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HomeMy WebLinkAbout04/05/2004 RECORD OF PROCEEDINGS Minutes of Dublin City CouncU Meeting DAYTON LEGAL BLANK. INC., FORM NO. 10148 April 5, 2004 Held 20 Mayor Chinnici-Zuercher called the regular meeting of Dublin City Council to order at 7 p.m. on Monday, April 5, 2004 at the Dublin Municipal Building. -. PLEDGE OF ALLEGIANCE I Mrs. Boring led the Pledge of Allegiance. ROLL CALL Present were: Mayor Chinnici-Zuercher, Vice Mayor Lecklider, Mrs. Boring, Mr. Keenan, Ms. Salay, Mr. McCash and Mr. Reiner. Staff members present were: Mr. McDaniel, Ms. Grigsby, Mr. Smith, Mr. Ciarochi, Mr. Harding, Mr. Gunderman, Ms. Crandall, Ms. Puskarcik, Mr. Stevens, Lt. Hirschy, and Ms. Heal. APPROVAL OF MINUTES Mr. Lecklider moved to approve the minutes of the March 15, 2004 regular meeting. Ms. Chinnici-Zuercher seconded the motion. Ms. Salay requested a correction on page 12, paragraph 4, to revise the place of employment for Bethany Willett from Inoveris to A Place to Grow. Vote on the motion: Mayor Chinnici-Zuercher, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mr. Keenan, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mr. McCash, yes. CITIZEN COMMENTS Mack Parkhill, 7879 Riverside Drive, Vice President of the East Dublin Civic Association, stated that a letter has been sent to Dublin City Council, which indicates the civic ..--. association's surprise and disappointment with Council's disapproval of the Riverside Woods development project. The civic association requests that Council reconsider their March 15 decision. He noted that the Riverside Drive corridor has been a "work in progress" for over 15 years. There was a time when there had also been concern that the Bash property project would resemble a barracks. It has, however, become a well- maintained greenspace. The new firehouse is also attractive, continuing the green corridor. Wyandotte Woods has proven to be an aesthetically pleasing project, maintaining the desired visual impact on Riverside Drive. Now, thanks to City Council, the Bait Store property will become one of the finest greenspace properties within the City. Of the Riverside Drive development area, only these 44 acres remain. The Riverside Woods proposal would provide the desired closure to the corridor project, and includes adequate setbacks and a clustering of high quality homes. This would be achieved with minimal impact on trees. Although the development on the east side of the project would be impacted, the trees will be retained sufficiently to enhance the lot values. Also, the higher density in this project - 1.2 dwelling units/acre, is a worthwhile deviation from the Community Plan's stated density. Over the years, there have been other proposals for this property. This proposal, however, fulfills. the neighborhood's vision for the Riverside Drive corridor. This Council has been very neighborhood-friendly, and the Civic Association has enjoyed working with its members. However, if Council does not permit this project to occur, it is possible that a future, less neighborhood-friendly Council would permit a lower quality project, which would negatively impact the neighborhood. Consequently, the association requests that Council reconsider the March 15th disapproval and permit this project to occur. - Randv Roth. 6987 Grandee Cliffs, President of the East Dublin Civic Association, stated I that he is in agreement with much of Council Member McCash's comments, which were ! printed in the newspaper. However, there are some additional considerations regarding this case. For instance, concern has been expressed regarding the large number of residential developments that have been approved in comparison to a diminishing amount of commercial development. The last is a national phenomenon experienced as the nation recovers from the recession, accompanied by the recent low interest rates. However, the east side of Dublin is in need of additional single-family homes. Chapman and Davis Elementary Schools have indicated that their primary challenge is turnover due in part to the ratio of apartments to single-family homes on the east side of Dublin. The tract of land proposed for the Riverside Woods development is one of the last tracts of land through which East Dublin could obtain single-family development, which would positively impact the schools. There is a 60-70 acre apartment or multi-family development, which will occur north of Summitview. Although Council is interested in I ! I , f:::I-!i!I':' If II I ". "'llii!!!!,H",H!I.I.,1i:L iTvl' i i RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC., FORM NO. 10148 Held April 5, 2004 Pf6le 2 certain factors regarding residential development, such as clustering of homes, the East Dublin Civic Association believes that single-family homes would work well in this particular area. - Wallace Maurer, 7451 Dublin Road. stated that at the previous Council meeting, he submitted five of the six probable consequences of his proposed public revelation of the unjust firing of former City Engineer, Balbir Kindra. Two years ago, when he began his investigation, he inadvertently assumed the role of a whistleblower. If he reveals the results of his investigations to the city and the country, he could be considered a hero- but he has no interest in that result. On the other hand, if the City should take the unprecedented action of admitting to hewing made a mistake, the City would be deemed "heroic." Former Mayor Kranstuber previously indicated to Mr. Maurer that the correct protocol for requesting dialogue with City Council members or with City management would be to initiate requests or inquirie$ through the Mayor. Is the current Mayor's protocol for submitting requests/inquiries the same as that of former Mayors Kranstuber and McCash? He has an inquiry he would like to refer to City management. Mayor Chinnici-Zuercher responded that she would maintain the same policy. Ben Hale, Jr.. 37 W. Broad Street. Columbus. stated that his remarks refer to the Riverside Woods project, which was disapproved by City Council