti, Mr. Brown, Mr. Connolly, Ms. Willis, Ms. Noble, Mr. Fleming, Mr. Gracia, Mr. Barker, Mr. Hammersmith, Mr. Hendershot, Mr. Ament, Ms. Hunter and Ms. Blake. Others present were David Guion and Merijn van der Heijden, Dublin Arts Council; Curtis Onofri, Pathways Financial Credit Union; Chris Godley, Hylant Group Inc; Chris Herman and Trevor Traphagen, MKSK; Vince DeStefano, Archall Architects; Mike Brehm and Larry Creed, EMH&T; and Maria Rosenfeld, Marketplace Consulting LLC. ADJOURNMENT TO EXECUTIVE SESSION Mayor Amorose Groomes moved to adjourn to executive session for the purposes of discussing the following: * Considering the Purchase of Property for Public Purposes; and * To consider Confidential Information related to a request for Economic Development Assistance that involves Public Infrastructure Improvements that are directly related to an Economic Development Project, and which Executive Session is necessary to Protect the Possible Investment or Expenditure of Public Funds to be made in connection with the Economic Development Project. Vice Mayor Alutto seconded the motion. Vote on the motion: Ms. De Rosa, yes; Mr. Keeler, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes. The meeting was reconvened at 7:00 with all members present. PLEDGE OF ALLEGIANCE Mayor Amorose Groomes invited Ms. De Rosa to lead the Pledge of Allegiance. SPECIAL PRESENTATIONS e Introduction of the new Executive Director of the Dublin Arts Council Mayor Amorose Groomes invited Dr. Guion forward to introduce City Council to the new Executive Director of the Dublin Arts Council, Merijn van der Heijden. Ms. van der Heijden comes to Dublin from the Urban Art Space at the Ohio State University. Ms. van der Heijden thanked Council for the welcome and Dr. Guion for the introduction. She stated it is a true honor to follow Dr. Guion’s footsteps. She stated the arts are essential for individual and community well-being and she shared her excitement to get started. Mayor Amorose Groomes thanked Dr. Guion for his leadership in this community and commented on his contributions. She wished him the very best in retirement. CITIZEN COMMENTS The following citizens came forward to speak in opposition about HB1/SB88. They expressed concern that the investments they have made in the community could be taken RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held July-4.-2025. Psqe 2 of 20 20 a) “Ss as a result of the proposed bill. They consider Dublin to be their home where they are raising their families. They asked Council for their support in opposing HB1/SB88. e Hong Qui, 6480 Walden Circle; e Ying Wu, 6753 Oliver Way; and e Shutaro Sekito, 7530 Mill Springs Drive. Mayor Amorose Groomes thanked those who came forward for their comments and sharing their concerns. She stated that the City monitors what is happening at the Statehouse although we do not have the ability to control it. We communicate regularly with the officials that are elected to represent us. This is not only an issue for citizens that live in the City but for those who do business here as well. We will continue to monitor HB1/SB88. She thanked the residents who spoke for coming forward. CONSENT AGENDA e Minutes of the June 23, 2025 Regular Council Meeting There was no request to remove the item from the Consent Agenda. Mayor Amorose Groomes moved to approve the Consent Agenda. Vice Mayor Alutto seconded the motion. Vote on the motion: Mr. Keeler, yes; Ms. Kramb, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes; Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Ms. Fox, yes. SECOND READING/PUBLIC HEARING — ORDINANCES Mayor Amorose Groomes moved to waive the Council Rules of Order and read Ordinances 24-25 through 27-25 together. Vice Mayor Alutto seconded the motion. Vote on the motion: Mayor Amorose Groomes, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mr. Keeler, yes; Vice Mayor Alutto, yes; Ms. Kramb, yes. The Clerk read the Ordinance titles into the record. Ordinance 24-25 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.050-Acre Temporary Easement from the Property Located at 6810 Avery-Muirfield Drive, identified as Franklin County Parcel Number 273-000441-00 from Richard A. Coleman, II, for the Public Purpose of Carrying out the Waterways Maintenance Program 2025 Project (24-016-CIP) Ordinance 25-25 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.026-Acre Temporary Easement from the Property Located at 7777 Lanham Court, Identified as Franklin County Parcel Number 273-011167-00 from Umit Ozguner and Fusun Ozguner, for the Public Purpose of Carrying out the Waterways Maintenance Program 2025 Project (24-016-CIP) Ordinance 26-25 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.031-Acre Temporary Easement from the Property Located at 7771 Boylston Court, Identified as Franklin County Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148. July1.2025 Page 3-of 20 20 és Y ~! Parcel Number 273 -010825-00 from Jordan Spellman and Rebecca Spellman, for the Public Purpose of Carrying out the Waterways Maintenance Program 2025 Project (24-016-CIP) Ordinance 27-25 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.058-Acre Temporary Easement from the Property Located at 7772 Boylston Court, Identified as Franklin County Parcel Number 273- 010826-00 from Mark Gregory Stolze and Julie A. Stolze, for the Public Purpose of Carrying out the Waterways Maintenance Program 2025 Project (24-016-CIP) Mr. Hendershot stated that at the first reading of these ordinances, Council requested a cost comparison of the proposed stream stabilization treatment measures, additional information regarding the durability and whether temporary easements can be repeated for this project. The cost comparison of the proposed stream stabilization treatment measures are as follows: Stream Stabilization Treatment Measure Unit Cost per Linear Foot Rock Armoring $62 minimum to $82 maximum Anchor Logs $30 Slope Erosion Protection Matting $26 Naturalized Material Composition $195 In determining the type of stream stabilization measures used for each site, Mr. Hendershot stated that staff considers the severity and extent of erosion, access to the sites, long-term maintenance operations, cost and benchmarking. Mr. Hendershot provided a table illustrating the proposed stream stabilization treatment measure for each site. Regarding the repeatability of temporary easements for the project, the temporary easements will be in effect for one year from the start of construction. Mr. Hendershot stated that staff conservatively anticipates the project improvements will provide stream stabilization at each site for over 30 years. Access locations to perform stream stabilization improvements may change over that time. Future temporary easement needs for access and construction operations will be evaluated and acquired at the time the waterway improvements are deemed necessary. The intent for temporary easements is really only for the duration of the project. Any required observation post-construction, follow-up inspections or minor maintenance operations can be handled using the City’s right-of-way and through City-owned parcels. Staff recommended approval of the ordinances. There were no public comments. Mayor Amorose Groomes asked about the sites where the naturalized materials will be used. Mr. Hendershot stated that there is one site that is proposed to have naturalized material versus rock. Mr. Hendershot stated that there are a lot of considerations in determining the type of treatment measure and one of those considerations is erosion. The stream bank needs to be reestablished. Another consideration is how difficult it is to access as there are materials that will need to be brought onto the site. Discussion was held regarding past projects and treatments and the success of those. Mayor Amorose Groomes expressed her concern regarding the material breakdown over time. She was in favor of using rock because the naturalized material composition is likely to break down and therefore would be less cost effective. Mr. Keeler agreed that the rock is the obvious choice and is the most durable. He also stated that he recognizes that there are limitations to specific sites. He stated that he is supportive of using rock wherever possible. Mr. Hendershot noted that the material is about 2% of the overall project cost. He added that he was understanding of the concerns