Loading...
HomeMy WebLinkAbout07/05/2005 RECORD OF PROCEEDINGS Minute of Dublin Cit~Council Meeting DAYTON LEGAL BLANK, INC.. FORM NO. 10148 July 5, 2005 Held 20 Mayor Chinnici-Zuercher called the regular meeting of Dublin City Council to order at 7:00 p.m. on Tuesday, July 5, 2005 at the Dublin Municipal Building. PLEDGE OF ALLEGIANCE Mayor Chinnici-Zuercher led the Pledge of Allegiance. ROLL CALL Present were: Mayor Chinnici-Zuercher, Vice Mayor Lecklider, Mrs. Boring, Mr. Keenan, Mr. McCash, Mr. Reiner, and Ms. Salay. Staff members present were: Ms. Brautigam, Ms. Grigsby, Mr. Smith, Mr. Bird, Chief Epperson, Mr. Hammersmith, Mr. McDaniel, Mr. Harding, Ms. Heal, Ms. Puskarcik, Ms. Crandall, Ms. Hoyle, Ms. Ott, Mr. Gunderman, Ms. Telfer, Ms. Willis, and Mr. Smith. APPROVAL OF MINUTES Ms. Salay requested that the word "not" be removed from her comment as noted on page 11, paragraph 1, of the June 20 minutes, to read, "Ms. Salay stated that these are net significant dollars." Mr. Lecklider moved approval of the minutes of the regular meeting of June 20, 2005 as modified. Mr. Keenan seconded the motion. Vote on the motion: Mr. McCash, yes; Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes; Mrs. Boring, yes; Mr. Keenan, yes; Ms. Salay, yes; Mr. Lecklider, yes. SPECIAL RECOGNITION/PRESENTATIONS The Deputy Clerk reported that Council had received two requests for liquor permits: (1) a new D1 permit from the House of Style, Inc., dba Modern Male, 24 Darby Street, and (2) a notice of stock transfer from Donatos Pizzeria, LLC, dba Donatos Pizza, 6812 Perimeter Loop Drive Mayor Chinnici-Zuercher inquired if the new permit was to serve or sell alcohol. Mr. McCash responded that it would likely be to serve alcohol, following the new trend of salons offering a glass of wine to their patrons. Ms. Salay stated that at one time there was concern with the issuance of a liquor license in the Historic District, due to the fact that the maximum number of licenses permitted was already issued. Her understanding was that the number of licenses permitted is based upon population. Mr. Smith confirmed this, noting that Dublin's population has increased and so has the number of available permits. He will investigate the matter to determine if the new permit request is to serve, not sell, alcohol; to determine the total number of liquor permits still available in Dublin; and report to Council at their August 1 meeting. Council had no objections to the Donatos Pizzeria, LLC stock transfer request. • Report from Dublin Fund Representative Kav Wilhelm. 6024 Glenfinnan Court. Dublin stated that last year City Council appointed her as their representative to the Dublin Fund, now known as the Dublin Foundation. The mission of the Dublin Foundation is to enrich the community by supporting projects in the following categories: charitable endeavors, civic purposes, social services, cultural activities, health, recreation, education and safety. Individuals in community organizations are strongly encouraged to submit grant requests for projects that will benefit a broad range of Dublin citizens. The Dublin Foundation Board of Governors meets quarterly to review project applications and award grants. The awards granted for 2004 totaled $18,978. The awards year-to-date are $15,900, with $10,000 of that amount awarded to the Miracle League of Central Ohio for construction of the Miracle Field. In addition to the name change, the Board of Governors has recently appointed subcommittees. This will enable them to better screen applications, publicize the Foundation, and raise and manage money for the Foundation. The new subcommittees include: finance, public relations, applications and grants, events and charitable investments. The subcommittees meet monthly. RECORD OF PROCEEDINGS Minutes of D ,blin City Council Meeting DAYTON LEGAL BLANK, INC.. FORM NO. 10148 July 5, 2005 Page 2 Held 20 Mayor Chinnici-Zuercher thanked Ms. Wilhelm for her report and for representing City Council with the Dublin Foundation. She noted that Dublin is a partner in the Miracle Field project, and the City appreciates the Foundation's substantial contribution. • Washington Township Revised Comprehensive Plan - Denise Franz King, Chair, Washington Township Board of Trustees, stated that Washington Township has recently completed the lengthy process of revising their comprehensive plan. Because the Township and City have a strong partnership, the Township wished to share an overview of the plan with City. The Township began the process in August 2003, but a series of personnel changes with the Planning Commission delayed its completion. The plan will be brought before the Franklin County Planning Commission on July 13, and the Board of Trustees will adopt the plan at their August meeting. The goal of the plan is to address the residents' concerns regarding their rapidly changing community, protect their quality of life and the natural resources and rural character of the community. There is a strong consensus among the citizens who participated in the process. The members of the community plan steering committee were made up of the Planning/Zoning Commission, Development Commission, and citizens who have been active in the civic process for a long time. The public meetings were well attended. She stated that the City's Planning staff were also active participants in the process, attending nearly all meetings at which they served as a valuable resource. Ms. King provided a PowerPoint display of the key points of the plan. • Enforcement of low density, conservation design residential development - clustering the density in one location and leaving any natural features of the site within an open space. In the township, the land is primarily flat, and the most significant natural features are streams, stream corridors, wood lots and wetlands. A high priority is preserving parks and open space, and connecting to Dublin's and the Metro Parks trail system. • Creation of an architectural review board. The preservation of the Village of Amlin was identified as a very high priority. The village includes most of the historical resources of the township -the first township hall and the first church. Because historic preservation has been identified as one of Dublin's priorities, she urged that City Council tour Amlin. • Limitation of the nonresidential use of land and preserving the rural character of the remaining township area. • Preserve the historic and environmental features, including Hayden Run and its headwaters. Franklin County NRAC approved a $1.9 million project for the preservation and restoration of the Hayden Run headwaters and Margaret's Woods. Ms. King displayed a map depicting the unincorporated areas of Washington Township. The Township Trustees are aware that there is a 900-acre area to be proposed for annexation to Dublin. • Ensure that road construction keeps pace up with new development. The Township's roads cannot handle much more traffic. Houchard Road, in particular, is narrow, humped in the center to facilitate drainage, with ditches on both sides. Traffic should not be forced to use Houchard in its current condition. • Township residents will continue to use individual septic systems and well water. Ms. King requested that as Council considers the Edwards proposal and other development proposals to the west that would be within the Dublin exclusive water and sewer area, they remember that in the area along Houchard Road, west of the railroad tracks, the water table is almost at the surface. If the City permits basements to be constructed in that area, there will be problems for future Councils. Sump pumps in those homes run 24 hours/day and often are not keeping up with the problem. She requested that the City help repair the existing drainage problems along the east side of Houchard Road as development is considered to the south, and to do so in a way that respects the stream corridors and the need for a steady flow into those streams. She noted that the Township does not have large amounts of conservation areas, but the existing areas are extremely important. One small pocket of parkland may RECORD OF PROCEEDINGS Minutes of n~~hlin City ('nun~il Meeting DAYTON LEGAL BLANK, INC.. FORM NO. 10148 July 5, 2005 Page 3 Held 2p eventually become the location for an additional fire station, if needed. The Township will monitor the situation to ensure that fire and emergency services keep pace with the need. The Township will be asking voters for a renewal of the fire levy this fall. She noted that a financial report was included in Council's packet. - Mayor Chinnici-Zuercher inquired about the relationship of Washington Township with the City of Columbus. Have the two entities engaged in discussions regarding the Hayden Run corridor development? Ms. King responded that the Township trustees actively participated in the hearings that occurred last year and in discussions with staff and elected officials in an effort to make some key points regarding that development, which are that: • Stormwater would be handled properly • Development would be set back from the stream • Roadways would be constructed prior to development. Presently, a large number of structures are being built in areas where the roads are not complete and the hydrants are bagged. There is no water available to those areas. This puts the firefighters at risk. She added that they partnered with the Hayden Run task force in an effort to achieve the best outcome possible, recognizing that the area was in their jurisdiction. However, no one is satisfied that the roads will be able to accommodate the traffic. Mayor Chinnici-Zuercher inquired if there is any assistance that Dublin could give with that matter. Ms. King stated that it is an obligation between the City of Dublin and Franklin County. The Township has requested a blanket annexation agreement with both entities. If approved, any future annexations in those areas would be expedited. In addition, whenever Columbus or Hilliard annexes land in Washington Township, it would be automatically removed from Washington Township and incorporated into either Norwich or Montgomery Townships. That clarifies