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HomeMy WebLinkAbout10/18/2004 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BlANK, INC" FORM NO 10148 October 18, 2004 Held 20 Mayor Chinnici-Zuercher called the regular meeting of Dublin City Council to order at 7:00 p.m. on Monday, October 18, 2004 at the Dublin Municipal Building. PLEDGE OF ALLEGIANCE Mr. Lecklider led the Pledge of Allegiance. ROLL CALL Present were: Mayor Chinnici-Zuercher, Vice Mayor Lecklider, Mrs. Boring, Mr. Keenan, Mr. McCash, Mr. Reiner and Ms. Salay. Staff members present were: Ms. Brautigam, Mr. Smith, Ms. Grigsby, Mr. McDaniel, Ms. Puskarcik, Mr. Hammersmith, Mr. Bird, Chief Epperson, Ms. Hoyle and Ms. Nardecchia. APPROVAL OF MINUTES Due to the fact that the minutes of October 4, 2004 were distributed this evening, the approval was delayed until the November 1, 2004 meeting. CORRESPONDENCE Mayor Chinnici-Zuercher read a letter into the record from former Vice Mayor Judi Stillwell and her husband, Jim, thanking the City for their donation to Dublin Latchkey in memory of their daughter, Amy Stillwell, who died recently following a long illness. The funds will be used to launch a resource library for use by the teachers and students at Latchkey. Amy was a former volunteer and employee of the City, and she will be memorialized through the Dublin Latchkey program where she worked. PROCLAMATION Mayor Chinnici-Zuercher, on behalf of Dublin City Council, proclaimed Saturday, October 23 as "Make a Difference Day" in Dublin and described the "Caring Cards" campaign which will begin on October 23 and continue until Veterans Day - November 11. Gift cards and greetings cards will be collected at designated City locations to send to military personnel and their families. Judy Godsey, Office of the City Manager, accepted the proclamation. CITIZEN COMMENTS There were no comments from visitors. LEGISLATION SECOND READING/PUBLIC HEARING WAIVING COMPETITIVE B/DDING Ordinance 68-04 Declaring the Procurement of, Installation of, and Service to Conduit and Optical Fibers as "Single Source" Procurement, Waiving Competitive Bidding Requirements and Authorizing the City Manager to Enter into an Agreement with Columbus Fiber Net, LLC for the Purpose of Expanding the "Dublink" System, and Declaring an Emergency. Ms. Brautigam stated that there were some minor amendments made to the agreement, as outlined in the staff report. Mr. McDaniel is present to respond to questions. There were no further questions from Council. Mr. Reiner moved for emergency passage. Mr. Lecklider seconded the motion. Vote on the motion: Mr. Keenan, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mr. McCash, yes. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BlANK, INC., FORM NO. 10148 Octooer l~, LUU4 t-'age ~ Held 20 Vote on the Ordinance: Mr. Reiner, yes; Mr. Keenan, yes; Mayor Chinnici- Zuercher, yes; Mr. McCash, yes; Mr. Lecklider, yes; Ms. Salay, yes; Mrs. Boring, yes. ECONOMIC DEVELOPMENT AGREEMENT Ordinance 70-04 - Authorizing the City Manager to Enter into an Economic Development Agreement with Battelle Memorial Institute, and Declaring an Emergency. Ms. Brautigam reported there are some minor changes to the agreement. Mr. McDaniel is present to respond to questions. Mr. Lecklider moved for emergency passage. Mr. Keenan seconded the motion. Vote on the motion: Mr. McCash, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mr. Keenan, yes; Mr. Reiner, yes. Vote on the Ordinance: Mr. McCash, yes; Mr. Keenan, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Ms. Salay, yes; Mayor Chinnici-Zuercher, yes; Mrs. Boring, yes. INTRODUCTION/FIRST READING - ORDINANCES Ordinance 72-04 Enacting and Adopting a Supplement (#15) to the Code of Ordinances for the City of Dublin. Ms. Salay introduced the ordinance. Ms. Brautigam stated that this ordinance adopts a codification of recently approved legislation. Staff recommends dispensing with the public hearing. Ms. Salay moved to dispense with the public hearing. Mr. Keenan seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Salay, yes; Mayor Chinnici-Zuercher, yes; Mr. Lecklider, yes; Mr. McCash, yes. Vote on the Ordinance: Mr. Reiner, yes; Mr. McCash, yes; Ms. Salay, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Mr. Lecklider, yes; Mr. Keenan, yes. CITY MANAGER/STAFF REPORTS . Update regarding State Route 161 Intersections at Eiterman Road/Industrial Parkway and Cosgray Road Mr. Hammersmith provided an overview regarding these intersections, which relate to the U.S. 33 Corridor discussions taking place within Jerome Township, Union County and the surrounding jurisdictions. [He showed aerial photographs of the intersections.] Council took action on April 7, 2003 by approving Resolution 15-03, which allowed the City Manager to enter into a cooperative agreement with the Union County Engineer's office to improve the S.R. 161/Eiterman/lndustrial