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HomeMy WebLinkAbout08/01/2005 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 Held August 1 , 2005 20 Vice Mayor Lecklider called the regular meeting of Dublin City Council to order at 7:00 p.m. on Monday, August 1,2005 at the Dublin Municipal Building. PLEDGE OF ALLEGIANCE Mr. McCash led the Pledge of Allegiance. ROLL CALL Present were: Vice Mayor Lecklider, Mrs. Boring, Mr. Keenan, Mr. McCash, and Ms. Salay. Mr. Reiner arrived at 7: 1 0 p.m. Mayor Chinnici-Zuercher was out of town and excused from the meeting. Staff members present were: Ms. Brautigam, Ms. Grigsby, Mr. Smith, Mr. McDaniel, Mr. Ciarochi, Mr. Bird, Mr. Hammersmith, Ms. Puskarcik, Ms. Hoyle, Ms. Ott, Lt. Von Eckartsberg and Ms. Ruwette. APPROVAL OF MINUTES Mr. Keenan suggested that the language be modified on page 6 to indicate that the City was the maker of the contract with Dublin Schools. Ms. Salay moved approval of the minutes of the meeting of July 5, 2005 with that modification. Mr. McCash seconded the motion. Vote on the motion: Mr. McCash, yes; Mrs. Boring, yes; Mr. Keenan, yes; Ms. Salay, yes; i Vice Mayor Lecklider, yes. CORRESPONDENCE The Clerk reported that Council had received additional information from staff regarding the available permits in the City in relation to the notice about the new 01 permit from the House of Style, Inc., dba Modern Male, 24 Darby Street. There was no objection to the issuance of this permit. The Clerk reported that the following notices were sent to City Council: . New 051 Permit for DJG Dublin, Inc., dba Burgundy Room, 6725 Avery-Muirfield Drive . New D5A Permit for Heritage Inn of Tuttle Crossing, dba Dublin Homewood Suites, 5300 Parkcenter Avenue . New 051 Permit for Three Little Pigs LLC, dba Hoggy's Pub & Grill, 7509 Sawmill Road . New 05 Permit for Martinos, Inc., 6645 Dublin Center Drive There was no objection from Council to the issuance of these permits. SPECIAL RECOGNITION/PROCLAMATION Vice Mayor Lecklider presented a proclamation to Joe and Betty Regan in recognition of the 25th anniversary of the Columbus Feis. Mr. Regan acknowledged the support of the City, and especially Ms. Puskarcik over the past years as the Feis has grown from 300 dancers in 1988 to over 1,600 in 2005. CITIZEN COMMENTS FOR ITEMS NOT ON THE AGENDA Scott Drinq, Dublin Convention & Visitors Bureau provided a brief update to Council on their progress with lease negotiations for their present location. The Board has voted to retain the administrative offices at 9 South High Street and a small portion of the first floor for the visitor center. They expect to execute a new lease within a few weeks. The Bureau is submitting a one-time grant request to the City to help establish the visitor center. Upon completion of the renovations, the Bureau will be self-sufficient and does not expect to request further subsidies from the City. Based on his discussion with Finance Chair Keenan, the Bureau will submit a request in the next Council packet. The cost of the visitor center renovations is considerably less than the estimated cost of building a center in the pocket park. They hope to have the 398 square foot visitor center operational in November, and it will include all attributes necessary to serve the customers. He thanked Council for their support on the resolution of their lease issues. He provided a brief update on the hotel industry status, noting that the business climate has improved. The DCVB has secured several future conferences for Dublin, including Safecom Flight School, the Ohio Police and Fire Games in 2009, and the International Association of Administrative RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 August 1, 2005 Page 2 Held 20 Professionals in 2006. There are six bus tours attending the Irish Festival this weekend as a result of the Bureau's fall marketing promotion for bus tours. Mr. Keenan noted that the DCVB would forward their request to Council this week for consideration at the August 15 Council meeting. Ms. Salay added that she is pleased with their decision to remain in Historic Dublin. Mr. Reiner asked for information about the Checkers Championship held in Dublin. Mr. Dring stated that the event was held for a full week during June and included 150 participants and 300 room nights, with representatives from six countries. They were very appreciative of having the use of the City facilities for the Tournament. The group hopes to return to Dublin next year. Wallace Maurer, 7451 Dublin Road asked about the economic development incentive offered at the last meeting to a company named, "3SG." What does "3SG" stand for? Mr. McDaniel responded that this is simply the company name. Mr. Maurer wished each Council Member all the best. LEGISLATION SECOND READING/PUBLIC HEARING - ORDINANCES ACCEPTANCE OF EASEMENT Ordinance 32-05 Authorizing the City Manager to Accept a Donation of a Combined 0.203 Acre, More or Less, Fee Simple Interest, a 0.012 Acre, More or Less, Sanitary Sewer Easement, and a Combined 0.385 Acre, More or Less, Temporary Construction Easement, from Muirfield Association, Located along the Intersection of Glick Road and Manley Road (aka Avery Road), City of Dublin, County of Delaware, State of Ohio. (Glick- Avery-Manley Road Roundabout) There were no further questions. Vote on the Ordinance: Mr. Reiner, yes; Mr. Keenan, yes; Mrs. Boring, yes; Ms. Salay, yes; Mr. McCash, yes; Vice Mayor Lecklider, yes. Ordinance 39-05 Authorizing the Execution of an Economic Development Agreement between the i City of Dublin and ION Capital, Inc. to Induce the Creation and Expansion of its Operations and Workforce in the City of Dublin. Ms. Gilger stated that ION Capital, Inc. is a wholesale mortgage banking company that plans to establish operations in Dublin. They have signed a lease