the appropriate jurisdiction, and the residents would pay taxes to only one jurisdiction Ms. Salay inquired about the grant that was given for the restoration of the headwaters of Hayden Run. Ms. King stated that the area has existed as a ditch for some time in order to promote agricultural drainage, but agriculture will no longer exist in the area. Because that will no longer be needed, the stream will be re-naturalized, including natural meanders and natural vegetation and trees. Ms. Salay asked the Planning staff to make note of the basement issues referenced by Ms. King. Was staff aware of that issue? Many of the homes in the Columbus area have been built without basements. Perhaps that is the reason. That is certainly a constraint and consideration for development. Ms. King responded that Mr. Combs and Mr. Gunderman were present at many of the meetings. Mr. Keenan stated that years ago, the Township drilled many test wells in the Darree Fields area, which revealed a massive aquifer that could provide sufficient water for many years. He inquired if a mutual aid service agreement is presently in place with Columbus. Ms. King responded that one exists for the provision of fire services, but not EMS. Mr. Keenan inquired if the proposed blanket annexation agreements contemplate the continuation of the services in the same manner. Ms. King responded that they would. Mr. Reiner inquired how wide the restored stream would be. Will the area be engineered so that all drainage from the subdivisions would flow into that stream? Ms. King responded that the Franklin County Engineer is coordinating that project. They are using a model that has been perfected by the Division of Soil and Water Conservation Districts at the Ohio Department of Natural Resources. There is a RECORD OF PROCEEDINGS Minute of ni~hlin C'it7v Munril Meeting DAYTON LEGAL BLANK. INC.. FORM NO. 10148 July 5, 2005 Page 4 Held Zp calculation that is being used. She will obtain and provide the information to Mr. Reiner. Mr. Reiner stated that he would be interested in knowing how much land would be set aside for the stream corridor and how much area will be protected from future development. • July -National Recreation and Parks Month Mayor Chinnici-Zuercher presented a proclamation to Kelly Heal, Director of Recreation Services, proclaiming the month of July 2005 as National Recreation and Parks Month in the City of Dublin. She thanked Ms. Heal for staff's role in providing these services, which draw many to the Dublin community. Ms. Heal thanked Council for their support of the provision of quality park and recreational opportunities. • July 17-23 -National Probation & Community Supervision Week Mayor Chinnici-Zuercher presented a proclamation to Renee Telfer, Director of Court Services, in recognition of the work of the community corrections professionals within the City of Dublin. She noted that Dublin has one of the largest Mayor's Courts in the State of Ohio, and the citizens appreciate the services provided by the Mayor's Courts. Ms. Telfer recognized the work of Lisa Wilson and Kristin Plieninger, hard-working, dedicated employees who offer excellent service to the community. CITIZEN COMMENTS FOR ITEMS NOT ON THE AGENDA Wallace Maurer. 7451 Dublin Road stated that the aerial map that is attached to the land appropriation ordinances of 34-05, 37-05 and 38-05 correctly positions 34-05 but incorrectly positions 37-05 and 38-05. He requested that the error be corrected to avoid incorrect actions regarding these properties. City staff will investigate the issue and replace the maps with corrected versions. LEGISLATION SECOND READING/PUBLIC HEARING -ORDINANCES ECONOMIC DEVELOPMENT AGREEMENT Ordinance 36-05 Authorizing the Execution of an Economic Development Agreement between the City of Dublin and 3SG Corporation to Induce the Retention and Expansion of Its Operations Within the City of Dublin Mr. McDaniel stated that 3SG is a provider of document imaging and management solutions. They currently house 180 employees at their Cramer Creek facility, located at the southeast corner of Frantz and Rings Road, with a payroll of approximately $4.2 million. The company desires to increase its Dublin workforce by 320 positions. With the additions of those positions, the payroll is anticipated to exceed $11 million by year-end 2009. The proposed economic development agreement would provide a five-year, 18% job and payroll growth incentive tied to 320 new jobs by the end of 2009 and a $7,500 technology grant to help offset the cost of additional bandwidth and fiber connectivity needed once its workforce and contract expansion is complete. If all the targets are met, 3SG could receive a total incentive worth approximately $100,204. This is a retention and expansion incentive, and Council appreciates that 3SG wants to retain its present workforce in Dublin and grow it substantially. Business First has recognized 3SG as the fastest growing technology company within the area. He introduced Nanda Nair, president and CEO, and Jim Welch, Vice President of Sales. Ms. Salay stated that she read the article in Business First, which noted that temporary employees at 3SG are included in the 320. Is that typical in City agreements? Mr. McDaniel responded that it is not typical, but it is occurring more frequently. This captures the income tax that is paid by their Dublin-based contract employees. Contract employees with 3SG often become full-time employees. Vote on the Ordinance: Ms. Salay, yes; Mr. Lecklider, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes; Mr. McCash, yes. RECORD OF PROCEEDINGS Minute of Dublin Cit~Council Meeting DAYTON LEGAL BLANK, INC.. FORM NO. 10148 July 5, 2005 Page 5 Held 20 Jim Welsh, 3SG Vice President of Sales, 344 Cramer Creek Ct., stated that they appreciate the support of the City and are looking forward to providing their services to the City. They hope to continue to be #1 in growth and to represent Dublin well. INTRODUCTION/FIRST READING -ORDINANCES ACCEPTANCE OF EASEMENT Ordinance 32-05 Authorizing the City Manager to Accept a Donation of a Combined 0.203 Acre, More or Less, Fee Simple Interest, a 0.012 Acre, More or Less, Sanitary Sewer Easement, and a Combined 0.385 Acre, More or Less, Temporary Construction Easement, from Muirfield Association, Located along the Intersection of Glick Road and Manley Road (aka Avery Road), City of Dublin, County of Delaware, State of Ohio. (Glick-Avery-Manley Road Roundabout) Ms. Salay introduced the ordinance. Mr. Smith stated that the property owner, Muirfield Association, has agreed to donate the land at the intersection to the City of Dublin. This is the standard legislation for acceptance of the land. There will be a second reading/public hearing at the August 1 Council meeting. Mr. Smith, Law Director, requested that Land Appropriation Ordinances, 34-05, 37-05 and 38-05 be removed from the agenda. Rights of entry have been signed by those property owners, so the Dublin Road/Brand Road roundabout project can proceed. Legislation will not be required. Ordinance 39-05 Authorizing the Execution of an Economic Development Agreement between the City of Dublin and Ion Capital, Inc. to Induce the Creation and Expansion of its Operations and Workforce in the City of Dublin. Ms. Salay introduced the ordinance. Mr. McDaniel stated that Ion Capital, Inc. is a wholesale mortgage banking company. They purchase mortgage loans originated by others to acquire servicing rights on the loans. They plan to purchase a headquarters at Metro Center before the end of 2005 and grow an initial workforce to approximately 28 employees, with a payroll of approximately $1.5 million by the end of 2006, anticipating an average annual wage of over $54,000. By 2010, they anticipate a workforce of 82 employees and a total payroll of $5 million. The economic development agreement provides afive-year, 20% job and payroll growth incentive tied to 82 new jobs by the end of 2010. It also provides for a possible three-year extension should Ion Capital commit by the end of 2011 to a five-year lease extension through year 2016 or to building its own building in Dublin for the long-term. If all the targets tied to job and payroll growth are met, Ion Capital could receive a total incentive of $62,640. This is an attraction incentive; the business is not currently in Dublin. There will be a second reading/public hearing August 1 Council meeting. INTRODUCTION/PUBLIC HEARING -RESOLUTIONS AGREEMENT Resolution 49-05 Authorizing the City Manager to Enter into a Contract with Dublin City Schools for the School Resource Officer Program. Mr. Lecklider introduced the resolution. Chief Epperson stated that the contract has remained essentially the same since 1998. The only change is in the amount, which is based upon the officers' salaries. Mr. Lecklider inquired if the two police officers referred to in the contract cover two schools. Chief Epperson responded that a few years ago, Dublin Police Department merged the School Resource Officers program with the D.A.R.E. officers program. Therefore, a school resource officer is housed at every middle and high school, and performs the RECORD OF PROCEEDINGS Minute of ~ Meeting DAVTON LEGAL BLANK. INC., FORM NO. 10148 July 5, 2005 Page 6 Held 20 duties of both programs. There are a total of eight full-time police officers at the schools. Three officers are paid under the D.A.R.E. program and five officers are paid under the School Resource Officer program. One officer provides the D.A.R.E. program to the elementary schools. Mayor Chinnici-Zuercher stated that the contract has already been signed. What is the reason it now comes to City Council? Also, this is a means by which the City addresses the drug and alcohol issue within the schools. In the last few months, several citizens have shared with her their concerns that the drug and alcohol problem in the schools has increased. One suggestion was that the increase is due to the fact that high schools no longer drug test students in conjunction with extracurricular activities. That removed a significant deterrent. Are new strategies being used by the school and by the school resource officers? Chief