on March 15. He has been coming before Dublin City Council with development proposals since 1972. He has consistently made his clients and the media aware that Dublin's development process is difficult - the Planning Commission, the staff, and the approval procedures; however, the product is excellent. The investor can be confident that if a project is built in Dublin, the investment will be protected. The City will not approve an inappropriate project on adjacent land. Dublin's development process is also expensive. By the time the ~ application is presented to City Council, the developer has spent a significant amount of money. David Ruma has spent in excess of $150,000 on the Riverside Woods project for planners, engineers, and legal fees. At the previous Council meeting, Council Member McCash referred to the provisions of Dublin's community plan. In his experience, community plans are helpful; they enable him to guide his clients appropriately. They are not, however, set in stone. It is not possible for a guide written several years ago to accurately address today's questions, and cities typically have a process by which their community plans can be amended. Dublin spent a large amount of money and effort on its community plan, and the City approval process follows that plan closely. By the time a case reaches City Council, unless a very egregious error has been made, that applicant should be given the benefit of the doubt. City Council should not impose a contrary judgment at that point in the process. In his opinion, Council has sent a poor message to good developers. David Ruma has completed excellent projects in this community. He is the type of developer Dublin should encourage. He requests that Dublin move to reconsider this project and, thereby, create an opportunity for the developer and City to achieve agreement on the project. If it is indeed a community plan issue, perhaps a method to amend the plan can be identified. Mayor Chinnici-Zuercher clarified that the process for reconsideration requires that a member of the prevailing side must move for reconsideration at the meeting immediately following the previous action. Mr. Lecklider moved to reconsider Council's action taken on Ordinance 146-03 at the ~ March 15 City Council meeting. He clarified that any affirmative vote in support of this motion would not obligate any Council member to ultimately vote in favor of this application. Personally, he would not support the application without a significant reduction in density and a significantly greater preservation of trees, particularly on the eastern side of this parcel. Ms. Salay seconded the motion. Mr. Reiner asked if the redesign could be required to include conservation design principles. That would be necessary forhis support of the application. Ms. Chinnici-Zuercher clarified that the motion on the floor is for reconsideration of Council's previous vote, not for specific content of the subsequent revised application. I! I I ,,' inll!!I!! ii.!i!, If, ,I! '!IUUiILi; h!"!!iiil.<I:.!I. !;,..tJL ! , RECORD OF PROCEEOINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC., FORM NO. 10148 Held April 5, 2004 Pfele 3 However, if the motion is approved, the developer and staff will benefit from having heard Mr, Reiner's comments. r--". Mr, McCash inquired if Council approves the motion for reconsideration, what is the next step? Mr. Smith responded that if the reconsideration motion were approved, the rezoning would be rescheduled on a future Council agenda, perhaps in a month or two. At that time, . Council can approve, disapprove, or, if there are significant changes, refer the case back to the Planning Commission for review. The City's policy has been that Council not schedule a hearing on the rezoning at the same meeting it movies for reconsideration, Ms. Salay stated the revision would have to include a reduction in density and better preservation of the trees on the site for her to cast a favorable vote. This is the same forest that the City recently spent $1.9 million to preserve, including the landmark trees. Vote on the motion: Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Chinnici- Zuercher, yes; Mr. McCash, yes; Mr. Lecklider, yes; Ms. Salay, yes. Mr. Lecklider moved that the application be scheduled for rehearing within ninety days. Ms. Salay seconded the motion. Vote on the motion: Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Ms. Salay, yes; Mr. Lecklider, yes; Mr. McCash, yes; Mr. Reiner, yes; Mrs. Boring, yes. Mayor Chinnici-Zuercher stated that this will provide the applicant the ability to request the date for scheduling. - Mr. McCash stated that the application presently does not conform with the Community Plan's required density of .5 - 1.0 units/acre. Council needs to determine its policy regarding conformance with the Community Plan, and any permitted deviations in density. In his view, if this application does not come back in compliance with the Community Plan, it cannot be supported. There is presently no basis on which deviations may be approved. Mayor Chinnici-Zuercher stated that Council would schedule a discussion regarding Community Plan deviations on an upcoming agenda. In preparation for Council's review, she requested that staff compile a list of rezonings that have been approved since the adoption of the Community Plan, specifically comparing the approved densities with the recommended Community Plan density. Mr. McCash stated that, although there has previously been community support for projects that have not complied with the Community Plan, it has not always been a determining factor in Council's consideration. Mayor Chinnici-Zuercher stated that staff's report would reveal the degree to which Council's decisions have abided by or permitted deviation from the Community Plan. Mr. Keenan requested clarification regarding the flexibility versus inflexibility of the Community Plan. At a recent economic development meeting, the indication was that it is a flexible document; yet Council has indicated otherwise. Mayor Chinnici-Zuercher stated that this