shared and stated that staff proposes using the progressive approach for stabilization treatment on only one of the eight sites. He stated that staff will be onsite during RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting OVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held July 14,2025 Page 4 of 20 20 construction to make certain it is installed correctly and that this one site will be a good data point as we move forward with the program. Ms. Kramb noted that this particular site is very wooded and would be difficult to bring rock into. Mr. Hendershot agreed and stated that he would like to proceed with this one site using the different proposed treatment to see how it goes. In response to Mr. Reiner’s question about the materials used, Mr. Hendershot confirmed it was medium riprap and shot limestone instead of granite. Vote on the Ordinances: Ms. Fox, yes; Ms. Kramb, yes; Mr. Keeler, yes; Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes. Mayor Amorose Groomes moved to waive the Council Rules of Order and read Ordinances 28-25 and 29-25 together. Vice Mayor Alutto seconded the motion. Vote on the motion: Ms. Kramb, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes; Ms. De Rosa, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes. The Clerk read the Ordinance titles into the record. Ordinance 28-25 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.032-Acre Permanent Drainage Easement from the Property Located at 5584 Brand Road, Identified as Franklin County Parcel Number 273-000587 -00 from Stephen K. Gill and Rachel K. Teitt Gill, for the Public Purpose of Carrying out the Earlington Park Drainage Basin Improvements Project (24-023-CIP) Ordinance 29-25 Authorizing the City Manager to Execute and Accept Necessary Conveyance Documents and Contracts to Acquire a 0.022- Acre Temporary Easement from the Property Located at 5584 Brand Road, Identified as Franklin County Parcel Number 273-000587-00 from Stephen K. Gill and Rachel K. Teitt Gill, for the Public Purpose of Carrying out the Earlington Park Drainage Basin Improvements Project (24-023-CIP) Mr. Hendershot stated that there have been no changes to these Ordinances from the first reading. Staff recommended approval. There were no public comments. Vote on the Ordinances: Mr. Reiner, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes; Ms. Kramb, yes; Vice Mayor Alutto, yes; Ms. De Rosa, yes; Mr. Keeler, yes. Ordinance 30-25 Authorizing the Provision of a Certain Incentives to Pathways Financial Credit Union, Inc. to Induce it to Purchase a Facility to Relocate and Expand a New Office and its Associated Operations and Workforce, all Within the City; and Authorizing the Execution of an Economic Development Agreement Mr. Fleming stated that there have been no changes to this Ordinance from the first reading. He introduced Mr. Onofri who was present on behalf of Pathways Financial Credit Union, Inc. Mr. Onofri stated that the credit union has been serving the Central Ohio community for over 50 years. Their mission is to be a true financial partner with their members and offer convenient, reliable and flexible financial solutions. Over the past 20 years, Pathways has been the fastest growing credit union in the State of Ohio. With this growth, Mr. Onofri stated that they realized it is critical for them to locate a building that serves as the headquarters now and well into the future. The purchase of the building in RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ‘GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held July 1, 2025 Page 5 of 20 20 Dublin represents a new chapter in their story. They hope to begin to occupy the building in 2026. Mayor Amorose Groomes welcomed Pathways to Dublin. There were no public comments. Vote on the Ordinance: Mr. Keeler, yes; Ms. De Rosa, yes; Vice Mayor Alutto, yes; Ms. Fox, yes; Ms. Kramb, yes; Mr. Reiner, yes; Mayor Amorose Groomes, yes. Ordinance 31-25 Authorizing the Provision of Certain Incentives to Hylant Group, Inc. to Induce it to Lease a Facility to Relocate and Expand an Office and its Associated Operations and Workforce, all Within the City; and Authorizing the Execution of an Economic Development Agreement Mr. Fleming stated that there have been no changes to this Ordinance from the first reading. As follow-up to a question from the first reading of the Ordinance, Mr. Fleming clarified that the retention would include 64 employees with the hope of adding nine more by December 31, 2028. He introduced Mr. Godley from Hylant Group, Inc., who was present at the meeting. Mr. Godley stated that he has called Dublin home for the last 26 years as have many of their employees. The City has treated them well and they are very happy to be extending their lease in their current location. He expects to exceed the goals for employee retention and expansion. Mayor Amorose Groomes thanked Mr. Godley for continuing to call Dublin home and shared her appreciation for his ambitious goals for his company. There were no public comments. Vote on the Ordinance: Vice Mayor Alutto, yes; Mayor Amorose Groomes, yes; Ms. De Rosa, yes; Ms. Fox, yes; Mr. Keeler, yes; Ms. Kramb, yes; Mr. Reiner, yes. Ordinance 32-25 Renaming a portion of Eiterman Road to Heritage Boulevard in the City of Dublin, Ohio Mr. Hendershot stated that there is no new or updated information for this Ordinance from the first reading. Staff recommended approval. There were no public comments. Vote on the Ordinance: Mr. Reiner, yes; Ms. De Rosa, yes; Ms. Kramb, yes; Vice Mayor Alutto, yes; Ms. Fox, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes. INTRODUCTION/FIRST READING — ORDINANCES Ordinance 33-25 Rezoning approximately 2.95 acres (PID 273-007004) from PCD, Planned Commerce District (Perimeter Center, Subarea I) to PUD, Planned Unit Development District (Crown Campus) to add Subarea B and associated development text (Case 25-031Z) Vice Mayor Alutto introduced the Ordinance. Ms. Singh stated that this is a request for review and approval of a rezoning of the parcel at 6400 Perimeter Loop Road from PCD, Planned Commerce District, Perimeter Center, Subarea I to PUD, Planned Unit Development District, Crown Campus, Subarea B. This would allow for exterior building renovations to an existing car dealership and associated site improvements. Ms. Singh provided an illustration to show the location of the proposed rezoning. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO, 10148 Held July 1, 2025. Page 6 of 20 20 Se TE ares raughwells - _ - roe eC OLUMDUSIMarvsvi Rd Ms. Singh stated that the Envision Dublin community plan is a key policy document that assists in the evaluation of development proposals and to help ensure that the proposed development supports the community's long-term objectives and goals. Envision Dublin’s recommended future land use (FLU) for this site is Suburban Commercial, which is intended to provide a variety of retail and commercial uses for the community through anchor-driven shopping centers, and outparcels with drive-thrus. The proposed rezoning would continue to align with the Future Land Use plan and would allow for amendments to development standards that are unique to a car dealership campus and provide further consistency with the surrounding sites. She provided a history of the Crown Campus PUD as well as the future vision of the entire campus. : ‘ —— | ——tastiemaine En "CROWN CAMPUS PUD_ The current proposal involves improving the existing car dealership to accommodate the change of a new vehicle brand that is going to be sold at this location. The proposed development text for Subarea B allows for contemporary and modern designs with a mix RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting OVERNMENT FORMS & SUPPIIFS 844-294-2338 FORM NO 10148 Held July 41,2025 Page 7 of 20 20 of materials, consistent with approved materials for Subarea A. The text also permits the use of composite materials as aesthetic elements. The proposed development text for Subarea B permits building-mounted signs to be installed at a maximum height of 22 feet to ensure that signs blend seamlessly with the overall facade of the proposed building modification. Following the approval of Subarea A in 2017, the Planning and Zoning Commission (PZC) added a condition requiring that all signs within Crown Campus be reviewed by the Commission. The proposed development text allows staff