Parkway intersection. Staff has been working with the Union County Engineer, Steve Stolte and ODOT District 6 to secure transportation funds from ODOT to match the Ohio Department of Development funds that Mr. Stolte has available to provide for construction of this intersection. Dublin's commitment was $75,000 toward the design of the improvement. Through many discussions with ODOT, he and Mr. Stolte have recognized that there are limited funds available, although ODOT acknowledges the need for the improvement. The best option at this point would be through ODOT's Local Public Transportation Assistance program, whereby they would essentially provide a contribution toward construction and Dublin as a local agency would then lead the project, be responsible for the design, the bidding and the inspection. One of the difficulties with that program, however, is the requirement to comply with ODOT's design standards, e.g., 10-foot paved shoulders versus the typical two-foot paved shoulder and aggregate berm. He and Mr. Stolte have also been working closely with the Industrial Parkway Association regarding this intersection and the status of future improvements. They spoke with this group last Thursday regarding short and long-term improvements, copies of which were enclosed in the Council packet. He noted that the ultimate improvement would be done in conjunction with the future upgrade of the RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC" FORM NO 10148 Uctober 1 ts, LUU4 page ;:s Held 20 interchange. The short term improvement proposed would be to gain safety and a level of service improvements at the current intersection in a minimal fashion, while the long-term improvement looking out to the next 5-10 years would provide more substantial improvements in safety and level of service as traffic volumes increase. With ODOT's approval, a review is underway of the existing signal timing to see if modifications can be done to improve the existing intersection prior to any lane additions. He showed on the slides some short-term improvements, which would provide for right turn lanes on the east leg and a dedicated right turn lane on the north leg heading southbound. Those could be traded for a dedicated left in the middle once the traffic numbers are reviewed. The long-term improvement would be the addition of both the dedicated left and right turns at the intersection. There is sufficient right-of-way at the intersection for these improvements. However, meeting ODOT's design standards would require widening the intersection substantially. Another difficulty is providing the stacking at the east leg as it relates to the existing interchange, and blending with the lane configurations as they come through the existing interchange east to west. The results of the signal timing evaluation were received from R.D. Zande on Friday, and it appears that the level of service could be incrementally improved by adding seven seconds of "green time" to the north/south movement. They will approach ODOT and request review of the findings in order to make that signal modification. He and Mr. Stolte will continue to meet with ODOT regarding these short and long-term modifications recommended. They also want the traffic operations consultant to review these with the updated counts. There is a new Planning Administrator at ODOT District 6 and this should help facilitate the discussion. They will work to secure participation from ODOT within their funding constraints. Dublin and Union County's interest, along with the Industrial Parkway Association is in improving this intersection as quickly and completely as possible, within the funding limitations. The Association is interested in providing whatever assistance in terms of contact to help make this a priority at the state level. He then reviewed the slides of the interchange as it exists today and with the preferred alternative adopted by Council in December of 2001 superimposed. It provides for a new off ramp heading northbound which would line up with Hyland Croy Road; Liggett Road would be realigned to line up with Post Preserve Boulevard; a new loop ramp would be added in the northwest quadrant as well as an off ramp that would line up with Industrial Parkway. He pointed out that the difficulty with this intersection is its proximity to the interchange. Lastly, for the Cosgray/161 intersection, it meets 5 of the 11 warrants for signalization, but ODOT has taken the position of discounting the northbound right turns, which reduces the volume and it therefore does not meet the warrants. OOOT believes there are sufficient gaps in traffic headed eastbound to allow the right turn to proceed. Staff will continue to monitor the volumes and the accident history and work with ODOT on programming this intersection for signalization. He offered to respond to questions. Ms. Salay noted that he mentioned that the