Epperson responded that both national and local surveys indicate that drug use among this age group has decreased. Testing is a deterrent, at least for those involved in extracurriculars. However, the Dublin Schools discontinued the testing; it is not a Police Department issue. The Dublin Police Department provides one of the most comprehensive programs existing, following the students year-to-year. The curriculum includes the D.A.R.E program, which is anti-drugs, anti-violence. It also includes a civics program that focuses on more than being a good citizen. Dublin developed that curriculum with The Center for Law Enforcement Related Education. They also provide the traditional law enforcement and crime prevention education for both the teachers and the students. It is difficult to measure the benefits to the students, which are carried forward year-to-year. Most of the studies that reported a positive impact on drug usage indicated those occurred in communities, such as Dublin, where the education included follow-ups throughout the years. Mayor Chinnici-Zuercher stated that perhaps some education should be directed toward the general public, as some believe that drug usage has increased among Dublin's youth. A preventive program is best. She requested that Chief Epperson study the issue and determine if the best possible results are being achieved. If not, perhaps some of those funds should be redirected. Ms. Brautigam responded to Mayor Chinici-Zercher's earlier request concerning the timeframe and process for contract renewal/approval. The monies had already been appropriated for the contract, and staff therefore felt comfortable signing the agreement that needed to be in place before the July 1st start of the school year. However, the contract requires formal authorization by City Council. Mr. Lecklider inquired who is the maker of the contract -the City or the Schools? Chief Epperson responded that the City is the maker of the contract. Vote on the Resolution: Mr. Lecklider, yes; Ms. Salay, yes; Mr. McCash, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes. INTENT TO APPROPRIATE Resolution 50-05 Intent to Appropriate a 0.035 Acre, More or Less, Bikepath Easement, from Charles W. Hill and Dorothy L. Hill, Located South of Summit View Road, City of Dublin, County of Franklin, State of Ohio. (Summit View Road Bikepath) Resolution 51-05 Intent to Appropriate a 0.014 Acre, More or Less, Bikepath Easement, from Jeffrey A. Jarry and Dorothy A. Jarry, Located South of Summit View Road, City of Dublin, County of Franklin, State of Ohio. (Summit View Road Bikepath) Mayor Chinnici-Zuercher moved to waive the Rules of Order regarding "reading by title only", and asked the Clerk to read the names of the property owners into the record. RECORD OF PROCEEDINGS Minutes of DublinS~v .o ~ncil Meeting DAYTON LEGAL BLANK. INC.. FORM NO. 10148 July 5, 2005 Page 7 Held 20 Ms. Salay introduced the resolutions. Mr. Smith stated that, as a preliminary step, it is the City's practice to pass resolutions giving notice of intended land appropriations that are necessary for a certain project. As in the ordinances withdrawn earlier from the agenda, the City attempts to achieve agreement with the property owners before proceeding with litigation. Ms. Salay inquired the anticipated cost of the land acquisition. Mr. Smith responded that he does not have the land appraisals with him; he will provide a memo to Council with that information. Ms. Salay responded that would be acceptable. Vote on the Resolutions: Mr. Keenan, yes; Mr. Reiner, yes; Mayor Chinnici-Zuercher, yes; Mr. McCash, yes; Mrs. Boring, yes; Ms. Salay, yes; Mr. Lecklider, yes. OTHER • Final Plat -Riverside Woods (Case No. 04-143FDP). Mr. Bird stated that Riverside Woods contains 52 single-family lots and 21.482 acres of open space. The Planning Commission reviewed the application on November 18, 2004 and recommended approval with the following seven conditions: 1. That tree protection fencing be installed prior to the start of any construction and remain in place during all construction phases; 2. That the tree replacement plan be revised to the satisfaction of the City Landscape Inspector; 3. That a tree survey, a tree preservation plan, and a tree replacement plan be submitted with each residential building permit for all lots on the site; 4. That general warranty deeds for the parkland reserves be submitted to the City of Dublin prior to recording of the final plat; 5. That Hard Road be re-striped to create a left turn lane into the subdivision; 6. That minor modifications to the architectural diversity matrix be completed prior to the final plat public hearing at City Council; and 7. That all modifications be made to the final plat prior to scheduling for a public hearing at City Council. The applicant has addressed all of conditions, except #1 and #3, which staff will continue to monitor. Mrs. Boring stated that she received a phone call today from along-time Hanna Hills resident indicating that there are problems with stormwater runoff. She requested that staff investigate to ensure that protective barriers are in place. Mr. Bird responded that staff will work with Engineering to ensure that occurs. He will need the address of the property owner. Mr. Lecklider inquired if there are 52 or 43 lots. Mr. Bird responded that there are 52 lots and 43 total acres. Ms. Salay stated that in the earlier discussion with the developer, Council indicated the need to notify potential buyers of the noise due to the proximity of the fire station to this development. How will that occur? Mr. Keenan stated that particular reference was made to the mandated 8 a.m. roll call. His understanding was that the developer agreed to ensure that this information was provided to all potential buyers. Ms. Salay stated that this has been a recurring issue. Council directs the Planning Commission to inform the developer or Council informs the developer directly to provide this notice, but Council learns later that this never occurred. What is staff doing to ensure this follow-up? Mr. Bird responded that staff would make certain that has happened. Mr. Lecklider moved approval of the plat. Mr. Keenan seconded the motion. RECORD OF PROCEEDINGS 1Vlinutes of Dublin Citysouncil Meeting DAYTON LEGAL BLANK, INC., FORM NO. 10148 July 5, 2005 Page 8 Held 20 Vote on the motion: Ms. Salay, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mr. McCash, yes; Mr. Keenan, yes; Mayor Chinnici-Zuercher, yes. Mrs. Boring stated that the plat indicates there are "no disturb" zones on this PUD. Should a homeowner place a prohibited structure in that zone on their property, what entity is responsible for enforcement -the City or the homeowners association? Ms. Brautigam responded that the City would be responsible for enforcement. Mrs. Boring stated that the play structure issue would exist for this PUD. Ms. Salay stated that it would not, as the Code was recently revised to eliminate the prohibition of play structures. Mrs. Boring responded that the prohibition is stated on the plat. Ms. Brautigam stated that requirement should have been removed. Ms. Salay inquired why that was not mentioned before the vote occurred. Mrs. Boring responded that when she noted the enforcement issue earlier, she was told it was a homeowners association issue. This is a situation that now exists throughout the City, such as with the Belvedere development. Ms. Brautigam stated that both the City and the homeowners association have authority to enforce the requirement. However, the City would not now enforce this, subsequent to Council's recent action to remove that requirement from the Code. If this requirement is included in the homeowners association covenants, they have the right to enforce their own covenants. Mr. Keenan stated that if the plat moves forward as approved, it is then conceivable that the homeowners association would require compliance. Council needs to amend its action, if there is to be consistency across the City. Mr. Smith stated that the discussion could be reopened and Council can direct that the requirement be removed from the plat to comply with the current Code requirements regarding play structures. Mayor Chinnici-Zuercher stated that she is concerned that there was a specific reason the developer included this prohibition; therefore, she is reluctant to remove it without that knowledge. Exclusive of the City's ordinance, did the developer deliberately include that in the appearance requirements for this development? In that case, buyers would purchase their homes with that knowledge. Mr. Smith suggested that before the next meeting, he would investigate the issue to determine if the requirement exists at the intent of the developer, or if it is due to the fact that this plan was submitted for review before Council revised that Code section. Perhaps, it was simply an oversight. Mayor Chinnici-Zuercher stated that in that case, an additional motion would be necessary to clarify that this is subject to amendment. Mrs. Boring stated that she believes that it was a matter of policy with Planning staff to include that statement on all plats so that homeowners would be aware of the requirement. It was not likely a conscious effort of the developer to include that requirement. Mayor Chinnici-Zuercher stated that after the recent revision of the Code, Planning staff should have ensured that the language was removed from all plats before final approval. She requested a motion. Mr. Keenan moved that the approval of the plat be re-opened and amended at the next meeting, if the information obtained by the Law Director indicates the need. Mr. Lecklider seconded the motion. RECORD OF PROCEEDINGS Minutes of nublin~~r C:e~mril Meeting DAYTON LEGAL BLANK, INC.. FORM NO. 10148 July 5, 2005 Page 9 Held 20 Rick Towle Development Manager, Virginia Homes, Ltd., 209 E. State Street, stated that the developer has no issue regarding play structures. It was a requirement of the Planning staff that occurred early in the review process. The developer has no objection to removal of that requirement. Mr. Keenan withdrew his motion. Mr. Smith inquired if the developer would have objection