to approve changes to sign faces for both Subareas A and B administratively, provided these changes align with the intent of the development text and comply with applicable code requirements. At the June 5, 2025 PZC meeting, the Commission recommended approval of the rezoning with no conditions. Staff recommended approval at the second reading/public hearing. There were no public comments. In response to Ms. Kramb’s question regarding sign height, Ms. Singh confirmed that the maximum height of the building mounted or wall mounted is 22 feet and it is only for Subarea B. Mr. Keeler asked if the Grenadier is the only model that INEOS makes. Vince DeStefano, Archall Architects, came forward and confirmed Mr. Keeler was correct. Mr. Keeler expressed concern that in the future, the sign would be incorrect if they decide to add models. Changing the sign could be problematic. Mr. DeStefano stated that the company has been branding their vehicles as different models of the Grenadier, so they would still be Grenadier and the models could change, but the sign would still be correct. Ms. De Rosa stated that there are some new materials that are being proposed and she wanted to ensure that the architectural consultant feels positive about these materials. Ms. Singh responded affirmatively. She added that these are very high-quality contemporary materials and the architectural consultant provided an analysis on the installation and appropriateness. In response to Mayor Amorose Groomes’ question regarding future plans to the east and a master sign plan for the entirety of the site, Ms. Singh stated that staff does not have information on that yet. Second reading/Public hearing is scheduled for August 11, 2025. Ordinance 34-25 Authorizing the City Manager to Accept an Approximately 2.053- Acre Parcel and Related Necessary Conveyance from Muirfield Association, Inc. A/K/A Muirfield Village Association, Inc. on Behalf of the City for a Public Art Project Vice Mayor Alutto introduced the Ordinance. Mr. Earman stated that at the November 4, 2024 meeting, City Council approved Resolution 56-24, authorizing the City Manager to enter into a contract with artist Ivan Depefia for the design, construction, and installation of the Muirfield Art in Public Places Project. The artwork will be located on the northeast parcel at the intersection of Muirfield Drive and Whittingham Drive. The project received a $175,000 grant from the State of Ohio through the Ohio Facilities Construction Commission (OFCC). The Muirfield Association, as part of the agreement, will donate the project parcel to the City at no cost. The appraised value of the donated parcel will count toward meeting the OFCC’s required local match of $87,500. Additionally, the Association will provide any necessary easements and will continue to maintain the landscaping at the site. The City will assume responsibility for maintaining the artwork itself, which will become part of the City’s public art inventory. Construction of the art piece is anticipated to begin this fall and to be completed by the first quarter of 2026, well before the Memorial Tournament’s 50" anniversary next year. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting |OVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 1014! Held July 41-2025 Page-8-of 20 20 There were no public comments. Mr. Reiner inquired about the green material on the art piece and what was decided. Mr. Earman stated that the original proposal was for natural material, but staff recommended an artificial material to minimize the maintenance requirement. Mr. Earman stated that he would bring to Council more information on what the material is anticipated to be. Second reading/Public hearing is scheduled for August 11, 2025. Ordinance 35-25 Amending Zoning Code Section 153.074 regarding Accessory Uses and Structures to address language regarding Renewable Energy Equipment for Solar Vice Mayor Alutto introduced the Ordinance. Ms. Noble stated that this Ordinance is for code modifications to the solar code which has been in place for approximately two years. The need for these modifications was presented to City Council at the May 5 meeting. Staff received feedback from Council at that meeting and have brought forward this amendment for consideration. There were no public comments. Mr. Keeler sought clarification regarding the wording in the code as to ground-mounted residential solar panels and whether it was permitted. Ms. Noble stated that the code currently allows ground-mounted equipment in non-residential districts. When programs were identified that the City wanted to promote, specifically pond aeration systems that were being utilized in residential districts, staff recommended modifying the code to allow ground-mounted equipment in residential districts to allow those programs to continue. She added that it is specified in the proposed amendment that it is limited to anything that is related to health and safety and specifically for pond management to minimize any unintended consequences. Mr. Keeler expressed appreciation for the clarification. Ms. Fox commended the planning department for taking the time to make sure, as a sustainable city, that we meet the needs of sustainability without sacrificing the aesthetics. She noted how quickly the technology around solar is changing and progressing. She suggested looking at the code regarding wind technology because she is concerned that the code could allow something that we are not looking for aesthetically. Mr. Reiner expressed his appreciation for using this technology for pond maintenance. Ms. Noble stated that this technology uses less chemicals and there are cost savings as well. Ms. Kramb asked about the maximum height and how it should be measured. She noted that some of these solar panels are up high on telephone poles, so she wanted to make sure that the 20 feet in the code captures the maximum height correctly. She also noted that the proposed language is that this “shall be measured from the established grade to the top of the equipment.” She noted that a lot of solar equipment is movable so it can adjust to the angles of the sun. She suggested rewording how it is measured to “the top of all associated apparatuses when fully extended” or something similar, to consider not only the panel, but what it is being attached to. Mr. Kramb stated that regarding 3. Ground-mounted equipment for non-residential districts shall be permitted only in: the word “or” needs to be added between (a) and (b). This change allows the pond equipment to not be mounted on concrete or a hard surface. Staff agreed with the change. Ms. De Rosa asked about the solar applications that have been received since the adoption of the general policy. Ms. Noble stated that it has slightly decreased on the residential side, but it has increased on the commercial side. Ms. De Rosa shared how common solar seems to be in the residential area of New Jersey she visited recently. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVEBNMENT FORMS § SUPP) IFS 844-294-3338 FORM NO 10148 Held July 1, 2025 Page 9 of 20 20 Second reading/Public hearing is scheduled for August 11, 2025. INTRODUCTION/PUBLIC HEARING/VOTE — RESOLUTIONS Resolution 41-25 Authorizing the City Manager to Enter into a Contract with Dublin City Schools for the School Resource Officer Program Vice Mayor Alutto introduced the Resolution. Chief Paez stated that this resolution is for the School Resource Officer (SRO) program for the 2025-2026 school year. He invited Deputy Chief Tabernik to comment on the program. Deputy Chief Tabernik stated that this will be the 27" year for the SRO program. Dublin's Community Education Unit (CEU) has provided a full-time SRO for four middle schools and each high school (three). In the current agreement with the Schools, the City pays the full cost of two officers of this unit, with the Schools and the City sharing equally in the cost for the remaining five officers of the unit. The SRO Program’s primary focus is to create a safe and positive learning environment for all Dublin City School students with the overarching goals of developing an atmosphere conducive to learning, bridging the gap between police officers and juveniles, increasing positive attitudes toward law enforcement, encouraging more cooperation between juveniles and police and reducing juvenile crime. SROs have presented