intersection efficiency could be improved by adding green time to the north/south movement. Is there an ability to adjust the green time at certain points in the day when there is a higher volume of traffic from the park and soccer facilities? Mr. Hammersmith responded that it is a programmable controller and this can be done. Dublin's signals are interconnected to a central controller within the Engineering Division. However, these signals and those at the interchange are ODOT's and are not connected to a central computer - they stand on their own. There is likely a limited ability to incorporate custom timing. He is not certain of the detector location at the intersection, which could help with this. They will discuss this issue with ODOT when Zande's findings are reviewed. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. INC., FORM NO. 10148 October 18, 2004 l-'age 4 Held 20 Mr. Hammersmith stated that the Industrial Parkway Association had suggested that each leg move consecutively one at a time. But this results in longer delays for some of the legs when traffic is light. Mr. Lecklider asked about the SR 161 /Cosgray intersection improvements - is ~ there some additional action the City can take? Mr. Hammersmith stated that this is within ODOT's right-of-way and jurisdiction. Dublin does have the south leg and ODOT would certainly be willing to have Dublin improve it at Dublin's cost without ODOT participation. But recognizing it is ODOT's intersection, they should participate in this improvement. Mr. Lecklider expressed concern about the speed of eastbound traffic at that intersection and the large number of inexperienced drivers traveling to the athletic facilities nearby. There are safety issues involved. Mr. Hammersmith stated that staff could continue to request that ODOT make this a priority. If Dublin would volunteer to participate, it would likely be an incentive to ODOT in terms of priority. ODOT has limited funds and there are many competing priorities throughout the district. Mr. Lecklider asked what level of participation from Dublin would be needed to influence their prioritization. Mr. Hammersmith responded that having the initial studies and preliminary design work done helps ODOT to determine the needed improvement and the needed right-of-way. He can certainly discuss this with them. However, staff believes that should Dublin take responsibility for the entire construction, it would establish a bad precedent in terms of other improvements at the borders that are ODOT's responsibility. Mr. Lecklider asked for clarification regarding the utility work taking place in the northwest quadrant of the intersection. Mr. Hammersmith responded that it is actually in the northeast quadrant of the intersection and relates to a water main being installed beneath the interchange by Union County to serve property along the west side of Hyland Croy, north of Post Road. Mr. Keenan suggested that a continuous right turn from Cosgray to eastbound on SR161 would help to ease the congestion from the soccer facilities along Cosgray. Much of the traffic back up relates to those waiting to turn westbound onto SR161. COUNCIL COMMITTEE REPORTS/COUNCIL ROUNDTABLE Mr. Reiner noted that he toured all of the different venues at the City's Spooktacular. It was all wonderful and appealed to all age groups. He commended Community Relations for their efforts with this event. It is money well spent and should continue to be supported in the City's budget. Mr. McCash noted that he has received several phone calls in regard to signs in .yriJ' . the right-of-way, neon signs at Burger King, and four-color window signs in Avery/Perimeter Centers. He assumes that they did not secure permits or that they have not been monitored. He asked that staff review and monitor the signs more closely. Mrs. BorinQ thanked everyone for their support, their kind words and phone calls during the time of her mother's passing. Mr. Keenan: 1. Echoed Mr. Reiner's comments regarding the Spooktacular event. There was a steady attendance from 3:30 on, and he is anxious to hear about the RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BlANK, INC.. FORM NO. 10148 uctooer 1 ts, LUU4 t-'age 0 Held 20 final attendance figures. Observing a plane overhead carrying a banner was an affirmation that the event has "arrived." 2. Invited everyone to his home on Thursday evening, October 21 for a brief presentation from Chris Mohr, Treasurer of Dublin City Schools regarding Issue 98. ~ Ms. Salay: 1. Reported that tomorrow evening, October 19, she will be attending the Dublin Chamber of Commerce Business After Hours at National City Bank on Bridge Street to provide information regarding the no smoking legislation and to invite them to participate in the upcoming hearings on October 25 and November 15. She urged any interested Council Members to join her at the Chamber function. 