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HomeMy WebLinkAbout11/01/2004 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. INC.. FORM NO. 10148 ,--- -- November 1, 2004 Held 20 Mayor Chinnici-Zuercher called the regular meeting of Dublin City Council to order at 7:00 p.m. on Monday, November 1, 2004 at the Dublin Municipal Building. PLEDGE OF ALLEGIANCE Ms. Salay led the Pledge of Allegiance. ROLL CALL Present were: Mayor Chinnici-Zuercher, Vice Mayor Lecklider, Mrs. Boring, Mr. Keenan, Mr. McCash, Mr. Reiner and Ms. Salay. Staff members present were: Ms. Brautigam, Mr. Smith, Ms. Grigsby, Mr. McDaniel, Mr. Ciarochi, Mr. Hahn, Ms. Puskarcik, Mr. Hammersmith, Mr. Bird, Ms. Hoyle, Lt. Von Eckartsberg, Mr. Villareale, Ms. Lozier and Mr. Combs. APPROVAL OF MINUTES Mr. Lecklider moved approval of the minutes of the October 4, 2004 Council meeting. Ms. Salay seconded the motion. Vote on the motion: Mr. McCash, yes; Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes; Mrs. Boring, abstain; Mr. Keenan, yes; Ms. Salay, yes; Mr. Lecklider, yes. Mr. Keenan moved approval of the minutes of the October 18, 2004 Council meeting. Mr. Reiner seconded the motion. Vote on the motion: Mr. McCash, yes; Ms. Salay, yes; Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Lecklider, yes. CORRESPONDENCE There was no correspondence requiring action from Council. PROCLAMATION Mayor Chinnici-Zuercher, on behalf of Dublin City Council, proclaimed the month of November 2004 as "National Lung Cancer Awareness Month" in the City of Dublin. She invited Howard Covensky and Vellaire Hertlein, lung cancer survivors, to comment regarding lung cancer and lung cancer awareness. Ms. Hertlein provided some brochures to the City for distribution and some fliers regarding the November 10 symposium. It will be held at the American Cancer Society on Frantz Road in Dublin from 6 to 8 p.m. and includes dinner. Mr. Covensky noted that with the assistance of Duke Realty, The Wellness Community has recently opened an office in the Progressive Building at the corner of Frantz and Tuttle Crossing. They are looking forward to seeing many community residents at the symposium on November 10. Mayor Chinnici-Zuercher, on behalf of Dublin City Council, proclaimed Friday, November 5 as "Dublin Jerome High School Boys Golf Team Day" in the City of Dublin in recognition of their recent capture of the Division II State Championship title. The players and coaches accepted the proclamation and commemorative gifts from the City and thanked Council for this special recognition. CITIZEN COMMENTS Wallace Maurer, 7451 Dublin Road thanked the_Mayor for providing information on the upcoming festival in Columbus. He plans to attend and will bring information back to discuss with Ms. Puskarcik. 1. He recently drove 4,000 miles, traveling to Florida, Tulsa, North Dakota, University of Illinois, Wisconsin and back. Before he left Dublin, someone came and asked him to post a yard sign for Greg Peterson. He responded that he could not do so, as he had spoken to Council in RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeti~_ DAYTON LEGAL BLANK. INC., FORM NO. 10148 November 1, 2004 Page 2 Held 20 support of abolishing all political signs, except in the case where the planter of the sign would at some public venue give his or her argument for the sign. Otherwise, he believes that political signs flatten thinking and polarize the community, achieving little that is substantive. While driving across the country, he realized that he could post the signs and give his argument for the candidate at the Council meeting tonight. That is what he intended to do, however the signs disappeared today between 2 and 4 p.m. He found a campaign ad in the paper, which described Greg Peterson as, "one tough crime fighter, experienced in prosecuting gang-related and cold case homicides." Frankly, that strikes him as pandering to wealthy landowners in Dublin who are fearful of gangs. On the other hand, there is a need for some penetrating sociologic and economic research and analysis of what underlies crime in this country. On the positive side, he found Mr. Peterson on Council to have two qualities, both of which a republic should have: he is clear headed and plain spoken. This is his argument in support of posting signs for Mr. Peterson. 2. He reviewed the meeting materials and read with great interest the published statements of those in favor of and those opposed to the smoking ban. He thought it funny that those opposed to the ban never brought up the matter of the health issues involved, yet brought up personal advantage/profit matters. He understands that Committee Chair Salay met with the Chamber of Commerce members on the matter of the smoking ban and was met with silence. Mayor Chinnici-Zuercher indicated that the time period allotted has expired and invited him to return at the next session to continue with his comments. LEGISLATION SECOND READING/PUBLIC HEARING ADOPTION OF 2005 OPERA T1NG BUDGET Ordinance 73-04 Adopting the Annual Operating Budget for the Fiscal Year Ending December 31, 2005. Mr. Lecklider introduced the ordinance. Ms. Brautigam stated that on Wednesday evening, the first of two workshops will be held to review the proposed operating budget. Staff will recommend adoption of the ordinance following the Finance Committee