item is scheduled on the April 7 agenda for the ~ joint CounciI/P&Z1BZA meeting. The discussion will focus on the legal role of the community plan in Ohio and how the framework has been applied in Dublin. LEGISLATION POSTPONED ITEM BOARD AND COMMISSION APPOINTMENTS Resolution 12-04 Appointing Members to the Various Boards and Commissions of the City of Dublin. Ms. Chinnici-Zuercher stated Council was not prepared for action on this item tonight. Discussion will be deferred to Council roundtable. No action was taken. SECOND READING/PUBLIC HEARING - ORDINANCES .." I! I. J .ti, if fl' li,,'HMlt!iihihiUlilltlt 1,",1,,1'1; ! ! RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC., FORM NO 10148 Held April 5, 2004 Ptae 4 SECOND READING/PUBLIC HEARING - ORDINANCES STREET NAME CHANGE Ordinance 21-04 - Requesting Approval to Change the Name of a Portion of Wilcox Road (between Perimeter Drive and Post Road) to Holt Drive in the City of Dublin, Ohio. Wallace Maurer, 7451 Dublin Road, inquired about the principles for selection of street names. Obviously, historical figures are one, as Holt Road will be named after a prominent figure in Dublin's history. Another principle he can identify is Irish-related names, likely intended to maintain the Irish veneer of the City. Mr. Hammersmith stated that those two principles are the significant criteria. It is also ensured that street names are not duplicated within the community to avoid creating identification issues for emergency service. Mr. Keenan stated that the run card for mutual aid juriSdictions should be changed to reflect the name change. Mr. Hammersmith stated that notification is made to a list of agencies, including the U. S. Postal Service and the 911 Center. Vote on the Ordinance: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Mr. 'McCash, yes; Mrs. Boring, yes. STREET NAME SIGNAGE Ordinance 22-04 (Amended) Amending Ordinance 02-89 Regulating Street Name Signage in the City of Dublin. Ms. Grigsby stated that at the last Council meeting, concern was expressed regarding the ~ reflectivity of street signs in the Muirfield area. Following that meeting, staff met to discuss the issue. Larry Holbrook, Muirfield Association, was also contacted, and he indicated that there have been concerns expressed about the signs. The Association is willing to work with the City to address that issue. Staff's recommendation is that the division of Streets and Utilities review the different areas of the City for non-standard signs and evaluate their level of reflectivity. The Division of Engineering, in conjunction with their present update, will establish standards for reflectivity, and will work with the homeowner associations in those areas to upgrade their signs to meet the reflectivity standards or to convert to the City's standard street signs. Mrs. Boring, referring to section 4, inquired how this would occur with existing private roads, for instance, Mercedes at Perimeter Loop. There is a street sign on one end, but not the other. Mr. Hammersmith responded that this situation was recently addressed with the applicant. The east end has been resolved, and staff is working on the west end situation. Vote on the Ordinance: Mr. Keenan, yes; Mr. Reiner, yes; Ms. Salay, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Mr. Lecklider, yes; Mr. McCash, yes. SALE OF BONDS Ordinance 23-04 (Amended) Providing for the Issuance and Sale of Bonds in the Maximum Principal Amount of ~ $3,000,000 for the Purpose of Paying the Costs of Constructing and Equipping a Municipal Swimming Pool Together with All Necessary Site Improvements and Appurtenances, Authorizing a Loan Agreement with the Ohio Municipal Bond Program, and Declaring an Emergency. Ms. Grigsby stated that subsequent to the last Council meeting, both Ordinances 23-04 and 24-04 have been amended to add language allowing the flexibility to designate the Finance Director as the bond registrar. Typically, a bank fulfills that function, but, in this case, it is a simple process and more cost effective for the City to do this in house. Also, in Ordinance 24-04, the usual income tax covenant has been added at the request of Seasongood & Mayer. This is an additional covenant. It does not change the fact that the City will retire that debt with the property taxes generated from the inside millage. Mr. Keenan moved for emergency passage. ; I i I I ,; , 'I ,.; TF 11;'; ;U.![ j?i!'Hi: i i , i RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC.. FORM NO. 101411 Held April 5, 2004 P2ae 5 Mr. Lecklider seconded the motion. Vote on the motion: Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. McCash, yes; Mr. Lecklider, yes; Mrs. Boring, yes. ---- Vote on the Ordinance: Ms. Salay, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mr. McCash, yes; Mr. Lecklider, yes. Ordinance 24-04 (Amended) Providing for the Issuance and Sale of Bonds in the Maximum Principal Amount of $1,550,000 to Pay the Costs of Acquiring Real Estate and Interests in Real Estate for Park Purposes, Authorizing a Related Loan Agreement with the Ohio Municipal Bond Program, and Declaring an Emergency. Mr. Keenan moved for emergency passage. Mr. Lecklider seconded the motion. Vote on the motion: Mr. Keenan, yes; Mrs. Boring, yes; Ms. Salay, yes; Mr. McCash, yes; Mr. Reiner, yes; Mayor Chinnici-Zuercher, yes; Mr. Lecklider, yes. Vote on the Ordinance: Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Lecklider, yes; Ms. Salay, yes; Mr. McCash, yes. INTRODUCTION/FIRST READING - ORDINANCES FEE ORDINANCE AMENDMENT Ordinance 25-04 Amending Ordinance 126-03 Regarding Fee Waivers for Facility Rental at the Dublin Community Recreation Center. Mr. McDaniel stated that Council referred the study of a fee waiver policy for the Dublin Community Recreation Center (DCRC) to its Finance Committee. Staff then prepared a proposed policy for the Committee review. The Committee made some changes, which have been included in the legislation presented for consideration tonight. ~ Ms. Chinnici-Zuercher noted that one of the primary changes made by the policy is that the fee waiver