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Home My WebLink AboutOrdinance 14-25RECORD OF ORDINANCES BARRETT BROTHERS - DAYTON, OHIO Form 6220S Ordinance No. tid Passed , AMENDING THE ANNUAL APPROPRIATIONS FOR THE FISCAL YEAR ENDING DECEMBER 31, 2025 WHEREAS, the Ohio Revised Code requires, when necessary, amendments to the annual appropriations ordinance be made in order that appropriations are not over expended; and WHEREAS, it is necessary to amend the annual appropriations ordinance to provide funding in certain budget accounts; and WHEREAS, at the beginning of each year, it is necessary to appropriate unencumbered balances in various funds to authorize those funds for debt payments, project-related expenditures and other miscellaneous expenses; and WHEREAS, if any funding is appropriated herein to provide for transfers or advances for debt service, the debt transfer is also authorized as a part of this ordinance. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Dublin, State of Ohio, “L_ of the elected members concurring, that: Section 1. There shall be appropriated in the unappropriated balance from the Perimeter West TIF Fund in the total amount of $150,000: Engineering 43180320-735004 Capital Improvement New Street Construction $ 150,000 Section 2. There shall be appropriated in the unappropriated balance from the General Fund in the total amount of $48,137: Transportation & Mobility 10150750-724001 = General Maintenance $ 48,137 Section 3. There shall be appropriated in the unappropriated balance from the Hotel Motel Fund in the total amount of $75,000: Hotel Motel Fund 23240210-713005 Misc. Contract Services $ 75,000 Section 4. There shall be appropriated from the unappropriated balance of the General Fund and Capital Improvements Construction Fund in the total amount of $408,853.04: General Fund 10110290-711003 Real Estate Taxes $ 135,000 Capital Improvement Construction Fund 40480320-735001 Capital Improvement Land $ 273,853.04 Section 5. There shall be appropriated from the unappropriated balance of the General Fund of $8,998,400 and of the General Debt Service Fund in the amount of $8,388,200: General Fund 10110290-763000 $ 610,200 10196290-741310 $ 8,388,200 31096290-691101 $ (8,388,200) 31090290-762004 $ 7,880,000 31090290-763005 $ 508,200 RECORD OF ORDINANCES BARRETT BROTHERS - DAYTON, OHIO Form 6220S Ordinance No. 14-25 Passed Section 6. This ordinance shall take effect and be in force in accordance with Section 4.04(a) of the ve 1"... Charter. Passed this _ yy _k7_ day oe ( Wu , 2025. nA. o Mayor — Presiding Officer ATTEST: feud. Uf Clerk of Counf To: Members of Dublin City Council From: Megan O’Callaghan, City Manager Date: May 13, 2025 Initiated By: Jaime L. Hoffman, Interim CFO/Director of Finance Operations Meghan J. Murray, Budget Manager Douglas Urbancsik, Financial Analyst Jean-Ellen Willis, P.E., Director of Transportation & Mobility Matt Earman, Director of Parks and Recreation Paul A. Hammersmith, P.E., Director of Engineering/City Engineer Re: Ordinance No. 14-25 – Amending the Annual Appropriations for Fiscal Year Ending December 31, 2025 (Q2) Summary This Ordinance amends the annual appropriations for the fiscal year ending December 31, 2025, to provide supplemental funding in certain budget accounts. The following sections provide descriptions of the appropriations contained within each section of the Ordinance and the reason for the request. Section 1 - Requests $150,000 in appropriations for Engineering from the unencumbered fund balance of the Perimeter West TIF Fund. The Hyland Croy Road Improvements Project (ST23C06) bid was accepted by Council in July 2023 with an awarded bid of $3,511,541.25. This project is administered by Dublin and includes a project funding agreement with Union County. Construction of the project has been completed, and the project is being finalized. As such, additional change orders for the project work were encumbered in 2025, resulting in new funds being required from the TIF. Portions of these increased costs will be paid back to the City by Union County through the cost-sharing agreement. Section 2 - Requests $48,137 in appropriations for Transportation & Mobility from the unencumbered fund balance of the General Fund. This appropriation is offset by a refund from Loeb Electric due to multiple payments made to Loeb Electric by insurance companies following incidents that damaged City-owned property. Loeb Electric did not order the related products before the order window expired; therefore, they issued a refund to the City for the value of