to the Chiefs Advisory Committee multiple times which has generated in-depth conversations about the program. There were no public comments. Vice Mayor Alutto thanked Deputy Chief Tabernik for the presentation and noted her own positive personal experience with the SRO program and the impact it has on the students. She wished Officer Burke a happy retirement. She asked who would be taking over Officer Burke’s role as an SRO. Deputy Chief Tabernik stated Officer Chad Patrick will be filling the role. Mr. Keeler stated that this program highlights the collaborative relationship between the City and the schools. He stated that it should not be taken for granted that the local police department provides an SRO at the schools. Mayor Amorose Groomes expressed her appreciation for the program and specifically for Officer Burke. She wished him well in retirement. Vote on the Resolution: Ms. De Rosa, yes; Mayor Amorose Groomes, yes; Mr. Reiner, yes; Mr. Keeler, yes; Ms. Kramb, yes; Vice Mayor Alutto, yes; Ms. Fox, yes. Resolution 42-25 Adopting an Information Security Policy for the City of Dublin, Ohio Vice Mayor Alutto introduced the Resolution. Mr. Brown shared that at City Council's 2024 Fall Retreat, staff was directed to draft a City Council Information Security Policy. The first draft was presented and discussed at the March 4, 2025 Administrative Committee meeting. Feedback was incorporated into a second draft that was presented and discussed at the June 17, 2025 Administrative Committee meeting. The development of the proposed Information Security Policy was informed by extensive research and benchmarking within both the public and private sectors, as well as consultations with valued partners. This draft policy establishes City Council's commitment to the protection and responsible use of technology and information collected from and about its residents, staff, business partners, and others who have entrusted their information to the City of Dublin. Mr. Brown stated that staff utilized a new service which is the City’s vCISO (virtual Chief Information Security Officer). The vCISO plays a critical role in advising on all levels of the information security hierarchy, monitoring emerging threats and standards, supporting the development and execution of the information security strategic plan, overseeing assessments and remediation efforts, and ensuring the transfer of knowledge to staff. Gartner resources were utilized as well as Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting OVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held July-1,2025. Page-10-of 20 20 benchmarking with other cities. Interestingly, staff did not find any formalized Council-led documents or policies. Mr. Brown stated that the purpose of this is to establish the City’s commitment to safeguarding our technology and information. This policy is joined by a series of internal Administrative Orders, standards, other procedures, work plans and response plans. He stated that this policy: e affects all technology and information assets of the City. e affects all employees, Council appointees, third party vendors, contractors and service providers. e recommends that our information security program be grounded in the most current version of NIST (National Institute of Standards and Technology). A big portion of the information security program is to understand risk classification and assessment. He stated that staff is constantly looking at the threat landscape. Reporting is also a key portion of the policy. Annual reporting will be done with City Council to get general updates, some assessment results and testing results. Education/testing is a critical component to an effective information security program. Education is done on a quarterly basis with all staff. Finally, Mr. Brown noted that the program also identifies roles and responsibilities of those working for and with the City. There were no public comments. Mr. Reiner thanked staff for the work on this policy. Ms. De Rosa thanked the team for the work. She stated that one of the discussions at the Administrative Committee was regarding a policy versus a proclamation. She stated that proclamations or statements say that this is important. The policy is a statement as to how we are going to be sure it is important. There is a set of hurdles and benchmarks and a commitment has been made to the importance of this security. She found it interesting that more cities do not have a policy yet. She is hopeful that this sends the message to our residents that Council takes information security very seriously and always have. Ms. Kramb thanked staff for making the changes that were proposed in Committee. She also stated that the Committee felt this program deserved a pamphlet or promotion for the residents’ benefit, much like the “Citizens Guide to Taxes” in simple language. Mayor Amorose Groomes stated that there has been talk around the Statehouse about requiring this of every community in the state and there has been some discussion at the federal level as well. She asked if this policy will meet or exceed the requirements of what may be coming. Mr. Brown responded affirmatively and stated that they are watching the development of House Bill 283 and applaud that effort. He added that staff has been in contact with our lobbyists and Brad Jones, our Security Administrator participates in the Ohio Cyber Reserve. Vote on the Resolution: Ms. Kramb, yes; Mr. Reiner, yes; Vice Mayor Alutto, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes. OTHER BUSINESS e Human Resources Briefing Ms. Miglietti shared the focus areas for the Human Resources department. She provided the following updates on those focus areas: o She provided the most recent position vacancy and turnover data. She stated the difference between the two is that a vacancy refers to a job that Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS UIPPLIES 844.294.2398 FORM NO 10748 Held July 1, 2025. Page 114 -of 20. 20 Vice Mayor Alutto thanked Ms. Miglietti for the update and stated that she was pleased to see a gap analysis in the succession strategy development plan. Innovation and Technology Briefing is currently unoccupied, while turnover describes the rate at which employees leave the City. She shared that all employees were required to take Active Shooter Training which was tailored to each building’s layout. The training, which was conducted by a team of Dublin Police Officers covered best practices for personal and team safety. So far this year, 288 employees have completed wellness classes. There are 18 in-person sessions offered and over 50 online self-paced options for employee wellness. She discussed the other wellness quarterly themes that are offered to employees. Regarding employee relations, Ms. Miglietti shared that two collective bargaining unit agreements will be negotiated this year: the United Steel Workers and the Fraternal Order of Police. Regarding the Occupational Safety Program, Ms. Miglietti shared that Dublin was the second City in Ohio to adopt a self-insured model for workers’ compensation. This transition in 2007 and forward has generated an estimated $5.1 million in savings compared to purchasing coverage through the Ohio Bureau of Worker’s Compensation. The City maintains a $500,000 per occurrence retention and has never exceeded that threshold since becoming self-insured. The seasonal recruitment process increases significantly in April and May as the City prepares for the summer months. The City is fortunate to have an extremely high retention rate for the two highest areas of seasonal hiring (lifeguards and camp counselors). The City is currently conducting an employee engagement survey. She provided an update on the latest Celebration Station to celebrate the exceptional Building Standards team. Human Resources is focused on identifying potential successors for key leadership positions, facilitating career paths, anticipating recruitment needs and planning for increased leadership. Human Resources is working with Bob Welch from Leveraged Leadership as the strategy is developed. She shared the criteria for critical role succession planning and development for phase one. Mr. Brown came forward to offer an update on the focus areas within the Innovation and Technology areas. He provided the following updates: ° An update to the Helpdesk and service software came with a suite of AI tools and knowledge bases that can be used to begin to expose staff to new technologies. IT has been working with the Communications and Marketing team on our internal DubNet site which is a valuable resource for all staff. More conference rooms have been equipped with video conferencing systems. The front desks in each building have been equipped with kiosks to check-in visitors and notify the appropriate staff of the visitor. Regarding security, work continues with our vCISO engagement and this work will inform annual reporting to Council at a later date. Regarding Foundational Infrastructure, Mr. Brown reported that the file storage system has been updated with new advanced functionality that could help productivity. Alta Fiber is moving along and progressing rapidly. Staff has started exploring where they could be used as a partner to help us expand our infrastructure. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO, 10148 Held thy 4 2025 Page-12 of 20-20 o IT has supported the Police in their implementation of the Drone as First Responder Program. o Driving value and impact, Mr. Brown stated that internal dashboarding will be released soon to directors to use for budget monitoring and planning. o Transportation and Mobility analytics and Waze-style SnowGo for smaller non-street plows has been developed. o Aland automation is being tested and utilized where possible across the City. o Mr. Brown named several other projects that are driving value and impact through business solution delivery and lifecycle management. o Finally, Mr. Brown highlighted the work being done in the innovation focus area which is at the core of their work. He stated a lot of research and development is currently going on, such as Apple Vision Pro and how that could be applied to City work. Ms. Fox requested that Council be provided some opportunities to learn about new technologies such as researching capabilities. She also noted that as the City begins to explore AI uses, she is hopeful that when someone calls a person answers. It is important to maintain the personal connection. She inquired about the camera data on the streets and what kind of analytics it provides. She would like his next report to Council to include those analytics. Ms. Fox stated that she can see how creating virtual realities can be helpful as you explore some of the development concepts like the West Innovation District or Metro Place. Finally, she stated that she loves the GoDublin app, but there are multiple apps like that. She would like to know if the GoDublin app is still the best app for Dublin. Mr. Brown stated that staff is putting together the lineage of where we have been with the GoDublin app and what has been improved as well as looking at new potential apps. He stated staff is also researching the different thoughts, theories, applications and programs available. At Ms. O’Callaghan’s request, Mr. Brown expanded on the augmented reality work that is currently in use for planning. East Bridge Street Corridor Study Ms. Noble introduced the East Bridge Street Corridor Study (Study) that commenced in mid-2023. The primary objective of the Study was to create a mobility-focused street design to guide long-term transportation for the corridor. This study identifies a one-mile segment of East Bridge Street that is intended to be designed with a more urban character. They worked with EMH&T and MKSK who are in attendance this evening. Mike Brehm, EMH&T, provided background on the study. The focus was on the one-mile segment of East Bridge Street between Riverside Drive and Sawmill Road. That is also known as Dublin-Granville Road and designated as State Route 161. Within the Bridge Street District (BSD) street family, East Bridge Street is the same family type as Riverside Drive but East Bridge Street has very little in common with Riverside Drive today. East Bridge Street is the perfect 1990s arterial roadway with wide lanes, modest bike path accommodations, long blocks, service roads, overhead utilities, etc. EMH&T was tasked to examine existing conditions and study what changes are needed on East Bridge Street to elevate it to BSD typology. They began with data collection and traffic analysis in 2023 and developed alternatives and drafted reports in 2024. A final report was issued earlier this year (2025). The study was closely coordinated with two parallel initiatives — Envision Dublin and LinkUS. They coordinated public involvement including two community workshops, special area planning, and thoroughfare planning. A big part of the Study was to envision how Bus Rapid Transit (BRT) should be incorporated into the Easte Bridge Street Corridor. Goals for the study were to redefine and reimagine the corridor in four main areas: 1. Mobility and speed management - plan for speed limit changes, implementing speed management strategies and a more urban style of access management. Minutes of: RECORD OF PROCEEDINGS Dublin City Council Misetine ERNMENT FORMS. UPPIIES 944.024.3398 FORMNO4024 Held July 1, 2025 Page 13 of 20. 20 2. Streets and redevelopment planning — affirming and updating the BSD street network, planning intersection locations and lane arrangements and developing high-level redevelopment concepts. 3. Pedestrian safety — minimize crosswalk length, improve markings, evaluate potential signal timing changes and study pedestrian hybrid beacon and hawk signals as a way of assigning right of way to walkers and rollers. 4. Transit and multi-modal integration - BRT. The Study was developed in coordination with Envision Dublin and is a next step in implementing those principles on East Bridge Street, particularly the new transportation paradigm of favoring pedestrians, bicycles and transit above automobiles. They examined pedestrian crossings at two intersections - East Bridge Street at Riverside Drive and East Bridge Street at Dale Drive. Those intersections were chosen because they are close to Bridge Park and with block-wide development in the near future, there is a need to rebalance those intersections to provide safer north-south crossings. Distance and number of lanes were challenges of each intersection. The consultants put together a menu of best practices that could be implemented soon. The recommendations are incorporated into the proposed 2026-2030 Capital Improvement Program (CIP). The recommendations are to narrow lanes on all approaches of the roundabout by using pavement markings; install pedestrian hybrid beacons to assign right of way to pedestrians requiring vehicles to stop rather than asking vehicles to yield; construct separate curb ramps on each corner at Dale Drive to shorten the crossing; install high visibility crosswalk markings; and implement leading pedestrian interval signal phasing, in which the pedestrians are given a three to five second head start to establish themselves in the crosswalk before the vehicles proceed. Planning for LinkUS proved to be a large part of the Study. East Bridge Street is on Phase Two of the northwest corridor. BRT is only attractive if it is rapid, and the best way to achieve that is to provide dedicated lanes for the buses. All alternatives have dedicated BRT lanes as part of the vision for the future East Bridge Street. East Bridge Street currently fits into the old transportation paradigm. It is automobile centric with wide lanes, a good level of service, modest bicycle and pedestrian accommodations. Five alternatives were developed that fit the new paradigm and its prioritization of bike, pedestrian and transit over automobiles. Each alternative features wide sidewalks and a dedicated two-way cycle track on the north side of East Bridge Street following the designated alignment of the Emerald Trail. All alternatives feature center located transit stops and dedicated bus lanes consistent with the LinkUS locally preferred alternative route study. The difference between the alternatives is how automobiles are handled. o Alternative A, like all of the alternatives, has a 12-foot-wide sidewalk on each side of the road, a 12-foot-wide two-way cycle track on the north side, and dedicated BRT lanes with center located stations. This alternative has a single thru lane on East Bridge Street in each direction between Dale Drive and Dublin Center Drive and traffic signals at each of the three major intersections (Dale Drive, Shamrock Boulevard and Dublin Center Drive). The pedestrian crossing is 80 feet wide with a refuge in the middle. o Alternative B is similar to Alternative A but without the left turn lanes at the major intersections. This is the most pedestrian friendly option. The pedestrian crossing length is shortened by 11 feet. o Alternative C also has the single lane in each direction. However, it uses roundabouts at Dale Drive, Shamrock Boulevard and Dublin Center Drive. This concept would require all approach traffic to be stopped at the roundabout so that BRT can proceed through the intersection, which would require traffic signals. This alternative is complicated if not infeasible. o Alternative D is the best for cars. It maintains two thru lanes in each direction. The section from back of walk to back of walk is 150-feet wide, which does not physically fit between the buildings in some areas. The crosswalk in this alternative would be 100 feet long. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO, 10148 Held July 42025, Page 14 of 29. 20 yt, 202 age 72 © Alternative E is a blend of A and C with traffic signals at Dale Drive and Dublin Center and a roundabout at Shamrock Boulevard. The roundabout may be a good speed management element but still has the same challenges with signalization. The Study concluded that Alternative A best meets the goals of the Study, BSD typology, and the Envision Dublin new transportation paradigm. It also addresses speed management with a compact section. About 70 on-street parking spaces would fit along East Board Street in that one-mile stretch. Traffic signals at Dale Drive, Shamrock Boulevard and Dublin Center Drive could all have leading pedestrian interval phasing and crosswalks in the 80-foot range. The transit and multimodal integration goals are accomplished with the BRT lanes and the dedicated cycle track. Alternative A is recommended to advance to preliminary engineering, which is likely to be led by COTA as part of LinkUS planning. John Shields Parkway extending from Post Road to Sawmill Road would be an important link to make as well as the Stoneridge Drive extension. Other next steps would implement the near-term pedestrian enhancements at East Bridge Street and Dale Drive. The final next step would be to study the West Bridge Street corridor. There were no public comments. Ms. Kramb stated that she would not support Alternative A. She would not support one lane of traffic in each direction. It is going to be a while before the rest of that street grid is built out and this alternative only works once that is completed. Studies have shown that the stress point is the bridge over the river. SR161 is a major state route. These are not just local drivers. She is supportive of Alternative D, which leaves two lanes but she is not supportive of on-street parking. On-street parking is already unsafe on Riverside Drive and that has a second lane. Mr. Brehm stated that he the reprioritization of that road called for in Envision Dublin was their guide. Ms. Kramb stated that she is fine with that on all of the side and grid streets but not on the major state route through the community. Mr. Keeler stated that he has not noticed much congestion on that road but he sees the need for two lanes. He does not think 70 on-street parking spaces are necessary when there are garages within walking distance that are not being used to capacity. He would like to see the vision for this whole section of roadway from 1270 to Sawmill Road. He asked if these alternatives have been vetted by ODOT. Mr. Brehm stated that they have not. He believes Dublin would have a lot of power to decide what happens with this road in their jurisdiction. He gave the example of SR161 in Worthington and noted that they have prioritized encouraging people to be in their downtown over speed/efficiency on the state route. Envision Dublin does support that policy decision. Mr. Keeler stated that he would start without the on-street parking. Vice Mayor Alutto agreed. There is no on-street parking now and she sees no reason to need parking on that stretch of road. Traffic accessing SR161 backs up from Dale Drive to the roundabout. Squeezing those cars from two lanes to one at higher congestions times will back up the entire roundabout. She reiterated that there is no need for on-street parking on that road. Those cars should be parking in the parking garages. The transition from I-270 to Park Center connects two very different environments. Mr. Brehm stated that this is a major change and it is difficult to envision what it would look like. It is important to think about what it would look like with potential development. Many developers will request street parking to help activate the frontage. Vice Mayor Alutto stated that this is trying to solve for a problem that does not exist. Mr. Keeler stated that he understands this is planning for the future. Some of these things may not be necessary for five to ten years. Maybe some things get added no and do some phasing. Mr. Brehm stated that a way to phase this in could be building the BRT lane and using it as a thru lane until BRT comes to Dublin. Minutes of RECORD OF FROCEEDINGS blin City Council Meeting OVERNMENT FORMS UPPILIES 844.222.2338 EORMNO 10148 Held July 41,2025 Page 15.of 20. 20 Also, it may not make sense to construct sidewalks and paths until development occurs. Ms. O'Callaghan stated that it is helpful to have an idea of the long-term vision as the City reviews development proposals. Several proposals for individual sites along SR161 have been received over the past few years. It is challenging not having a clear idea of the width needed for that corridor. Most businesses looking at that area want a walkable environment and on-street parking really does help promote that. Another item of consideration is the policy shift and paradigm shift. Does Dublin want to continue the character of that corridor as it is today, or is there a different vision for it long term? This is a different type of project than Riverside Drive. That was built out in one phase. This is more complex, but it is important to understand the vision to appropriately field development proposals as they come in. Ms. De Rosa stated that she served on the Envision Dublin Steering Committee and saw a similar discussion play out. The vision was to work toward something like this pedestrian focused thoroughfare understanding there will be a transition. Her request would be to help Council look at not just this particular corridor, but the roads directly adjacent to it. As a bicyclist, she can say it is impossible to bike through Bridge Park. She is unable to see how the pedestrian first concept connects to the rest of the area. In the short term, it may make sense to pay more attention to the lateral than the horizontal design because that is what will make this concept work. Ms. Fox stated that she loves the idea of concentrating on pedestrians, but East Bridge Street is not a street that has any activation. She is concerned with what will be worth making this pedestrian or bicycle friendly. She is also concerned because LinkUS is going to change the entire character of the street. She cannot imagine LinkUS going through Bridge Park. She worries about how it will transition. The character of these streets has to make sense with the uses of the streets. There are a variety of ways that high speed transit can come through an area without impacting it in a negative manner. She could not pick one of the alternatives now, but she congratulated the team on long-term planning. Mr. Reiner stated that he could not pick one alternative now. He does not believe the area is mobile enough for bicycles and pedestrians. There is not that much to walk or bike to yet. In time, this is a great idea and there is great value in this work. Mayor Amorose Groomes stated that she finds it difficult to see small intersection cross sections. It would be helpful to see the length of the roadway, how it might ebb and flow, and where stops are anticipated. There will be pressure around where the bus stops are going to be. More detail around that could help to aid in the understanding of what Council is comfortable with. She believes the BRT line will come straight down SR161 and through the City. Her hope is that one day this would be light rail and not BRT forever. This exercise is about garnering the real estate that ultimately will be that light rail system that serves the region. It is important that it goes to the West Innovation District, where the rail stop will be, because she believes that one day it will be light commuter rail as well as passenger rail. Transit over the course of time requires the fortitude to make difficult decisions. The long-term solution cannot be SR161 as it currently is. As things develop to the west and north, we can hopefully add density so that sprawl does not continue forever. We need to continue to think forward about future transit options. We need to plan the whole rather than by section. Emerald Parkway was planned in whole and was built out over many years. She would like to see the whole plan laid out. That will help determine where to put on-street parking and not. This process is a great start as it begins this conversation. She is glad Dublin is not the first to receive BRT as it gives us time to learn from our peers, educate the public, and plan. Ms. Kramb stated that in response to Ms. O’Callaghan’s comments regarding incoming applications, the City should reserve the most right of way possible to accommodate any of these options when it is appropriate. Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting GOVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO, 10148 Held July 41,2025 Page 16 of 20 20 Mayor Amorose Groomes stated that Council would prefer a more frequent look at this planning and conversations. Mr. Brehm stated that the Study is about 800 pages and is difficult to capture in a 20-minute presentation. They do have scroll plots for a longer look at the corridor. As the West Bridge Street study begins, the goal is to make progress on that in this calendar year. That could help give a bigger picture from Sawmill Road to Frantz Road. Ms. Noble stated that the West Bridge Street Study is proposed to begin soon with hopes of being substantially complete by the end of 2025. Staff will take feedback from this discussion to determine next steps. Traditional European-Style Christmas Market Operator Selection Committee Recommendation Ms. Goliver stated that on March 17, 2025, Resolution 22-25 adopted the Holiday Market Feasibility Study Final Report. A request for proposals (RFP) was issued on April 11, seeking responses by May 2. One response was received from Marketplace Consulting LLC. The selection committee, comprised of representatives from Community Events, Parks and Recreation, Finance, City Manager's Office, Communication and Marketing, Visit Dublin Ohio and the Downtown Dublin Strategic Alliance, reviewed the response and interviewed the respondent on May 9. The selection committee determined that Marketplace Consulting’s response and interview aligned closely with the scope of work outlined in the RFP. Over the last several weeks, staff and legal have been conducting a due diligence period on this to promote the RFP. She shared some of the forums on which this RFP was shared to reach potential respondents. Ms. Goliver shared that the CEO of Marketplace Consulting has significant experience operating a successful Christmas market. She has a proven track record of executing each item on the selection criteria. The selection committee’s recommendation is that Council direct staff to enter into contract negotiations with Marketplace Consulting LLC to operate a traditional European-style Christmas Market in Dublin. Ms. Goliver outlined next steps such as defining each party’s role. Maria Rosenfeld, CEO of Marketplace Consulting LLC was in attendance to answer any questions. There were no public comments. Mr. Keeler asked if Marketplace Consulting offered any thoughts or differences in opinion after reading the feasibility study. Ms. Goliver stated that there were some differences in the RFP response such as the feasibility study included that the City would purchase and retain ownership of the huts, but the respondent included in their response that they would purchase the booths at their expense. Ms. Rosenfeld came forward and stated that there were a number of items that she had questions about regarding the finances and the projections in particular in the feasibility study. In her opinion, she stated that they were very low. She also noted that there are a number of items not mentioned that will be part of the next steps conversations. Ms. De Rosa thanked staff and Ms. Rosenfeld for their work. She noted that the selection criteria includes the experience that Marketplace Consulting has with starting a new market which is very important. She expressed appreciation for the attention the onboarding will be given. She stated she would also appreciate particular attention be given to the fiscal sustainability and maximizing public- private partnerships. Mayor Amorose Groomes moved to direct staff to begin contract negotiations with Marketplace Consulting for the European-Style Christmas Market Operation. Vice Mayor Alutto seconded. RECORD OF PROCEEDINGS Minutes:af Dublin City Council Meeting Held July 1, 2025 Page 17 of 20. 20 Vote on the motion: Ms. Kramb, yes; Vice Mayor Alutto, yes; Mr. Reiner, yes; Ms. Fox, yes; Ms. De Rosa, yes; Mayor Amorose Groomes, yes; Mr. Keeler, yes. STAFF COMMENTS Ms. O'Callaghan shared the following: COUNCIL REPORTS She provided a brief update on the launch of Veo. In the first month of Veo’s launch, ridership reached 1,891 rides—that is the highest May total to date. The average trip distance was 2.8 miles, with 754 unique riders. These figures demonstrate strong early utilization and growth in trip length. To support safe and efficient operations and recognizing some challenges that have been observed with devices being abandoned at unacceptable locations, staff is partnering with Populus to implement its Mobility Manager digital platform. This tool provides centralized data insights, real-time and historical dashboards, customizable geofencing, and automated policy enforcement to help achieve safety and compliance goals. Staff will use the platform to monitor fleet performance, enforce designated parking and no-ride zones, and guide transportation policy based on operator data. The City of Columbus also uses Populus Mobility Manager as part of their micro-mobility program. This past week, the City hosted 20 students in grades 10, 11 and 12. They spent a week with the different lines of business within the City. This is the high school version of our Citizen University and other academies. They learned about local government, discovered public service careers and worked on ways they can work towards greater civic responsibility. Jumpstart alumni continue to remain involved in the City and we look forward to their future involvement. We are looking forward to seeing everyone out to celebrate Independence Day in Dublin this Friday. The Evening Celebration will feature KANSAS and 38 Special. Income from Sponsorship and VIP tables increased by 50% over 2024, representing an additional $23,000 in income for the event. Special thanks to our top sponsor, The Ohio State University Wexner Medical Center. Today (7/1), marks one month out from the start of the Dublin Irish Festival on Friday, August 1. Kent Weakley from Nationwide Children’s Hospital will serve as this year’s Honorary Chair. Sponsors at the $20,000 and above level include: OhioHealth, the Ohio State University Wexner Medical Center, Guinness, Amazon, Coors, GO RVing, the Memorial Tournament presented by Workday and Wendy’s. Thanks to the Events team for their efforts securing additional sponsorships in alignment with the recently adopted Community Events Roadmap. Committee Reports © Finance Committee: Mr. Keeler reported that the Finance Committee met on June 30, 2025 to discuss two topics. The first topic was regarding nonprofit organization contribution requests and the need to develop a formal process for handling them. The Committee supported developing a clear process, including criteria and an evaluation matrix, to guide funding decisions. Members expressed interest in pursuing a combination of approaches to provide flexibility while maintaining fiscal responsibility. This includes identifying appropriate funding levels to be determined each year as part of the budget cycle and emphasizing the importance of supporting Dublin residents through these funding initiatives. Staff will take the Committee’s feedback and draft a process for the Committee’s consideration. The second topic was the 2026 Operating and the 2026-2030 CIP Budget schedule. Staff shared the challenges of having two separate and sequential budget processes and presented two options to the Committee for an integrated and concurrent budget schedule. Ms. O'Callaghan shared the proposed budget schedule as follows: RECORD OF PROCEEDINGS Dublin City Council Minutes of Meeting OVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO, 10148 Held July 1,.2025. Page 18 of 20. 