review. There will be a second reading/public hearing on December 13. REZONING Ordinance 74-04 Rezoning 7.81 Acres Located on the South Side of West Dublin-Granville Road at the Terminus of Stoneridge Lane, Approximately 250 Feet West of Dublin Center Drive From: PUD, Planned Development District To: PUD, Planned Development District. (Case No. 04-098Z - Preliminary Development Plan - Stoneridge Medical Center) Mr. Lecklider introduced the ordinance. Mr. Bird stated that this is an expansion of the Stoneridge Medical Center and will provide additional space for The James Cancer Hospital and The Solove Research Institute of The Ohio State University. The Planning & Zoning Commission approved the preliminary plan and recommend approval of the rezoning by City Council. The applicant has requested that the public hearing be scheduled for December 13. He added that this is a premier national facility for the treatment and research of breast cancer. It will also add 32 skilled positions to the existing staff of 83 at the Center. He offered to respond to any questions. There will be a second reading/public hearing at the December 13 Council meeting. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BlANK, INO" FORM NO. 10148 -----'- November 1, 2004 Page 3 Held 20 BID ACCEPTANCE Ordinance 75-04 Accepting the Lowest and Best Bid for Solid Waste Collection Services with Rumpke of Ohio, Inc. and Authorizing the City Manager to Enter into a Contract for Procurement of Said Services. Ms. Salay introduced the ordinance. Ms. Brautigam stated that Mr. Villareale, Assistant Director of Streets & Utilities would address this matter. Mr. Villareale noted that Beth Lozier would provide a brief presentation to City Council regarding the solid waste contract. Ms. Lozier, Supervisor, Streets & Utilities reported that she is presenting the results of a year-long process in which nine communities worked together on specifications for solid waste services. Dublin provided some of the leadership and facilitation of the joint bid team with a goal of slowing the escalating costs of solid waste services. The communities involved were Bexley, Dublin, Gahanna, Hilliard, Westerville, New Albany, Mifflin Township, Plain Township and Washington Township. 1. As part of the contract, the services were "unbundled" and bid in two phases. The term of the contract is for three years, with the potential for two one- year extensions. The successful bidder was Rumpke of Ohio, Inc., which is represented tonight by Tom Burke. 2. In terms of savings, there will be $.085 per household per month of savings for tipping fees. There will be $1.37 per household per month savings for senior citizens - head of households aged 65 or older. There is also an average savings of $.53 per household per month over five years for automated collection. This represents the financial benefit from increased recycling. Also included in the contract is an amount not to exceed of $12,000 per year for small recycle bins to be provided by Rumpke. There is a savings of $35,000 per year for refuse and recycling collection of City facilities. That was paid for separately and bid separately as a part of the contract after benchmarking with the other communities. Lastly, for special events, the contract includes five special events plus two additional and light construction remodeling. The five-year potential savings to the City is approximately $500,000, and the possible five-year savings to the joint bid team is approximately $2.5 million. She thanked the Solid Waste Authority of Central Ohio for funding the cost of the bid development and specification writing. The program came as a result of discussion between Mike Long of SWACO and Dana McDaniel, Service Director. She acknowledged their efforts in this process, which will benefit nine communities. Mrs. Boring asked how the senior citizen households would be identified. Ms. Lozier responded that they would work with Community Relations and the Office of the City Manager to determine the number of households in this category. In other communities, where charges are made for these services, the residents would have an incentive to call in with their status. In Dublin, however, the City pays for the services and so there is not the same incentive to the resident to seek the reduced rate. Mr. Lecklider asked how many of the other jurisdictions charge for waste removal. Ms. Lozier responded that it varies, but they all charge residents for a portion or all of the costs except for Dublin. Mr. Lecklider noted that it is important to point out to Dublin residents that this constitutes a significant benefit of living in Dublin. Ms. Salay asked about the automated collection pilot program. What is the future of the program? Will it be implemented citywide? RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting __ DAYTON LEGAL BlANK, INC. FORM NO. 10148 --- November 1, 2004 Page 4 Held 20 Ms. Lozier stated that the two-year pilot program is now concluding and staff will be compiling a recommendation on the possible phase-in of automated collection. There are some grant funds available through the Solid Waste Authority, and staff is hopeful that the City would be in a position to receive some of these funds. There will be a second reading/public hearing on November 15. Ordinance 76-04 Accepting the Lowest/Best