for 485 Metro Place South. By 2010, they will house 82 employees with a total payroll of nearly $5 million. The agreement is for a five-year, 20 percent job and payroll growth incentive tied to those 82 jobs being established by the end of 2010. There is also a three-year extension if ION Capital commits - by 2011 - to a five-year lease extension or to building or acquiring a facility in Dublin. Including the three-year extension, should it materialize, ION Capital could receive a total incentive package worth $145,192 and the City would net $580,768 in new income tax revenue. This is an attraction incentive and there is no upfront funding. Lou Torchio, President is present tonight. Lou Torchio, President of ION Capital. Inc. commented favorably on his negotiation experience with Dublin staff. He noted that they are part of a larger financial institution and will headquarter their mortgage banking company in Dublin. They expect to commence operations in the fall of this year. They are pleased to be locating in Dublin. The majority II of the job creation will be generated from the Columbus metropolitan area. Vote on the Ordinance: Ms. Salay, yes; Vice Mayor Lecklider, yes; Mr. Reiner, yes; Mr. """ Keenan, yes; Mr. McCash, yes; Mrs. Boring, yes. I I INTRODUCTION/FIRST READING - ORDINANCES CAPITAL IMPROVEMENTS PROGRAM Ordinance 34-05 Adopting the 2006-2010 Five-Year Capital Improvements Program. Mr. Reiner introduced the ordinance. Ms. Brautigam stated that the workshops for detailed review are scheduled on August 3 and 10. The second reading/public hearing will be at the September 6 Council meeting. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 August 1,2005 Page 3 Held 20 Mr. Keenan asked which Council Members plan to attend the sessions. Mr. Reiner indicated that he would not attend the August 10 session. Ms. Brautigam stated that Mayor Chinnici-Zuercher will not attend the August 3 session but will attend the August 10 session. The other Council members indicated that they would attend both sessions. It was the consensus of Council that this matter be referred to the Finance Committee for review and recommendation. CREA TlON OF POSITION Ordinance 37-05 Authorizing the Creation of a New Planner II Position, and Declaring an Emergency. Ms. Salay introduced the ordinance. Mr. Bird noted that a memo was included in the packet regarding the trends and need for hiring an experienced planner. There is a workload increase across the board - not only for current planning, but also in relation to the type of projects that are larger and more complex. In 2000, the average case load per planner was 20 and it is now 33 cases per planner. There are additional projects such as updating the Community Plan, providing support for economic development for the technology center, and other major projects. Once the Plan is established, the development standards, Codes and regulations must be modified to achieve the desired development of the City. In reviewing Council's goals, Planning is playing a significant role in carrying those out. For this reason, staff is requesting an additional Senior Planner at this time. Mr. Reiner indicated that he supports this request. Mr. Keenan asked about the total number of staff available for the cases - is it limited to Planners I and II? Mr. Bird responded that he, the Assistant Director, and Plan Review services are utilized for cases. In addition, they rely upon Engineering and Fire for their input. Mr. Keenan asked about the total number of Planning staff available in 2003 and 2004. Mr. Bird responded that three planners are devoted to long-range planning - updating the Community Plan and the research park. At any given time, there are six to seven planners working on current cases. Mr. Keenan asked about turnover. Mr. Bird responded that approximately one planner leaves each year. Mr. Keenan stated that this should be addressed, as it is expensive to train someone who then leaves the City. This is an underlying major issue. Ms. Brautigam commented that this is a major issue. One of the ways this can be changed is by having a different relationship between Planning & Zoning Commission and the City planners. Among the reasons cited by some Planner I staff who have left employment with the City is that they felt that they are not always treated the way they should be treated by the Commission. She and Mr. Bird have plans to meet with the Chair of the Planning Commission regarding this matter. Mr. Keenan asked Mrs. Boring to comment. Mrs. Boring stated that her experience is that there has been lack of training and lack of information given to the Commission, and when additional information is requested, it is difficult to obtain. It is a two-way street regarding the relationship issue. Mr. Keenan noted that he has heard from some developers that City staff often becomes involved in designing buildings. He personally experienced this with his building. He has if," also heard that there is sometimes not the time nor the availability to visit a site. There are some underlying issues to be considered, including the turnover. Ms. Brautigam stated that in recent months, she and Mr. Bird have met with the Assistant Planning Director and Senior Planners regarding ways to work together better and improve some of the relationships and the materials provided to Planning Commission. While this is being worked on, there remains the need for an additional Senior Planner at this time. Mr. Keenan asked if the turnover issues relate to compensation. Ms. Brautigam responded that they do not. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 August 1,2005 Page 4 Held 20 Ms. Salay asked if staff anticipates promoting from within or recruiting from outside? It may be difficult to bring someone "up to speed" quickly who comes from outside. Mr. Bird responded that the community has high expectations for this position and the candidate must be able to quickly acclimate - for that reason, staff will be recruiting outside for the position. Vice Mayor Lecklider commented that he doesn't view the turnover rate as any higher now than it has been over the past ten years. The experience gained by those who work in Dublin makes them desirable candidates for positions in other communities. The salaries were adjusted in the late 90's to make them more attractive in the marketplace. Mr. McCash commented that he believes that Planning staff sometimes makes more work in regard to some applications, making issues out of items that are not important. Part of staff's fear is that if they don't consider all details in depth, the Commission will criticize them. Mr. Bird stated that another issue is one of corporate memory. The ideal is to retain good people to build that corporate memory. The development community expects professional staff in Dublin as well. Vice Mayor Lecklider noted that the retention issues should be explored for the reasons expressed, including maintaining institutional knowledge. Ms. Salay moved to dispense with the public hearing and treat this as emergency I legislation. ! Mr. Reiner seconded the motion. I Vote on the motion: Mr. Keenan, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. McCash, no; I Vice Mayor Lecklider, yes; Mrs. Boring, yes. Vote on the Ordinance: Mr. McCash, no; Mrs. Boring, yes; Vice Mayor Lecklider, yes; Mr. Reiner, yes; Mr. Keenan, yes; Ms. Salay, yes. ECONOMIC DEVELOPMENT AGREEMENT Ordinance 38-05 Authorizing the Execution of an Economic Development Agreement between the City of Dublin and Mortgage IT to Induce the Creation and Expansion of Its Operations and Workforce in the City of Dublin. Ms. Salay introduced the ordinance. Ms. Gilger stated that Mortgage IT is based in New York City. They are a self- administered, self-advised real estate investment trust that originates primarily conventional, conforming single-family residential mortgage loans. They plan to establish headquarters at Metro Center and are under lease negotiations at this time. They are committed to house 59 new employees to Dublin by 2011. The agreement provides a four-year, 25 percent job growth performance incentive and a technology grant of $4,500 to assist with wiring some of their space. Over the term of the agreement, they could potentially receive $86,707 and the city is expected to net $277,770. There were no questions. There will be a second reading/public hearing at the August 15 Council meeting. , ECONOMIC DEVELOPMENT AGREEMENT Ordinance 40-05 Authorizing the Execution of an Economic Development Agreement between the City of Dublin and OhioHealth to Induce the Location and Expansion of Its Revenue Cycle Operations and Workforce in the City of Dublin. Mrs. Boring introduced the ordinance. Mr. McDaniel stated that United Health intends to locate their central business office to the City of Dublin with 321 fulltime employees and a projected growth to 375 employees by year 2020. The agreement offers three incentives: a job growth performance incentive, a location grant, and access to the City's optical fiber system. The City is proposing an incentive represented by a percentage of income tax revenues received over the course of the agreement. This would be in the form of a job growth performance incentive - 25 percent incentive in the first five years, 20 percent in the second five years and 15 percent in the third five years. Also proposed is a $300,000 relocation grant, $150,000 to be paid within 30 days after occupancy and another $150,000 in the immediate following year, if I I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting ------ DAYTON LEGAL BLANK INC FORM NO 10148 August 1, 2005 Page 5 Held 20 certain targets are met. Also proposed is access to the City's optical fiber system in order that OhioHealth may, if desired, choose to connect existing facilities throughout the region. They are still in negotiation for a lease, although the agreement references a particular site at this time. Staff is confident that the location will be in Dublin. OhioHealth will receive an incentive of $1,044,701 and the City would net $3,673,578 in new income tax withholdings. He noted that there are four items that may be modified subsequent to the second reading, including the actual site and the specific move-in date. The lease term is intended to be 15 years in total, but OhioHealth is also considering a ten-year lease with two five-year extension options. The last item to be resolved is an administrative issue of establishing a new tax 10 number so that the City can audit and track the number of jobs and payroll tied to this agreement. Because they are a not-for-profit, OhioHealth prefers not to obtain a new tax 10. Staff is working to resolve this. He is confident that these issues will be resolved prior to the second reading. Mr. Keenan asked if a 15-year lease is considered a long-term agreement in the context of economic development incentives. Mr. McDaniel stated that the trend of late is for five-year leases, so staff is trying to negotiate longer commitments. The ten-year lease with options for extensions seems to be a good compromise. Mr. Keenan noted that he has heard that some of the prospective buildings to house these jobs are in the planning stage. Is there any concern that the economic development goals are in conflict with the development goals of the City? It would be important not to have a disconnect between Planning and Economic Development. Mr. McDaniel assured him that he works closely with Land Use and Long Range Planning and other City divisions to ensure there is good communication. Vice Mayor Lecklider asked for clarification about the tax 10 number issue. Mr. McDaniel