applications are not brought before City Council. Mr. McDaniel stated that in the future, fee waiver applications would be approved/disapproved by staff according to the policy guidelines. Although a citizen may submit any request to Council, that wou,ld be discouraged. Mr. Keenan stated that he reviewecfthe!ilegislation and did not see inCluded the provision the Finance Committee had requested for "right of first refusal." Mrs. Boring noted that was discussed in relation to booster clubs. However, the Committee decided waivers would no longer be available to those groups. It is also not desirable that eligible groups could be bumped. Therefore, the right of first refusal clause would be unnecessary. Mr. Lecklider inquired if staff has had a follow-up discussion with the Dublin Schools subsequent to the Finance Committee meeting. Mr. McDaniel responded that discussion with the Schools occurred prior to the meeting, but not after. The Schools are aware of the proposed policy. There will be a second reading/public hearing at the April 19 Council meeting. ~ APPROPRIA TIONS Ordinance 26-04 Amending the Annual Appropriations for the Fiscal Year Ending December 31, 2004. Ms. Salay introduced the ordinance. Ms. Grigsby stated that this legislation would provide additional funding authorization for the Tara Hill Traffic Calming Study and improvements related to the Tartan West development, which were recently approved for a tax increment financing district. The funding will be advanced to the Tartan West TIF from the Water, Sewer and Capital Improvements Tax Funds to initially fund the public infrastructure improvements. As service payments are generated from the private improvements constructed in the TIF district, those funds will be repaid. Ms. Salay noted that the City has already spent $79,220 on the two phases of the initial I I I r 1,1 .; d II . II; i Ili~:liliU'iiIIUIIII'iikl.';;kbl i . ; [ [.'. [; RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC.. FORM NO. 10148 Held Apri15,2004 P~8e 6 study. Ms. Grigsby confirmed this. An additional $77,000 is for the expansion of that scope of services. - Mr. Hammersmith stated that this additional appropriation would cover the work of the Tara Hill Traffic Task Force, providing alternatives that can be taken to a design stage and programming. Mrs. Boring stated that the additional amount being appropriated then is $95,000. Mr. Hammersmith responded that part of the $95,000 is for additional "if authorized" activities. There will be a second/reading at the April 19 Council meeting. INTRODUCTION/PUBLIC HEARING - RESOLUTIONS ADOPTING CITY GOALS Resolution 14-04 Adopting the City of Dublin's Goals for 2004-2005. Mayor Chinnici-Zuercher stated that these were the goals identified in Council's goal setting meeting on January 23, 2004. Wallace Maurer. 7451 Dublin Road commented in regard to the following goals: . Innovative and varied housing development. The average cost of a home in Dublin is high. He inquired about the possibility of a sector of Dublin being considered for a highly dense residential area. He has had the opportunity of visiting the Minerva Park area, and was astounded by the attractiveness of the high-density neighborhood. He believes there is a market for this type of development. Mayor Chinnici-Zuercher noted that this would be appropriate input for the update of the -. Community Plan. . Create venues and opportunities for citizen interaction and engagement. Mr. Maurer noted that it would be valuable to have citizen input on each goal versus being selective. Ms. Salay clarified that Council's intent with this goal is to create physical venues for citizen interaction and engagement within the community. Mr. Maurer suggested an additional goal of "guarantee of civil rights." He is concerned that City personnel and management are very vulnerable in this area. At the will of the City Manager, the employees are "here one day and gone the next." He suggested that Council discuss the possibility of including that goal. There was no further Council discussion. Vote on the Resolution: Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mr. McCash, abstain; Ms. Salay, yes; Ms. Chinnici-Zuercher, yes. STA TEMENT OF SERVICES - ANNEXA TION Resolution 15-04 Adopting a Statement of Services fora Proposed Annexation of 76.884 Acres, More or Less, in Washington Township to the City of Dublin as Required by Section 709.023(C) of the Ohio Revised Code. (Applicant: Robert W. Rings, et al.) Ms. Salay introduced the Resolution. Mr. McDaniel noted that there is a reference in this legislation to incompatible land uses, and a companion resolution, Resolution 16-04, specifically addresses this issue. The ~ language is in response to the new State law regarding annexations. Mrs. Boring inquired if the statement of services is determined on the current land use, or the developed land. Mr. McDaniel responded that the City is merely stating that it is capable of serving the area, if it were accepted and then developed. Mr. Smith clarified that the area is subject to whatever zoning the City permits for that area. Mr. Keenan inquired if the property were in Union County, how would the provision of fire services be handled? RECORD OFPR.OCEEOINGS Minutes of Dublin' City Council Meeting DAYTON LEGAL BLANK, INC., FORM NO. 10148 Held April 5, 2004 P28e 7 Mr. Smith responded that, pursuant to State law, the City's policy is to adjust the township boundaries so that all newly annexed properties are part of Washington Township. The goal is that emergency services are consistent throughout the City of Dublin. ~ Vote on the Resolution: Ms. Salay, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mr. McCash, yes; Mr. Lecklider, yes. STATEMENT REGARDING INCOMPA TIBLE LAND USES - ANNEXA TION Resolution 16-04 Adopting a Statement Regarding Possible Incompatible Land Uses and Zoning Buffer for a Proposed Ann~xati~m of 76.884 Acres, More or Less, from Washington Township, Franklin County to the City of Dublin, Ohio as Required by Section 709.023(C) of the Ohio Revised Code. (Applicant: Robert W. Rings, et