to removal of the prohibition regarding play structures in the no build zone. Mr. Towle responded that the developer has no objection. Mr. Smith suggested that Council by action modify the plat approval to remove the plat reference prohibiting play structures in the no build zone. Mr. Keenan moved that the plat approval be amended to remove from the plat the reference prohibiting play structures in the no build zone. Mr. Lecklider seconded the motion. Vote on the motion: Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes; Mr. Keenan, yes; Mr. McCash, yes; Mr. Lecklider, yes; Mrs. Boring, yes; Ms. Salay, yes. • Update and Presentation re Emergency Traffic Signal Preemption Ms. Willis stated that on page one, the last sentence should read, "The results were lowered response times of 18 seconds average for fire vehicles and three seconds average for emergency medical service vehicles." She stated that the pilot preemption program was a cooperative effort between the City of Dublin and the Washington Township Fire Department, and was installed in January 2004. The preemption locations were the intersections in the Avery-Muirfield Drive corridor, from Shier Rings Road through Post Road. Emitters were installed on fire trucks and emergency vehicles, and detectors and confirmation lights were installed on the mast arms at the intersections. Ms. Willis showed video footage taken in the Battalion Chief's vehicle documenting before and after scenes following a Washington Township fire truck on actual service runs. The difference can be seen in the travel route before emergency traffic signal preemption and after. The Washington Township Fire Department reported a faster response time by 18 seconds for fire vehicles, three seconds for emergency medical service vehicles and increased safety for the EMS vehicles. to the pilot program, adjustments were made and malfunctions corrected. The Dublin Police have suggested that additional preemption be installed on SR 161 from Frantz Road to Sawmill Road, and recommend that all the police vehicles be equipped with emitters to activate the system. At present, only four police cruisers are equipped. The cost per vehicle would be approximately $1,200. The costs of installing preemption devices at the intersections would be $5,000 (equipment only) and $1,960 per intersection for installation by City staff (40 man-hours @ $49.00/ hour). The Washington Township trustees have expressed interest in funding the equipment for the additional signal locations. Fire Chief Woo has recommended that, in addition to the SR 161 corridor, preemption be installed on Frantz Road, from Blazer Parkway to Metro Place North; on Rings Road at Blazer Parkway; on Riverside Drive at Hard Road. The Washington Township trustees are also discussing with Franklin County Engineer's office the possibility of preemption installation on Hayden Run at the Avery Road and Cosgray Road intersections. Mayor Chinnici-Zuercher inquired the total cost of 100% of the requests by Washington Township and the Police Department. Ms. Willis responded that the equipment would be $60,000; the installation cost would be $26,000 for 13 intersections. Mayor Chinnici-Zuercher stated that if Washington Township purchases the equipment; the City's cost would then be $26,000. Ms. Willis noted that the Township has expressed an interest, but made no commitment to do so. RECORD OF PROCEEDINGS Minutes of Dublin CitTCouncil Meeting DAYTON LEGAL BLANK. INC.. FORM NO. 1D148 July 5, 2005 Page 10 Held 20 Ms. Salay stated that the City would be required to pay for the equipment for the police cruisers. Mr. Keenan inquired the cost per police vehicle for an emitter. Ms. Willis responded that it would be $1,200/vehicle. Mr. Keenan stated that the City would be responsible for equipping the police cruisers, but the Township would be responsible for installation of the emitters on their EMS vehicles. How many police cruisers are there? Chief Epperson stated that that there are 20 police cruisers. Mayor Chinnici-Zuercher stated that if the equipment is $1,200/vehicle, what is the cost for installation by City staff? Mr. Keenan stated that would be determined by the Township and City cost-sharing agreement. Mr. Lecklider clarified that the Mayor's question was regarding the equipment installation charge per vehicle. She was not referring to the intersection preemption costs, which would involve the Township. Mr. Keenan stated that the City would be responsible for the installation on its vehicles. A cost-sharing arrangement would be necessary for the signal preemption. Mr. McCash responded the arrangement appears to be that the cost of the equipment for the signals would be paid by the Township; the cost of installation of that equipment would be paid by the City; and the Township and City would pay for both the equipment and installation costs for their respective emergency vehicles. If the cost to the City for installation of the equipment at the signals is $26,000.00, the cost of equipment for the police cruisers is $24,000.00, and the cost of installation of the equipment on the vehicle is estimated at $200/car, then the total cost to the City could be estimated at approximately $60,000. Mr. Hammersmith stated that staff's intent tonight was simply to report the results of the pilot program. If Council decides to give direction to continue to work with the Township, staff would discuss this further with the Township and bring back to Council a report containing the plan details and the costs for preemption of the listed intersections. Mr. Keenan stated that only the most critical corridors and intersections are targeted in this request. Conceivably, every signal could be equipped, but the request is limited to the critical intersections. Mr. McCash inquired if the project should be competitively bid at this point. Mr. Hammersmith responded that staff recommends it not be bid. First, a dual system i is needed. Secondly, staff research revealed that Opticon was, by far, the best system. It is an encrypted system. Most other systems are not, even providing the ability to buy emitters via the Internet. Council consensus was that staff pursue an arrangement with the Township to provide preemption of the intersections as noted in the staff report. Mayor Chinnici-Zuercher requested that when staff returns with a proposed plan, that they also provide complete information on the costs. • Deer Management Recommendations from Community Services Advisory Commission Ms. Crandall stated that Council referred the deer management issue to CSAC asking them to: examine the extent of the problem in Dublin; research alternatives to address over-population and/or nuisance issues; and provide recommendations to City Council. CSAC held two meetings to address this topic, with a guest speaker at each. On February 8, 2005 Dan Huss, ODNR, Division of Wildlife, gave a historical perspective and described the State's role in deer management. On April 12, 2005, Sergeant Anderson, New Albany Police, spoke to the Commission regarding the deer bow- hunting program recently established in his community, along with a perspective on several other deer population control programs used in other Ohio communities. Statistics related to deer/vehicle incidents in Dublin were reviewed. An increase in the deer population within the City is anticipated, particularly as the surrounding RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAVTON LEGAL BLANK, INC., FORM NO. 10148 July 5, 2005 Page 11 Held 20 communities begin to implement population control programs, such as deer hunting/bow hunting. Therefore, the Commission recommends the following ongoing deer management program be implemented in Dublin: 1. Continue to collect data regarding deer/vehicle incidents and nuisance complaints in Dublin from the Division of Police, Division of Streets & Utilities, and the Ohio Wildlife Center to monitor the extent of the issue. 2. Explore options for determining herd population within City limits, including the use of aerial photographs and resident deer counts. 3. Develop an educational campaign to create public awareness of the issue. 4. Develop informational materials for residents to assist with deer nuisance problems and make it accessible via the City's web page. 5. Work with the Ohio Wildlife Center to accomplish the above goals and to develop a comprehensive five-year strategy. Mayor Chinnici-Zuercher stated that she is impressed with the responsible approach that CSAC took with this issue. Realizing that the information was limited, they have recommended additional gathering of information before implementing any response program, such as bow hunting. Ms. Salay referred to the recommendation to investigate the evidence of a deer population/nuisance issue. Is there some question as to whether a problem with the deer population exists? She has heard individual, isolated complaints, but is not aware of a community-wide problem. Perhaps there are only limited areas where the deer are a problem. Ms. Crandall agreed. There are scattered pockets where the deer population is greater, and there, a problem exists. Unfortunately, some residents enjoy feeding the deer, thereby attracting the deer and causing a problem for their neighbors. There has been some discussion concerning the benefits of a City ordinance prohibiting the feeding of deer within the City limits. Ms. Salay stated that previously the City experimented with a "peanut butter" fence, which was expected to deter the deer. Would that be a possible solution? Ms. Crandall responded that the peanut butter fence would have worked, if certain other strategies had been followed. In reality, it is a solution that cannot be provided to a large number of residents. Ms. Salay stated that it could be something individual property owners could consider for themselves. It would not be a practical solution for a subdivision. Ms. Crandall responded that the average Dublin property does not lend itself to that type of solution. Ms. Salay stated for the record that she would not support a bow hunting or any other type of hunting resolution. She does not believe the community would accept that