stated that OhioHealth is willing to work with the City and understands that a mechanism is necessary to tie together the incentives being offered. This will be worked out. Vice Mayor Lecklider asked if these are new or existing jobs. Mr. McDaniel stated that these are existing jobs being relocated to Dublin. The present location where the jobs are located is somewhat antiquated and Dublin's lease space market is very competitive. Vice Mayor Lecklider asked about the estimated value of the fiber optic. Mr. McDaniel stated that it is estimated at $600,000. The fiber provides other opportunities, should OhioHealth desire to use them, for connection to their other facilities as well as the Third Frontier Network. There will be a second reading/public hearing at the August 15 Council meeting. SERVICE AGREEMENT ! Ordinance 41-05 Authorizing the City Manager to Enter into a Service Agreement with Washington Township and Jerome Township for Fire Prevention, Suppression, and Protection Services and Emergency Medical Services. Ms. Salay introduced the ordinance. Mr. Smith stated that this is a three-party agreement drafted after discussing policy issues with Council of providing citizens of Dublin with the same level of fire and EMS services. The project has been ongoing for six months, and approximately a month ago, agreement was reached with all three parties. Staff believes this is the agreement that Council gave staff the direction to proceed with - that when land is annexed from Jerome Township, it will remain in Jerome Township but will be served as a first responder by Washington Township in keeping with Council's policy. An Authority will be created in conjunction with the agreement. There has been some discussion in the past few days with Washington Township Trustee King, and she has asked to meet to review some items. The basis of the agreement has been approved publicly by Jerome Township Trustees. The remaining issues relate to the staff recommendation with respect to the finances - that the Authority should pay for the fire and EMS services only and should not collect additional taxes. Staff : I I I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 August 1,2005 Page 6 Held 20 is recommending holding this over until August 15. Staff will provide a memo this week on the issues raised. Mr. Keenan noted some questions: 1. On page 3, the language in the section regarding First Responder, lines 8 and 9, it states, "shall utilize the same procedures and protocol." Shouldn't this specifically reference mutual aid and automatic response so that it is clear? 2. Because the expedited annexation procedure is new, it does not appear there is precedence in terms of chain of command at a fire scene. It would be important to clarify the jurisdiction in command within this contract along with protocol. 3. In regard to page 4 at the top, item d, why would Dublin reimburse Washington Township for any premium contribution assessed against Washington Township for workers' compensation benefits arising from injury or death... while engaged in the performance of their duties. The millage is intended to pay for the premium costs for these benefits. 4. In item 5, regarding termination, is this only relative to a change in law with respect to Expedited II annexations? Mr. Smith stated that legal staff felt that the agreement itself is superfluous in view of the mutual aid agreements in place. However, this is included in case the law does change regarding annexations. Mrs. Boring asked if this agreement is subject to referendum, as noted in the text. Mr. Smith stated that any action of any political body is subject to referendum. However, the time has already passed for Jerome Township to have a referendum. They approved the agreement at a June meeting. Mrs. Boring stated that she has concern about setting up an Authority. When must this be in place? Mr. Smith responded that the Authority would be in place before the developer sells any of the lots. Mrs. Boring noted that she recalls previous brief discussion of an Authority, but how is that structured? Mr. Smith stated that staff would provide a memo this week regarding the standards in Ohio for such an authority. It will be set up prior to any residents moving into the area. There will be a second reading/public hearing at the August 15 Council meeting. HOUSING OFFICER Ordinance 42-05 Designating the City's Housing Officer and Amending Section 5 of Ordinance 130-94 (Amended). Mrs. Boring introduced the ordinance. Ms. Brautigam stated that Ordinance 42-05 and 43-05 are housekeeping measures necessary as a result of the changes in the City's organizational structure. There will be a second reading/public hearing at the August 15 Council meeting. : COMMUNITY REINVESTMENT AREA HOUSING COUNCIL APPOINTMENT Ordinance 43-05 Appointing Members to the Community Reinvestment Area Housing Council and Amending Ordinance 18-96 (Amended) Ms. Salay introduced the ordinance. There will be a second reading/public hearing at the August 15 Council meeting. INTRODUCTION/PUBLIC HEARING - RESOLUTIONS GRANT REQUEST SUPPORT Resolution 52-05 In Support of a Grant Request to the Attorney General for Continuation of the D.A.R.E. Program. Ms. Salay introduced the resolution. Lt. Yon Eckartsberg stated that this is an annual request. The Attorney General applies grant funds to help offset the cost of salaries of the officers who teach the D.A.R.E. program and it requires a match from the City. II RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 August 1,2005 Page 7 Held 20 Vote on the Resolution: Mr. McCash, yes; Ms. Salay, yes; Mrs. Boring, yes; Vice Mayor Lecklider, yes; Mr. Keenan, yes. ACCEPTANCE OF BID Resolution 53-05 Accepting the Lowest and Best Bid for the "Dublin Community Recreation Center Pool Resurfacing" Project and