al.) Mr. Keenan introduced the Resolution. Vote on the Resolution: Mr. McCash, yes; Mr. Reiner, yes; Ms. Salay, yes; Mrs. Boring, yes; Mr. Lecklider, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes. HIPAA REGULA TlONS Resolution 17-04 Approving a Privacy Compliance Program and Group Health Plan Amendments as Required by the Health Insurance Portability and Accountability Act (HIPAA). Mr. Keenan introduced the Resolution. Mr. Harding stated that effective April 14, 2004, the City's health care plan would become subject to the medical privacy standards of HIPAA. Consequently, the City is required to pass legislation authorizing a privacy compliancy program, and the plan documents will be amended accordingly to include the necessary provisions. The City has met with MCA, -- the third party administrator, and the privacy compliance program has been assembled. The necessary plan amendments have been prepared and will be included in the plan documents. Mr. Keenan inquired if the third party administrator, MCA, would be subject to much of the liability. Mr. Harding responded that the City has an agreement with MCA to guarantee the confidentiality. It is a joint responsibility. Vote on the Resolution: Mr. Reiner, yes; Mayor Chinnici-Zuercher, yes; Mr. Lecklider, yes; Ms. Salay, yes; Mr. McCash, yes; Mr. Keenan, yes; Mrs. Boring, yes. AGREEMENT Resolution 18-04 Authorizing the City Manager to Enter into an Agreement with the Dublin Soccer League (DSL). Ms. Salay introduced the Resolution. Mayor Chinnici-Zuercher stated that Council has received several inquires about this issue, and Council Member McCash has suggested that Council may want to schedule this issue for a later meeting to enable in-depth dialogue, .- The consensus of Council was to reschedule the topic. Mayor Chinnici-Zuercher stated that the DSL agreement will be scheduled on the April 12 study session agenda, and, if ready for hearing, Resolution 18-04 would be rescheduled for the April 19 regular meeting. Mr. Lecklider clarified that the issue to be considered is an agreement between the City of Dublin and Dublin Soccer League. Ancillary agreements would be considered later. Mr. McDaniel concurred that this resolution would affirm the City's agreement concerning recreational soccer. All other items would be addressed under separate agreements. Mr. McCash inquired if this agreement would affect or nullify existing agreements between organizations. I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. INC., FORM NO. 10148 Held April 5, 2004 Pt&e 8 Mr. McDaniel stated that the City has had only one standing agreement, and that is with DSL as a community organization. By default, that has included the clubs. He does not believe formal agreements are executed between the specific parties, and that is now the --- City's goal -- to achieve agreements among all the involved parties. Mr. McCash stated that previous public testimony indicated that agreements do exist between some of the clubs and DSL. Those are the agreements that potentially could be voided. Mr. McDaniel stated he cannot confirm the previous legal processes of the other parties. However, DSL and the clubs have indicated that they are prepared to enter these agreements, so evidently they have resolved any internal issues. Ms. Salay stated that a citizen informed her that DSL has begun scheduling for the new season. If so, it is possible thafthe City will hot be able to effeCt any changes for this season. Ms. Salay moved to schedule the DSL Soccer agreement discussion on the Monday, April 12, study session agenda. Mr. Keenan seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mr. McCash, yes; Mayor Chinnici- Zuercher, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mr. Keenan, yes. OTHER PRAC Recommendation re Park Naminq Policy Mr. McDaniel stated that Council referred this issue to the Parks and Recreation Advisory .- Commission. A policy for naming parks has been'developed, which has been forwarded to Council. Wallace Maurer. 7451 Dublin Road. stated the PRAC policy states that Council shall decide whether parks shall be named by a kid's vote or by a public naming procedure. However, the actual policy wording is: "PRAC shall develop a list of possible park names for approval by Council." How much input do children actually have? Mr. McDaniel responded that although the policy does not state this, the Commission's practice has been to involve the community, including children, in the development of a list of suggested names. Mayor Chinnici-Zuercher requested that the policy be amended to clarify that public input is included in developing the list of possible names. Mr. McDaniel stated that a second sentence would be inserted in #2, "Process for Park Naming," to indicate that public input would be solicited in developing the list of potential names. That may be achieved in any number of innovative methods. Mrs. Boring moved to include language in the policy that indicates public input would be solicited in developing the list of potential names. Mr. Keenan seconded the motion. Vote on the motion: Mr. Lecklider, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Ms. Salay, yes; Mr. McCash, yes. ,~ Vote on the policy as amended: Mrs. Boring, yes; Ms. Salay, yes; Mr. McCash, yes; Mayor Chinnici-Zuercher, yes; Mr. Lecklider, yes; Mr. Keenan, yes; Mr. Reiner, yes. Central Ohio Green Map - Fundinq Request Ms. Crandall stated that the GreenwaysCommittee of MORPC is requesting funding for the development of a Green Map for the Central Ohio area. The total project cost is estimated at $130,000. The Solid Waste Authority of Central Ohio plans to contribute $100,000. MORPC is seeking contributions from the surrounding communities for the remaining amount. For contributions in excess of $3,000, the contributor's logo will be included on both the printed map and the online version of the map. In addition, contributors will have more opportunity to participate in what will be included in the map. Mayor Chinnici-Zuercher inquired which ten communities have been solicited for a $3,000 contribution. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC., FORM NO. 10148 Held April 5, 2004 P~8e 9 Ms. Crandall responded that the Committee membership represents 20 different communities and organizations. Included in those are: Westerville, Worthington, - Gahanna, Bexley, Reynoldsburg, Washington Township, Jefferson Township and Pleasant Township. Mayor Chinnici-Zuercher inquired if those entities have committed money. Ms. Crandall responded that the request was made only recently. Although Hilliard has committed to a $3,000 contribution, most entities have not had the opportunity to respond. Ms. Salay expressed concern about listing all of Dublin's parks on an area-wide map. Significant discussion occurred during the Coffman Park Task meetings regarding what the neighborhood parks mean to the neighborhood. Although they are public parks, which anyone can use, it would appear to be in the best interests of the community not to advertise them. There is already concern that Dublin's parks are overused by visitors from outside the community. Is there an opportunity for the City to select which parks would be identified on the map? Ms. Crandall responded that the City has the ability to forward the information it prefers to have included. Mayor Chinnici-Zuercher stated that when the Donegal Cliffs park expansion occurred, the residents expressed concern about public information regarding parks. They were told that there are existing maps that include information regarding community parks. Is the Green Map intended to be limited to City materials? Will it be part of a Central Ohio d istri bution? Mr. McDaniel responded that the City has public information brochures and maps, which - include the location of all City facilities and parks. However, there is no advertisement of City park locations. Mayor Chinnici-Zuercher inquired what criteria could be used to eliminate identification of the individual neighborhood parks from this type of map. Ms. Crandall stated that the City could forward to MORPC a list of only the larger community parks, appropriate for advertisement. Ms. Salay inquired if there would be an advantage to the community to have its parks identified on the Green Map. Ms. Crandall stated that the Green Map would not list just parks. It would also include waterways and other natural resources. Mr. McDaniel stated that it would be a benefit to Dublin's residents. If the intent is not to distribute such information through a large-scale venue, that would mean it could not be posted at the City's website, which can be accessed by anyone. Conversely, if this information will be posted at the City's website, it makes sense to include the information on a Green Map. The map would be valuable to Dublin's residents, as well as others. Mr. Keenan stated that the Green Map would be a valuable resource for people coming from outside the community to soccer and baseball games. Mr. McDaniel stated that his opinion is that this information should be included at the - City's website. The City has invested a significant amount of money in developing these neighborhood parks, and should provide information to its citizens about them. Mr. McCash agreed that Dublin residents should be aware of the amenities available to them. However, couldn't that information be shared through the Dublin Life magazine or Rec Center handouts? Mr. McDaniel agreed that print media could be used, which would provide more limited circulation. Ms. Salay that Dublin's parks are primarily for Dublin residents. She has no interest in disseminating the information beyond this group. Mr. Keenan stated that the City couldn't prohibit MORPC from publication of all that information, as it is public information. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. INC., FORM NO. 10148 Held April 5, 2004 P2&e 10 Mayor Chinnici-Zuercher stated that it would be a data collection issue. Rather than sending several MORPC employees to conduct data collection, they may allow Dublin to -- provide its own information. The Greenway project has been underway for some time. The intent of the project is to encourage parkland and greenway development and to demonstrate the location of greenways within the Central Ohio communities. It is not certain whether that indicates that MORPC would want to do its own research regarding Dublin. Mr. Keenan suggested that Dublin review the responses of the neighboring communities before passing judgment on the issue. Mr. McCash stated that it would be difficult to list some parks and not others, as residents would object if their neighborhood park were listed and others were not. Mr. McDaniel recommended that staff report back to Council with a proposal of amenities that could be listed on the map. Close attention would be paid to community parks, which draw visitors from outside Dublin and natural resources, which actually have the facilities to support visitors. The individual neighborhood parks are "pedestrian" parks for the immediate residential neighborhood, and do not have adequate parking to support visitors. He suggested that the regional map focus on Dublin's natural resources. The amenities of the City parks could be advertised to the residents at the City website, although the website would be the location where non-residents would also look to learn about Dublin's amenities. Mayor Chinnici-Zuercher requested that staff investigate what type of information other communities are placing on the map and develop a clear list of recommendations for the .