Bid for the Clover Court Channel Improvements Project, and Declaring an Emergency. Ms. Salay introduced the ordinance. Mr. Hammersmith stated that this ordinance relates to the final phase of the Clover Court Channel improvement project involving five properties. The lowest/best bid of $60,760.80 from the Righter Company was slightly over the estimate of $60,000. On August 2, in a status report, staff estimated the preliminary cost at $39,000. The difference relates to the excavation needed to install the channel, the replacement of plant material and two deciduous trees, and connection of existing downspouts and piping. Staff's recommendation is for adoption by emergency action in order to commence the project while the weather is favorable. The funds were not budgeted for 2004, but will be available through the savings on the Shier- Rings channel improvement project. Ms. Salay noted that Mr. Hammersmith, Mr. Herskowitz and Ms. Martin worked very hard with the residents to bring this project together and she thanked them for their efforts. Ms. Salay moved to dispense with the public hearing and treat this as emergency legislation. Mr. Lecklider seconded the motion. Vote on the motion: Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, yes; Ms. Salay, yes; Mr. Lecklider, yes. Vote on the Ordinance: Mr. McCash, yes; Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes; Mrs. Boring, yes; Mr. Lecklider, yes; Ms. Salay, yes; Mr. Reiner, yes. APPROPRIA TlONS Ordinance 77-04 Amending the Annual Appropriations for the Fiscal Year Ending December 31, 2004. Ms. Salay introduced the ordinance. Ms. Brautigam stated that these appropriations are necessary as the fiscal year is being closed out. Mr. Lecklider noted that there are significant savings reflected for the burial of the 138Kv line. This is good news. Ms. Grigsby stated that Mr. McDaniel would provide some additional information on this item at an upcoming Council meeting. The project costs were lower than anticipated, and the funds appropriated should cover the entire City share for this project. Mr. Reiner moved to dispense with the public hearing. Mr. Keenan seconded the motion. Vote on the motion: Mr. Keenan, yes; Mr. Reiner, yes; Mayor Chinnici-Zuercher, yes; Mr. McCash, yes; Mrs. Boring, yes; Ms. Salay, yes; Mr. Lecklider, yes. Vote on the Ordinance: Mrs. Boring, yes; Mr. Keenan, yes; Mr. Lecklider, yes; Mayor Chinnici-Zuercher, yes; Mr. McCash, yes; Ms. Salay, yes; Mr. Reiner, yes. OTHER . Adoption of Council Calendar for 2005 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting_ _ DAYTON LEGAL BlANK, INO.. FORM NO. 10148 November 1, 2004 Page 5 Held 20 Mayor Chinnici-Zuercher noted that Alternative B includes CIP meetings in July, and Alternative A includes CIP meetings in August. She asked for input. Following discussion, it was the consensus of Council to have the CIP meetings scheduled in August, as in 2004. Ms. Salay noted that regular meetings are scheduled the day after the Memorial Tournament and the Independence Day celebration. Perhaps this should be reconsidered. Mrs. Boring indicated that the January 21 goal setting date would not work for her. Ms. Salay indicated that she would prefer not to have a study session on February 14 - Valentine's Day - if at all possible. Mrs. Boring agreed with eliminating the February 14 study session. It was the consensus of Council to eliminate the study session on February 14. Mrs. Boring noted that APA is March 19-23, which would mean that staff and some Council Members would not be available to meet on March 21. Following discussion, it was the consensus of Council to schedule the second regular March meeting on March 14 and to dispense with a study session in March. Mayor Chinnici-Zuercher asked that Council members send their requested changes to the Clerk by Friday. Another draft calendar will be prepared for consideration at the next Council meeting. She pointed out that Council is generally committed to scheduling regular meetings on the first and third Mondays of the month and to taking a short break in the summer. CITY MANAGER/STAFF REPORTS Ms. Brautigam noted that staff has no issue with meeting the day after the Tournament and Independence Day celebrations. COUNCIL COMMITTEE REPORTSICOUNCIL ROUNDTABLE Mrs. Borinq reminded everyone to vote tomorrow! Mr. Lecklider echoed this comment. Mayor Chinnici-Zuercher noted that she is hopeful that the students present tonight who are 18 are registered and will vote tomorrow. If they are not yet 18 or choose not to register, she encourages them to register and vote in future years. America is one of the only countries in the world where everyone has that right, opportunity and responsibility to vote. ADJOURNMENT TO EXECUTIVE SESSION There being no further business, Mr. Keenan moved to adjourn to executive session for discussion of land acquisition matters. Mr. Lecklider seconded the motion. Mayor Chinnici-Zuercher announced that the meeting would be reconvened only to formally adjourn. No further action will be taken. Vote on the motion: Mr. McCash, yes; Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Keenan, yes; Ms. Salay, yes; Mr. Lecklider, yes. The meeting was adjourned to executive session at 7:55 p.m. The meeting was reconvened and formally adjourned at 9:45 p.m. ~~~ Mayor - Presiding Officer ~~~ Clerk of Council