Authorizing the City Manager to Enter into a Contract for Said Services. Ms. Salay introduced the resolution. Ms. Brautigam stated that the Franklin County Board of Health identified in an inspection that the surface of the Rec Center pool needs to be redone as soon as possible. Because the annual maintenance shutdown is in early September, it is a good opportunity to complete this work. There is a single bidder which could meet the timeframe, and monies are available that were programmed for another item at the Rec Center. Ms. Salay asked if a reference check has been done for this contractor. Ms. Brautigam stated that the reference check was done and the references were acceptable. Vice Mayor Lecklider asked about the health issue associated with the resurfacing. Ms. Grigsby stated that the FCBH inspects pool facilities, and it is a safety and structural integrity issue. The Board of Health recommended it be completed prior to their inspection next year. Vice Mayor Lecklider asked if this is normal or premature wear. Ms. Brautigam stated that staff will bring back more information to Council regarding the Health Department's report, but staff is recommending moving forward with the bid award tonight. Vote on the Resolution: Vice Mayor Lecklider, yes; Mr. Keenan, yes; Mrs. Boring, yes; Ms. Salay, yes; Mr. McCash, yes. ACCEPTANCE OF BID Resolution 54-05 Accepting the Lowest and Best Bid for the North Fork Indian Run Bikepath Project and Authorizing the City Manager to Enter into a Contract for Said Services. Ms. Salay introduced the resolution. Mr. Hahn stated that the memo provides information on the bikepath location, which is an important connection within the system. He offered to respond to questions. Vice Mayor Lecklider asked that he summarize the history of this project. Mr. Hahn stated that he met with area residents who had concerns about the bikepath in I, this general location. Several meetings occurred and staff assured the residents that every I attempt would be made to mitigate their concerns, but that the bikepath would proceed to i be installed in this location. Staff agreed to stay away from private property lines as far as possible, and to install landscaping and screening where needed. As the residents are not here tonight, he assumes they are satisfied at this point. Vice Mayor Lecklider noted that one resident was concerned that the path was laid out on his property. Was this resolved? Mr. Hahn stated that the bikepath would be installed only on City property, not on private II i property. He has offered that prior to construction, staff will stake the path to give i residents another opportunity for input and the need for any minor adjustments can be identified. The layout will be done during August, and he will provide notice to the affected residents. I Vice Mayor Lecklider asked that he be copied on this notice as well. I. Brief discussion followed regarding the at grade crossing at Wareham. I II II Mr. Hahn confirmed that there would be signage included at the crossing. Vote on the Resolution: Ms. Salay, yes; Vice Mayor Lecklider, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mr. McCash, yes; Mrs. Boring, yes. APPOINTMENT Resolution 55-05 RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 August 1, 2005 Page 8 Held 20 Designating the Economic Development Director as a Member of the Tax Incentive Review Council for the City of Dublin and Amending Resolution 17-96 (Amended). Ms. Salay introduced the resolution. Ms. Brautigam stated that this is another housekeeping measure as a result of the organizational structure change. The Mayor raised a question about whether the Economic Development Director should be appointed to this position in view of the periods of time he will be unavailable in the future. Staff would like to continue with this appointment, as the staff member who is acting on Mr. McDaniel's behalf would be the appropriate representative to this Council. Vote on the Resolution: Mr. Keenan, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. McCash, yes; Ms. Salay, yes; Vice Mayor Lecklider, yes. INTENT TO APPROPRIA TE Resolution 56-05 Intent to Appropriate a 0.10 Acre, More or Less, Fee Simple Interest, from Continental Sawmill Limited Partnership, Located West of Village Parkway and South of Tuller Road, City of Dublin, County of Franklin, State of Ohio. Ms. Salay introduced the resolution. Mr. Smith stated that Legal staff is requesting that Council approve this so that the project can move forward in case the issue is not settled. Vice Mayor Lecklider noted that reference is made to Exhibit "A" but he did not receive this exhibit. Mr. Smith responded that there should have been two attachments to the resolution - a legal description and a map. He apologized that the map was apparently not included. Mr. Hammersmith stated that the land is located along Village Parkway and is a small triangular piece that attaches to the Greystone Mews site. This is where the roadway aligns from their site, in accordance with the approved plan. Vote on the Resolution: Mr. Keenan, yes; Mr. Reiner, yes; Ms. Salay, yes; Mr. McCash, yes; Mrs. Boring, yes; Vice Mayor Lecklider, yes. OTHER . Fee Waiver Request - Dublin Village Tavern - 27-29 South High Street Mr. Bird stated that this is a request from Tim Picciano, operator of the Dublin Village Tavern to waive the $880 fee for modifications to the building. The building is owned by the City of Dublin. This request is consistent with past actions of Council and is related to an investment Mr. Picciano is making in expanding and upgrading the facility. Staff recommends approval. Ms. Salay asked for clarification - their existing patio will become an enclosed space and the dining room will be moved out to where the drinking fountain is now located? Mr. Bird confirmed that this is