type of solution and encouraged staff to investigate other solutions. Mr. Keenan inquired if there is any data on whether local manifestation of lyme disease has been associated with the deer in this area. Perhaps those statistics could be obtained from the Board of Health. Ms. Crandall stated that Dr. Burton with Ohio Wildlife Center could probably provide that information. His research indicates that feeding deer in the backyard will draw them into a closer proximity than normal, in which it is easier for them to transmit diseases to one another. She will request data concerning deer and lyme disease. Mr. Lecklider inquired how quickly New Albany determined that bow hunting of deer was necessary. Has it been an ongoing or recent problem in that area? RECORD OF PROCEEDINGS Minutes of Dublin Citv Council Meeting DAYTON LEGAL BLANK, INC., FOAM NO. 10148 July 5, 2005 Page 12 Held 20 Ms. Crandall responded that the problem had been developing, and New Albany informed their residents early that this solution was being considered. New Albany is different. They were able to select large, undeveloped areas of land in which to implement the bow hunting. For that reason, bow hunting was easier for New Albany residents to accept. Mayor Chinnici-Zuercher stated that New Albany's recent development has forced the deer into the undeveloped areas. Mr. Lecklider stated that Dublin does not have undeveloped land such as New Albany. The parks and open spaces Dublin does have are a mixed blessing with respect to the deer that seek shelter there. His greatest concern is that the deer will be the cause of numerous accidents. Even in that case, he would prefer another option for thinning the herd than the use of weapons. Mrs. Boring stated that when this issue was initially referred to CSAC, the City was receiving numerous complaints. Have those complaints decreased? Ms. Crandall responded that the number of complaints remains consistent. Mrs. Boring stated that Council has received similar recommendations to address the issue in the past. She would like to see the City take definitive steps to address the issue now. CSAC has suggested numbers be tracked and public education be implemented. What is the actual plan to accomplish that? Ms. Crandall responded that staff could bring back more specific information at a later date. She will meet with Dr. Burton of The Ohio Wildlife Center next week to discuss strategies for dealing with coyotes and deer. Ms. Brautigam that the City has recently selected someone for the Nature Education Coordinator position. This would be an ideal first task to work on and develop a program to recommend to Council. Mayor Chinnici-Zuercher stated that Council is in consensus that the City proceeds with CSAC's recommendations. Execution is now important. Mr. Lecklider stated that he agrees and urged staff to better document the situation, so that trends can be identified. Ms. Crandall stated that the Nature Education Coordinator assumes her position the beginning of July. She should be able to provide a report to Council in late August or September. CITY MANAGER/STAFF REPORTS • Historic Dublin RFP Ms. Brautigam stated that earlier today, Tim Picciano, a business owner in Historic Dublin, brought to her a development proposal for the northwest corner of Bridge and High Streets. His proposal is significantly different from the type of development prescribed in the City's RFP, which follows the recommendations of the Community Plan. Mr. Picciano's proposal is that it be developed as a City-owned open greenspace to be used as a History Park. It would include monuments on the perimeter and an amphitheater area in the corner. Ms. Ott described the RFP for development of the northwest corner of Bridge and High. It currently contains only parcels owned by the City, totaling just under two-thirds acre. The RFP was written to permit potential developers the maximum creativity for the site through the sale of one or more building footprints for commercial and retail space, along with providing substantial space for outdoor public use, such as the community tree-lighting service. The RFP outlined seven objectives, which include: RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC., FORM NO. 10148 July 5, 2005 Page 13 Held 20 • Anchor Historic Dublin as a unique community destination to provide mixed use of retail and commercial along with the outdoor public space. • Provide architectural features that blend in with the area. • Design the outdoor space in a way that supports public events and is also pedestrian friendly. • Adequately address the parking requirements for the final development presented. • Assist the City is replacing the 35 parking spaces that would be lost through the development of the site at another location within the Historic Dublin area. • Provide appropriate level of private investment to ensure the ongoing vitality of whatever development occurs on the sight. Stakeholders in the Historic Dublin area have been notified that this topic was scheduled on tonight's Council agenda. The City will continue to keep them informed throughout the development of the site, per Council's previous direction. The timeline includes: • The RFP will be issued in mid-July. • Developers would have 45 days to submit a proposal. During the response period, staff will review the proposals to determine how closely they meet the stated objectives, along with the financial feasibility, technical capabilities of the developer or partnership developers. • A short list of the top proposals will be compiled for a public comment meeting. • Finally, one proposal will be selected and recommended for City Council consideration in October. Staff seeks Council direction concerning the RFP content, and authorization to advertise the RFP this month. Mayor Chinnici-Zuercher stated that Mr. Picciano's proposal is not dissimilar from the recommendations that Mr. Reiner made several years ago for this site. Mr. Reiner had a vision that this site would remain greenspace and be used as a community center for the City. The RFP has been developed from staff's vision of the updated Community Plan. However, the updated plan has not yet been adopted. In fact, the Historic Dublin public comment meetings regarding the revised Community Plan do not occur until July and August. Yet, the Historic Dublin RFP, which is based on an interpretation of the revised Community Plan, is proposed by staff to be issued at the same time. Ms. Brautigam responded that when Mr. Combs and the Historic Dublin Working Group presented a proposed Historic Dublin revitalization plan to Council, they pointed out that the current Community Plan, adopted in 1997, indicates that this corner property would be developed for retail and commercial purposes. That was the basis for staff's vision; it is also the basis for this RFP. In addition, a month ago, Council directed staff to develop and submit an RFP for Council approval as soon as possible. Staff attempted to follow that direction. However, if Council prefers to gather additional information through the Community Plan revision public hearing process, staff will delay any further action regarding the RFP. She cautioned against permitting too much delay to occur and perhaps sending an incorrect message that the City is not anxious to settle the issue of development of that site. Mayor Chinnici-Zuercher stated that she is aware of those facts. However, given the additional fact that there has been significant public concern and objection to previous commercial/retail proposals for this site, it would seem worthwhile to consider alternatives to a commercial corridor in this area. Once acommercial/retail RFP is submitted, other concepts are difficult to consider. Mr. Keenan stated that there are other "irons in the fire" for that area. He would prefer to delay approval of the RFP until after the Community Plan public meetings and any other input/information has been considered. The proposed RFP would tie the City's hands in terms of alternative uses. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC.. FORM NO. 10148 July 5, 2005 Page 14 Held 20 Mr. McCash agreed. Council has viewed only one plan, which staff assisted in developing. He suggested an alternative of presenting this to The Ohio State University School of Architecture and City and Regional Planning as a design competition for the students. Ms. Salay stated that she was under the impression that the earlier plan was created by a private developer, not the City, although the developer probably obtained his information from the Community Plan. When the RPF is issued, if only four proposals are submitted, is Council required to approve one of those? Ms. Ott responded that they are not. Also, language would be included in the RFP to the effect that Council has the right to reject any and all proposals. Ms. Salay stated that she would also prefer to wait a couple of months until after the public meetings concerning the Community Plan update have occurred and that input has been considered. Why does the RFP specify atwo-story structure? Is it a critical mass issue? Ms. Brautigam responded that the primary reason is that for the City to construct a TIF for the property that would provide sufficient service payments to support the necessary parking in the Historic Dublin area, the property must have a certain value per square foot. The value is maximized with atwo-story building. Ms. Salay stated that she would like to see the RFP stipulate the provision of outdoor dining by one or more of the businesses. That would lend a positive aspect to the development on that corner and on the overall atmosphere in the Historic District. Mayor Chinnici-Zuercher stated that the RFP was too directive, which limits the potential for receiving the most creative ideas for this property. She supports Mr. McCash's suggestion for an open competition that would invite concepts with a greater vision. The RFP mentions capacity for a community event, such as the annual tree- lighting ceremony. However, the space would be much too small to accommodate such an event. Incorporating all the RFP vision would leave little public space. It