2. Reported that in response to a recent e-mail to Council about the traffic issues on South Riverview and the alleys in Historic Dublin, she will meet with residents at 5 p.m. on Wednesday, October 20 at 63 South Riverview Street. 3. Noted that Wednesday, November 17 has been scheduled by the Tara Hill Area Traffic Task Force as a community open house to present some preferred alternatives for the Tara Hill area. More details will be forthcoming, and the web site has information available about their work to date. An e-mail address has been set up to receive feedback from the community from those unable to attend the Task Force meetings. Mr. Lecklider: 1. Reported that he, too, had an enjoyable time at the Spooktacular and was grateful that the weather was favorable. 2. Commented that Council Members should visit the intersection of Brand and Avery at 7 a.m. on a school day to observe the operation of the various turn movements. Hopefully, something can be done soon to address this situation. Mayor Chinnici-Zuercher: 1. Asked about a portion of Brand Road along Dublin Jerome High School where the pavement has deteriorated and there are many holes along the berm. Is there a reason why this has not been addressed? She understands that the road is not to be widened, but is there something which could be done to improve this, short of pavement? Mr. Hammersmith noted that when the roadway was improved last year, it stopped I short of the Hyland Croy intersection because it was not certain whether improvements would be made as a result of the school or Tartan West developments. There is a need for temporary repair there, and Hyland Croy/Brand and Avery/Brand intersection improvements will both be evaluated in the 2005 operating budget. 2. Asked about church expansions and related parking requirements. She noticed recently that an expansion is underway at the church located at Brand and Earlington. It appears that their parking lot capacity will be extremely limited after the expansion. Do the parking requirements for churches differ from those for other development? She recalls that other churches were not approved for expansion due to their inability to meet parking requirements. This expansion may lead to church patron parking along the neighborhood streets, similar to what happened in the past with St. Brigid Church. Ms. Brautigam stated that she will follow-up on this question with the Development staff and memo Council this week. ADJOURNMENT TO EXECUTIVE SESSION RECORD OF PROCEEDINGS Minutes at Dublin City Council Meeting --------------..---.." ----- DAYTON LEGALB~I('-'-NC., FORM NO. 10148 Held 20 Mr. Hammersmith stated that the Industrial Parkway Association had suggested that each leg move consecutively one at a time. But this results in longer delays for some of the legs when traffic is light. . - Mr. Lecklider asked about the SR 161/Cosgray intersection improvements - is there some additional action the City can take? Mr. Hammersmith stated that this is within ODOT's right-of-way and jurisdiction. Dublin does have the south leg and ODOT would certainly be willing to have Dublin improve it at Dublin's cost without ODOT participation. But recognizing it is ODOT's intersection, they should participate in this improvement. Mr. Lecklider expressed concern about the speed of eastbound traffic at that intersection and the large number of inexperienced drivers traveling to the athletic facilities nearby. There are safety issues involved. Mr. Hammersmith stated that staff could continue to request that ODOT make this a priority. If Dublin would volunteer to participate, it would likely be an incentive to ODOT in terms of priority. ODOT has limited funds and there are many competing priorities throughout the district. Mr. Lecklider asked what level of participation from Dublin would be needed to influence their prioritization. Mr. Hammersmith responded that having the initial studies and preliminary design work done helps ODOT to determine the needed improvement and the needed right-of-way. He can certainly discuss this with them. However, staff believes that should Dublin take responsibility for the entire construction, it would establish a bad precedent in terms of other improvements at the borders that are ODOT's responsibility. Mr. Lecklider asked for clarification regarding the utility work taking place in the northwest quadrant of the intersection. Mr. Hammersmith responded that it is actually in the northeast quadrant of the intersection and relates to a water main being installed beneath the interchange by Union County to serve property along the west side of Hyland Croy, north of Post Road. Mr. Keenan suggested that a continuous right turn from Cosgray to eastbound on SR161 would help to ease the congestion from the soccer facilities along Cosgray. Much of the traffic back up relates to those waiting to turn westbound onto SR161. COUNCIL COMMITTEE