- Green Map. Mr. Reiner requested that the staff recommendation include the arguments for either including or excluding information on the Gre.en Map. Mr. Hahn noted that the street map produced by the Franklin County Engineers Office provides the location of many Dublin neighborhood parks. It has not appeared to produce a significant influx of non-residents to the community. In addition, Dublin is developing a bikepath and parks map for residents, which will be ready in late May for handout distribution, probably at the Rec Center. Mayor Chinnici-Zuercher suggested a wider distribution, perhaps through Dublin Life. Mr. Hahn responded that in 2004, the funding is based upon a lirnited distribution of a pilot map. The initial distribution is anticipated to reveal any necessary adjustments in the map, and in the following year, funding would be requested for a larger distribution. Mr. McDaniel stated that the extent of Dublin's park system is not widely known, even by its residents. Mayor Chinnici-Zuercher stated that the disadvantage in not having communicated to Dublin residents the scope of the City's parks and the amenities within each is that the neighborhoods have the perception that the parks belong to the individual neighborhoods within which they are located. One way to educate the residents that all the parks are for - the use of all the community is to advertise that a particular amenity is available to the community at a specific park location. Ms. Salay noted that in the future, Dublin will be surrounded by development rather than farmland, and this development will likely be substantially lacking in parks. It is important to understand the future ramifications of publicizing Dublin's spectacular natural resources to a large group outside of its boundaries. Report from the Tax Incentive Review Council Mr. Stevens reported that on March 10, the iaxlncenfive Review Council met to review the two community investment areas that exist within the City, as well as the tax incentive financing districts. The TIRC found both CRA's to be in compliance. They are required by State law to make a recommendation of whether to continue property tax abatement for the Britton Parkway CRA. They subsequently made that recommendation. RECORD OFPROCe:e:DINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC., FORM NO. 10148 Held April 5, 2004 P~Be 11 Mr. Keenan moved to accept the recommendation. Mrs. Boring seconded the motion. Vote on the motion: Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, yes; Ms. Salay, yes; ,.-- Mr. Lecklider, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes. Appointment of Actina Clerk of Council Mayor Chinnici-Zuercher noted that the Clerk and Deputy Clerk would be out of the office April 6-8, attending a conference. The request is to appoint Ms. Grigsby, Finance Director, as Acting Clerk of Council in their absence. Vote on the motion: Ms. Salay, yes; Mr. McCash, yes; Mr. Keenan, yes; Mrs. Boring, yes; Mr. Lecklider, yes; Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes. COUNCIL COMMITTEE REPORTS/COUNCIL ROUNt5TA13LE Ms. Salav reported: 1. She and Mr. Stevens will meet Wednesday at 8:30 a.m. with a group of Metro Center property managers. She was invited because Metro Center is in her ward, but other Council members are welcome to attend. 2. The playground area of Heather Glen Park is under water nine months of the year. This is due to the fact that, other than the wooded area, the remainder of the park is a detention basin and unusable. She has had conversations with Mr. Hammersmith and Mr. Hahn regarding the possibility of re-engineering the park so that the southern end of the park is the detention area and the other half is playground. She inquired if Council members would be supportive of such an effort. Mayor Chinnici-Zuercher inquired why the problem could not be resolved. ....- Mr. Hahn responded that it is a funding issue - this project was programmed last year in the City's five-year CIP budget. He does not recall the exact year for which funding was projected. Mayor Chinnici-Zuercher requested that Mr. Hahn check to determine the programmed funding. If it is next year, that would be s;ufficient; however, if it is five years out, the City needs to revisit the prioritization of the project. Mr. Hahn will report at the May 5 Council meeting regarding the CIP scheduling of this park project. Mrs. Boring requested visual maps with the report. She questioned the wisdom of allowing developers to locate detention ponds on parkland. Mr. Hahn responded that it was a concept that did not work. The idea was to spread the detention over the park area in order to have only minor amounts of water accumulation during certain seasons of the year. Now, the situation must be remedied. Mr. Reiner proposed open discussion on a possible zoning moratorium. Dublin continues to receive residential development applications at a very high rate, a rate that may exceed the rate at which the City can provide services. The Community Plan anticipated development at a lower pace. A temporary residential zoning moratorium would promote the orderly provision of services, maintain the character and the quality of the community, ensure that the costs of development do not exceed the revenue available from development, and limit population density to prevent future congestion. Currently, Dublin's water and sewer systems are reaching a strained level of service, and the City's roads are insufficient to serve significant future growth. He suggested that City Council ~ impose a temporary, six-month zoning moratorium on residential rezoning applications throughout the City. This would allow the opportunity for further study to ensure sufficient compatible growth and development within City limits. It would also permit staff and Council to interview and retain consultants to prepare a study in order to develop a revised plan for future development in the City. Mayor Chinnici-Zuercher stated that she would like a legal opinion on this issue. She recommended that Council adjourn to executive session for discussion of the legal issues related to such an action. Mr. Smith stated that he has discussed with Mr. McDaniel and Ms. Brautigam the policy issue of a temporary moratorium and its duration. He suggested that Council might want to dedicate a study session to this topic. There are many issues involved with a moratorium. While land acquisition related to this situation may be discussed in executive session, policy issues must be discussed in an open meeting. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. INC., FORM NO. 10148 Held April 5, 2004 P~8e 12 Mayor Chinnici-Zuercher stated that Council may either discuss the subject tonight in open session, or it could be scheduled for a future study session. - Mrs. Boring suggested that the subject be studied and discussed first by a Community Development Committee of the Whole rneeting. It could then be scheduled on a regular Council meeting agenda. Mr. Lecklider stated he does not want to wait until June for this discussion. It should be scheduled earlier. Mr. McDaniel stated that if Council desires, staff would provide information for this discussion. It will require adequate time for staff to assemble such information. Mr. McCash stated that Council has received a report recently on the balance between commercial and residential development. Would a moratorium also include commercial development? Mr. Reiner inquired whether the City would be inundated with zoning applications when the development community becomes aware that the City is considering a temporary moratorium? Mr. Smith responded that until Council passes a zoning ordinance, there are no vested rights for a developer. Developers first option land, then seek zoning for it. It is not a concern that staff would be inundated with applications. He suggested that until discussion has occurred, Council not select a date for such a moratorium to take effect. He added that he would need approximately one week to prepare for this meeting. - Following discussion, a Community Development Committee of the Whole was scheduled on Tuesday, April 13, at 7:00 p.m. for discussion of a temporary residential development moratorium. Mr. McDaniel requested that Council forward all questions to staff, copied to the Clerk of Council, for the meeting discussion. Mrs. Borinq referred to correspondence in the packet regarding the parking issue in Historic Dublin. Didn't the City decide to develop a parking authority to address this issue? Mavor Chinnici-Zuercher: 1. Distributed a proposed agenda for the Wednesday, April 14, joint Council/Planning Commission/Board of Zoning Appeals dinner meeting. BZA's primary issue for discussion is parking in Historic Dublin. 2. Noted that she has distributed free passes to City Council and staff for the Spring Fling event at Kaufmann's at Tuttle Crossing. 3. Noted that Wendy's has forwarded information regarding Ladies Day, August 16th, at the Wendy's Championship for Children. 4. Congratulated Mike Kehoe for his selection as the Honorary Chair of the Dublin Irish Festival. 5. Congratulated Ms. Puskarcik on the tax brochure, which should be a useful tool for ............ those who work in the City of Dublin. She asked that the brochure be distributed earlier in l' the year in 2005. It will then be of more benefit to employees. 7. Noted that Council has received complimentary tickets to an April 17th production at the Abbey Theater. 8. Requested that Council Members complete their forms for Independence Day tables and forward them to Community Relations as soon as possible. 9. Noted that Council received draft copies today of portions of the History Book. Ms. Puskarcik has requested that Council forward all comments to her by 9 a.m. on Thursday. 10. Attended a MORPC Steering Committee meeting last week regarding the Hayden Run corridor development. A lively discussion occurred, largely generated by Ms. Brautigam and Hilliard Mayor Schonhardt. Last week, it was announced that Gates McDonald was moving from Hilliard to downtown Columbus, due to the incentives offered by Columbus. One of the meeting's primary discussion points was the participation of the communities in the northwest area in the cost of future infrastructure development to serve RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. INC.. FORM NO. 10148 Held April 5, 2004 P~8e 13 the Hayden Run corridor. Mayor Schonhardt noted that Columbus has requested that the northwest communities participate financially to provide infrastructure to serve an area where the same communities objected to the zoning. In addition, Columbus is taking the ,.-- tax base that might have enabled Hilliard to participate financially. Hilliard had been receiving approximately $400,000 from Gates McDonald but will lose this to Columbus who gave away fifty percent of this tax l5ase to incentivize the development. To build a central Ohio community, it is necessary" that communities work together. Mr. Barbash's response has been that as long as cities are funded by income tax, cities will use the means available to them to generate th~t income tax. Ms. Brautigam reminded the committee of the commitment that had been made to have a community plan for the Hayden Run corridor in place within 60 days. The steering committee members agreed that a greater effort would be made to accorriplish this within a reasonable timeframe. To do that, it would be necessary for all the communities to forward information to MORPC to enable a traffic study to be rerun. The need was also indicated for MORPC to make a more aggressive effort to schedule steering committee meetings. In addition, Columbus has not sent representatives who have the authority/power to make decisions in these meetings. Their representatives instead must return to Columbus and request permission to make a commitment. The hope is to "encourage and hold Columbus accountable to participate in atimelier manner, and for MORPC to facilitate meetings more assertively than has been their practice. "p~()lI~~I\11~NT TO EXEClJTIYE ~1:$SI()N " ........>. ..................."., .,~>..,.,.>...;..>. ..... ......... .... ...... '. Mayor Chinnici-Zuercher moved to adjourn to executive session for discussion of legal matters. Mr. Reiner seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mr. McCash, yes; Mrs. Boring, 'r- yes; Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes; Mr. Keenan, yes. Mayor Chinnici-Zuercher noted that therneeting would be reconvened only to formally adjourn. No further action will be taken. The meeting was adjourned to executive session at 9:05 p.m. The meeting was reconvened and formally adjourned at 9:50 p.m. ~~- Mayor - Presiding Officer (~(2~ Clerk of Council - ,