correct. Mrs. Boring asked if the public park would be impacted. There is a wrought iron fence with a water fountain on the site. Mr. Keenan responded that is where the expansion will take place. Mr. Bird stated that the entire site is owned by the City. Mrs. Boring asked where a bench and fountain would then be located. Ms. Brautigam stated that these would be accommodated in a future pocket park near the frog sculpture. Mr. Reiner asked about the length of the lease with the present tenant. Ms. Grigsby responded that staff would provide that information - the original lease was recently renewed. Mr. Keenan moved approval of the waiver. Mr. Reiner seconded the motion. Vote on the motion: Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes; Mr. McCash, abstain; Vice Mayor Lecklider, yes; Ms. Salay, yes. . Community Plan Joint Council/P&Z Workshop Vice Mayor Lecklider noted that a new date has been proposed of Monday, August 29 from 6 to 9 p.m. Mr. Bird noted that this date is workable for the Commission members. Mr. Keenan noted that he would be out of the country on that date. Ms. Salay, Mr. Reiner, Mrs. Boring and Vice Mayor Lecklider will attend. I RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 I August 1,2005 Page 9 Held 20 Mr. McCash stated that he would be in town. He asked staff to outline the agenda for the meeting. Mr. Bird responded that it is a forum to provide policy direction based upon the input received from the residents in the various meetings. Staff will provide a detailed report on that. Staff will seek specific direction from Council regarding several items. . Dublin Village Center Concept Plan for Redevelopment Mr. Bird stated that a memo was included in the packet. Dublin Village Center has submitted an application for redevelopment of their Center, contemplating several significant changes to the area, the cornerstone of which is the relocation of the theatre complex and shops related to that. As part of the presentation, Council will be provided with an overview of the proposal. Staff will provide a framework vision for the area and how this proposal will fit. It will go to the Planning Commission for approval. Mr. Keenan asked for clarification - that the applicant would be seeking input from Council regarding their overall plan. Mr. Bird responded that they will present the plan and Council is welcome to provide any feedback desired. Mr. Keenan stated that this forum would be designed to give the applicant a better sense of Council's desires. Mr. Bird responded affirmatively. It will be similar to the type of review given to the Edwards proposal several weeks ago, however, this is a redevelopment proposal of a major scale. Mr. Keenan asked for confirmation that this is review of a concept only and is not binding. Mr. Bird affirmed this. Ms. Salay asked a question about the process. Will this redevelopment be in the form of a rezoning or a revised final development plan? Will it ultimately be decided by Councilor is it a modification to be decided at the Planning Commission level? Mr. Bird responded that it will be a modification of a planned unit development and the expectation is that it would be brought to Council. The joint meeting will take place on Monday, August 29 from 6 to 9 p.m. in Council Chambers. CITY MANAGER/STAFF REPORTS . Names for Northeast Quad Park Ms. Brautigam stated that the votes have been tallied and the suggested names are Emerald Park, Kinsley Park, Cottar Park, Rolling Hills Park, Glencree Fields which was a write-in, Aisling Park and Greenfields Park. Mr. Reiner asked for the outcome of the voting process in order of ranking. Mr. Hahn stated that the top four voted names were Emerald, Ainsley, Cottar and Rolling Hills. Vice Mayor Lecklider asked about the reason that Glencree Fields was added to the list. Mrs. Boring responded that it is a town in Ireland and she had suggested this addition to the list. Following discussion about the process, it was the consensus of Council to proceed with submission of five names for the Kids Vote: Emerald Park, Ainsley Park, Cottar Park, Rolling Hills Park and Glencree Fields. Ms. Brautigam added that several of the names suggested included "Summitview" and it was felt to be misleading, as there will be no park access from Summitview in the future. Mr. Lecklider asked staff to explain. Mr. Hahn stated that temporary access to the park is along Summitview until the time that Wyandotte Woods Boulevard is opened. The zoning text requires that there be no Summitview access to the park when the boulevard is open. Ms. Salay stated that there would then be only one access point to the park. That will not work well with sporting events. Mr. Hahn noted that this issue was addressed at the time of the rezoning. Mr. McCash stated that it might be more practical to name the park, "Wyandotte Woods Park" because the access will be through Wyandotte Woods Boulevard. Mr. Lecklider noted that the Kids Vote process has already been set up, so Council needs to move forward on this. Mrs. Boring stated that the Wyandotte Woods Park was felt to be more of a neighborhood park name than a larger area park like Darree Fields. The five names will be submitted for Kids Vote. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 August 1,2005 Page 10 II Held 20 . Follow Up to Issues Regarding Health Care Plan Design Modifications Ms. Brautigam stated that staff reported back in response to the issues brought up at the last discussion about the health care plan modifications. Ms. Salay stated that for out of network preventive care, the plan pays nothing; yet the plan pays a certain percentage for other care out of network. Ms. Hoyle responded that the plan provides 100 percent coverage on preventive care with a network provider. In order to afford that high level of coverage, it was important to steer people to the network providers. The network has broad coverage and staff believes this is workable. Ms. Hoyle noted that staff is requesting a motion to approve the change from the $5,000 cap on rehabilitation services per year to an annual limit of 24 visits except for cardiac rehabilitation where 36 visits are usually necessary. Mr. Keenan noted that the memo indicates that UHC has clarified that hospital/emergency room services are considered to be in-network when the diagnosis code is truly emergency in nature. Therefore, if the emergency room services are used appropriately, in-network co-insurance will apply when a covered member is out of town and uses an out of network emergency room. Mr. Keenan noted that the plan is owned by the City and therefore the City does have the flexibility to make changes as needed. Mr. Keenan moved to approve the modifications outlined in the July 28, 2005 memo. Ms. Salay seconded the motion. Vote on the motion: Ms. Salay, yes; Vice Mayor Lecklider, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mr. McCash, yes; Mrs. Boring, yes. . Alcohol Sales at 2005 Dublin Irish Festival Ms. Brautigam stated that permission from Council to sell alcohol in Coffman Park is il necessary. This was not previously done by motion of Council. I Mr. Keenan moved to approve the sale of alcohol at the 2005 Dublin Irish Festival in I Coffman Park on August 5,6 and 7. Ms. Salay seconded the motion. Vote on the motion: Ms. Salay, yes; Vice Mayor Lecklider, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Keenan, yes; Mr. Reiner, yes. COUNCIL COMMITTEE REPORTS/COUNCIL ROUNDTABLE Mr. Reiner congratulated the Community Relations Division on their recent awards. He encouraged them to keep up the good work! Mr. McCash noted that he was not present at the June meeting where Mr. Edwards gave a presentation on a development proposal. In reviewing the minutes, the discussion seemed to indicate that there was support for moving forward and continuing discussions with The Edwards Company. Is this proposal moving forward at the staff level, or are meetings taking place with the developer? It could be, in essence, the Community Plan design for the southwest area. Ms. Brautigam responded that staff is meeting with The Edwards Company. There have been several such meetings. The developer had requested that staff set aside dedicated staff members to meet with them weekly, but the City could not afford to do that. However, when he requested several meetings with City staff in July, the appropriate staff members have met with him. At some point in the future, he will bring a plan in and staff will begin working on it. His request for weekly meetings was premature. Staff is meeting with him as needed and everyone who needs to be involved is participating and working well together. Mr. McCash commented that in reviewing the proposal and reading the minutes, it would save a lot of time in the Community Plan update by directing these planning efforts. Mrs. Boring pointed out that she felt that the direction was gentler about working with the developer on this plan. She personally does not want a developer to plan this part of the City. The City needs to plan its own road network for the City's best benefit and in the interest of economic development. The thoroughfare plan should be one that benefits Dublin residents. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 August 1, 2005 Page 11 Held 20 Ms. Brautigam responded that staff has had internal staff meetings about what the City wants for its Thoroughfare and Community Plans. Staff is meeting with the developer to garner his best ideas and to share the City's ideas for the southwest. Mr. Reiner commented that his view is that Council's direction was to continue discussions with Mr. Edwards, however Council had reservations about the roadway proposal. Personally, he maintains an interest in having the developer meet Dublin's standards for community development. It appears Mr. Edwards has parceled up the southwest and will spin off the lots. He wants to see how much of the plan really meets conservation design and the type of housing contemplated. He is very concerned about this. Mr. McCash asked if the concerns relate to style or to cost of the housing. Mr. Reiner responded that he does not want to see another series of subdivisions developed in the southwest. The plan proposed was very vague and not definitive or substantive. Another aspect of concern was the financial participation expected by Dublin in order to build a grand highway into the subdivision, and whether this is the best use of City funds. Greenspace or parkland is a better investment. He is also concerned with the ,I City helping to fund single family development in the southwest. Ms. Brautigam stated that on Thursday, August 11 there would be a group from Franklin, Tennessee presenting a forum regarding creating neighborhoods versus subdivisions. This is an item of interest for Dublin with the developable land available. Staff believes an opportunity exists to do some creative and cutting edge development in the area. She encouraged Council Members to attend the forum. Mrs. Borinq: 1. Commented that at times when comments are not verbalized, people tend to believe all are of the same mindset. While driving through some Central Ohio areas over the weekend, the contrast between Dublin and other areas became more apparent to her. People live in Dublin because it is a quality community. While people sometimes complain about the rules and zoning regulations, Dublin maintains its value because of those regulations. Dublin would not be where it is today had it not been for those who have gone before who demanded high quality in spite of the difficulty encountered in this work. She wants the record to reflect that she is not in support of the earlier comments made in the meeting. 