20 June August August January 30 il 18 1 e e 2 @ ® eo @ . Ss Vm tm Te ¢ «© & Finance Budget Kick-off 1 Council 2” Council 1% Reading of 2°Reading A Publication Committee Presentation Work Session WorkSession Budgets &Coundl 2 of the Digital Schedule Council Adoption of Budget Book Review Meeting Budgets (Other) Ms. O'Callaghan added that a concurrent schedule is a common process for budget development for municipalities and the benefits include: ¢ better coordination of resources, ensuring that capital investments are supported by the necessary operational funding; * presenting both budgets together provides a clearer, more comprehensive view for residents and stakeholders; and ¢ it is in alignment with the Government Finance Officers Association which encourages integrated financial planning to promote fiscal sustainability, performance alignment, and strategic resource allocation. There was no feedback or questions regarding the change in process. COUNCIL ROUNDTABLE Ms. Kramb stated her understanding about the rideshare company and their responsibility to ensure that the vehicles are parked where they are supposed to be and that the speeds were regulated. She asked about the mention of partnering with Populus and asked if there was a dollar amount for that work and why the City was paying for it. Ms. Willis stated that the City spent $7,500 on the software platform Populus to help staff better manage the right-of-way and gather more data. She added that staff has better insights into the ridership and how the micromobility program is operating. She noted that staff has the opportunity to help create stronger geo fences that can be uploaded directly into Populus. The City has not been satisfied with the geo fences that Veo has done, so the City is taking this to the next level to get the outcomes that we want. Ms. Kramb also asked if another Council Calendar would be published with the changes to the budget schedule. Ms. Delgado stated that the meeting dates did not change, but if there are changes needed to the calendar, she would be happy to update it. [Subsequent to the meeting, it was determined there were no changes that were required to the Council meeting schedule.] Ms. Kramb stated that residents from the Wyandotte Woods homeowners’ association (HOA) reached out to her regarding the wooded area between Riverside Drive and their development. Over the years, the trees have thinned and they reached out to see if they could use City Tree Fund money to help with reforestation. They have very large open wooded areas that the HOA maintains, but the City owns. She suggested having a committee look into funding options, either through an existing program or something else, that could help with reforestation for these wooded lots. Mr. Reiner shared support for studying right- of-way areas as well with the plant material that is supposed to buffer the road from the backs of homes. Ms. Kramb stated that the mounding and trees on the mounds could be explored in addition to her suggestion. She reiterated that her suggestion is the large, wooded lots. In response to Ms. De Rosa’s question about having staff explore funding mechanisms, Ms. Kramb stated that staff has explored this and there currently are not any mechanisms to help them with the cost of reforestation. Ms. De Rosa suggested taking a holistic look to determine how a RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting GOVERNMENT FORMS § SUPPLIES 844-224-3338 FORM NO. 10148 Held July 42025 Page-19 of 20-20 program would have a citywide impact. Ms. Kramb stated that this would require inventorying all of the wooded open areas that are under HOA management. Ms. De Rosa stated that inventory should be done first to inform the discussion. Mr. Keeler stated that this is the HOA’s responsibility and if they were eliminating Honeysuckle and other invasive species that the native trees could replant themselves. Ms. O'Callaghan stated that the topic of HOA maintenance of common areas has been a topic of discussion at Public Services Committee previously, first for pond maintenance and second for private street maintenance. In each of those discussions, staff provided an inventory of citywide areas and the costs associated with maintenance. Since this is a similar discussion, she would suggest resurrecting that discussion with the Public Services Committee. Mayor Amorose Groomes added that the City is getting to a point where we need Urban Forest Policies to keep forests in urban areas because they do not populate like a native larger forest would. Mayor Amorose Groomes moved to refer the topic of common area maintenance to the Public Services Committee for further discussion. Vice Mayor Alutto seconded. Vote on the motion: Mr. Keeler, yes; Ms. De Rosa, yes; Vice Mayor Alutto, yes; Ms. Fox, yes; Ms. Kramb, yes; Mr. Reiner, yes; Mayor Amorose Groomes, yes. Ms. Fox commented regarding the residents who came forward to speak about HB1/SB88. She stated that it made her feel good to hear how they feel about Dublin and how inclusive, welcoming and celebratory we are about our diverse community. She is proud that this community supports every resident and business from any culture, country, color, size or age. This is a commitment that this City needs to stand by, and we make every day. She stated that it is our responsibility as a City to make sure that we defend and continue to support our diverse culture. She encouraged the residents, Council and staff to make sure that we do what we can to not allow something that is damaging to our residents or our businesses to occur. Mr. Reiner welcomed the new Executive Director of the Dublin Arts Council. He noted her impressive credentials and that she is a highly respected professional in the field. Ms. De Rosa stated that looking at both the things Council must do on a routine basis and then the big visionary things that Council gets to discuss, it is inspiring work and makes Council feel good about the work they do every day. She wished everyone a happy 4*" of July. Vice Mayor Alutto wished everyone a safe and happy July 4". She thanked the City Manager for bringing in the new CFO (Matt Rubino) to the Finance Committee meeting. She stated that she relayed to him what a wonderful staff he has at the City. Mayor Amorose Groomes shared the following: o The Ohio Mayors Alliance call was on June 24 and the State budget was discussed; o On June 26, she attended an ITC Committee meeting for the National League of Cities. The discussion concentrated on the recent FCC ruling of the universal service fee and the Supreme Court ruling that upheld the Minutes of RECORD OF PROCEEDINGS Dublin City Council Meeting OVERNMENT FORMS & SUPPLIES 844-224-3338 FORM NO. 10148 Held ly-4,-2025 Page-20-0f20- 20 ___ ADJOURNMENT There being no further business, the meeting was adjourned at 10:27 p.m. AX. ability to collect that fee. That was a win for public infrastructure, particularly as it relates to communications. She met with the residents that were present this evening in opposition to HB1/SB88. She stated that the City has been in contact with our lobbying agents to monitor that bill. She reiterated that this is a threat to some of our residents and to some in our business community as well. She wished Doris Rabe and Mary Armstrong a happy birthday. They celebrated their 100" birthdays yesterday (June 30). Finally, she shared that the conference committee removed passenger rail from the State budget. Because it was not included in the budget that went to the Governor's desk for approval, there is not anything that could be done at that point. The Rail Study is going to happen and we had hoped that the State would be a partner in that, but they have decided that they are not going to be a partner in that space. It is still moving forward. It is too big of an opportunity when there is a 90% federal match. Mayor — Presiding Officer Clétk of Cgyincil