those unpurchased items. These refunds are needed to replenish the City’s streetlight inventory, which was depleted as a result of the damage. Section 3 - Requests $75,000 in appropriations for Parks from the unencumbered fund balance of the Hotel Motel Fund to support further design development and material research, including studies of precast concrete and alternative materials such as 3D-printed concrete and fiberglass. Based on this research, along with rising material costs and longer fabrication lead times, the project budget and timeline have been updated. Office of the City Manager 5555 Perimeter Drive • Dublin, OH 43017 Phone: 614.410.4400 Memo Ordinance No. 14-25 – Amending the Annual Appropriations for Fiscal Year Ending December 31, 2025 (Q2) May 13, 2025 Page 2 of 3 At its meeting on November 4, 2024, City Council approved Resolution 56-24, authorizing the City Manager to enter into a contract with artist Ivan Depeña for the design, construction, and installation of the Muirfield Art in Public Places project, titled “S/WING.” The artwork will be located at the northeast corner of Muirfield Drive and Whittingham Drive. The original contract called for a 14- to 16-foot-tall precast concrete structure, with a budget of $175,000 and a completion date of March 2026. On April 7, 2025, City Council confirmed the preferred material as precast concrete at the original height of 14–16 feet. This option increases the total project cost by $75,000, bringing the new budget to $250,000. Section 4 - Requests $135,000 in appropriations from the unencumbered fund balance of the General Fund and $273,853.04 in appropriations from the unencumbered fund balance of the Capital Improvements Construction Fund for additional 2024 property taxes related to the SportsOhio properties. Initially, the City budgeted for a prorated amount based on the anticipated transfer of ownership in September 2024. Tax-exempt applications have been filed for the relevant parcels. Once approved, the City should not receive property tax bills in the future for these parcels. Section 5 – Requests $610,200 and $8,388,200 in appropriations from the unencumbered fund balance of the General Fund for payments to the Water and Sewer funds for interest on manuscript debt and a transfer to the General Debt Service fund for payment of principal and interest on short- term notes associated with the acquisition of the SportsOhio, Carter Farms and Shepherd Excavating parcels. The manuscript debt issued $11.0 million from the Water Fund and $4.255 million from the Sewer Fund, with the following debt service schedule. A short-term note totaling $12.705 million was also issued as part of the financing plan for the purchase. This note is due on August 28, 2025. This payment consists of a partial principal payment of $7,880,000 and $508,200 in interest. The city plans to issue a new short-term note for the remaining balance of $4.865 million later this year. Ordinance No. 14-25 – Amending the Annual Appropriations for Fiscal Year Ending December 31, 2025 (Q2) May 13, 2025 Page 3 of 3 Both issuances were approved by Ordinance 16-24 at the July 1, 2024 Council meeting. Recommendation Staff recommends City Council approval of Ordinance 14-25, amending the Annual Appropriations for the Fiscal Year Ending December 31, 2025, at the Ordinance’s second reading and public hearing of the Ordinance on June 2, 2025. (1) (1) (2) (2) (3)Ord. Section Q1 Fund Fund DescriptionBeginning Cash Balance as of 1/1/2025Supplemental Appropriations Request (Q1) Supplemental Appropriations Request (Q2) Budgeted Appropriations Encumbrances as of 1/1/2025 Budgeted Revenues Increases/ Reduction of Budgeted RevenuesEnding Cash Balance After Supplemental Appropriations as of 5/1/20252, 4, 5 101 General Fund $69,917,343 $305,000 $9,181,537 $99,250,175 $6,184,323 $95,394,906 $0 $50,391,214 3 232 Hotel Motel Fund $1,572,963 $0 $75,000 $6,415,940 $340,954 $5,807,500 $0 $548,569 5 310 General Debt Service Fund $2,651,047 $0 $8,388,200 $14,605,148 $2,102 $15,552,346 $8,388,200 $3,596,143 4 404 Capital Improvements Construction Fund $8,798,999 $65,700 $273,853 $16,705,000 $6,166,768 $15,475,000 $0 $1,062,677 1 431 Perimeter West TIF Fund $1,056,186 $175,000 $150,000 $994,650 $139,955 $1,150,000 $0 $746,581 Total Supplemental Appropriations Requested $18,068,590 (3) - Estimates ending cash balance without further adjustments in expenditures or revenues for 2025.Exhibit ANOTES:(1) - Assumes all budgeted appropriations/encumbrances for 2025 are expended.(2) - Assumes all budgeted revenues for 2025 are collected.