would be similar to the greenspace that exists between the Dublin Tavern and the Convention & Visitors Bureau. Last year, the holiday tree lighting was held in Historic Dublin. Although the event was not as well attended its first year back in Historic Dublin, the location has merit. If the popularity of that event grows as anticipated, the present greenspace could not accommodate a group 5-10 times larger. It is important to be realistic in the projections for what the site is capable of. A larger area of land would be necessary to incorporate a community event. Ms. Ott noted that the RFP does encourage respondents to consider partnering to acquire additional parcels. Mr. Reiner stated that the view of this site is coming full circle. Only a few years ago, Council discussed developing this site as a public space. Even with that vision, something was not quite right. The site abuts a veterinarian clinic and is essentially not very inspiring. In his opinion, the front corner should be some type of public space providing seating and a fountain or similar component. It would have been preferable if some public arts funding had been diverted to this space. Even if that had occurred, the site does "leak out" strangely with incongruous architecture -different roof styles and colors. Therefore, the only resolution for this particular site would probably be an appropriate building behind the public space that blocks the unattractive views and blends and unites the space with the historic "town look" across the street. More design integrity is required. This is a very important space, which could be attractively designed to provide both public space and a limited retail/commercial in the backdrop to recoup some of the costs. This type of town center fits this site. Mrs. Boring stated that she agrees with Mr. Refiner's vision and Mayor Chinnici- Zuercher's observations. This site can be a public space, but not an event space. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK, INC.. FORM NO. 10148 July 5, 2005 Page 15 Held 20 However, the City has had a Community Plan vision for this site; the City retained an outside consultant; and the City has a community working team. It is now time to crystallize something for the site. Mr. Lecklider agreed. While staff proceeded correctly using the vision of the current Community Plan, at this point, it would be preferable to delay the RFP a couple of months until the public meetings for the Community Plan have occurred. He supports the concept of what staff has proposed for this site - a small public space incorporated into the design. It would never accommodate a community meeting space, but could accommodate smaller events. He agrees with Mrs. Boring, and after the public meetings, it will be time to make a decision. Mr. Lecklider moved to delay proceeding with the RFP until the Community Plan public input sessions in July and August have been completed and public input has been incorporated into a revised RFP to be presented to Council in September or October. Ms. Salay seconded the motion. Vote on the motion: Mr. Keenan, yes; Mrs. Boring, yes; Mr. Reiner, yes; Mayor Chinnici-Zuercher, yes; Mr. Lecklider, yes; Ms. Salay, yes; Mr. McCash, yes. Wallace Maurer, 7451 Dublin Road stated that he would like to encourage Council to consider a suggestion he made in 2000 and at the last Council meeting to include a trompe I'oeil mural in this location, similar to that in Bucyrus, Ohio, painted by Eric Grohe. Mr. Grohe's practice is to live within a community for a few months and absorb its history and its essence before creating a mural that reflects both. • Naming of Northeast Quad Park Ms. Heal stated that the staff report by Mr. Hahn summarizes how PRAC guided this particular park-naming process, narrowing the slate of 112 name suggestions to a preferred list of seven. PRAC now recommends that Council select three to five names from that list to forward to Kids Vote USA. Those names would be placed on the November ballot, and Dublin school students would select by vote the final name for the Northeast Quad Park. Mrs. Boring stated that she was disappointed with the names. She embraces the idea of using an Indian name, but Wyandotte Woods Park is not appropriate, as this is not a neighborhood park, as the name implies. If "Woods" were dropped, Wyandotte Park could be a possibility. The other possibility is Ainsley Park, which is a Celtic name, appropriate for Dublin. She would prefer a Celtic or historical name. This park has been a vision in the making for years, and more creativity should be reflected in the name selected. Mr. Lecklider stated that his initial reaction was similar to Mrs. Boring's. He would prefer a unique Irish name. The only advantage in using the name of the street in the name, Summit View, is that the park would be easier to locate. Ms. Salay stated that the only difficulty with not using one of those names is that Council asked the students to submit names, one of which would be used for the park. PRAC is responsible for having narrowed the list to these seven names. This seems to be a process issue. Mr. Keenan suggested that Community Relations submit some additional Celtic names to be included with the students' suggestions. That combined list could then be voted upon. Mayor Chinnici-Zuercher agreed. From the list provided by PRAC, she could support three names -Ainsley, Wyandotte, and Emerald. Mr. Keenan stated those were also his choices. Mayor Chinnici-Zuercher stated that because these three names seem to be the preference of Council, they should be retained for the final list. She asked Ms. Puskarcik to have her staff propose two to three other names to add to this list. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. INC.. FOflM NO. 10148 July 5, 2005 Page 16 Held 20 Ms. Salay noted that it is important to remember that students will cast the final votes, and it is not likely they would vote for a Celtic or Gaelic name. Mrs. Boring inquired how the name of Darree Fields was selected. Mr. Keenan stated that was Ms. Puskarcik's suggestion. Ms. Salay stated that Darree Fields would be a Celtic translation of "open" fields. Mr. Reiner stated that he would not be opposed to a name that included the name of the street as it does facilitate location, and no one knows the meaning of a Celtic name. Plus, as history proves, the City often changes the name of a park at a later date. Ms. Heal stated that one of the PRAC members had heard similar remarks from his neighbors concerning difficulty in determining the location of Darree Park, and therefore, he suggested the names with the Summit View designations. Mr. Keenan stated that sounds very practical. However, he is certain that the residents now know where Darree Park is located, as well as Homestead Park and other parks that are not a configuration of a street name. Mrs. Boring summarized that Council has selected three names from this list, and if Community Relations provides three additional names, Council can vote on those. Ms. Salay stated that whatever the selections are, it is important to meet the time constraints for placing this issue on the ballot for the Kids Vote. Mayor Chinnici-Zuercher asked Ms. Puskarcik to work with her staff to provide three additional park names for the August 1St Council meeting. Ms. Puskarcik agreed to do so. • Board & Commission Minutes Ms. Brautigam stated that two Council members had brought to her attention the fact that Council's boards and commissions are not uniformly preparing minutes. Most of the meetings are recorded, but two boards do not prepare minutes. In her opinion, minutes should be prepared by all the City boards and commissions. She requested Council to give direction accordingly. Mrs. Boring inquired who would be responsible for the preparation - a volunteer board member or a staff member? Ms. Brautigam responded that staff is responsible for preparing meeting minutes. Mrs. Boring inquired if there would also be a uniform location where these minutes will be filed. Ms. Brautigam responded that they would be filed with the Clerk of Council. Mrs. Boring stated that it is very important for Council to be able to review the minutes in order to assess what is occurring in the various meetings. That assessment is essential when it is time to consider renewal of a board or commission member's term. Council consensus was that all boards and commissions prepare minutes of their meetings and file them with the Clerk of Council. COUNCIL COMMITTEE REPORTS/COUNCIL ROUNDTABLE • US 33 Corridor Executive Committee Report Mr. Keenan stated that he attended the June 28 meeting of the US 33 Corridor Executive Committee, which was held in Dover Township. The purpose of the meeting was to formally organize the Executive Committee, which would have a representative from every jurisdiction either the chairs or participating members of the five subcommittees (utilities, annexation, transportation, land use, and definition). All jurisdictions are now represented, except Jerome Township, which has not yet appointed a representative. The consensus of the Executive Committee was to forward a letter to Jerome Township inquiring if they intend to designate a representative for the committee. The committee also discussed its role, goals, mission and vision. In addition, Mr. Bird gave an excellent presentation on the proposed Technology Park. The proposal was well received, and a request was made for the presentation to be provided in another forum in Union County. A proposed budget was submitted, which requested that the cities of Dublin and Marysville RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. INC.. FORM NO. 10148 July 5, 2005 Page 17 Held 20 participate with a contribution of $1,500; Union County participate with a contribution of $2,500; and the Townships pay $200.00 each. Mr. Keenan moved that the City of Dublin provide an annual funding of $1,500 for the US 33 Corridor Executive Committee beginning with $750 for the balance of the 2005 budget year. Mr. Reiner seconded the motion. Mayor Chinnici-Zuercher inquired which fund this support would come from. Ms. Grigsby responded that there is a fund that covers