2. In view of the fact that much of Dublin to the north is greatly impacted with all of the road closings, a question arises. She has heard that there are directional signs for those leaving the Irish Festival to turn right to access 1-270, and the resident asked if those will be covered. Those who follow the signs will end up on the detour area and will be driving through neighborhoods. Mr. Hammersmith responded that staff is in the process of modifying this signage. 3. Noted that she is looking forward to the weekend and is always amazed at Ms. Puskarcik and her staff's ability to secure sponsors and involve people. She is hopeful that the weather cooperates! Mr. Keenan: 1. Thanked Ms. Puskarcik and her staff for their efforts for the Irish Festival. The weather predictions look positive and it appears that record crowds will attend. 2. Thanked Mr. Hammersmith, Engineering staff and the Police division for their efforts with the residents of Coventry Woods to discuss the detours in the surrounding area. Everyone was very responsive to the citizens. 3. Attended the US 33 Corridor Executive Committee meeting on July 26. Jerome Township appointed a Trustee representative who attended the meeting. The proposed budget was approved, and a presentation was made by Mr. Stolte regarding the Marysville/Union County agreement which is nearly finalized. This may resolve a long-standing issue between the parties, and will be good for the entire area. At some point, Council may want to view the presentation, as the agreement has the potential to impact Dublin into the future. 4. He received an inquiry about the Ducky Derby and the need to address some environmental issues regarding the geese. Mr. Smith indicated that the issues have been addressed. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC., FORM NO 10148 August 1,2005 Page 12 Held 20 Ms. Salay: 1. Commented regarding the memo from staff about conservation design legislation and the open space master plan. Regarding the conservation design ordinance coming to Council, what exactly will Council see and in what direction ~.,....,,- is staff headed with this? During the study session with Mr. Duerksen, she heard that several of Dublin's current efforts in this regard would not help to achieve the desired outcomes. Mr. Duerksen also indicated that the City needed to codify some items, but she did not hear consensus from Council about what was to be codified. Clearly, the resolution in place has resulted in difficulty for staff, Council, the Commission and the development community. Personally, she is hoping to have clarity about what is to be codified. Secondly, there are a number of projects, including one in the southwest where a potential site plan has been reviewed by Council and some to the north and west potentially coming forward. For Avondale, staff provided renderings that were one third twin singles, one third single family homes and one third other land use. She is not certain that Council wants the balance of the community to be developed in the same ratios or manner as the rendering. In terms of conservation design, the consultant spoke of large tracts of land of 300 plus acres, not a suburban environment where water and sewer is available. In this environment, the number of housing units goes up substantially. She is concerned with what will be brought back to Council and how this will impact projects coming forward, such as the Edwards Company and other projects to the north and west. What will these developers be told about what Council desires? How will these things be handled? Mr. Smith responded that he has had numerous conference calls with the consultant, Mr. Duerksen. Ms. Salay asked for confirmation that Mr. Duerksen has been officially retained by the City - for this work. Mr. Smith responded affirmatively. Initially, Council will see a redefining of what conservation design means with respect to both infilllots and larger area lots. Secondly, Council will see a specific protocol that will hopefully resolve the issue between staff, Council and Planning Commission with respect to how a matter comes to Council. He would expect some contentious votes of Council with respect to percentages. The consultant has convinced staff and some of Council members that some of the guidelines, such as the 4 to 1 ratio, should be eliminated. Staff anticipates have something before Council in September addressing the major protocol and the infill and open areas. 2. Thanked everyone for the get well wishes during her recent recovery from an appendectomy. Vice Mayor Lecklider reported that he attended the C.A.B.A. banquet at the Columbus Zoo, a very enjoyable event. Everyone associated with the event, particularly the local organizers are very appreciative of the support Council provides. They praised Mr. Hahn and his staff for the great conditions of the field and their quick response to any situation. There were teams participating from Puerto Rico, California and Illinois and all seemed to enjoy the Tournament. ADJOURNMENT TO EXECUTIVE SESSION Ms. Salay moved to adjourn to executive session for discussion of land acquisition and personnel matters. Vice Mayor Lecklider indicated that the meeting would be reconvened only to formally adjourn. No further action will be taken. Mr. Keenan seconded the motion. Vote on the motion: Ms. Salay, yes; Vice Mayor Lecklider, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Keenan, yes; Mr. Reiner, yes. The meeting was adjourned to executive session at 9:00 p.m. The meeting was reconvened at 10:30 p.m. and formally adjourned. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK INC FORM NO 10148 August 1,2005 Page 13 Held 20 ~V:V~ Vice Mayor - eSldlng Officer <l'.';".",,, ~(2(2~ Clerk of Council I I , Ii