REPORTS/COUNCIL ROUNDTABLE Mr. Reiner noted that he toured all of the different venues at the City's Spooktacular. It was all wonderful and appealed to all age groups. He commended Community Relations for their efforts with this event. It is money well spent and should continue to be supported in the City's budget. Mr. McCash noted that he has received several phone calls in regard to signs in the right-of-way, neon signs at Burger King, and four-color window signs in Avery/Perimeter Centers. He assumes that they did not secure permits or that they have not been monitored. He asked that staff review and monitor the signs more closely. Mrs. Borinq thanked everyone for their support, their kind words and phone calls during the time of her mother's passing. Mr. Keenan: 1. Echoed Mr. Reiner's comments regarding the Spooktacular event. There was a steady attendance from 3:30 on, and he is anxious to hear about the RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting - - ------- DAYTON LEGAL BLANK. INC" FORM NO 10148 October 18, 2004 Page 5 Held 20 final attendance figures. Observing a plane overhead carrying a banner was an affirmation that the event has "arrived." 2. Invited everyone to his home on Thursday evening, October 21 for a brief presentation from Chris Mohr, Treasurer of Dublin City Schools regarding Issue 98. . Ms. Salav: 1. Reported that tomorrow evening, October 19, she will be attending the Dublin Chamber of Commerce Business After Hours at National City Bank on Bridge Street to provide information regarding the no smoking legislation and to invite them to participate in the upcoming hearings on October 25 and November 15. She urged any interested Council Members to join her at the Chamber function. 2. Reported that in response to a recent e-mail to Council about the traffic issues on South Riverview and the alleys in Historic Dublin, she will meet with residents at 5 p.m. on Wednesday, October 20 at 63 South Riverview Street. 3. Noted that Wednesday, November 17 has been scheduled by the Tara Hill Area Traffic Task Force as a community open house to present some preferred alternatives for the Tara Hill area. More details will be forthcoming, and the web site has information available about their work to date. An e-mail address has been set up to receive feedback from the community from those unable to attend the Task Force meetings. Mr. Lecklider: 1. Reported that he, too, had an enjoyable time at the Spooktacular and ,"",," was grateful that the weather was favorable. 2. Commented that Council Members should visit the intersection of Brand and Avery at 7 a.m. on a school day to observe the operation of the various turn movements. Hopefully, something can be done soon to address this situation. Mavor Chinnici-Zuercher: 1. Asked about a portion of Brand Road along Dublin Jerome High School where the pavement has deteriorated and there are many holes along the berm. Is there a reason why this has not been addressed? She understands that the road is not to be widened, but is there something which could be done to improve this, short of pavement? Mr. Hammersmith noted that when the roadway was improved last year, it stopped short of the Hyland Croy intersection because it was not certain whether improvements would be made as a result of the school or Tartan West developments. There is a need for temporary repair there, and Hyland Croy/Brand and Avery/Brand intersection improvements will both be evaluated in the 2005 operating budget. 2. Asked about church expansions and related parking requirements. She noticed recently that an expansion is underway at the church located at .iC.' Brand and Earlington. It appears that their parking lot capacity will be extremely limited after the expansion. Do the parking requirements for ."", churches differ from those for other development? She recalls that other churches were not approved for expansion due to their inability to meet parking requirements. This expansion may lead to church patron parking along the neighborhood streets, similar to what happened in the past with St. Brigid Church. Ms. Brautigam stated that she will follow-up on this question with the Development staff and memo Council this week. ADJOURNMENT TO EXECUTIVE SESSION RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK,INC.. FORM NO. 10148 Held 20 There being no further business, Mr. Keenan moved to adjourn to executive session for discussion of personnel and land acquisition matters. Mr. Lecklider seconded the motion. Mayor Chinnici-Zuercher announced that the meeting would be reconvened only to formally adjourn. No further action will be taken. Vote on the motion: Mr. McCash, yes; Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Keenan, yes; Ms. Salay, yes; Mr. Lecklider, yes. The meeting was adjourned to executive session at 7:40 p.m. The meeting was reconvened and formally adjourned at 8:45 p.m. ~ Clerk of Council