other planning commissions on which Dublin members serve. There should be sufficient dollars remaining in this year's allocation to accommodate this request. If not, it would be paid by the General Fund contingency funds. This would then be budgeted for 2006. Mrs. Boring inquired who approves the Committee's expenditures. Mr. Keenan responded that Committee members would approve the budget by vote. Jenny Snapp, Chair of the Executive Committee, would handle the budget for the Committee's operations. Ms. Brautigam stated that Ms. Snapp is also the director of the Logan/Union/Champaign Regional Planning Commission. Ms. Snapp is simply allocating any overhead costs for the Executive Committee to this budget. Mayor Chinnici-Zuercher noted that this is similar to the manner in which Dublin supports MORPC's regional or intergovernmental projects. Mr. McCash inquired if this is a separate entity with office and staff expenses, and that the funds would not be directed to Marysville, Jerome Township, or any other jurisdiction. Mr. Keenan stated that is correct. Vote on the motion: Mr. Reiner, yes; Ms. Salay, yes; Mr. McCash, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes; Mr. Lecklider, yes. • Employee Benefits Team Report Mr. Harding stated that afollow-up report to the June 29th Administrative Committee meeting was provided in Council packets. The memo addressed the concerns that were raised at that meeting regarding several coverage limitations. The City's benefits consultant, Segal Company, has provided the following clarifications: (1) Rehabilitation Services -the proposed annual limit of $5,000 would apply per therapy type (physical, occupational and speech) and is intended for outpatient rehabilitation for cases such as sports injuries, surgeries, etc. Rehabilitation services required in more serious cases resulting from a stroke or serious accident are likely to be provided on an in-patient basis, either in a hospital or rehabilitation facility setting, and thus, would not be subject to this limitation. Therapies provided in a home care setting similarly are considered part of the home care treatment plan and would not be subject to the limitation. The conclusion is that the $5,000 limit would be reasonable. Mr. Keenan stated that would be acceptable only if that intention were clarified within the contract. He is aware of cases in which rehabilitation for the more serious incidents was subject to the lower limit. Mr. Harding agreed to clarify that condition in the appropriate document. Mr. Lecklider stated that all rehabilitation services for strokes are not provided on an in- patient basis. That does not appear to be adequately addressed. Mr. Harding responded that his understanding is that if rehabilitation for strokes is not provided in the inpatient setting, it is provided in a health facility setting, which is also considered inpatient treatment. Mayor Chinnici-Zuercher stated that she personally knows a Dublin resident who has experienced this situation. For 2-1/2 years following a stroke, this individual has received rehabilitation -initially, as a patient in Dodd Hall. In the past couple of years, he has visited Dodd Hall as an outpatient for rehabilitation services. RECORD OF PROCEEDINGS Minutes of Dublin City Council Meeting DAYTON LEGAL BLANK. INC_ FORM NO. 10148 July 5, 2005 Page 18 Held 20 Mr. Harding responded that it is his understanding that services received at that type of facility are treated as inpatient services. This limitation is intended only for the common, "garden variety" of physical therapy that is performed on an outpatient basis. Mr. Keenan stated that he would prefer that definition language be included that specifies a $5,000 limitation would be imposed on those types of services only; there would be no limitation on other services. This would eliminate potential debates over what is/is not in the more serious category. This is the City's contract, therefore, it should be the City's discretion to include or not include that definition. This type of situation occurs regularly. Mr. Harding agreed to add the clarification. Mr. Keenan requested that Council have the opportunity to review the language when it has been prepared. ~ Mayor Chinnici-Zuercher stated that it is important for Council and staff to remember that the insurance company's interest is not necessarily the same as the employees' ~ interest. ~ i Ms. Salay noted that the City's health insurance is self-funded. i~'' I ~ ~i (3) Durable Medical Equipment/Prosthetic Appliances - a proposed annual limit of $25,000. Prosthetic devices vary widely in cost. Data obtained from both United Health Care and from Internet research indicate prices ranging from I~ $670 for a lower extremity socket to $8,000 - $15,000 for a full replacement ~ limb. Given this data, the proposed annual limit of $25,000 would be reasonable. (4) Gastric Bypass Surgery and Related Care - a proposed lifetime maximum of $25,000. Even when the initial surgery is successful, there can be devastating complications associated with the surgery, so the issue is related to after-care costs. The original proposal was fora $25,000 lifetime maximum for the surgery and any further related care that would be necessary. It was pointed $ p y of cover serious com lications. Therefore, if II out that 25 000 robabl would n P it is Council's preference, the consultant recommends restructuring this section. It is proposed that the coverage for the initial surgery be expanded such that I~I applicable co-insurance would apply up to an initial $25,000 limit (e.g., in 2006, the City will pay 90% of in-network costs). For all subsequent treatment, I coverage would be reduced to 50% in-network and 25% out-of-network up to a 'j $50,000 lifetime maximum, not subject to the annual out-of-pocket maximum. Mrs. Borin stated that she has discovered th g at the 50-50 split for out-of-network care do I III es not work th at way with United Health Care. UHC applies the UCR (usual and customary rate) restriction. In network, UHC pays 90% of the UCR, and the in- network physician accepts the discounted amount. However, if medical services are I! needed when out of town from an out-of-network physician, the UCR is first applied to the bill, and then the 50% is applied. The patient ends up paying 75% of the bill, I, because that physician does not accept the discounted amount. There should be language to clarify that it is 25% or 50% of the UCR, not 25% or 50% of the total charge. That is the reason she objects to increasing the out-of-network out-of-pocket I~! to 50%. Mr. Keen an res on ded that it i s str _ uctur ed that w a to enc p ours a ever on t e ou se in Y 9 Y network roviders. H - owever if out- f p o network rovider services are necessa wh n P ry e out of town, the charges would be covered at the in-network rate. Mr. Harding stated that he is not sure that is the case. Ms. Hoyle stated that would be true only in the case of specialty hospitals. Mr. Keenan responded that all standard health coverage contracts are structured in that manner. It was his understanding that it is mandated. Staff will investigate that issue and provide a response to Council. i I! RECORD OF PROCEEDINGS Minutes of Dublin Citv Council Meeting DAYTON LEGAL BLANK. INC.. FORM NO. 10148 July 5, 2005 Page 19 Held 20 5. Employees and enrolled spouses who participate in the new Wellness component in the proposed plan design will not pay contributions to the plan and will receive a free Recreation Center membership. This coincides with the staggered implementation of the health care plan design, specifically with the implementation of the employee "premium equivalent" contribution. ~ Mayor Chinnici-Zuercher inquired if the free Recreation Center membership would be provided only to the employee and not to the spouse or family members. Mr. Harding responded that the language is presently structured in that manner. Mr. Keenan stated that the free membership would have to be provided to the spouse, if the spouse is required to participate in the health assessment. The spouse will be required, as well as the employee, to complete the online questionnaire, to set a personal wellness goal, and to reach that pre-established goal in order not to pay the plan contribution. Isn't that correct? Mr. Harding responded that is an alternative, but it was not specified as staff was unsure of Council's intention. Mr. McCash responded that it was Council's intent to provide the membership only to the employee, not the employee's spouse. Mrs. Boring stated that if the free membership were made part of the insurance package, union members who are not on this plan would not receive the free membership. ~~~I Mayor Chinnici-Zuercher stated that is correct, unless it were to be included in their union contract. I Mr. Keenan moved to approve the proposed employee health care plan design ~ modifications as set forth in the staff report with the following amendment: that the annual limit of $5,000 for rehabilitation services apply only to the "garden variety" ofj outpatient physical therapy, with no limit on stroke-related or serious accident-related I conditions. Mr. Lecklider seconded the motion. Vote on the motion: Ms. Salay, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mayor ~ Chinnici-Zuercher, yes; Mr. Keenan, yes; Mr. McCash, yes; Mrs. Boring, yes. t ' ni n ntr ct Mrs. Boring requested that the condition be added tha if the u o co a renegotiated this year does not include these benefits, that Council will revisit this issue for the remaining employees. ~,II j Mayor Chinnici-Zuercher requested that the minutes reflect that statement. I~~, • Finance Committee - "Bikes, Bands &BBQ" Hotel/Motel Tax Application I~I Mr. Keenan stated that this a lication was recentl forwarded to Council. It is a PP Y request by the Historic Dublin Business Association for $5,000 in seed money for the develo ment of an annual Bikes Bands &BBQ event to be held in Historic Dublin. llll P , The event is a three-way partnership among the HDBA, the City of Dublin, and Team Columbus. The City is assisting with event coordination and provision of City services to initiate the event with the goal that the HDBA will eventually take it over. Team Columbus will coordinate the bike races. The funds will be used for a band, a Weekender ad in the Columbus Dispatch, and miscellaneous promotions. i, Tim Picciano, Treasurer, Historic Dublin Business Association, stated that the seed money is important to make the event a reality. This event will be used in the future as a fundraiser for the Association. Present) the Association relies total) u on Y~ Y p membership dues. I Mrs. Borin stated that when this event was s onsored in revious ears b a different 9 P P Y Y organization, City Council granted them seed money with the understanding that the event would become self-sustaining. However, the following year, another request for ~ more funding was received. If this application should be approved, she would like to add language regarding submission of another grant request next year. III !I ~I RECORD OF PROCEEDINGS Minutes of Dl1t)lin C~~Council Meeting DAYTON LEGAL BLANK. INC.. FORM NO. 10148 July 5, 2005 Page 20 Held 20 Mr. Picciano responded that this is a different organization with new energy. They also are pursuing "F" permits. That funding is anticipated to enable the Association to become self-sustaining by holding events within the District. Mr. Reiner inquired if the Association would retain earnings from this year's event to assist in funding the event in the future. Mr. Picciano stated that is their intention. This year, they have also engaged the Dublin AM Rotary to obtain the "F" permit funds, of which they will receive 20%. They will continue that partnership with the Dublin AM Rotary next year. The efforts of the two organizations are complementary. In addition, Leadership Dublin has assisted the Historic Dublin Business Association in forming their bylaws. Their next step is to achieve legal "not for profit" status. Mr. Keenan stated that the City has budgeted $13,000 for Historic Dublin promotional events this year. Granting this amount would leave $8,000 for the remainder of the year. Ms. Grigsby clarified that the original allocation was for $20,000. Earlier this year, $6,700 was granted to the Dublin Arts Council. Mr. Reiner moved to approve the grant application of $5,000 to the Historic Dublin Business Association for the 2005 "Bikes, Bands & BBQ" event. Ms. Salay seconded the motion. Vote on the motion: Mayor Chinnici-Zuercher, yes; Mr. Keenan, yes; Mrs. Boring, yes; Mr. McCash, yes; Mr. Reiner, yes; Mr. Lecklider, yes; Mr. McCash, yes. i COUNCIL COMMITTEE REPORTS/COUNCIL ROUNDTABLE Mr. Reiner: 1. Commended Ms. Puskarcik, her staff, and the volunteers for a fantastic Fourth of July event. He has heard many kudos. 2. Stated that there is some interesting housing development occurring in New I Albany. He suggested that Council members, individually or as a group, view the Keswick development, among others. Recently, developers had indicated to City Council that they could not produce the housing styles Council requested, indicating that they're not in their portfolio, or not in sync with their vision. Interestingly, the very developers who objected have now designed and are ~ jll producing those housing styles in a neighboring community -high quality, all brick homes attractively designed. Why can they build them in New Albany, but nt' ~ o in Dublin . It must be because New Albany has required it. Mayor Chinnici-Zuercher stated that she is interested in participating in such a field trip. It would be useful to talk to the New Albany Planning Director to inquire what regulations or codes New Albany has in place that enables them to require developers to produce the desired product. Ms. Salay stated that New Albany's development process is entirely different in that it I is largely controlled by one private developer. Mr. McCash stated that in addition to the private review, architects are very much involved. Mr. Reiner stated that it would be unfortunate for Dublin to be eclipsed in the future by another community. This is a challenge for Dublin to "set the bar" higher. Ms. Salay suggested that the Planning and Zoning Commission also be invited to participate in the proposed tour to New Albany. She noted that she was unaware a joint meeting with Planning & Zoning Commission had been scheduled for August, as reflected on the calendar. Mayor Chinnici-Zuercher stated that everyone involved in the City's residential development standards issue should be invited to participate. Even though Dublin would not use New Albany's criteria for housing development, it would be worthwhile to view the product and have a discussion with the appropriate staff in New Albany. ~i I~ RECORD OF PROCEEDINGS Minutes of Dublin C:i v Council Meeting DAYTON LEGAL BLANK, INC.. FORM NO. 10148 July 5, 2005 Page 21 Held 20 Mrs. Boring indicated that she also was not aware that an all-dayjoint meeting with the Planning and Zoning Commission was scheduled in August. Mayor Chinnici-Zuercher responded that she believes the joint meeting was listed as a ` step in the Community Plan timeline. However, an all-day meeting on one of the last weekends before school resumes would conflict with a prime vacation period for Council members, Planning Commission members and their families. Ms. Brautigam stated that if this date does not work, it could be rescheduled. Ms. Salay inquired if it could be rescheduled for a Saturday in September. Mr. McCash responded that there would conflict with OSU football games. Ms. Salay stated that she could attend a meeting on August 20`h, but it would be wise to poll all of Council and the Commissioners to confirm the date. Mayor Chinnici-Zuercher stated that she would like to review the proposed agenda. Perhaps the agenda could be compressed and lunch eliminated, reducing the time commitment for the day to three hours. i Mr. Keenan: 1. Stated that he and a couple of other Council members attended the ground- ' breaking event for the 12th Dublin elementary school, which will be located across from the Glacier Ridge Park. Although the weather was wet and the ~ ground was muddy, it was an enjoyable event. ~ 2. Referred to Council's earlier discussion with Mr. Dring of the DCVB concerning placement of a kiosk within a pocket park. Mr. Dring recently shared with him ~I that the DCVB Board is in negotiations regarding their location and space. They may reduce their present space. They ask that Council defer action concerning funding until that discussion has been concluded. There is a ~ possibility that the Bureau will not need to pursue a kiosk in that pocket park. I ~ The possibility exists that the Bureau will request a one-time City grant of l # approximately $25-35,000 to be used for expansion of the interior space. With that grant and expansion, the Center would become self-supporting. I Ms. Salay: 1. Referred to the conservation design concept plans, a recent topic of Council III discussion. A couple of those concepts provided for 50-foot lots. It is important to discuss the architectural elements that would be required, the building materials, and the design of the homes and of the overall neighborhood. . . Indicatin th at 50-foot lots are acce table but not establishin the d i I~~! 9 P g es gn standards will produce something that is not of the quality that Council is ' seeking. Council discussed codifying the City's conservation design resolution. It would be important to tie those into the subdivision design regulations that were recently passed to ensure the quality of development being sought. This j will involve a large number of homes in a significant part of the community. 2. Inquired if an update of the fiscal component of the Community Plan is being I~~, discussed. If so, will Council be receiving updates on that consideration? The I fiscal information will be necessary before making land use decisions. Ms. Grigsby responded that the fiscal discussion is a subarea of the land use component. The potential land uses must be identified before running fiscal impact studies. After those t s udies are run modifications can be made if necessa ry Mr. Lecklider: 1. Stated that his wife a reciated the man x e ressions of concern Burin PP y p her 9 recent brief hos italization in Ma land. ry P 2. In it qu ed about funeral arrangements for Officer Wolfe. Chief Epperson responded that calling hours will be Thursday evening, 4:00-8:00 p.m. The funeral will be Friday at 11:00 a.m. Mayor Chinnici-Zuercher requested that an a-mail with details be forwarded to Council members on Tuesday. i I~ RECORD OF PROCEEDINGS Minutes of Dublin Ci~Co~~cil Meeting DAYTON LEGAL BLANK. INC.. FORM NO. 10148 July 5, 2005 Page 22 Held 20 ~ MaYOr Chinnici-Zuercher: 1. Noted that Dublin News reporter, Nikki Bornhorst, who covers the City news, ~ will be taking a short leave of absence. Ms. Bornhorst is expecting the birth of her first child in a couple of weeks. I 2. Stated that the new businesses in the area where the Potbelly restaurant has recently opened will suffer from a lack of adequate signage. There are no signs on Avery Road motorists are not made aware of the existence of those new businesses that are located on the internal service road. The only signage ~ faces a parking lot. She realizes that the Planning Commission must have had significant discussion on this issue, and she is not suggesting a discussion on that topic at this time. However, the City must be conscious of the ramifications of the sign regulations for these businesses. ADJOURNMENT TO EXECUTIVE SESSION There being no further business, Mayor Chinnici-Zuercher moved to adjourn to executive session for discussion of legal, land acquisition and personnel matters. Ms. Salay seconded the motion. Mayor Chinnici-Zuercher noted that following the executive session, the Council meeting will be reconvened only to formally adjourn. No further action will be taken. Vote on the motion: Ms. Salay, yes; Mr. Lecklider, yes; Mr. McCash, yes; Mrs. Boring, yes; Mayor Chinnici-Zuercher, yes; Mr. Reiner, yes; Mr. Keenan, yes. The meeting was adjourned to executive session at 10:45 p.m. The meeting was reconvened at 11:25 p.m. and formally adjourned. ~ i ~ Mayor -Presiding Officer %i Dep Clerk of Council III I! I i i II, ii